City Council Facilities and Reservation Committee to order some critical mistake. Roll.

Council Member Soudan.

Present.

Council Member Vogue.

Peter Gonzalez.

Present.

Okay, so we're going to move to item number two, which is public comment on items that are not on the hour attendants.

Do we have any public comment on the attendants?

No public comments.

Okay.

And if we can turn it on by Mike just a little bit.

Thank you.

So we're going to move to item number three.

So we're closing public comment, to be clear.

Moving to item number three, discussion items, 3A, the IAEA integrated corridor management

presentation.

Let's see who do we have.

Our agenda, we have Adrian Toscano, assistant engineer, who's presenting this item.

Thank you very much.

Turn it down.

Yes.

Turn it down.

Joseph.

Okay, is this?

I don't know if this works.

There.

Okay, does it work now?

Cool.

Good afternoon, Mayor, FTC committee, staff.

As Randazal said, I'm Ian Jostana,

I'm gonna be speaking about our

IAA integrated corridor management central segment project.

In this presentation, we're gonna be talking a bit

about the project background, our project location,

and we'll talk a bit about some of the specific

project improvements that we'll be getting,

and then touching on some of the key milestones

that we've recently completed,

and then our updated project schedule for the future,

and then eventually we'll end up with talking about

our funding analysis and budget.

So starting off, we'll go about

what is integrated board management,

or ICM for short.

It is an approach to maintaining traffic flow

around larger transportation networks,

like highways and freeways.

As you know, when collisions occur on the freeway,

we get a lot of outflow traffic from there

that go into our local roadways.

So this is an approach that will help maintain

our local roadways,

and while we have that inflow of traffic.

While it won't necessarily,

it won't divert traffic off of the freeway or highways,

but it will just maintain those who do actually leave it

through different means and methods.

The methods that we're gonna be using

is a combination of communication technologies

and detection technologies.

In terms of communication,

we'll be using these things called trailblazer signs,

which will be signs that will light up during an incident

on the freeway or highway that will direct motorists

to the next best option to get back onto the freeway

without causing more delays within the roadways,

more putting them back into the path of the incident.

The detection modes that we're using is mainly traffic

cameras and communication between our different

intersections along the corridors,

which we'll be discussing this corridor specifically

on a later slide.

But overall, we'll talk about the full project as a whole.

It does span multiple jurisdictions from Oakland all the way down to San Jose.

In San Lander specifically, we've done I-80 up to Davis Street, all the way up to San

Lander Boulevard.

That was completed in 2022 for this project.

This current phase will be picking up in where the North Segment ended and continuing down

and the board of Washington Avenue.

Since this is a very large project,

we get a lot of work to do with agencies and jurisdictions.

For this specific one segment,

we're being partnered with MTC and Caltrans.

MTC did take the forefront of the design process

while the city did have their inputs on it.

They delivered to us a 100% design,

specs, and estimate for this project.

and give a visit to the city for us

to keep the construction base on this project

since we are better suited to do so.

In terms of our cooperation with Caltrans,

they've given us federal funding

to actually pay for this project,

and negotiations between us and Caltrans

to give us better equipment to better suit

this specific project and the city's whole

in our roadway infrastructure.

Specifically for this project,

We're gonna be working on San Andrew Boulevard

from Wana Avenue down to Washington Avenue,

and then we'll continue along Washington Avenue

from San Andrew Boulevard down to Wana Boulevard.

While the list does show them as being separate,

it is gonna be one fully connected board work

from Wana down to Wana, so we will have that full connection

for this whole end of the project.

And the good news, we were able to get Caltrans

to agree to maintain the high-day offer

on Washington Avenue, which isn't something

typically do, but since this project does overall affect the local roadways and benefits

of the highway system, they were willing to agree to that caveat to allow us all to work

better together.

Now, since we talked about the overall scale of it and the overall segments, let's talk

a little bit about each intersection.

So we're going to be installing these synchronized controllers, which is an adaptive controller

that's developed by cubic wear traffic wear in cubic ITS which will allow us to

have our signals actually modify their own timing based on what is happening

in real time. So to do that we'll also be upgrading our detections and our fiber optic

communication between our intersections and at intersections of cells so that

way while during the time of the incident our intersections will be

detecting each approach and communicating with each intersection

connected along this and allow us to go through and actually communicate with everything and

the controllers will be calculating new timings every few seconds to make sure everything's

working smoothly and easily. With this new upgraded system, we'll be able to connect

back to our current existing BTMS system, which is our automated traffic management system,

which allows us to remotely log into our signals, be able to monitor them, and if something does go wrong,

we can actually try and troubleshoot in the office before we actually go out into the field to fix the issue.

And after the issue has been resolved, we can actually monitor it afterwards to make sure nothing else arises.

So, some of the key milestones that we've reached for this project were,

where we came to our MOU and arrived with our standing with Caltrans back in June,

and then following that we were able to get our 100% design and specs,

specs and estimate completed in August with MPC.

Both of those were very important because without those we couldn't go and get our authorization from Caltrans to begin the packaging of the bid

or start spending the funding that we were given as part of that E76 authorization that we ended up getting in September.

So once we had our authorization for Caltrans to proceed on our side of it to begin the construction process, we were able to start doing our project handoff for MMTC to actually get all the work to us, made it so that we were allowed to start working on it, and then begin our packaging of the actual bid opportunity we posted to the city website.

We are eyeing to have that posted in this December or January, so that is a typo, that is supposed to say, winter 25-26.

And when that is posted, we're able to go over to our projected schedule for what we're expecting to happen for the rest of this project,

which will lead us to having our contract being only awarded in February

2026, get us to go and start collecting all of our contract documents, all our

insurances, and actually execute our agreements with our contractor and get

material procurement and our actual construction fees to begin in spring 2026

which will lead us to complete the overall project in that

the welling limits completed by book search 2026 and 2027.

Lastly, we're gonna talk about the funding

because that's always important.

We do have a overall construction contract budget

or cost estimate of 1.1 million, a little over.

And our design contingency of about 10% going through

to bringing us to a total of what's out of the alternates

a little over 1.2 million.

And with bid alternates plus contingency,

we're going to still a little bit under 1.5 million.

The bid alternates that we do have on this

is related specifically to,

mostly to our fiber network.

So if we need to install more fiber,

install new conduits or any full boxes, trace lines,

we need to better suit our fiber network

to make this project work fully.

That's what our bid alternates are.

With that, we do have the federal funding listed out where we will have $1.6 million for construction specifically.

So our actual contractors contract will be paid off of that, which based on our engineer estimate, we do have enough to actually fully fund the construction phase.

and then we have a $250,000 budget for construction engineering,

which we pay for our city staff, top members' time,

any other consultants that we need to bring on for quality insurance or maintenance.

And with that, in addition, does anybody have any questions?

Okay, thank you so much.

Very quickly, I want to check to see whether any public comment on this item.

Okay, so we'll have some more comment

and talk about your questions and discussions.

Have you got a question?

Yeah, I just have one question.

Yes, thank you for your presentation.

Yeah, I just have one question.

How are we using AI technology

on these intersections for the streets?

Because I know that there's technology out there

where it's leaving lights greener for longer,

where they know that a lot of cars

are going through red lights,

so it cuts back on T-bone accidents.

And how are we utilizing that?

Are we using...

So, the adaptive system that's being developed

by cubic and traffic wear, that's what will end up doing the calculations for us for it,

which works with our current ETMS system, which is also done through them.

So it just kind of bases it off of the camera detection footage we have on all the approaches

at the intersections of the intersections.

So it compares that data and tries, to my understanding, kind of ratio it out,

that we the green line for the food traffic will remain there longer along the actual so it'll kind

of let more cars come through since if they have to get off the freeway for an accident to just

keep the flow traffic basically yeah they'll kind of take more of a priority to that

traffic line to ensure that our traffic flow from the entire area isn't severely affected

also clearing out those scales.

Okay.

Okay, that's all.

So following up on that,

in particular right now, along this stretch,

we have loops in the ground, or do we also have cameras?

We'll just lay that mic on over there.

I believe we don't have cameras along the center floor.

I believe it's a combination along that stretch.

Okay.

But we'll be updating them all to that.

So will they, the existing cameras, will they become new cameras?

So that they're all the same type of camera?

Yes.

Okay.

And then we're talking about traffic flow, particularly when there's perhaps the highway gets shut down for an overturn or something.

Will the same synchronization of lights be improved when it's not a traffic event?

Yes, it will still be in use during normal traffic flow.

it's just that during those incidents

it will be more heavily used

because it will have that

unexpected traffic

going through. Perfect, thank you.

You've talked about the trailblazer signs

on page 4 of the presentation

and by the way, thank you for having

dates on page 10.

So we have

the trailblazer signs

are those the

mobile signs that we

haul out there or are they going to be

permanently in place?

So those will be permanently in place.

They will be linked, to my knowledge,

and then when the actual incidents occur,

they will be turned on to then direct to the next

best entrance to get back on the freeway.

So that way people don't get off that.

Davis, for example, then try to get back on it,

or we know they'll be still in it.

So direct them around how far they need to go

and get back on to avoid it.

And just to add on that, sorry, excuse me,

There are examples of trailblazer signs currently in the city.

There's one actually on these four teams right here in front of the old town hall square.

You don't notice it because it's basically just a black box up there because the sign's not on.

There's another one on Davis Street too.

So there are there. They got installed as part of the north segment.

But there are permanently mounted on poles.

We can provide your pictures.

I'd love to have a picture just so that I can

begin to look at, just have an understanding

of what it will look like, so thank you very much for that.

The loops in the ground will stay in the ground,

I'm assuming, or just not rely on the loops

because it will be going to camera technology?

Yeah, so when the loops get, when we end up

putting the cameras in, those will end up

taking the precedence of the actual detection

because those are a lot more reliable

and also reach a lot further down the roadway

instead of just that immediate approach.

Thank you.

The camera detectors,

are we moving to a standardized detector across the city?

I know we've talked about other places

where we might play the cameras.

Is that the objective?

The objective is to get them all consistent,

but it's going through all of our existing

to improve those.

So we're trying to, as we install new cameras,

stick with the same ones,

and get the same operating software

and modules throughout this time.

That's the cool one.

This is a pop quiz question,

because I can't ever remember this,

so hopefully you get a better passing rate than I do.

number of signalized intersections.

No.

I know I've asked this like three or four times,

and I can never remember the answer,

so I don't expect you.

But if you have after four questions,

you get extra round of points.

Okay.

I ask primarily because I'm trying to understand

the proportion that this represents.

Because I know Washington Avenue

has a fair number of signals.

and so I think that it's nice to be able to report to the public that 10%,

whatever the number happens to be, of our signals will be upgraded

from a coordination perspective or something like that.

Whatever the right, accurate, truthful statement would be

to really emphasize that with the public, there's some good stuff happening.

because the one complaint we did get on Washington periodically is signal synchronization.

If people end up shopping a lot, it's like,

so anything that we can do to help them feel good about some changes happening.

I need to get a sense of timeline for project completion.

So we are, I have the project completed by winter, 2026, 2027,

so December, January of 2026 and January 2027.

Okay, so approximately one full year.

Yeah, so we have construction begin in spring of 2026.

The month specific will depend on how quickly we get the contract fully executed

and get all of our insurance approved for the contractor,

but ideally that strength

and maturity period will be enough

to leave this object.

Thank you for that.

Mayor?

Yes, ma'am.

I have an answer to your question.

I'll put his question.

He says, how the works are after?

We have 63 signalized intersections.

53.

63.

That's excellent.

And each dot on the map

that you put up,

is that a signalized intersection?

along the way.

So I think I counted 14 dots.

Yeah, that sounds about right.

Approximately.

So that's actually a large proportion

of our signalized interceptions will receive

a, I'll call it a control upgrade.

So good from a storytelling perspective.

And also another mix, I'm going to put it in the box.

63, 65, 60.

63.

63, thank you so much.

And then you can ask me in the future if I have a question for you.

63.

Off-ramps, this is my last question.

You may mention to those in discussion on Caltrans and they agree to maintain off-ramps.

So, typically for this project, the whole grand scheme of it is up to the city local

jurisdiction to maintain all of those signals.

We were able to come to agreement with CalTrans for them to maintain their off ramp for this

segment.

So there will be the I-80 off ramp at Washington Avenue.

That one will be maintained by CalTrans.

It's the signal at the ramp, the terminal, the ramp terminal intersection.

So the intersection at the end of the ramp, there's a signal there.

Typically the city is responsible for maintaining that amount.

I mean, a down-cow transit would be to maintain that.

So it's the intersection, it's the signal on Washington Boulevard where the off-ramp hits it.

It's kind of like on the north side of 888.

And so that would be northbound 888 exit ramp.

And that's because southbound 80 would not be relevant

because traffic would be coming off at Davis

for this segment of work.

I guess it could be Davis or Marina.

So the Davis and the Marina one,

those are still maintained by us.

It's just going on with Washington.

I'm just wondering if we can actually that too.

That's why I'm asking.

Yeah.

Is that a good deal?

Or is there an opportunity there?

I believe Davis is maintained by Caltrans.

Moreno, when it got redone,

was Caltrans relinquished that to the city.

But that's not something...

It's not a play in this.

It's time.

Right.

Thank you.

I think that's all the questions that we have.

And this is purely informational.

Thank you very much for the presentation.

We appreciate your time.

Thank you.

At this point, we'll continue moving on our agenda item 3B.

and this is to look at the calendar

for the coming year

and I don't know if there are any questions

unless I've got a couple of questions

that I can hope to address

so I will just point out that on May 14th

okay, when was our presentation?

I just figured we'll look at the calendar.

May 14th, I will likely be in Sacramento.

So again, just to be aware of whether there's a need to go to that meeting or not,

that's to be determined in some way in the future based on who's available to attend and not attend.

I also noticed that November...

This is more for city manager.

November 25th and December 16th.

So 25th, both of those meetings, I think,

are the Wednesday before Thanksgiving,

if I counted my Thursdays correctly.

So we may, independent of facilities,

may want to consider adjusting those early.

And for December 16th, I think those reflect

an adjustment already, but assuming that I continue

to remain on the current boards and commissions that I'm on.

That will be a direct conflict on that Wednesday.

Other than that, I don't believe anything.

Okay, perfect.

So I think we're done with that item

in that we've provided just the feedback

for what we know at this time.

Other than that, I think we're in consensus

that we're fine with that calendar

subject to the information that we've provided.

Thank you.

Thanks.

Perfect.

At this point in time,

is there anything that you would like to offer

under item number four?

I don't have any comments.

I don't under item number four.

Oh, by the way, thank you for

keeping up getting that project page.

I saw the latest updates

released for a couple of projects.

That's very useful.

People ask questions about

whether I copy a page and say,

By the way, here's the link, but so you don't have to go to the link this time.

Here's the information.

So that's going to be quite useful, and I appreciate that.

And I really appreciate the subject.

So it's 426, and we have our picture.