San Diego City Council Rules Committee Meeting – September 21, 2022
STREAMING COPY IN PREPARATION — RECORDING AVAILABLE FROM THE ORIGINAL SOURCE
San Diego City Council Rules Committee Meeting – September 21, 2022
The Rules Committee of the San Diego City Council met on September 21, 2022, at approximately 2:00 PM to consider four items: a presentation on the Funds Commission, approval of a revised Master Records Schedule, amendments to the Administrative Code reorganizing city departments, and an informational discussion on proposed updates to the Rules of Council. The meeting was conducted in a hybrid format due to the continuing state of emergency under AB 361. All action items were approved unanimously.
Consent Calendar
- Approval of Committee Actions (July 27, 2022): The committee voted unanimously to approve the minutes and actions from the previous meeting.
Public Comments & Testimony
- No members of the public provided testimony on any agenda item during the meeting.
Discussion Items
Item 3: Presentation from the Funds Commission (Council Policy 000-26)
- Jeremy Shortis (Accounting Program Manager, Office of the City Treasurer) presented an overview of the seven trust funds supervised by the Funds Commission, including the Mount Hope Cemetery Perpetuity Fund and six other funds. The Mount Hope fund has a target allocation of 65% bonds and 35% stocks, while the other funds are 65% stocks and 35% bonds. Investment advisors Frank Sutton (Northern Trust) and Jeff Nipp (Hugo Marco Advisors) reported that for the second quarter of 2022, the cemetery fund returned -10.1% (underperforming its benchmark) and the other funds returned approximately -12% (with modest outperformance versus benchmarks). Over longer periods (5-10 years), returns were positive and in line with policy indices. The committee took no action on this informational item.
Item 1: Approval of Revised Master Records Schedule (MRS)
- Deanna Fuentes (Assistant City Clerk) presented proposed revisions to the MRS, including adding five new record series, updating titles and retention periods, and clarifying remarks. A correction was noted for record series ADM 2.1.3 (Employee Complaint, Grievances, and Disciplinary Files). The committee moved to approve the revised schedule with the correction, and the motion passed unanimously.
Item 2: Amend the Administrative Code to Update City Departments
- Rolando Tovar (Director of Finance and City Controller) presented a proposal to create the Strategic Capital Projects Department and to merge the Debt Management Department into the Department of Finance. The IBA representative questioned how the creation of the new department would support efficiency goals; James Nagelvoort (Director of Strategic Capital Projects) responded that the change would allow the department to focus on large projects (over $100 million) and ease the workload on the existing Engineering and Capital Projects department. The committee voted unanimously to recommend approval to the City Council.
Item 4: Informational Item Regarding Rules of Council and Requests for Input
- Haley Lester (Director of Legislative Affairs) presented proposed amendments to the Rules of Council on behalf of Council President Elo-Rivera. Key proposals included: changing Tuesday meeting times to 9:00 AM for closed session and 2:00 PM for the regular session; consolidating public comment rules into a single section (2.6); formalizing virtual public testimony; adding translation time for speakers; revising the consent agenda process; and splitting the Public Safety and Livable Neighborhoods Committee into two committees (including a new Community and Neighborhood Services Committee). The City Attorney’s Office noted that legal review was ongoing and recommended that the consent agenda be defined more clearly. Committee members offered feedback, including: support for a ninth standing committee; suggestions to include small business support in the Economic Development committee description; a proposal to designate the City Clerk as the parliamentarian; and a request to bring the item back for further discussion before a vote. Councilmember Whitburn requested additional time to review the proposals. The item was informational only; no action was taken.
Key Outcomes
- Approved the committee actions of July 27, 2022 (unanimous).
- Approved the revised Master Records Schedule with a correction to ADM 2.1.3 (unanimous).
- Approved the amendments to the Administrative Code creating the Strategic Capital Projects Department and consolidating Debt Management into the Department of Finance (unanimous).
- No action taken on the Funds Commission presentation or the Rules of Council update, both informational items.
- The next regularly scheduled meeting of the Rules Committee is on October 19, 2022, at 2:00 PM.
Meeting Transcript
Good afternoon. Until further notice, committee meetings will be conducted pursuant to the provisions of California Government Code Section 54953E, added by Assembly Bill 361, which allows the city council the city to use teleconferencing and to provide the public an opportunity to address the city council via call-in option or an internet-based service to option during a proclaimed state of emergency. In addition to being able to attend in person, this meeting is being televised and live streamed on the city's website, and the committee liaison will continue to make arrangements for the public to comment using the Zoom webinar platform. Additionally, members of the public who wish to provide uh testimony via a call-in op call-in option or an internet-based service option must enter the virtual speaking queue within five minutes after the conclusion of in-person public testimony or before the virtual speaking queue is exhausted, whichever happens first. We appreciate your cooperation. I will now call the rules committee meeting of September 21st, 2022 to order and will now call the roll. Vice Chair Lacaba. Present. Committee member Whitburn. Committee member Kate. Committee member Campio. Here. And I am also here. Also attending the meeting is IBA Representative Jillian Cassie. City Attorney Representative Heather Ferber. Mayor Representative Matt Yagagan, Committee Consultant Brendan Dentino. Take it away. If you are in person and want to provide public comment, please complete a speaker slip located at the entrance of chambers or place it in the box indicated at the speaker's letter like turn at the front of the room. Please do so in a timely manner to ensure proper meeting management. If you are in person, please come up to the reserve seats at the front of the room when your name is called. Members of the public can join the webinar by computer, tablet, or smartphone by accessing the link which is listed online in the preamble language of the agenda on the city's webpage. The link to join the committee meeting webinar by computer, tablet, or smartphone is listed on the agenda. To join the Zoom webinar by telephone, please dial 1669-254-525252. When prompted, input webinar ID 161-708-6946 pound. This information is also available on the agenda and will appear on the screen during the public comment period for each item. Members of the public who wish to provide testimony via call-in or internet-based service option must enter the virtual virtual speaking queue within five minutes after the conclusion of in-person public testimony or before the virtual speaking queue is exhausted, whichever occurs first. If you are watching via City TV 24 or online, there may be a delay. Please participate via the audio on your phone and mute your TV or computer when it is your turn to speak. When I introduced the item you would like to comment on, please raise your hand by either tapping the raise your hand button on your computer tabler smartphone or by pressing star nine on your phone. You will be taken in the order in which you raise your hand. If you have called into the meeting. If you're in person, please submit your submit your speaker slip and come up to reserve seats at the front of the room. Members of the public wish to provide testimony via calling internet based service option must enter the virtual speaking queue within five minutes after the conclusion of in-person public testimony before the virtual speaking queue is exhausted, whichever occurs first. All right, great. Do we have a motion to approve the committee actions of July 27th? I will move, Council President. We've got a motion there from Councilman Campio, a second from Councilmember Kate. Brendan, please call the roll. Using the boards here. Yeah. That motion passes unanimously. Thank you, Brendan. We will now take up non-agenda public comment. Uh as a reminder, per temporary rule 2.6 non-agenda public comment is an opportunity for members of the public to comment on items that are not on the agenda but within the subject matter jurisdiction of the committee. Each speaker will have two minutes. Brendan, please proceed. If you're in person, please come up to reserve seats at the front of the room when your name is called and be prepared to come to lecture and in the order called members who wish to members of the public who wish to provide testimony via call-in or internet-based service option must enter the virtual speaking queue within five minutes after conclusion of in-person public testimony or before the virtual speaking queue is exhausted, whichever occurs first. If you have already joined the Zoom webinar online or by phone, please raise your hand if you wish to speak. If you're watching on CD TV or live stream online, would like to call into the meeting to speak. Please call 1669-254-5252 when prompted input webinar D 161786946 bound.
openpublica.com