Good morning, everybody.

Thank you for being here.

I hope you had a fantastic uh MLK day yesterday.

Um we're gonna go ahead and get started with the meeting.

It is now 1007.

Madam Clerk, can you please please read the roll?

Councilmember Corr.

Councilmember member Mungia.

Present.

Councilmember Alderite Gabito.

Here.

Councilmember Spears.

Chair McKee Rodriguez.

Present.

Chair, we have quorum.

Thank you so much.

Do we have any members of the public sign up to speak?

We do not, Chair.

Okay.

Um we're gonna start off with approval of the meetings from our December 2nd meeting.

Can I entertain a motion for approval?

So move.

We have a motion and a second.

All in favor.

Aye.

Thank you.

We have two items on the agenda today.

Uh number one is going to be a briefing on an overview of existing processes related to uh maintenance and condition of some of our city owned facilities.

Uh I'll turn the floor over for our presentation.

All right, uh good morning, committee members.

Um, I'm Mike Shannon.

I'm with the Capital Delivery Department director, and I'm gonna talk.

I have two presentations for you today.

Uh the first one, as as mentioned, uh city facilities overview, um, and a quick discussion of how we prioritize our projects.

So we'll talk about our city facilities real quick, um, what we do to manage uh facilities and the maintenance of them, uh, how we come up with prioritizations and certainly some funding sources as we're constantly um you know maintaining uh and sometimes replacing facilities, certainly adding new ones as well.

So big broad overview, the city has almost 500 facilities uh that we uh manage and maintain.

And I just a list of of course we all know this.

Um, you know, certainly aviation at the airport has uh you know dozens and dozens of buildings, um, but we have the two airports, uh senior centers, health clinics, parks, libraries, police and fire, community centers, um, libraries, uh, the convention center is our largest, of course.

Um, but there's 500 facilities or so in our database that we manage to maintain uh through a variety of ways.

So general maintenance oversight, um, you know, we every facility, including the one we're standing in, um, you know, routine maintenance, preventative maintenance, um, upkeeping repairs, uh there's those are managed by multiple departments.

So we don't just have one department that does it all.

Um we have multiple departments uh that are assigned certain facilities, of course, uh that they oversee manage day to day, uh, and they know what the repairs are needed uh as they're uh uh managing their facility.

Um these needs are uh reviewed annually uh through the city's buddy budget process.

So uh departments get together through the budget process, working through the city manager's office, OMB, um, and and and all those city leadership to really to prioritize the projects that they need uh to get their mission done, whether it's a library, community center, convention, et cetera, et cetera.

Um city council, you'll review the annual budget, the CIP budget, uh, and then also uh the bond process is another uh significant process where we put a lot of money towards uh our facilities, whether it be new or maintenance, uh, to keep up with the demand uh for our city services.

So this slide really just reminds us that uh we have a uh capital improvement program.

Uh we look at it, we do a six-year uh plan, uh we look at our facilities.

Uh so we have these three big buckets, if you will, uh, that we deal with facilities.

Uh our deferred maintenance program, I'll talk a little bit about that.

Um that's a 30 million dollar six-year program.

Uh hits you know, some of our basic uh general maintenance of our facilities.

Uh certainly, you know, our bond programs are just listed the 2017 and 2022.

We'll talk more about that tomorrow at the B session.

Uh, but you see that uh there's about 130 million in there.

And then our overall capital improvement program.

If you look at our budget, approved budget document was about 4.1 billion.

Uh when you take out streets and drainage from that from the capital investments, uh, this 2.34 billion.

Of course, most of that is the airport project that's going on right now.

But what you see is there's a lot of funding buckets that we put towards facilities to maintain uh and again sometimes build new and replace.

So uh this is just a slide to show you uh and remind us where those buckets are.

So I want to talk a little bit about the deferred maintenance.

So every facility, uh whether you're uh a city uh like us or your school district or any large campus, uh, you have maintenance uh program.

Uh we defer that year to year until we get to it.

But uh since 2014, uh BESD has led most of that.

They uh BESD uh building equipment services department.

Uh they manage um maybe about half of our uh facilities uh or oversee that.

Um but that they look at that five million dollar a year program uh to put those maintenance and repairs for things like HVAC units, plumbing, electrical, maybe some roof replacements.

Uh so that's kind of the general nuts and bolts of our facilities maintenance on a year-to-year basis.

Um the maintenance repair program is really to preserve uh all these facilities.

Um every facility has a life cycle.

We want them uh to be as viable as possible.

Um, and uh that's what we have to do to keep these city buildings um ready to serve the public.

Um and then again, our projects when we go through this annual or we go through the five-year program with the bond or the six-year CIP, we are prioritizing things based on life safety, health, uh, mission critical.

Uh some of those are down to the individual departments that are coming up with those.

Uh a lot of that is done collectively at the table through the budget process annually, uh, but we're constantly prioritizing uh needs as they come.

Uh and that can shift, right?

We may have an emergency repair, emergency maintenance need uh that will trump something and uh get ahead of the list.

So a little bit about the bond, of course.

So uh you know we know the five-year bond program, and I just put up here, you know, in the 2017 and 22, uh, we have those categories for facilities, public safety facilities, libraries, uh, et cetera.

Uh 58 million, 136 million, so a lot of money invested into those projects, 18 and 2017, 15 and 2022.

Um, but that process is is again we we prioritize our needs, we go through a process, then it's an open public process as well with a lot of uh interaction with city council, of course, but we're constantly going over our facilities needs.

And again, some of those are brand new facilities that we're bringing online, others are replacing a facility that maybe we cannot repair anymore, and a lot of it is also just to uh renovate um and uh improve the facility.

So here's a just a overall uh some some examples.

If we look at the 2017, 2022, our capital uh FY26, we've listed a few projects there.

Uh most of those are city facilities, but some of the funding does go to uh partner organizations.

Uh but you'll see the District 4 Heritage Center, which was uh part of the 2017, of course, uh District 9 Senior Center, uh, you'll see the animal care uh vet hospital that we're gonna break ground on uh next month, just in a couple weeks, the South Florida substation, which we broke ground on uh last week, which is the 2022 bond, uh fire station replacements uh that are in uh the capital improvement budget.

Um so again, just those are just some examples of what we're doing to either repair, maintain, or maybe sometime even replace, or or essentially, like in the South Florida substation, SAPD, we're we're bringing on a new substation to serve the community.

So overall, that's uh how we do it.

Uh we have a lot of facilities.

I'll just summarize again almost 500 facilities that we maintain.

All departments are are uh kind of at the table for those.

We go through our prioritization project uh based on our our needs in those, and we develop them through the funding sources, whether it be the budget, uh capital improvement program, six-year cycle, and then of course the bond program.

So uh I'm here and I have a uh several departments here if you have any questions and uh hand it back over to you.

Thank you.

Thank you so much.

Uh thank you for the presentation and thank you for the this information.

Um I uh agendize this item.

The goal is to, you know, as we're getting ready to have conversations about the next bond program and all of our bonding, all of our bond needs.

Um what I wanted to understand is do we have a comprehensive list of all of our city-owned facilities?

Do we know what uh what condition they're in?

Do we know the last time that they were improved, and do we know do we have an idea of what that comprehensive need is in terms of all of our uh park spaces, our community center spaces, our fire stations, police stations, all the like.

Um what I'm reading and I'm a little concerned.

So I guess the first question, it's one of the last instances you just said, is that you go over um sort of a prioritization process.

What does that look like without said list and said, Yeah, so we have a list of our facilities, and uh each department, you know, if I'm the libraries, you know, I know my library facilities and I know what those needs are.

They work with either BESD, public works, and L C D Dose needs, uh, what are those repairs or maintenance?

Some of them are easy to do through uh existing contracts that we have with contractors, we have funding for it.

But really, that prioritization is when we're seeking funding through the annual budget, or now as we enter into the next bond cycle, right?

And we'll have more conversation, I think of the B session tomorrow on that.

But the those processes are developed so that we can look at that list of facilities, uh, certainly the older ones or any that need uh need repair and maintenance that that may be more than just um you know something minor that they do every day, uh but we go through that as a group, meaning different departments through the budget process, the the you know, the ELT, and then finally the city manager as we propose that uh to the city council.

That's an annual process that we do uh again, mostly through the budget process.

And so I guess the I had been asking for a presentation like this for a few months now, uh and it sounded like it was really challenging to get uh you know every department on the I I don't want to I don't want to misquote, but it sounded like it was challenging to summarize how that was happening for each of those departments in a way that was conf that was confidence inspiring.

And so what I really want to know, and what I would what I would have preferred to get have gotten out of this conversation is since every department it sounds like has their own mechanisms for this, and they go they are overseeing their own facilities.

How is it that they are getting to that point that I'm asking for?

Which is what is the need, how are you understanding what the priorities are, what conversations are you having with council members, community, where does use come into come into play.

I I need it to be a little bit more comprehensive than what I'm understanding at the moment.

Does that make sense?

I I think so, and I think you know, part of today was was really bringing to you what we have today, and then with some of that feedback, we can certainly huddle back, get you maybe the full list of facilities.

That's one, right?

Let's go to the full list of facilities.

You asked for some of the details, like you know, what what are the age of them, when was the last major renovation, or the last time we put in some significant money to maybe replace an HVAC system or something to that effect.

So we can provide some of that more information uh to the committee.

Um, and then with any any other feedback that you give us today that we can come back at a future committee meeting.

But all of this is really gonna be rolled up uh and happening.

I think with the bond process, you know, as we get some direction probably tomorrow or soon, uh, but then definitely in the in the budget process as well this summer.

But any feedback you got, we'll take that back and work on it, and we can certainly come back uh with some more information for you.

Thank you.

I can appreciate that.

And I think um the priority for this and wanting to have this conversation over the past few months and right now is that we can't be in the middle of you know, bond committees discussing the projects that they that they want to see in the community asking us for projects or even council considering a list of projects without having that information.

The sooner we get this information, the better.

Uh and so I would ask for um some expediency.

I would ask um, you know, that we do get that list, those those pieces of information that I asked for as well.

When was the last time it was even looked at uh structurally?

When was the last time each facility was looked at structurally?

Are there any foundation issues?

Are there um HVAC issues coming down the pipeline?

We've had a number of issues over the past year.

Uh, and so my concern is that we're gonna be surprised in a year or so when a community member comes out and says, hey, this is going on with this community center, it's nowhere to be found on our list of proposed bond projects.

Um and also I do want to get an understanding of the scope of what we can accomplish in uh in six years, it looks like uh 26 through 31.

You mentioned that a vast majority of the capital budget is airport.

I'd imagine that's billion, it's more than half of it.

Um but it look if I were to just look at this list, there's about 33 bond projects that we're able to do over the six-year period, or that's a part of that.

And then I don't know how many projects total are in the 26, uh, how many we're able to do annually, but it doesn't seem like we're able to even get to a fifth of a fifth of our facilities.

And I don't know that that's necessary to get through a whole bunch of them, but if we can only do a fifth over six years, and then we have to wait another six years, there's facilities that we're setting ourselves up for what's been going on now, which is you go 10, 15, 20 years without a facility seeing a major improvement, it falls into disrepair, it needs a 20 million dollar improvement in the next bond pro in the bond program two, three cycles from now.

And so, how do we prevent that as early as possible?

Um, I I leave you with that question.

Uh I've conveyed what I would like to see out of a comprehensive index, uh, as well as the pace at which I would like to uh receive said information.

I know it may take a little bit of time, but my hope is that it doesn't take more than several months.

Councilmember uh Gavita.

Uh thank you, Chair, and and thanks for bringing this up.

I think it's it is uh important and timely also not only because of the bond discussion, but also because we're always talking about our vacant buildings and we obviously have a need for space all the time, you know, for whether it's housing nonprofits, whether it's affordable housing, whatever.

You know, it'd be helpful to see a full list of the community uh centers which are vacant, which are not, and also a map of where they're at.

Um I also think upcoming um repairs or what you know, like whether they need new HVAC, infrastructure, all that kind of stuff would be helpful, um, especially to council members that we also have a lay of the land and um you know we could be we could be helping put some of that stuff to use.

Uh really quick.

I had two questions on slide eight uh regarding the 2017 bond projects.

Are there any 2017 bond projects still outstanding?

And if so, why we have uh three um three bond projects.

They're not they're not facility projects, they are uh street projects.

Uh for example, Roosevelt uh is one.

Uh we're doing a major street and drainage.

Uh that was one of those text dot projects that was going to be turned back to the city.

Uh, then it was not, so we had to do a complete redesign.

Um similar.

So we have just three out of the uh 2017 left, but not in the facilities categories.

Okay, got it.

Um also too, I'd like to ask about fire station number 10 right there in the middle column.

Uh, can you go into detail about the process that about what it's looked like so far and and where we're at in identifying a property because this is a significant fire station that's that's on the border of D7, D5, and D1.

And so it's important that we know that there was it was probably what a year and a half ago that there was a whole lot of urgency around it until there wasn't.

So just want to know what where we're at on that.

Well, there's it you're right.

Uh there's still a lot of urgency for us.

Uh we have to find property.

And that one, um, we had a piece of property that we were looking at, seriously looking at.

It was actually two properties side by side.

Um, and actually the owner sold the owner of one sold it.

Uh, we even went tried to go back to the new owner of that property and buy it.

Uh, and it's not a viable property anymore.

That that new owner wants to, you know, build something on it.

So we are actively uh weekly, monthly looking for properties that will fit the needs of the fire department in that area.

Actually, we just brought on an outside real estate broker to help us right now.

We have a real estate team in ours that that does a lot of that, but when we get to a point where um you know it's a challenging, you know, to find the right property, uh, that's when we bring some outside help.

I mean, this is a challenging one because it's not not too many three or four acre parcels uh in that area that that fit the exact needs of the fire department.

So we're trying to be creative.

Um, but it has been you know pretty challenging now for about a year, year and a half.

Okay, so still we're at we're at score one.

Well, we're gonna we're gonna keep looking, and as you know, the market changes or properties with facilities or vacant, you know, come up.

Um we're we're knocking on you know, owners' doors that have uh either vacant parcels or some structures that that we think might might fit our needs.

Um but again finding the right piece of property or finding a piece of property that'll work is critical.

So okay, sounds good.

That's all my questions.

Thank you.

Thank you.

I guess just um on that note, um, because I'm sure this isn't the only project and perpetuity that's gonna have this this sort of problem.

I'm wondering if it gets to be four or five, six years and we've never been able to acquire property.

At what point do at what point do we have the ability?

When can when can we pivot and when should we pivot to maybe looking at expanding some of the surrounding fire stations and building another fire station house?

Like what are the other is it even possible to look at alternatives like that?

Well, I think it's possible, absolutely.

I mean, we have to um I mean I I think fire station 10, you know, replacement or improvement, however, whatever you want to call it, is is critical.

It's critical in that area, of course, serving.

So um, you know, ideally we'd like to find a piece of property that works and just build on it, or you know, if there's a vacant structure that's not being used, we can buy it, you know, tear it down and and and build something there.

But uh, I mean, we're gonna have to look at any alternatives if we can't find something, you know, certainly in a short period of time.

And so as not to go too uh deep into the bond process.

I one of the conversations I had with the mayor when we were discussing the charge of the committee uh was that historically we haven't received very many updates on the bond program as a whole.

Um we do have the bond dashboard, which is excellent.

I think it's great for public consumption, but I know we want to get a little bit more granular when we're discussing the bond and want to know how many projects are delayed, how many are on time, what are the channel kind of challenges and hiccups that we're having, and how can we do better or remove some of those barriers and obstacles next time?

So uh we will be receiving a uh a bigger presentation on the bond program in the coming months.

Yep.

Councilmember Moon Gim.

Thank you.

Uh and Mike, is the uh aquatic center and multi-gen center polarto that's not finished, is it?

No, that's still under construction.

Is that right?

Yeah.

Is it actually under construction?

Yeah, I believe so.

Yes.

Yes.

Okay.

Uh and maybe if y'all can send me a briefing on that because that's close to being 10 years old, and there's not a product yet, which makes me very nervous about that.

Um, and yeah, and I agree with my colleagues that we do need a full list of these buildings, uh, you know, where they are by district, when's the last time they've been worked on, to what extent.

Um, and also I guess on slide um six, are those your priorities when you're looking at buildings?

Is it these things that matter first before you know trying to do like you know aesthetic work in the building or painting, uh, what's the priority for buildings?

Well, yeah, I mean, I I think certainly um, you know, life safety issues, the the um, you know, roofs, age vac, electrical, those are those are always going to be more priority because those get to the general use, the safe the safe and healthy use of a building or structure, uh, those will always be a little bit more important than certainly you know, making it look a little prettier, but usually they come hand in hand as you're renovating something, you have to you know freshen up, uh, either new walls, paint, et cetera.

But uh those weren't intended to be a list of priorities in that um that mana, those are just intended to be an example of what we kind of see over time.

I mean, uh the councilman mentioned uh, you know, 20 years, you're gonna need some some pretty good upgrades, um, you know, just based on the life cycle of a building, but um, but that's that's how that's how we would prioritize it in big big broad categories.

And also, you know, when you come up with that list of this information is is available to you all to to pick from uh when that building became whether it was new building or we acquired it when it came on to the city books, that way we kind of know where how many new buildings over time are we adding, and also you know, where these new buildings are geographically speaking of the city because uh I'm sure that there's some places which is landlocked right inner city, you're not gonna have a lot of newer facilities over time uh versus some of the other places in our communities that are expanding uh and have opportunities for land acquisition.

Um and I guess also, you know, uh this is more of a conversation for us, but that map is gonna help us when we talk about you know equity with city facilities.

So, you know, a broken, you know, restroom is a broken rush, no matter where you are, and that needs to be fixed.

But if there are certain areas of our community that have you know five or more facilities with those types of problems versus some that are very limited with issues, then we need to be focusing money on those areas where we have more of bad or not up to par facilities.

Um I think that has to be looked at and also the use of these facilities is very important.

So, you know, like Miller's Pond, for example, is a huge park, significant park in our district gets a lot of use.

Um, and the facility is pretty old in the actual building.

Uh Johnston Library, right, gets a lot of use in my district, a very, very small footprint, Cortez Library, very, very small footprint.

Um, and at least one of those is landlocked, so the opportunity to expand is very limited.

But I think that helps us too, right?

If there's a lot of people using a facility and that one's not up to par, then that's something for us to consider as an investment, right?

Is there's a lot of people going to this specific library and we have issues with HVAC or the bathroom, that might be a priority versus another city facility that doesn't actually get public uh traffic, right?

Because I'm assuming these are also like office buildings that we own that the general public is not really accessing much, but we have a staff that does.

Yeah.

Um, so that's helpful, I think, for me to kind of understand more uh where we are generally speaking.

We'll grab that information from the departments.

I think we track those how many people are entering a library each month or year.

So we can add that to the list or see how we compile that information for you.

Sure.

Uh, and then also, you know, when we partner with some of these institutions for some of these bond projects, um, what do those maintenance agreements look like?

Um let's see.

We normally just give a funding agreement, right?

Correct.

Yeah.

Nor normally um just thinking of the last few, and um, you know, they'll propose a project uh that gets approved through the process and voter approved.

Um a lot of those are really just funding agreements.

We're funding them.

Um for example, uh, there's a project at UTSA right now.

Uh they're building a facility, and once they reach milestones, we fund that uh to basically you know uh satisfy uh the project in the bond.

Others like the magic theater renovation that's happening right now, we're actually overseeing the construction and maintenance of that, but it's funding towards that.

Uh they have their own maintenance uh you know uh responsibility after that.

approved through the process and voter approved um a lot of those are really just funding agreements we're funding them um for example uh there's a project at UTSA right now uh they're building a facility and once they reach milestones we fund that uh to basically you know uh satisfy uh the project in the bond others like the magic theater renovation that's happening right now we're actually overseeing the construction and maintenance of that but it's funding towards that uh they have their own maintenance uh you know uh responsibility after that so we don't we don't really take on that maintenance so it's it you know it it differs a little bit sometimes it's really just giving them money towards a project that we feel uh and the voters felt was appropriate in the bond other times it's you know overseeing the construction and renovation um I think I think that's probably more of it we don't really take the responsibility of maintenance for their facilities yeah and then um also maybe offline we can I know Homer's here too we can chat about um specifically lackland terrace we have a longstanding issue with the with the restroom and concession stand out there um and so we can chat about that later too thank you Lackland Terrace yep thank you and um quick question do we um include in this list um facilities that we lease so facilities that we operate out of but we don't own uh y yes the today was just really talking about the ones that we own but there are some that we lease and operate out of so uh we can certainly include that in the list uh that number is a lot uh smaller than it used to be um consolidation of a lot of city uh facilities into the city tower over the last several years but uh but we can include that on the list uh to be comprehensive for you thank you uh councilman spears thank you chair thanks mike um so I kind of want to I want I want to reiterate what my colleagues are saying I I love to talk about fixed assets this is sort of my thing in accounting so um I'm interested to know I guess we need a more comprehensive metric here to understand or set of metrics because um like councilmangia was saying we need to understand where our biggest return on investment is the properties we need to maybe look at selling or repurposing um I am keenly um focused too on the the low-hanging fruit the things that will be easy to maintain and fix quickly with minimal impact of monetarily and so that that is um you know extending our useful life as long as we can on on the really good assets that we have versus the one the dogs that we really don't need anymore um or that you know like councilman gee is saying we need more my my residents are going to want to talk about we need more we need new and I want to be able to tell them hey we still got to be taking care of this too and this is why and so the sooner we do get that information like the chair was saying it helps me in talking to my constituents about yeah I know you want XYZ but we still got to take care of these these assets we already have in our district and across the city right and um so I also wanted to see if you could after I know it'll take a minute but to see what if there's a projected gap in funding over the next 10 years for our deferred maintenance program and um I think that will fall out as we do a lot of this research or or as we have the list of all the facilities I do want to see the age the function the maybe a condition rating and then your recommendation should we keep it should we sell it should we I mean what we can do with it a lot I know San Antonio has lots of historical properties so there may be some opportunities there to look at other funding which brings me to that question is um how do you decide when something moves out of the DMP and into a capital improvement program and um or a bond funded project I'd like to to see those assessments too and then um Resonate question I I think it's really going to be important in how we see the success that the DMP and explaining again explaining that to my constituents is really going to be a key piece but it'll probably be a bunch of different spreadsheets to be honest I would I would imagine it's probably hard to do it because everything has a different way to assess its value necessarily and maybe some of us will come up at like we're doing the fire risk assessment and all of that so to the extent we can bring that information all together and maybe take the load off of y'all a little bit I think that's great but or if you can say hey we're gonna bring this to you in a few months but again I think the rollout is super important and I think the mapping of it all seeing where things are is also equally important um you know because if councilman Mungia has you know really needs some libraries I want to know that so um anyway I think that's everything I had here but uh yeah I do like to talk about this I don't I look forward to seeing seeing this list and all the metrics there and maybe a projection is is good.

Okay.

And just uh I'll just touch on one thing.

So uh and uh worked on several of those and we'll we'll when we come back uh based on the list feedback.

Um but certainly one of the basic, you know, why is it in deferred maintenance or why it is in the capital or rising in bond?

I mean uh the the funding as as the need is larger, you know, if the more expensive it is, it moves to the bigger buckets, right?

Um so I think that's that's one of the basic rules we look at.

We try to get as much done as we can with the deferred maintenance program, the five million dollars each year, but you know, when you're replacing an HVAC system, and that may be you know a million dollars per facility, that's gonna eat up a lot, right?

So that may move into the next bucket.

But we'll have more information on that tied in with a lot of the other comments that we get.

Thank you, councilwoman.

Um, I guess just to take it a little uh a step further, look a little bit further out to what I would really like to see done, and uh this is sort of a step in that direction uh by getting a comprehensive list.

I'd love to see us for all of our city departments and all of our properties, start thinking about things the way that we do with our uh street improvements with the equity lens.

If you're able to see say, you know, this district has this much street need, and this is where we should be prioritizing dollars.

We should also be able to look at you know our fire stations, our police stations, our parks, community centers, senior centers, and say the same thing.

So maybe it doesn't look like one comprehensive list and trying to get every single department on the same page in terms of how they rate their facilities or how they grade them, but at least if we were to able to, if we were able to do that with each one of those facilities and say public safety facilities, for example, this is what we this is how we would grade it, this is the um the use, this is the need, same thing with senior centers and community centers.

This is the need, this is uh the use, this is the last time it saw any kind of improvement.

This is what we anticipate the the need is, and then ideally in our bond programs or in uh the general fund, we're able to look at those and say, okay, this district's libraries are in poor condition, we're gonna prioritize any dollar any dollars that go towards libraries towards the this library in this specific district for this reason.

That's I think we should be moving in that direction, and hopefully uh the credit the creation of a comprehensive index of sorts will help us get there.

Uh do we have any further comments or questions?

Perfect, thank you so much.

Uh we're gonna move on to the next item.

Can you read the caption for me?

Um, easy peasy.

Briefing on city owned surplus properties.

All right.

So a good segue uh into the next topic, uh, certainly surplus property.

So I'll go over uh kind of what our code says and some process.

Um a little bit easier though, uh, in terms of surplus property.

So surplus property is uh mostly vacant property uh that has no current or future planned loose, uh planned use.

Uh we keep a track of this.

Um really you all the city council designates something as surplus because whenever we have to, or whenever we want to dispose of it or someone wants to buy it, it goes through a process that I'll talk about through council action, it's deemed surplus in order to meet our local and state laws, um, and then it can be dispositioned or sold.

Uh we have a capital delivery department, we have a real estate team.

Um Christy Chapman's here, she's our assistant director.

She oversees that team.

Uh, but that team is responsible for managing our city uh surplus properties.

So uh we have a uh we have a website, uh a GIS map tool that does have those properties on there uh that gets updated uh monthly.

We'll talk about that.

Now, right hat right now we have about we have 51 properties.

Uh that's uh that's total is about 10 acres, and it doesn't sound like a lot, right?

Out of the hundreds of thousands of property in the city, um we own a bunch, but there's only about 51 that we've identified as uh really surplus or potential surplus properties.

And um, you know, the the size of those are they go from a micro level to a 0.003 acres.

It's a small piece of land that was kind of left out at development 50 years ago or something to that effect.

And then we have uh up to about an acre um on on uh one or two of those properties.

So um, I think I hit too many.

So uh selling surplus property.

This is always a question that we get uh when we're talking about uh hey, the city has some extra property or surplus property, there's no planned use for it.

Uh we have a we have a local code, and of course it's governed by the state uh code that tells us you know what we have to do, how you dispose of it, uh identify it and dispose of it.

So we tend to get a request uh for uh city owned property.

Someone might say, Hey, I want that, I'm an adjacent owner, or I'm looking at that.

Uh I see the city has it on their website.

Would you be willing to sell it?

Uh then we go through a process, state law, uh, we have to advertise it because the city property that we're gonna actually sell it, we're gonna be looking for fair market value of what whatever that is, uh working with a broker.

So there's a few steps we have to do there, and that's what our team would would start working.

Now, two things there.

We have to list it, right?

Let people know we might be selling a piece of city property, even if it's only 0.03 acres.

Um, and we have to do it by fair market value.

Uh, there are some exceptions though, and we listed a few of them there for either an exception to advertising it.

Um so, for example, if it's the adjacent to my property and I want it to buy from the city, uh kind of makes sense, then there's an exception to that.

Uh, there's also some exceptions to requiring us to get fair market value from it.

Um now we can choose uh to make that exception or not, and there are times when we haven't, and there's times when we have, but uh, if someone uh meets one of those exceptions there, a nonprofit for public purse purpose, if we wanted to, we could, uh, but that's a decision that we would make uh and present to the council through this process.

Okay.

Uh there are a bunch of steps there that I've outlined uh one or three five six.

Uh there's a processing fee, we canvas, uh make sure it really is a piece of property that no one in the city has a future plan use, right?

Um, and then uh we advertise, we brief certainly the council member or members.

Uh we go through a planning commission process and council, of course, and then there's an ordinance and sale.

So this one we do have a database, it's a GIS map and tool.

We use some BCAD data and it's updated monthly uh by our real estate team.

Um we created this with ITSD, but it got this is kind of like an advertising tool for our city property.

So whenever there's someone looking for a piece of property that maybe the city might want to get rid of, um this this is where one of the tools they'll use.

Uh if they see something there, they'll call us and ask us and maybe start that process.

Um again, we pull in some BCAD information um uh as well with uh the help of ITSD.

So really uh it's it's that simple.

We have uh a number of properties that we look at and and and kind of just maintain on this, and then when someone wants to purchase it, we go through a process.

So we will continue to certainly keep that updated.

That's our charge.

Um and then we we actually periodically we we actually go out and try to market some of these.

Uh I think of the the one acre parcel that uh we were looking at um just a few weeks ago.

Uh is there someone that might be wanting to buy uh um uh build some residential there, it might be a good fit.

We haven't no one's taken it yet.

But so we're constantly um asking neighborhood associations if this is in your neighborhood, do you want this piece of property?

Um, you know, and we start that dialogue.

So sometimes it works, and other times um they don't want to add it to their tax rules.

So um with that, I'll be happy to take any questions.

Thank you.

I appreciate that.

And this segues perfectly from the last conversation that we were having a little bit about what councilwoman Spears was uh saying.

I will say the purpose of this briefing wasn't necessarily me saying I think we need to sell a bunch of properties.

I'm actually uh in my acquiring properties bag, and uh I've worked uh and I've gotten to work a lot with uh Homer and the parks team to uh look at some of our city-owned facilities that are vacant land and think how can we utilize these for green space and parks and to increase our park score and uh all of those things.

And so uh there's a couple things I want to take away from this.

One is that I would love if you could send a list of uh these these properties uh by council district uh to each of the council members.

Uh and I would encourage my colleagues to think about you know how might how might we be able to achieve some of our goals with these properties?

Are they necessary for us to continue to maintain?

Could they be could they be helpful in us achieving our housing goals, our parks goals, anything anything of the sort.

Uh, then I also wanted to have a conversation about the disposition process and how we can prevent some of the more harmful uses.

Because when I think of um public properties and the sale of them, I think about the harm that they could be you they could cause uh if they were to be used to develop luxury condos or if we if they were to be a gas station or a car wash, and so thinking about you know, do we have the possibility of uh implementing restrictive covenants that prevent some of the developments that the community doesn't appreciate quite as much, and not necessarily to say that about the housing of condos and all that and whatnot.

Hopefully, we would just be mindful about that.

And I don't think we have the properties for that, uh, but more so those smaller uses that are more industrial in nature or more less desirable.

Um I guess what do you what say you?

I don't know if that's off of my head.

Have we done restricted covenants before?

No.

Okay.

I uh I'll find out.

I'll work with our legal team and real estate on on the question about restricted covenants.

I don't know that off the top of my head um whether we're we're precluded by law, but I will tell you when we when we sell the piece of survepless property, the owner tells us really what they're gonna do.

Now, what how binding is that?

I'll I'll I'll get some more information on that.

But it's you know, you all uh at the council that last action is are approving whether we sell it to uh the new owner.

Uh usually there's some discussion as to what that use is, but I'll I'll do some more research and come back to you on that.

I appreciate that.

And again, this was really about um you know access to information that would benefit us as council members if we have um if we're interested in creating new parks, if we're interested in building new new community centers.

Again, some of this property is not going to be conducive to that, but there's also conversations that we have with developers all the time about land swaps and the like, and so um I think just making sure that my colleagues have this information is important.

I wanted it for myself, love it for them as well.

Uh so we'll start off with some council member call uh comments.

Uh council member Mungia.

Thank you.

Yeah, as I didn't know we had a dashboard for that, and I think that just goes to the point that we should have a dashboard of all the dashboards of the city that the former mayor used to say.

Uh but no, that's great.

I appreciate the list, and you know what?

I think it also it would also be nice if the list included what the zoning for that property currently is, because that might be a way to go what you're saying is we could look at these properties, and I guess we have the right to rezone our own city facility properties.

Sure.

So we could do that mass, you know, to prevent any industrial.

If there's anything that's currently zone industrial, we could really lower that zoning um intensity and uh make sure that when it's sold, it's it's at a certain zoning point.

That way, if they want to change it, they have to go through that process.

Uh and I think that would be helpful for us to make sure we're not you know selling this property and it's gonna be a car lot or a junkyard or something of that nature.

So I think that's important um to realize too.

And I think those are all my comments.

I think that'll be very helpful for me if with my district where those properties are.

And I guess the the maintenance is what through public works for regular lots?

Yes, it'll be we we will we will maintain that the public works, yeah.

Okay, so when I get my list, I'll I'll go drive by and see kind of what the status of those lots look like too.

So thank you, Chair.

Appreciate it.

Thank you.

Uh Councilman McGarita.

Thank you.

Uh thank you, Chair.

Yeah, I I would uh agree with Councilman Mungia's comments.

Also, too.

I think one of the other helpful pieces of information is how much the city's spending it just to upkeep upkeep and maintain these properties to I I am curious to your comment on the earlier point.

Was you know, will we be able to see um the equity or inequity that we have in um upkeeping and and maintaining these around around the city?

So um I don't think we did set a timeline.

When's our next transportation meeting?

And could we have that information by then?

I believe our next meeting is February 3rd.

Correct.

Uh we have the uh we have a plan for the agenda.

We can maybe plan for the March meeting.

Would that be enough time?

Um I think for this.

Oh, yeah, is that is that what you were asking for?

Yeah, I was just uh I was just councilman.

I think we could provide that the list of properties before um in the next week or so.

We'll get it to you.

Yeah, perfect.

Sounds good.

Thank you.

Thank you.

That's all.

Thank you.

Uh Councilman Spears.

Thanks, Chair.

No, I I just agree with my colleagues.

Um I would in that list, I would like to see the zoning designation.

Um it's kind of hard with the list, I guess.

But infrastructure access, any any environmental constraints or limits on redevelopment that currently exist.

And then is there a process if we decide to remove it from the list?

Is there a specific process, uh, statutory process we have to follow or no?

Well, you the the process that I outlined is is based on the state and local codes, right?

And if someone were to purchase it, you know, it's ours until someone buys it from us or purchase it, land swaps it or whatever, and then we would just go through those steps that I outlined.

Um we would canvas the property, make sure make sure we really don't need it or want it.

Um, and then we would go through planning commission and work to through city council, city council would do that action.

So that's that's really the process.

There were a couple other steps I think I listed there, but so that's what we follow.

If we want to pull it off, there's no no restrictions.

Oh no, I'm sorry, I I understand your question now.

If we wanted to take that piece of property and say that we do have a future plan with use, yeah, we just we administratively take it off our list because we're gonna hold on to that as a uh potential city use for like a planned property.

Yeah, okay.

That's right.

I'm sorry, I missed you.

I understood your question.

No, and that's fine.

And then um, I'd be interested to know maybe past five years, how many we've sold?

Um, and how long they were on the market, kind of how we worked through those processes.

I think five is probably long enough.

Unless you think 10 is better.

I'll leave that to you.

I don't know how many that is.

And then um yeah, I do want to see how we're um coordinating within the different council districts to to look at how we leverage these properties and if they are in fact.

Well, I mean, no, no planned use.

I mean, that changes.

How often do you evaluate these?

Or do you?

Like once you throw it here, does it just stay here?

Or do we look at it?

No, I think I mean we look at them.

I mean, we're updating it monthly.

I mean, some of the properties you'll see are so they're I call them a micro property, they're so small, and we can see why they're gonna stay on our list for a while, and and no one's you know voluntarily grabbing them up.

Uh, but there are a few that have a decent size that you know we're we're monitoring and and trying to market.

So uh it's an active process that you know again, monthly is is what we do to update, make sure we have everything, and uh I think a few of those properties we're we're we reaching out to see if someone will buy it soon.

So yeah, okay.

Thank you.

Thank you.

Thank you, Councilman.

I um I want to raise another question uh for my colleagues if you guys would think about this for a second, and I'd love to hear your thoughts.

Um, but I think currently when we sell a property, it goes back to our general fund.

I'm wondering that would prevent me from wanting to sell property in my district, and I would much rather see if we sell you know a vacant property, I'd rather see that funding go back to the district to NAMP dollars or to our CIP budget or something something that can be utilized within the district.

Uh and so I think that would be a policy change we would have to make.

And I don't know if we have any.

I don't know, how should we discuss that?

I'm not making a motion or anything.

No, no, I don't want to enter, I'm not gonna enter into your conversation.

I just want to make clear that um sometimes property is acquired with certain dollars, and so um there are some requirements beyond the general fund that those those uh sources are repaid first.

And so um I'm I'm not trying to stop your conversation, but I just want to put that as a part of your thinking that if there's an initial way it was funded that has to be recredited first, that would happen sometimes with federal grant dollars, for instance, those sorts of things.

Sure, I guess what say you, my colleagues?

We can do popcorn.

Um, I do like that idea, especially and uh something I had thought about earlier too was uh some of that property if it's sold goes back into a uh a fund that goes to main maintenance of facilities like we were just talking about then.

So that could be another stream of revenue, uh, or it can go into like the district park fund, right?

Just general park improvements in our own communities if we have that.

So the other thing I'm I just kind of notice or worry a little bit about, right?

Is if if you know Councilman Spears has a property and gets sold for a million dollars, and then she's got more one more million dollars than the rest of us have in our districts to make improvements, you know.

No offense, but that would be a little uh you know, it'd be a little different for all of us.

And I think it's also what districts have that opportunity, right?

There might be a district that doesn't have any surplus property that would be able to be sold.

So uh, but I think repurposing that money into something for the community benefit is definitely worthwhile versus just kind of into the general fund.

It's my my thoughts.

Agreed.

I I like Councilman Mengia's point.

I think the DMP needs more money person.

I I mean I would I know it does.

So, and that's a good way to do that.

I think that's wise too, because I think you're right.

I think we're gonna see them and concentrated in certain areas more than we will in others, but in the DMP it will benefit everyone and not be in general then.

So I appreciate that.

Uh so let's keep let's we'll have a discussion about that uh soon enough.

Um we'll figure out what what that could look like, and uh hopefully we as a committee will get to shape that a little bit more.

But uh any further comments on this item.

Wonderful.

Then the time is now 10 55 a.m.

Thank you all for being here.

This meeting is adjourned.