Thank you.

President Ellis, we're ready to begin when you are.

Good evening.

Welcome to the Anne Land and Bertha Hinchel Memorial Funds Commission meeting.

The meeting is now called to order.

Will the clerk please call the role to establish a quorum?

Thank you.

Commissioners, please unmute your microphones by touching the button in the middle to make sure the green light is on and speak very clearly into the mic.

These mics are not very sensitive.

Thank you.

Ex-official member Coletto?

Here.

Commissioner Contreras?

Here.

Commissioner Malik.

Commissioner Brown?

Here.

Commissioner Smith.

I'm sorry.

Vice President Smith?

Here.

Commissioner Stevens.

Commissioner Ubog?

Here.

Thank you.

Commissioner Beckman.

Here.

Commissioner Rule.

Commissioner Inohosa?

Here.

And President Ellis.

Here.

Thank you.

We have a quorum.

I would like to remind members of the public and in the chambers that if you would like to speak on an agenda item, please turn in a speaker slip when the item begins.

You will have two minutes to speak once you have been called on.

After the first speaker, we will no longer accept speaker slips.

We will now proceed with today's agenda.

Please rise for the opening acknowledgments in honors of Sacramento's indigenous people and tribal lands.

To the original people of this land, the Nisi Sinon people, the Southern Maidu, Valley Plains, Me Walk, Pat Wintoon peoples, and people of the Wilton Rancheria, Sacramentals only federal, federally recognized tribe.

May we acknowledge and honor in the native people who came before us and still walk beside us today on these ancestral lands by choosing to gather together today in the active practice of acknowledgement and appreciation for Sacramentals indigenous people history contribution and lives.

Thank you.

Please remain standing for the Pledge of Allegiance.

I pledge allegiance to the flag.

Okay.

Our first business today is approve approval of the consent calendar.

This is the approval of the Anne Land and Bertha Hinchel Memorial Fund Commission meeting minutes, which was sent to you to the commissioners this past week with the link that was published on the city's website.

Are there any comments or corrections to the April 30th meeting minutes?

Okay.

Are there I'm sorry?

Clerk, are there any members of the public who wish to speak on the consent calendar?

I have no speakers on this item.

Thank you.

Are there any commissioners who would like to speak on this item?

Okay.

Is there a motion and a second for the consent calendar?

Okay.

I have a motion by Commissioner Tabit and a second by Commissioner Contreras.

Thank you.

Will the clerk please call the roll for the vote?

Thank you.

Commissioners, please make sure your mics are unmuted.

Exoficio Member Coletto?

Yes.

Commissioner Contreras?

Yes.

Commissioner Malik.

Absent.

Commissioner Brown?

Yes.

Vice President Smith?

Yes.

Commissioner Stevens.

Absent.

Commissioner Ubach?

Yes.

Commissioner Beckman?

Yes.

Commissioner Rule.

Absent.

Commissioner Inojosa.

Aye.

Thank you.

President Ellis.

Aye.

Thank you.

The motion passes.

Okay.

Okay, we're gonna move now to the discussion calendar.

Um, the second item on the agenda is the semi-annual reports from January through June 2025.

Is there a staff presentation for this?

Uh yes, I'll be giving a brief overview.

Uh hello, members of the commission.

Thank you for being here tonight.

Um I am excited to share uh some information on the semi-annual reports for this year's grant cycle beginning January 1st through the end of December.

This specific semi-annual report covers the beginning of January through the end of June.

Uh so uh July 18th, we have received all semi-annual reports from all uh grantees that were awarded.

Uh the commission awarded a total of 162,200, which have all been dispersed.

The second disbursement, uh the first one was 81,000 uh 100, and then the second one uh was 81,100 as well.

That was contingent upon their completion of the report.

Uh so I'm excited to announce uh you know those have all been completed and all disbursements have been made.

Um really exciting numbers.

Uh 146,000 people uh have been served through this grant just in the first half of the year.

So that's very exciting to see um what this funds are doing.

Uh 16 grantees are focused on food with a total of 98,000.

Seven grantees are focused on shelter for a total of 45,000.

Utilities is two grantees at a total of sixteen thousand dollars, and um two grantees focused on transportation, uh total awarded of ten thousand dollars.

I've also included some testimonials from the grantees.

Um yeah, you can see uh the next page.

It's uh a table of all the grantees and when they submitted the reports, those in red were late, and at the right side you'll see a column uh titled notes where you'll see why they were late.

Um when they were reminded of the report being due.

Uh we had um one grantee who had to leave uh town for uh family emergency, so they were unable to complete the report on time, but they did get it turned in to us um on the 16th, so one day late, and then we had uh two grantees who submitted late um because they received their uh funding late and so they didn't uh want to report on um unexpended amounts, but I I told them it was okay that they indicated in the report they were not able to spend the funds because of late payment.

So uh we were able to get 100% completion.

And um, yeah, that's a brief overview.

Okay, thank you.

Thank you.

Um I noticed that in these reports, there were several of the people that mentioned their money was late this year.

Can you help the um commission understand what happened?

What's behind that lateness?

Yes, so um to begin with, uh, in order for them to receive the first disbursement.

A contract has been uh needs to be fully executed.

There were two um changes needed to the contract while uh once the contract was already uh in process, so we had to cancel the contract and then start the process over.

The first one was um uh city manager former city manager Howard Chan left the city, so we had to change um in the signature page uh some of the titles.

Um and then the second one was um it came to our attention that the amounts that they were being awarded were wrong.

We had used a table that was copied and pasted from last year's grant cycle instead of this year's, so we had to correct the amounts to make sure that we were giving the organizations the correct amounts this year.

This year we were able to fund higher amounts.

So we wanted to make sure that the contracts were correct.

So that delayed the process.

Thank you.

I just noticed that there were several of the people in their report that mentioned not getting the money until May or June.

And it had a significant impact on their ability to provide services, which I also saw, I also heard in my site visits that I did this year.

So I'm just I just want to be sure that we're making an effort to be as timely as we can with the payments because several of the people mentioned to me we've never seen this happen before.

We've never had these kind of delays before.

And I know you can't help it that Mr.

Chan um left his job.

And so that's that's understandable, but the rest of the delays seem exceptionally long this year.

So hopefully we can work on getting that done more timely next year.

Are there any other commissioners who would like to comment on the semi-annual report?

Okay, I I would just like to mention that we are all aware that Brian is new uh to his role and he's getting acclimated as well.

Um whentees does not receive their funds, um, it can put a financial burden on the organization and you know the the lack of services that they can provide.

So I just want to make sure that as we do our work that you know we support one another and just are made conscious of the impact that I can make on the community and then the impact that it makes on the funds name.

We want to make sure that we continue to have um a strong you know reputation out there and you know foster good relationships.

So thank you for the um work that you're putting in.

And you know, we have to continue to you know meet meet these deadlines.

Okay.

Um do we have to make no, this is just we don't have to vote on this.

So this is you know filed, I guess, received and let's go on to receive and comment.

Okay.

We should ask if there are any public speakers.

Oh, I'm sorry.

I forgot to ask if there are any public speakers who would like to speak on this semi-annual reports.

Thank you.

I have no public speaker slips.

Thank you.

We're gonna move on to the third agenda item, and it's the review of the site visits.

Okay, so I just want to speak a little bit about the site visits.

Um to get a better understanding of the process.

We have our funding meeting in November when grantees are made aware of how much um funds they will be receiving.

The first payment is typically made around January.

Between June and August, the commissioners we go out and we conduct our site visits.

It can be done virtually, um, but I prefer to conduct site visits in person because you know it gives me an insight of how the program is running and how the funds are being spent.

Um we have three standard set questions that we ask, and I want commissioners to be aware that they can feel free to ask additional questions to get insight of what is going on.

Um it also give the grantees an opportunity to share with us what's going on as well.

After we come back from our site visit, we submit to Brian Vargas.

He compiles and we discussed at our next meeting, which is bring us where we are here today.

Um yes, I just wanted to give an overview of that process.

Um clerk, are there any members of the public who like to speak on this item?

Thank you, President.

I have no speaker slips on this item.

Okay.

Um, there any commissioners who would like to speak on this item.

Commissioner Commissioner Hinnenosa.

Yeah, um I just wanted to um let everybody know.

I did reach out to one of mine, one of my um agencies Win Youth Services via email at the beginning of July, and then left a message with them on their phone call mid-July.

And I didn't hear anything back, unfortunately, so I was not able to complete um the site visit for that.

So thank you for that update.

Brian, do you have anything to add to that as far as your communication?

Was there any communication with you at all?

Uh no, we did attempt after uh Commissioner Innoh reached out to me and said they were having trouble reaching out to them.

I did attempt uh email and phone call as well as late as August 8th, and I did not receive response either.

Um but they did submit their reports, so I'm trying to figure out where the uh miscommunication is with them.

Okay, thank you.

Oh, I'm sorry.

Uh Commissioner Contreras.

Yeah, I just wanted to let the commission know that uh it was my first time going out to these uh agencies, and like for example, uh Meals on Wheels.

I always thought it was just people delivering food to the elderly at their house, but it's a lot more.

They actually have 15 uh what they call cafes around the Sacramento region, mails and wheels cafes, and they're all around the and the all we can go there in the afternoons and get free meals and sit there and play games, and you know, it was it was an eye opener.

I went to the Panel Bill Panel uh community center, that's where they had one over there.

That's where I went, and uh it was a real eye opener.

I I never knew they had, you know, like I said, I always thought it was just take the food to the people at home and everything, but it's there's a lot more, you know.

So I was I was really impressed on what they do there.

You know, well thanks.

Thank you for sharing that with us.

To me, are always enlightening because when you go out, you get to see the people actually doing the things you give them money to do, and that um frequently they'll offer you a tour of the facility and that sort of thing, and so it's really it's really enlightening to do the in-person site visits.

Okay, thank you for that.

Um we don't need to vote on this one as well.

Okay, um, this is item number four.

No, this was item number three.

Yes, you're correct.

Okay, I just want to circle back.

Um, I would like to welcome Commissioner Khalil Malik.

Did I pronounce your name correct?

Okay.

Um the commission has changed appointments to city council seats, therefore commissioners are appointed by their city council to a four-year term.

Um, there are city council members here who are on a six-year term, but that was before um the new ordinance.

So we look forward to working with you and um and working with you and you working with us to help achieve our mission as far as um you know providing services for the destitute, you know, men, women, and children in Sacramento.

Okay, well, let's circle back to agendum item number four.

Okay, I need to get to that.

Okay, it is the review and uh approval of the 2026 grant process documents.

Is there a staff presentation?

Yes.

Uh hello again, members of the commission.

Um staff is passing down uh uh the uh grant guidelines for the 2026 uh grant cycle.

They took my copy too.

Yeah, thank you.

And then in the initial packet, you had you will also find this little diagram breaking down the most important dates for you.

Hopefully make it easier to digest.

But for the next grant cycle, 2026, we have prepared an application and documents for organizations in the city to start applying for the next year.

And I have here some dates that are suggested for this process.

So as of right now, we have the application set up to open this Friday, August 29th.

And it'll remain open until Monday, September 29th at 2 p.m.

That'll give us some extra time in the day to troubleshoot, answer any phone calls.

Personally, I don't like closing an application once I'm off of work because then I can't help people who had issues submitting last minute.

So we'll make that close at 2 p.m.

Then any organizations that are missing any of the required documentation will be notified and they will have until October 3rd to submit those documents.

Then the commission will review from October 3rd through November 5th.

The last meeting, it was uh discussed that the commission wanted more time to review the applications, especially as we continuously receive more and more applications every year, and uh a couple of weeks was not enough.

So this will allow the commission a full month of review before coming together on November to uh give the awards.

Uh contracts would be out by December 12th, and then the grant cycle would remain uh would begin January 1st with disbursements and everything being handled in a timely manner.

Um for this year, I'm excited to announce that for the fifth consecutive year.

Uh this commission uh the funds available have grown.

This year we have 190,000 dollars available to uh award to the community.

Last year's um the average award was eight thousand one hundred and ten, which is about two thousand dollars more than the previous year.

So very excited to see that the commission funds are growing and the awards are growing, um, especially at things get as things get more expensive out there.

Um everything else is pretty much the same as uh all other years.

I did also include the uh matrix for scoring.

I know that that is something the commission wanted to go over and help the new commissioners with.

Um, and also in the back of the diagram with the dates, if we can there is uh uh like a grant life cycle table.

So um this will show the commission and also the community, the dates for when a grant cycle begins its planning and when it concludes.

So uh let's say this year we were supposed to start the planning in May.

Um over this documents then, but we had one commission meeting that was canceled in the beginning of the year, so that kind of pushed some of our work uh back.

Then the grant application usually opens in September.

Uh the grant application closes late September, early October, then in the month of October, applications are reviewed and scored.

The grantees are selected and award amounts are determined.

This commission has usually done a um like a distribution that uh dilutes as the scores go down, so 100%, 80%, 60%.

Um that's all done in November.

Contracts are drafted and routed to grantees in November and December.

The first disbursement is paid January.

Uh commissioner site visits are usually assigned and scheduled.

Um, and also the report due date is chosen in that first meeting of the year.

This would be the second year, in this case, 2026, right?

For the coming grant cycle.

Um, then the site visits and the commissioner reports are submitted online.

Uh so you all go out to the sites you have until like this year, we had until July, um, the end of July to do your site visits and complete your reports.

Um then we come back for uh sorry, in July, the grantees submit their semi-annual report for the first half of the year, January through June.

Uh then we paid the second disbursements also in July.

Um in the August meeting, uh, we'll do our uh review of site visits and the semi-annual reports, which we are doing tonight.

Um, and then January of next year, semi-annual reports will be due for July through December for those uh grantees that were awarded for the 2026 year.

Um, and then the semi-annual reports um are reviewed by commissioners again in that first meeting of the following year.

So it's a total of three years.

Um it's a little bit confusing when you're looking at year one, year two, year three, but um, that's so you can plug in any grant year, grant cycle year in there and kind of right.

So if if we're talking about the current cycle, we started May last year, that would have been year one, year two is it's going on right now, and then year three would be next year, 2026, and that's when they'll be completing that second round of semi-annual reports, and then you'll be reviewing it in that first meeting of of next year.

Um, so I believe this were the things that were requested by the commission or a previous meeting.

Um that concludes my presentation.

Um I have some I have some questions for you, Brian.

When you were saying the deadlines is Monday, April 29th.

I thought you said 2 p.m.

Um, but on the application it says four.

Did anyone else hear too?

Oh, you're right.

I might have been reading the wrong page.

I'm sorry.

Okay, so it is 4 p.m.

I guess that's part of the discussion.

So if you all want to adjust any of the dates or you want to make any suggestions and you know, our justification for 2 p.m.

versus 4 p.m.

is allows us to provide some technical assistance to um grantees or potential applicants.

You know, just given that some people have issues with submitting their forms last minute.

Um, an argument to that is that most people are used to uh providing applications at four o'clock.

So they may miss that 2 p.m.

deadline and then won't be considered.

Um so those are some of the things you can think about, and you can tell us yay or nay, either way, um uh along with the scope of the RFP.

This is the time to provide input and say we've done it this way, we've identified transportation food, um, basic needs, etc.

But we want to have an extra emphasis on X, Y, and Z.

Um, and then another piece which we can probably close out with is the scoring matrix, um, so you all can review that, ensure that it still aligns with your needs and how we think it's gonna best serve the community as a whole.

Um, so yeah, discussions open to you all, and we're here to help guide you through it or clarify any questions.

Okay, I would like to start with the application.

Um missing documentations due by October 3rd.

If the application deadline is September 29th, and your deadline for receiving missing missing documentation is the third.

I'm just wondering if that is enough time to receive all the information that you need.

Because I'm just looking at okay, they're due the 29th.

Are you actually looking at them as they come in or are you oh, you are looking at them as they come in in?

Okay, because I was wondering if you waiting to gather them all in and then the following day.

Um, so you are um I guess that's a question for the staff.

Is that enough time?

October 3rd.

Yes.

So the usually as applications come in, I will be filing them and getting the packet ready that I'm going to turn into you for review.

Um, and that's where I will be seeing uh what documents they're missing.

Sometimes they just upload the wrong document in the wrong box, for example, like their 501c3 letter, they'll upload their insurance instead of and so um I'll be providing technical assistance.

Also organizations should be aware of what document documentation they need.

So they will know since the application opens.

So they'll have a month and a week to submit that documentation.

Again, uh we are welcome to your suggestions if you would like to push that date back a little bit and have less time for you to review.

That's uh totally okay.

It's it's your choice.

Um those were just suggested based on what the commission had uh discussed in the past.

Does any of the uh any commissioners have any thoughts about the date?

Um I think if you're okay with it and you feel like that's time for you to get everything you need, then we're probably okay with it.

My choosing yes.

I don't know if I'm missing some, but uh on this page right here.

It it on top of starts at number nine.

What happened to one through eight?

Am I missing that?

So it's the previous page.

Oh, yeah.

Yeah, if you look at the full packet that I gave you, it includes the full matrix.

We had originally just printed out the matrix for you all to review, but then we realized you probably wanted to take a look at the full grant guidelines to have it in front of you.

So it's a duplicate copy.

Sorry, that might have been a little confusing.

Just for the newer commissioners, um many of the people that apply for these grants do it every year, so they are familiar with this process, but there is uh a strict rule that they have to have them in on the 25th.

Um we don't have them on the 29th, we don't accept light ones.

If we get it on the 29th and essay or something, do we give them those 228 and something?

I haven't completely packed them, they are disabled.

You have to draw the line somewhere, and this is sort of um they will come back even though we know that they are nothing that goes back to the lay the bell and then they look at all the time.

I may defer part of that question to our city attorney Harvey, but I will say we are looking at uh tracking non-compliance overall citywide at a more strict level and ensuring that we have that built into some of our contracts.

So if there was a previous issue with non-compliance, we have record of that.

Um for example, with children's fund.

That's something that we're ensuring is in there.

So then when it does come to this, we can include in the RFP.

If you previously were non-compliant in these situations, you will not be considered for this next round.

Maybe you try again the round after that.

Um but if city attorney wants to add for this current solicitation, if we're able to include any specific language.

Hi, good evening, esteemed members of the commission.

So as our staff mentioned, the city is in the process of putting together a more unified system.

Um as you know, the city of Sacramento does a lot of grant making, not just here with Ann Lands, but in many different departments, and we found that we didn't really have a central unified system of hey, this nonprofit was not necessarily compliant in and lands, but perhaps they're also making an application for a grant for another department.

So the goal is to dole that out by the end of the year.

Um right now it's currently being reviewed and discussed amongst our um labor partners, so that's where we're at in the process for that.

In terms of this grant cycle, you can certainly take that into consideration of whether uh grantee was not timely in terms of their reporting, or perhaps I um another commissioner discussed um not being able to do a site visit.

Those are certainly things that can be taken into consideration in terms of whether this commission wants to provide future grant funding.

Is there anything that prevents us for anything that prevents us from adopting in the practice uh subtracting the points if they don't submit your documents they don't cooperate with the site?

That's what I'm talking about.

It's not the brand replication process, but actually what we need in terms of um, I just want to make sure I understand your question, Commissioner Smith.

So are you saying that perhaps in the matrix that you would deduct points for certain things?

And if that's the question, then yes, you are certainly within your purview an ability to do that.

So when we get to the matrix, I would like to remind the commissioners to speak into the microphones.

These mics are a little old, and it's hard to hear in the back.

Thank you.

Okay.

Um the next thing I would like to talk about is I want to save that matrix for last.

Uh is the funding priorities.

I don't see.

It was in the package.

It was in a packet.

Okay.

But I did not see transportation listed.

I saw food and shelter.

So right under program proposal, uh, question number three: what category of services will you provide using this funding?

Um, it looks like food nutrition, shelter housing, transportation, or social services to support basic needs, basic human needs.

So she's talking about the Memorial Fund Commission priority document.

Yeah, the priority in anything you print it.

So, yeah, so you're talking about a document that's online.

I don't believe we we may include that in the RFP, but if we want to make updates to that, we may have to agendize it.

Uh city attorney, correct me if I'm wrong.

Sorry, I believe that we are discussing fund priorities, so I don't think that we would need to do a separate agenda item as we're doing that discussion in this item.

Okay, great.

Yeah.

So you can discuss your funding priorities, but it's not listed on the documents we printed out for you today.

Okay.

So I would just like to see transportation.

Because there's a lot of people sitting here that don't have this document.

Can you put it on the overhead?

I will work on that and see if we can get that posted up there for you all.

Um to get it quickly, we'd have to print it, but um, we'll try our best to get it up there.

Okay.

Um let's move on to the community needs assessment.

Was that part of this as well, or no?

That was provided in the package, but not printed.

Okay.

All right.

I guess we will have access to your website here that you can bring it up and project it.

Uh, we are working on that, but the projection part because we're just in historical chamber chambers is what makes it a little difficult.

So we'll work on trying to get that up there.

I will say for the purpose of um this discussion, we're really looking at feedback on the grant guidelines if we want to make updates to the commission priorities.

Um city attorney, is that part of their charter?

I'm not sure we can amend language that's in their overall charter.

The way I understood the commission's question was kind of um, for example, in the grant evaluation matrix, one of the items that they discuss is Anne Land's um funding, annual funding priorities.

So if the commission wants to discuss today as part of their matrix what those funding priorities are, what they're looking for, and a discussion as that in terms of the overall grant process.

Um, I think that is what I was understanding it.

Is that how you took that?

Yeah, I I can show you, but I think they're looking at the actual charter that's included on the agenda, but I'm not sure we can let me pull amend that specific language just based off of what you showed.

There's two parts in us determining what our priorities should be.

Um the first part is for us to look at updated community assessments, which you sent us in the package, um, a list of them with the what report year and a link to to look at that.

Um so part of our research to determine what our priorities should be is going back and reviewing these documents that you provided links to.

Um this is a document called Community Needs Assessment for 2025 review.

Um and so part of our job is to look at those things and see if there's anything out in there that calls out a need for us to um amend our prior priorities or not.

And so that's something that typically we do before this meeting, and then at the meeting, we decide okay, what are our priorities going to be this year, which results in that uh and line and birth and shall memorial fund commission commission priorities document that we agree on.

And this document hasn't changed much in about eight, seven or eight years.

Um the um annual funding priorities have adjusted in 2025.

I thought we had added transportation.

Um I don't have the 2025 documentation, so I don't know that for sure.

Yeah, I see what you mean.

So we'll ensure that transportation and social service basic needs are on there if that's what you move.

That is that's not what I'm advocating for.

I'm saying that those the checklist that's on the application just asks them to categorize what they're requesting.

These are not our priorities.

We're just asking them to categorize what they're requesting.

That allows us to evaluate that against our priorities.

And so we will ensure that transportation is added to that, and if you want to make any changes to it, then we can amend that at that point.

Okay, develop the priorities, then we get the applications, then we rent, then we assess the applications based on what our priorities are, and then we decide how much money they get.

Um I think if we want you sent us a draft, I assume this is a draft.

Um, it's got 2026 grant priorities on there.

Um that we, if we want to update it, we should have a motion to do that to include um include transportation.

I'm sure we included it last year because I remember writing on it.

And we fund transportation.

Right.

So yeah, so that could just be an update that we need to make on the document itself.

I don't think we need to pass a motion if it was already passed prior, but city attorney correct me if I'm wrong.

Yes, if we could pass a motion, that would be best because item four talks about reviewing and approving the grant process documents.

So since that was part of the grant process documents, the motion could include as um Commissioner Smith says that under section three that that's amended to instead of saying what categories of services will you provide using this funding, we can amend that to say like what categories of the something along the lines of how it's a priority.

No, that's not at all what I'm saying.

Oh my gosh, Commissioner Smith.

I'm so sorry that we keep messing this up.

I think I think I understand two things.

There's us talking about what our priorities are and agreeing on them.

Then we get the applications, we ask them to just throw their request into one of five buckets, if you if you will.

Um, and then we look at the buckets, we look at the descriptions of what they're providing, and we evaluate that as a as uh using as one of the evaluation criteria, is it within our priorities?

So we're saying that on the funding commission priorities, we want to say food housing with a focus on services that pair housing with Rob Around Services, and then the third is transportation.

And that does not need to be a motion because that was done at the beginning of the year.

Okay.

So there's a there's a um excuse me, there's a a document that's missing.

So I believe it's in the package that if you follow the link of what they sent out, yeah, and I didn't receive the link.

So um, but but I think that there's so typically every year there is um with the application package, there's an overview of the Ann Land Bertha Hinschel Memorial Fund and what our funding priorities are, and then in addition to that, then there's the application and all of the lists of everything.

And then in addition to that, then there's the application and all of the lists of everything.

So that's there's just something that's there, there's something that's missing, and I believe that's what you're talking about.

And usually in this meeting, we discuss and um confirm what our funding priorities are before just to make sure, and that's where we would pass the motion to agree on what the funding priorities are, so that we're we are all in agreement that that's what we're doing.

Last year we added transportation to the funding priorities in addition to shelter and food transportation, and I believe utilities were part of that as well.

So I don't think you missed anything as far as in the application, it was more of there's an additional document.

Yes.

So in the agenda that's um linked, it is included, so that will be included in the normal application process.

I think we got a little confused, but we will what we will do is just update the document.

I think the document was not updated, and so thank you for pointing that out, Commissioner Ellis.

We will ensure that transportation on there.

It sounds like there was a motion for it to be added last year.

We'll confirm that and let you all know if that is not the case, and we will update the document and ensure that it has transportation on there.

The commission priority document.

Are there any more comments about that?

No.

Okay.

Let's move on to go through the application.

Yeah.

We can go through to application.

Let's let's go through the application.

So the document that says grant guidelines at the top on about the third page of that is where the actual application is.

And this is actually a facsimile.

This whole application process is done online.

So they don't actually get this piece of paper, they get these questions by following a link in the application package that they receive.

Okay.

Are there any questions or comments about the application?

Okay, if there are not any questions or comments about the application, we can move on from the application.

This application includes a somewhere in here, a maximum request of $10,000.

Um last year we didn't award all the money we could have awarded.

Um wondering if there's any, and I'm not advocating.

I like the $10,000, but if there's any thought on the commission if we should increase this year, because we have a little bit more money.

Last year we also had eight no-shows until halfway through the November meeting, and then we had one of the no shows that showed up, and we allowed them to participate.

So we had fewer, as you were saying, we had fewer applicants than we had had in previous years.

There are some, and I think from my perspective with the site visits, which are very, as Commissioner Contreras said, they're very enlightening and very um it's a it's a great thing to go out there and to see what this this funding is doing.

But one of the feedback points that I received was this is great, we're really thankful, but boy, we need more money, right?

Everybody, you know, with inflation and everything else.

So I would um it would be a recommendation that I would have that we allow more, um, a little bit more to be um you know agreed if we agreed upon it, because right now if we have 190,000 and we have 19 applicants, some may not we found last year we we did um we did award funding to applicants that weren't even completely within our funding priorities.

We found last year we we did um we did award funding to applicants that weren't even completely within our funding priorities.

We allowed them a little bit if you can see some of the funding.

Um, and the only reason that they didn't receive the 10,000 primarily was because they really didn't meet all of our criteria, but we wanted to support them in some way, and so if we had that happen again this year, it would be nice to maybe have 12,500 awarded.

Um, not that we would have to do that, right?

Because we're gonna decide that as a commission in November, but I would advocate to increase it with the understanding that that doesn't mean that we will even award that much.

I would rather give more money to better qualified applicants than give very marginally qualified applicants money at all.

I'd rather the people who meet our meet our expectations the best.

That's my opinion.

I'm talking a lot because I I am the longest serving member on the commission, and I was president the last two years, and so even though I can't I just can't stop myself.

Okay, we appreciate the history.

Uh may I um rise to a point of personal privilege?

There my desk is covered in ants.

Um, and I'm not big on them.

Is there another place that I or something would you like to say here?

There's no ants in the Maria and I'll move.

If I'm allowed to, please.

Okay.

Don't go too far.

So we have the police just want to make sure you're situated before we yes, it's so silly, but I cannot do all so please.

We understand.

I've killed two up here, but they were just little teeny tiny ones.

And I have I've been watching.

I don't like hands either.

I don't want to take them home.

Are there any more discussions on the application?

Can I make a motion that we have uh the opportunity to um raise the maximum um grant amount to 12,500?

Um what we're going to do is just discuss everything.

There may be other things included, and we're gonna wait for the motions to the very end.

Okay, okay.

All right.

Do you want to uh I think we're covered everything except for the matrix?

Um yes, so let's start with the matrix.

Just to give you some history, the matrix was developed to help the public with understanding our rating process.

This matrix help us to be more objective than subjective.

We will review the grant proposals along with the attachments and assign a weighted number based on the factors listed.

Um, for example, with if you grab your matrix.

You put it up there so we're sure everybody has the right document in their hand.

There you go.

Okay.

Okay, so um, as Mitch, I'm just giving you a history.

For example, let's say you are reviewing a proposal for pet food for a um a homeless person with a pet.

So you will go to your matrix, and if you go to number three, it says alignment with um ALBHMF annual funding priorities.

In this case, you'll probably give it a zero because that's not part of our funding priorities.

Um I'm just want to give you another example.

Let's say it's a food bank, and they are locating the food desert, and since food is in our priorities, on that same one, number three, you will give it a probably a higher number because it is within um our priorities.

Um, these numbers will get transferred to our pre-meeting.

I'm sorry.

Is there something that anyone wants to talk about as far as the matrix before I go on?

I I guess I mean I I I do have some questions about one of the things that I struggled with uh last year when evaluating different packages was uh the scope number six, which is uh the number of clients served.

And I I really struggled with that because I thought there were some um organizations that served a small number of clients with huge impact as if as opposed to providing a bottle of water to a large number of clients, where you can say, well, I'm you're having you know, you're reaching a large number of clients, however, perhaps the impact is relatively modest compared to providing shelter to um you know a you know, a young family or something like that.

So I I struggled with that because the matrix I felt was rather limiting in and how we would identify that um scope.

I was gonna say anything you can um tag on.

I said there's additional nulls on here.

Can we put an I don't know if it could be transferred the reason why something was rated as she as the commissioner had mentioned?

I think you could, but you end up with a lot of extraneous comments that aren't any data that you can really use to input into the process.

This number six is the hardest one for me.

Yeah.

Um we do we want to look at what impact they're having.

Um I think you can say that a company that takes a lot of money and serves five clients, it's a big deal for those five clients.

But is that the best use of the money from a commission standpoint?

Um the other end, you can say I gave out a thousand water bottles and I paid 50 cents apiece, and that's how I used my five hundred dollars or whatever.

Um that's a huge impact on a few on a big number of people, it's a small impact on a big number of people.

So it's all about what is how what does it sound like when you're looking at their application?

Does this seem like a reasonable number of people to serve with this amount of money?

Um or not.

And this is probably the most subjective evaluation that we have to make, in my opinion.

And I don't, I'm not sure how to fix it.

We got lots of other good brains on this panel up here.

I think that um I'm really looking forward to going through this grant cycle with all of us and getting input from all of the new members of the commission with fresh eyes.

Um I've found this is very difficult scoring this.

It's it's because we take it very seriously, and there are hundreds of pages to go through.

So we're looking at that and doing the best that we can.

But what I really felt that when we're collectively discussing this at the meeting in November, and when we're looking at it, and then you even compare your scores to the other scores that you make for other organizations, sometimes you can go back and change that.

And I feel that we have made very good decisions, so it it dispelled any concern that I personally had about making the wrong decision, right?

Because it is very subjective, but I feel like there's um strength and numbers in this, and again, I really look forward to seeing what everybody the input that everybody else has on this this year, because I think that next spring when we're looking at our criteria, we may want to make some adjustments at that point.

So for those that haven't been through this, or maybe there's a couple of you that were your very first meeting was your was the funding meeting, which um Madison, was that your first meeting?

Yeah.

Yes, but I I have been through now, I think two seconds.

Right, right.

But your very first meeting was like, oh, here you go, and with no background.

So the goal of this discussion um, I think is to help the people who haven't been through this, understand what it's involved and understand the importance of looking at their application and how do we evaluate that application?

So the goal of this discussion, I think, is to help the people who haven't been through this, understand what it's involved, and understand the importance of looking at their application and how do we evaluate that application because some people will put a whole paragraph about their program objectives and how it aligns with our priorities, and there's they're really good about calling out, you know, we're asking for $10,000, it's all going to be used for food.

Here's how we distribute the food, and it's very clear that's that's probably somebody that in that particular evaluation criteria evaluation point is gonna get a nine.

There's other people that'll say just in general what kinds of things they do without being specific, and that's harder to evaluate and result may result in lower scores.

So you can't bring what you know about the organizations to the table.

You um guessing that what they really mean is um is what we want it to mean, is we want to evaluate them on what they give us, not anything else we know about that organization and all of that, because we need a good, you know, there it's their responsibility to fill out online, but to fill out the online version of that in a way that lets us evaluate them, and they have access to our matrix so they can see how we're gonna evaluate it.

So if they fail to provide us the information that we need to give them a nine, then we don't give them a nine.

Um all of these organizations that apply for funding are people are organizations that need it.

They're the people they're here to help people.

We we're happy to see them help people.

Um they're all deserving of help, but our goal has to always come back to what is their application say, what is our evaluation matrix say, and that's how we give them a score.

Um that's just my I'll get off my soapbox.

Um my goal is just from all the years I've been doing this, is to help the new people understand the process and also help us achieve some consistency as a commission, because if you give the same applicant, if three commissioners give them nines and three commissioners give them zeros, then it's hard to say you're following the same evaluation matrix, and we've actually had that happen.

So we're trying to just make it as clear as possible how we do this going forward.

May I actually ask um for those who have gone through this process?

I think this rubric makes a lot of sense, but can I ask how you've evaluated uh line item four in the past?

Um I I just like want to make sure I understand so that like I'm on the same waiver.

Typically, we have um an evaluation process.

We look for the people that come through our door, like the people that go to a food bank in a church in South Sacramento, they walk through that door because someone has told them that that food bank is there to help them.

They um historically don't ask for a lot of documentation or anything.

There are other places that people go for help where they actually ask them, are you getting SNAP benefits?

Are you getting um any other type of financial support or anything else?

Um so they actually go through and they they have an application they have them fill out where they collect that information that shows that they're low income, that shows that they're getting SNAP benefits, that that gives an inkling of this person's deserving of our services for that particular person.

Um, and people are either really good at explaining how they how they filter the people that walk in the door, um, sometimes they don't, and in some cases, it's not easy to find a little church in Meadowview area that has a three times a month or four times a month food bank, um, unless you're talking to other people who are trying to help you get food, that sort of thing.

So sometimes they make assumptions, sometimes they make them fill out an application.

And it's all over the map.

So I guess what I'm what I'm hearing is that we're all we're gonna get an application from each uh applicant, and we have to uh look at it and evaluate it with this process for each one of them.

And we have to uh look at it and evaluate it with this process for each one of them.

Yes.

And then and then we'll bring it to the commission, and then we'll discuss actually you you fill out your evaluations.

Brian will set a date that we have to provide.

He'll send out also in that agenda package that they sent us online.

Um there is a is it the pre-meeting scores?

Pre-meeting score sheet that looks like this, and you send back in this sheet your individual scores in each category for each one of the agencies that's applied.

So you just fill in the blanks and then you um email it to Brian, and then Brian does the cutting and pasting to create to make just one summary sheet that then he'll provide back to us at the start of the meeting.

Okay, and then we go through the ratings because at the meeting, sometimes there'll be like holes in the application, or there'll be ambiguous wording, and that's why they're required to be there.

So we go one by one through the applications.

If we have a question about it, then we'll call them up and ask them that question to try and get a clarification.

We're still we're still evaluating them based on what they provide in writing, because that's what we have.

Um for example, if somebody's uses a wrong word or there's a typo and we can't understand what they're trying to say, or their numbers don't quite add up, and we have clarifying questions, we ask that live in the meeting, and then we have a chance to go back and adjust our scores.

And then after we're through everybody, um, then we provide our adjustments to the city staff.

They create a final report on the scores, and then we sort them high to low, and starting with the top ones, um, the people the top, however many percent we decide get 100 percent of what they ask, the next group gets another a different percentage, and then we just go down go down the line until we've taken care of everybody.

There are somebody some people like the people that asked for dog food that were not fun that have not been funded, or people that uh that ask for something that's totally outside our um purview, we never fund like office furniture or cars or anything like that.

Uh we also don't fund people, so we don't pay salary our funds can't be used to pay for salaries, um, and so it gives us an opportunity um there there's always gonna be people that we say we're not funding you.

This is why.

Okay, thanks.

And I also wanted to add that um our scores would be displayed for everyone to see, and I don't know if this can be done or was it done last year because I wasn't here, but there are times when a potential grantee will see the amount they requested, and then once the numbers shift and you get like three thousand instead of ten, they're thinking that okay, we were given ten, but now throughout your discussions, you gave us three.

So should we allow the grantees to see?

I think we have to say yes.

Oh, okay.

All right.

We it's it's all transparent.

Okay.

And they have to be able to witness the process, and that's part of the process.

Okay.

Thank you.

Okay.

Um you didn't give us the award matrix form.

You didn't print that for us.

Did you want to talk about the award matrix form?

No.

Uh that is this one.

Okay.

Yeah, so we did not print the award matrix form, but just for those who are new, this is where the percentage of requests is outlined for you all.

Um and the commission has the authority to decide if someone's gonna get 100%, 80%, 60%, 40%, 20%.

Um, not to say that you know that's mandatory, you all can adjust what the award matrix looks like to where you only have a hundred percent and eighty percent, and that's what you're granting out, right?

And not have 20% at all.

They had some discussion about that.

Um, I remember last year.

So um just it is part of the agenda item if you wanted to pull it up, um, if you have the capability to do so, but that can be part of the discussion as well.

Is you know, do you want to eliminate those bottom years?

Right, or um, do you want to continue to do a percentage request at those levels essentially?

So the uh the matrix is just a summary of the is what the applicant and their grant request.

You got it up now?

Okay, it just it just looks like this.

It's a summary.

So after we finish our discussions, after we make any adjustments in our scores, and we provide them to the city staff, they go back and update the the big matrix to show the final scores for each of the applicants, and then they plug they sort by score, and they put in the applicant, the request, the score, and then we insert the percentage of requests that gets paid.

So it's never clean.

This is nice and clean with 180, 60, 40, 20 and no awards.

Um it's never this clean, except 100%.

Um we usually do the top five or six.

If there's we look at where the scores fall out, and if there's a bunch above 90, if there's a bunch above nine, let's say 90 percent, then those that group will get 100 percent of what they asked for.

And then we've if wherever there's a natural break, we put in the next group, and then we put in the next group, and then we also will can move somebody up or down if they're within one or two points of another one, then we talk about moving them up, and they just cut and paste and move them up at the end.

We start with the percentages of a hundred um and down by twenty, but for example, either last year or year before last, we ended up with a hundred, ninety, eighty, um, and then seventy and four fifty or something, and then those that got really low scores got no award.

Because our goal is we want to give the most money to the people who meet the most of our criteria.

Um so this looking at this funds awards matrix doesn't tell you anything because we fill it out and adjust it in real time during the November meeting.

Just to provide context to what you all decided last year, it looks like three of your grantees received 20%, two received 50%, and the rest received 100%.

So it's broken out differently.

Um, I would say if you want to have that 20% available to you all to decide on, then I would keep the award matrix form as is.

If you eliminate that option, then you will eliminate the opportunity to provide someone a lower amount.

Um just throwing that out there.

Is there any more discussion about the matrix?

Okay, um, I I do have a suggestion though.

When we get the link of all the documents, is it possible that moving forward that we can have all the documents here?

Oh, okay.

Thank you.

Except the evaluation package, because it's like 2,000 pages.

Oh, no, we don't want that.

That you're gonna have to look at it on your computer, fill out your matrix.

Yeah, I just want to clarify for purposes like this, we can print the full packets for you all to review and you know, do it in real time.

Um but for the larger packets, we may have to condense it a little bit.

Um just so you all have we're not we're saving trees a little bit.

Okay.

Um just want to do one more time.

Is there any with the application, the matrix, the funding priorities?

No.

Okay.

Um I have to ask if there's anybody in the public that wants to is there anyone.

I have no speaker slips on this item.

Okay, thank you.

Okay.

Um let's do the motion, I guess, with the increasing of the funding.

Well, so I make a motion to increase the maximum allowable disbursement to be one uh ten twelve thousand five hundred dollars.

Is there a second?

I'll second the motion.

Oh I think we need a single motion for that covers all five of the forms we're talking about.

Oh because this is all one agenda item.

Okay, good evening, commissioners.

Um you could do it both ways.

You can either break this out into five separate motions since there's five subparts of this agenda item, or you could do one motion for the whole lot.

Sure.

I'll do one motion where I have a single item that should be changed, which is the maximum allowable disbursement to be 12,500 and all the rest.

Um I move to retain the current documentation and forms.

Can I just ask a quick clarifying question?

So does number one encompass what we discussed around uh adding transportation to the priorities.

Yes, I believe transportation was already discussed at our meeting.

Yes, at a previous meeting.

Um but if when I hear that the motion's annual commission funding priorities, it would just be a recommitment of those three priorities that the commission already decided.

Um but if we would like to add a priority or take one away, it would be an edit to the motion that is currently on the floor.

Gotcha.

Thanks.

And also, do we need to clarify that the two o'clock versus four o'clock deadline for the 29th?

So if we want if you wanted to add that to the motion if possible.

Do we need a motion for the time?

It's a because it's four o'clock on the if we want to, we should just anything that we need to change that's different than what the package they sent us says, we should cover in the motion.

Okay.

So starting with the annual commission funding priorities, we would amend document number one to include transportation on the grant guidelines and application.

Is that where the $10,000 is?

I forget.

Yes, it is in the grant guidelines, so we can keep it at 4 p.m.

just to make it easy for you all.

If anybody wants to pass a motion to change it to 2 p.m., you're more than welcome to add that in.

Um you prefer 4 p.m.'s fine.

We can adjust.

We'll make it work.

Is two two o'clock better for you?

Why not make things better for you?

Sure, yeah, that's great.

That would be great.

Um, so in the annual commission funding adsportation.

In the grant guidelines and application, change the due time to 2 p.m.

on September 29th.

Change the funding to 12,500.

Document three, the pre-meeting scores form stays as is.

Document four, the grant evaluation matrix stays as is.

And document five, the awards matrix form stays as is.

That looks like that covers it all.

Commissioner Rule, would you uh mind repeating the motion with those components and then we can vote on it?

Thank you.

Do you want me to do it?

Or I don't care.

Go ahead.

Sure.

Okay.

So I make a motion to make three updates.

The first update is to update the time for submission for application packets to be 2 p.m.

The second is to update the um funding priorities to include transportation, and the third is to increase the uh maximum allowable grant amount to be 12,500.

And the other documents I move to retain as they currently stand.

Is there a second?

I second.

Good job.

Okay.

I have a motion.

Oh, do I have to go ahead and repeat all of those?

No, okay.

Uh will the clerk please call the roll for the vote.

Thank you, Commissioners.

Please make sure that your microphones are all on.

Ex-officio member Coletto?

Yes.

Commissioner Contreras.

Yes.

Commissioner Malik?

Yes.

Commissioner Brown.

Yes.

Vice President Smith.

Yes.

Commissioner Stevens.

Yes.

Commissioner Ubad.

Yes.

Commissioner Beckman.

Yes.

Commissioner Rule.

Yes.

And Commissioner Inohosa.

Aye.

And President Ellis?

Yes.

Thank you.

Your motion has passed.

Okay.

Now that brings us to member comments, ideas, questions.

Are there any commissioners that wish to speak?

Yes.

Good evening, everyone.

I just have a question for our staff.

Is there any way possible that we can get a checklist of everything that is related as a document?

Uh that's going to the applicant, and then the documents that reflects to the commission.

So that we have all of us have a checklist of things, and we can when we come into these meetings, we can be truly prepared by looking at the items because as a new commissioner, I don't know what we should or should not have and what involves what completely involves the commission.

So it would be a great idea if we had a checklist of documents that goes along with the complete application process, like the application, the overview, um, the matrix, whatever it is that we're so that we're gonna be presenting to the public.

Can we get a checklist of those items?

And then for us to make decisions on documents, can we get those checklists of items so we know what we're working with?

Is that a possibility?

Yes, the items for the meeting, uh the matrix, all of that is uh on our archives for the meeting.

So I'll send you the link where you can go and find not only for this meeting but any meetings in the past, you can rewatch the meeting and you can find all the items for that agenda.

So you'll be able to find the score matrix, the objectives, documents, all of that on there.

Um then for the application, I'll make sure with your application and your matrix.

I include a checklist of what are you supposed to be looking at?

Insurance, 5013 litter, etc.

So that you can check that off for each uh organization.

And I I thank you for that uh comment.

Um there's no way you could just put all the needed documents in a clear work, uh a clear checklist so we know like what it is that you agreed upon, or do you want me to literally go back into year, month, year, month, and every you see what I'm saying?

Like what is the current what where are we currently for 2025-2026?

What is the current documents that reflect 2025-2026 so that I'm not just reading to be reading, watching to be watching that I'm watching with direction and purpose.

That's the that's the ask.

Yeah, so we can include a checklist on the grant application, and we'll send it.

We'll send the link to the application to you all so you can also review it and see that checklist that they'll be receiving, and then we can add a checklist to the document, like um Brian said when you receive the list of applications and you know exactly what you're gonna be reviewing.

Um prior to meetings, the best way to know kind of what to expect, and we can help guide you through that is to review the agenda and what you see there is what we'll go over.

Um, but we will add a checklist of everything that they provide and what you provide to you all prior to you getting to that point if that matters.

That's how that's not my question.

Okay, that's not my ask.

So we're sitting here looking beautiful, and when we're presenting to the public, right?

And thank God I'm sitting right next to this kind gentleman, right?

But what if he wasn't here?

I wouldn't know to ask for an overview document.

You see what I'm saying?

Like if I walk into my workplace, I know that I turn on the light to the right, I pull up my desk, I sit at the desk, I do I pull up ABCDEFG.

I don't know that right now.

So I'm just asking, instead of walking in the blind and trusting that this gentleman's gonna always be sitting here, is that you give me a checklist of items that we're using to make a decision to give people a dollar to 10 to 12,000 dollars documents that are related to the process that are current and up to date.

That is all I'm asking.

Is there a checklist of information that I can use?

Yes, so I think we're saying the same thing, but maybe having a little bit of a miscommunication.

We will provide you that checklist of all the documents that you're gonna be required to to look at or see prior to your meetings in addition to the agendas and everything like that.

So it's clear to the public, it's clear to you all what you're gonna be doing and what you're going to be reviewing.

We'll create the checklist.

If it's not up to your standards, then feel free to give us feedback on that so we can ensure that you're getting the information that you need.

I think I'm understanding what you're saying.

I give us a shot to to give it a try.

We'll send it to you all.

If it's not up to your standards and you think there's information missing, just let us know and we'll correct it.

Can I ask you a question?

Did you get an email from the city clerk's office with a link that took you to view the agenda and all the attachments to the agenda?

Yes, I received that.

I received the agenda.

That's not my question.

Okay, but let me just tell you in the agenda.

Um there are there's links in the agenda that go to each agenda item that you click on that link and it lists all of the all of the documents that are gonna be discussed.

And uh, commissioner, and just like we have done uh before, you're you're welcome to give me a call.

We can sit down and I can walk you through that.

Um, you know, I'm happy to meet with you uh and and and walk you through that process and create that for you as well.

So it really isn't it really isn't that complicated.

I was just asking for current list of documents that we will be using, not stuff that is linked to the agenda.

We're our task to complete a job, a requirement, right?

Give money to the public, and I just want to make sure that when I step up here, I have all the information.

I know why I'm using this form, I know what form to look at, I know where to get information at.

That is all that I'm asking.

You have a good day.

Okay, okay.

Um, yes, I hope that you and um Brian get an opportunity to meet and hash that all out.

Um I just want to um bring up a few things.

It's my understanding that there's not a listing of the grantees, the awards that the grantees on the website, and I think it for transparency and accountability that it would be a good idea.

I just want to know how the commission feels about having our grantees listed on the website when they are awarded.

Is that something that we can do?

Is it in the meeting of the November minutes, the minutes of the November meeting?

I would have to look back at the I will have to look at the November minutes from prior years, but it is something that we can include in the on the website.

That's an easy ask.

Okay.

Um another thing, commission seats.

When I went out, um, when I went to the website, it stated that there were four vacant seats.

And um it's my understanding that there are 11 commission seats on this commission.

And just want to confirm do we actually have four vacant seats, or does that need to be updated?

I'll defer the question to the clerk's office.

And there may be follow-up needed on it.

Yes, we will look into that and get back to you.

Thank you.

Okay.

Some of us were appointed for six year terms.

Um that's one of them is me.

Um but I think that we have four holdover citywide appointments before the city changed its rules to make appointments by council district.

So maybe that's why we have four openings showing up now, because we we really are supposed to have 11 commissioners.

We have 11 of commissioners, and I think it's because of that switch in the way we did things at the end of last meeting.

Barbara addressed that.

That it is because of the transition from the way that it was done before to the appointment by city council members to the new board position or the new commission positions.

And I just have one last item.

Um with our questionnaire.

We do have three standard questions on the questionnaire, but I what I would like to see, and if it doesn't happen, that's fine, we can put additional and other.

But one question that I would like to see is what feedback can you offer on the grant process and how can we support you better?

I think that will help improve what our internal processes are like.

Um then we can get you know more feedback, I guess, from the sites, and I just want to know how did people feel about that question, or if you just want to leave it as additional, that's fine with me.

I think that's a great question.

I think it's a great question, but we have to, in order to change that part of the process, we have to put it on the agenda.

Oh, okay.

Um, so that should be an agenda item for January.

Okay.

And we can make the change to the evaluation document that we start using in May or June or whenever we do our our evaluations.

Okay.

Yeah, if we can get that on the new year calendar in 2026, that would be great, and that's it for me.

Um there any public comments?

I do not have any public comments.

Okay.

Well, that concludes today's agenda.

Thank you, everyone, for y'all for your participation in this meeting is adjourned.

Thank you very much.