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Record of Proceedings

Measure U Committee Special Meeting: 2020 Leadership, Schedule, and Council Recommendations (Jan 27, 2020)

Measure U Community Advisory Commission — Monday, January 27, 2020
BodySacramento, California
SessionMeasure U Community Advisory Commission
DateMonday, January 27, 2020
StatusFILED
Video Record
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1:04

Okay.

1:06

Are you there you go?

1:08

Okay.

1:09

Good evening, everyone.

1:10

It is six o'clock.

1:11

And so we are going to call the meeting of the Measure U Community Advisory Committee to order.

1:17

Can we please have the roll call?

1:20

Member Pray.

1:21

Member Dickinson.

1:23

Member Lucas.

1:25

Member Kivill.

1:27

Member Luhan.

1:29

Member Clark.

1:31

Member Ryan.

1:32

Here.

1:33

Member Blackwood.

1:34

Here.

1:35

Member Crestwell.

1:37

Member Ferguson.

1:39

Member Perez.

1:41

Member Otto Kent.

1:44

Member Murakami.

1:46

Member Williams.

1:48

Chair Kofer.

1:50

Here.

1:51

Madam Chair, you do have a quorum for tonight.

1:54

As a reminder, tonight's meeting is being streamed and recorded.

1:57

The recording will be available on the city's website.

2:00

If you are here tonight to speak to the committee, you will need to complete a speaker slip and turn it into the assistant clerk to my uh right prior to the start of the agenda item.

2:09

If you need an assistive living and assistive uh listening or speaking device, please see the assistant clerk as well.

2:16

I would also like to remind you uh that to now check your cell phones and other devices to ensure that they have been silenced.

2:22

Thank you.

2:24

Thank you.

2:25

So we are going to start because this is a special meeting.

2:28

I wanted to let everyone know that that is why we are not approving the minutes from the previous meeting.

2:33

So we will do that at our first regularly scheduled meeting.

2:36

Um so we're gonna move right into our discussion calendar.

2:39

Item number one is selection of the chair and vice chair to the measure you community advisory committee um for calendar year 2020.

2:46

So at the first meeting of every year, we elect a chair and vice chair.

2:50

So this is the opportunity to nominate anyone, including yourself if you'd like to be chair.

2:55

And I am nimble enough to move if that happens.

2:59

So just let me know if anyone else would like to chair.

3:03

I will check the speakers.

3:05

Chair, if I might.

3:06

Yes.

3:06

It also you can separate this and have one vote on chair and one vote on vice chair.

3:10

Perfect.

3:11

Okay, just so for the knowledge of the members, there is no limit at both the your current chair and vice chair could be re-nominated, appointed, whatever you'd prefer.

3:21

Member Kivill, Lucas.

3:25

Yeah, I just wanted to nominate uh current chair Kofer for another term.

3:31

Thank you.

3:34

Member Pray.

3:35

I wanted to second that nomination.

3:38

Thank you.

3:39

I accept are there any other nominations for a chair?

3:49

Should we vote first or I would just do a separate so do we have nominations for vice chair?

4:02

Member Prey?

4:03

I nominate member Williams for Vice Chair.

4:07

Okay.

4:15

Umber or Vice Chair Williams.

Discussion Breakdown — Share of Meeting
Participatory Budgeting███████████████████████23%
Budget and Finance████████████████16%
Procedural██████████████14%
Committee Formation████████████12%
Measure U█████████9%
Ad Hoc Committees████████8%
Calendar Management██████6%
Community Engagement█████5%
Economic Development███3%
Summary of Proceedings

Measure U Community Advisory Committee Special Meeting – January 27, 2020

The Measure U Community Advisory Committee held a special meeting on Monday, January 27, 2020, at 6:00 p.m. in the City Hall Council Chamber. The committee elected its 2020 leadership, approved a meeting schedule, and discussed a draft letter of recommendations to the City Council. The meeting was streamed and recorded, and all actions were taken with a quorum present.

Discussion Items

1. Selection of Chair and Vice Chair for 2020 The committee unanimously re-elected Flojean Cofer as Chair and Kimberly Williams as Vice Chair for calendar year 2020. The motion passed without opposition.

2. 2020 Meeting Schedule The committee discussed three scheduling options (second Wednesday, third Monday, fourth Monday). Several members noted conflicts: Member Cresswell (absent) has a standing conflict every fourth Monday; Member Pray has a conflict every second Wednesday; Vice Chair Williams and Member Murakami also have Wednesday conflicts. The committee adopted a motion to keep the third Monday schedule (Option B), add a meeting on February 24, 2020 (a Monday) and December 9, 2020 (a Wednesday), and set the first 2021 meeting for the fourth Monday, January 25, 2021. The motion passed unanimously.

3. Recommendations to City Council (Oral Report) The committee reviewed a draft letter that would be sent to the Mayor and City Council. The letter, drafted by an ad hoc committee, outlined recommendations and areas needing improvement. Key points included:

  • Ensuring that council agenda items identify the source of funds (Measure U vs. other) and specify amounts.
  • Clarifying revenue projections and improving financial reporting (with some members requesting monthly or quarterly reports).
  • Establishing a feedback loop for substantive review of proposed Measure U expenditures before council action.
  • Setting aside a minimum of $5 million for participatory budgeting (a recommendation already in the draft).
  • The committee debated various edits, including moving items from a “still needing improvement” list to a “recommendations” list, and adding a new item on analyzing outcomes of Measure U investments. Members expressed concerns about not being informed of Measure U fund usage by the council and the need for timely input.

The committee voted to approve the letter in concept and deputize the ad hoc committee to finalize the draft by February 3, 2020, for submission to the council (with a target council date of February 25, 2020). The motion passed unanimously.

4. Follow-Up Log The committee received the follow-up log and added several items for future agendas:

  • A finance/budget report on the feasibility of monthly reports on Measure U allocations.
  • A request for the police department to report on Measure U funding and community-oriented policing, to be scheduled no later than March.
  • A report from YIPEE (Youth in Pursuit of Excellence and Empowerment) similarly.
  • A report on city-owned vacant properties (including SHRA properties), with a tentative timeline of May 2020.
  • An update on participatory budgeting technical assistance.
  • An opportunity for members to join or switch ad hoc committees at the next meeting.

Ad Hoc Committee Updates

  • Establishing Priorities and Criteria for Reviewing Projects – These committees reported no new updates.
  • Outreach and External Communications – Member Pray reported that the committee has received two technical support options for participatory budgeting from a consultant. A workshop with the consultant is tentatively planned for late February or early April. The committee discussed potential Brown Act limitations on inviting additional committee members to the workshop and considered including specific recommendations in a follow-up letter to the council.
  • Finance – No report given.

Investment Committee Report Members Perez and Blackwood reported no update from the investment committee, as they could not attend the last meeting.

City Manager’s Office Report Assistant City Manager Michael Jasso reported on the Measure U funding application portal:

  • As of January 23, 2020, there were 45 complete applications (21 full proposals and 24 pre-proposals) and 83 drafts in progress.
  • Full proposals requested almost $30 million in Measure U funds, with total project costs of about $335 million. The median funding request was $307,000, and the median project cost was $550,000.
  • Proposals came from across the city, mainly from Districts 2 and 5, with some citywide.
  • The portal closes on January 31, 2020, but may reopen later.
  • Additionally, flyers about the portal were included in city utility bills in early January, a direct result of the committee’s request.

Committee Comments and Public Comments No public comments were submitted for items not on the agenda.

Key Outcomes

  • Unanimous vote to re-elect Chair Cofer and Vice Chair Williams for 2020.
  • Unanimous vote to adopt the 2020 meeting schedule (third Monday, with added February 24 and December 9 meetings; January 25, 2021 as the first 2021 meeting).
  • Unanimous vote to approve the draft recommendations letter in concept and authorize the ad hoc committee to finalize it by February 3, 2020, for submission to the City Council.
  • Items added to follow-up log: monthly allocation reports discussion, police and YIPEE reports, council agenda fund source identification, and the vacant properties report.
  • Next steps: Ad hoc committee to finalize the letter; staff to explore feasibility of monthly allocation reports; staff to schedule a police department report for March; and staff to provide an update on city-owned properties by May.

Meeting Transcript

Okay. Are you there you go? Okay. Good evening, everyone. It is six o'clock. And so we are going to call the meeting of the Measure U Community Advisory Committee to order. Can we please have the roll call? Member Pray. Member Dickinson. Member Lucas. Member Kivill. Member Luhan. Member Clark. Member Ryan. Here. Member Blackwood. Here. Member Crestwell. Member Ferguson. Member Perez. Member Otto Kent. Member Murakami. Member Williams. Chair Kofer. Here. Madam Chair, you do have a quorum for tonight. As a reminder, tonight's meeting is being streamed and recorded. The recording will be available on the city's website. If you are here tonight to speak to the committee, you will need to complete a speaker slip and turn it into the assistant clerk to my uh right prior to the start of the agenda item. If you need an assistive living and assistive uh listening or speaking device, please see the assistant clerk as well. I would also like to remind you uh that to now check your cell phones and other devices to ensure that they have been silenced. Thank you. Thank you. So we are going to start because this is a special meeting. I wanted to let everyone know that that is why we are not approving the minutes from the previous meeting. So we will do that at our first regularly scheduled meeting. Um so we're gonna move right into our discussion calendar. Item number one is selection of the chair and vice chair to the measure you community advisory committee um for calendar year 2020. So at the first meeting of every year, we elect a chair and vice chair. So this is the opportunity to nominate anyone, including yourself if you'd like to be chair. And I am nimble enough to move if that happens. So just let me know if anyone else would like to chair. I will check the speakers. Chair, if I might. Yes. It also you can separate this and have one vote on chair and one vote on vice chair. Perfect. Okay, just so for the knowledge of the members, there is no limit at both the your current chair and vice chair could be re-nominated, appointed, whatever you'd prefer. Member Kivill, Lucas. Yeah, I just wanted to nominate uh current chair Kofer for another term.

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