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Record of Proceedings

Audit Committee Meeting Summary - May 6, 2026

Council Committees — Wednesday, May 6, 2026

BodySan Antonio, Texas

SessionCouncil Committees

DateWednesday, May 6, 2026

StatusFILED

Video Record

0:00 / 39:35

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0:00

The time is now 10 02 a.m.

0:03

on May 6, 2026, and the meeting of the audit committee is now called to order.

0:07

Madam Clerk, please call the roll.

0:10

Councilmember Mesa Gonzalez.

0:12

Councilmember White.

0:14

Citizen Member Tayano.

0:17

Citizen Member Pacheco.

0:19

Chair Viegeran.

0:21

Ma'am, we have a quorum.

0:23

Great.

0:23

I will be allowing the members member speakers two rounds of comments per items with five minutes the first round and three minutes the second round.

0:32

First item on the agenda is approval of the minutes.

0:34

Are there any corrections to the minutes?

0:38

Can I get a motion in a second to approve the minutes?

0:42

I have a motion.

0:43

Do I have a second?

0:44

I have a motion and a second.

0:45

All in favor say aye.

0:47

Aye.

0:48

All opposed say no.

0:50

Motion carries.

0:53

Madam Clerk, are there any members of the public signed up to speak?

0:57

Okay, great.

0:58

We have two audit reports on the consent agenda.

1:01

Are there any items on the consent agenda that members wish to pull for individual consideration?

1:10

Okay, can I get a motion and a second to approve the balance of the consent agenda?

1:16

I've got a motion to approve.

1:18

Second, we've got a motion and a second.

1:20

All those in favor say aye.

1:22

Aye.

1:23

All opposed say no.

1:25

Motion carries.

1:26

Now we have our individual items.

1:29

We have two pre-solicitation and one post-solicitation briefing.

1:34

Madam Kirk Clerk, please read the caption for item four.

1:41

Item four is a briefing on the release of a solicitation to provide the solid waste management department with two contract options.

1:49

One transfer station hauling services for an estimated total value of 46 million, or two, transfer station operations with hauling services for an estimated total value of 51 million, respectively for 10 years with two additional three-year options to renew.

2:06

We have a staff presentation.

2:07

The floor is yours.

2:09

Good morning, Chairperson Via Ground and members of the audit committee.

2:12

Thank you for your time for this pre-solicitation briefing to go over waste services to support the city's transfer station located at 11601 Starcrest Road.

2:21

As part of my introduction, I like to tell a story about myself.

2:23

Growing up, my mom was fairly strict.

2:26

She would always tell me to get good grades so that I could get a scholarship and go to college.

2:30

Getting all A's was expected.

2:32

A's were average.

2:33

Getting a B was below average.

2:35

God forbid I got anything lower than a B.

2:37

Getting an F probably meant find a new family.

2:40

So being a good son, I got good grades.

2:42

I got a bachelor's degree in software engineering, a master's degree in industrial engineering.

2:46

The ironic thing, she also said was that if I didn't study hard, I would become a garbage man.

2:52

So here I am.

2:52

I'm Nick Ellis, I'm a garbage man for the city of San Antonio.

2:55

And so with that, we'll get on with the briefing.

2:59

So the Solid Waste Management Department seeks proposals from qualified firms to provide hauling services of municipal solid waste from the city-owned transfer station to designated disposal facilities, or and anywhere in between, provide full service management operation and maintenance of the city owned transfer station to designated facilities.

3:20

The solicitation type is a request for proposal.

3:24

The proposed term is 10 years with two three-year renewals.

3:28

The estimated value on annual basis ranges from 2.9 to 3.2 million.

3:33

Over the life of the contract, the value is ranges from 46.4 to 51.2 million.

Discussion Breakdown — Share of Meeting

Procurement and Contracting█████████████████████████████████████████████58%

Active Transportation█████████12%

Procedural███████9%

Parks and Recreation██████8%

Public Safety█████7%

Engineering And Infrastructure█████6%

Summary of Proceedings

Audit Committee Meeting Summary - May 6, 2026

The Audit Committee of the City of San Antonio convened on May 6, 2026, at 10:02 AM. The meeting included approval of minutes, consent agenda items, pre-solicitation briefings, a post-solicitation briefing, and a final internal audit report. The committee also entered executive session with no official action taken. The meeting adjourned at 10:48 AM.

Consent Calendar

Approval of Minutes: The minutes of the previous meeting were approved unanimously.
Consent Agenda: Two audit reports were approved collectively without individual discussion. The motion carried.

Discussion Items

Item 4: Pre-Solicitation Briefing – Solid Waste Management Transfer Station Services: Staff presented a request for proposals (RFP) for hauling services and/or full operation of the city-owned transfer station at 11601 Starcrest Road. The contract is estimated at $46.4–$51.2 million over 10 years with two three-year renewal options. Committee members discussed the importance of vendor reliability, technology for logistics, and regional outreach. This item was for briefing only.
Item 5: Pre-Solicitation Briefing – Dockless Vehicle Services: The Center City Development and Operations Department seeks two vendors to supply 1,000 dockless vehicles each (total 2,000) under a two-year contract with two one-year renewals, estimated at $1.34 million in revenue. Committee members emphasized ease of app use, safety (risk falls to vendor), and continued evolution of technology. This item was for briefing only.
Item 6: Post-Solicitation Briefing – District One Parks and Multi-Generational Facility Construction: Capital Delivery Department recommended awarding a contract to Vendor A for $5,694,000 (2022 bond project) for a new addition and renovations at West End Senior Center. The RFP used two rounds of scoring; Vendor A scored higher. Committee members stressed minimizing change orders. A motion to approve scheduling the contract for City Council consideration carried.
Item 7: Final Internal Audit Report – FIRE Inventory Management: The audit found lack of written policies, inconsistent documentation, and control weaknesses across Fire divisions (service center, arson bureau, special operations). Recommendations included establishing procedures for purchasing, receiving, physical inventory, distribution, disposal, warehouse tracking (Burnett Street/Cherry Street), and security access. FIRE agreed and implemented corrective actions by January 2026. Committee members inquired about metrics, re-validation processes, and technology (use of Excel/Teams). The audit was accepted unanimously.

Key Outcomes

Consent Calendar: Approved unanimously.
Item 4 & 5: Briefings received; no action taken.
Item 6: Motion to proceed with contract scheduling carried.
Item 7: Motion to accept the audit report carried. FIRE confirmed corrective actions are complete.
Executive Session: The committee met in closed session from 10:41 AM to 10:48 AM to consult with the City Attorney on attorney-client matters under Texas Government Code Chapter 551. No official action was taken in open session afterward.

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