That was just a good idea.

Who's standing for the pledge, please?

Individual liberty and justice.

Good evening, everyone.

Welcome to the City of Sharon November 10th, 2025 study session for our council.

We start this meeting at 5.30.

A fairly light agenda tonight.

We have three items.

Um, so we'll just get going.

The first one is the discussion of bid award to Dave Loden Construction Incorporated for the City Hall Roof Replacement Project in the amount of 133,85.

And with this is our public works director, Hans Mercer.

Welcome, Hans.

Thank you, Mayor and Council.

Discussion of bid award for City Hall Roof Replacement.

You probably recall September 12th, 2024, 302 p.m.

A hail storm occurred, causing damage to staff, vehicles, and city property and buildings.

Same hail, some of it was quarter size, enough to cause damage and dents in metal roofs, but not really a lot of leaks caused by this, but definitely enough to uh have insurance call for replacement.

Project was uh bid on advertisement bid on those dates.

We received two bids.

Dave Loden out of Buffalo was the low bid 133,885, and you can see compared to our Powell Wyoming bidder.

Uh the project is funded by insurance claims minus the deductible, and in this case, the deductible is quite high because of the value of the building.

So insurance funds um they'll go a little bit towards the project, but our um our deductible is high in this case.

So we have I think 60 some buildings in the public works that are being replaced.

Our plan is to work through the priorities on those and then kind of see where we're at budget-wise.

Some of them I don't think are gonna be need to be replaced, which we received funds for, and so maybe that'll help cover the deductibles on some of these.

City Hall, established in 1910, not the roof.

I don't know what year it was placed, but it's a membrane roof.

It's structurally tapered to the northwest corner, so there's a scupper here where all the stormwater goes.

Uh, and you can see all the air handling units and gas piping up here.

Uh these all need to be removed to replace the membrane, and then the curb heights will have to be increased to meet code.

And it actually gets a new thicker insulation too, so it'll be an energy saving efficiency when we get it replaced.

There's some IT stuff.

Uh we bid it in conjunction with the damage to the call it an ambulance annex, ambulance bay.

Uh really it's about 185 foot of cap flashing on these two buildings, no true membrane damage was discovered.

Dave and I went and inspected it.

We didn't see any hail damage on the membrane either.

So our recommendation tonight is to award to Dave Loden Construction, lowest qualified bidder, 133,885, and then uh allow the public works director to act on behalf of the mayor.

Okay.

Any questions for Hans?

Yes.

Um I was noticing that when we're getting these bids to replace the roofs, a lot of them seem to or all of them seem to be coming from out of town.

Is it our that our local roofers are just overwhelmed still taking care of all the other hail damage elsewhere in the city?

Is that why we're not getting do you think uh we're not getting local bids on these?

Through you, mayor.

Yes, that's part of it.

When we do go out to bid on these, we called a lot of our local contractors.

Some of them specifically stated I'm not gonna bid work, and and meaning they have plenty.

Oh now for the pre-bid, we had about five contractors coming as far as Colorado, but um ultimately we only received two bids on this particular item.

And now membrane roofs are somewhat unique as to where not all contractors install them.

Like very few will do full membrane roofs, especially when it has so much HVAC involved.

And uh the Loden has access to didn't you say that a crane would be necessary for this job?

That's correct.

And actually the the insurance quoted uh quite a bit less to replace this roof, but of course we provided our low bid to them, and the difference was the crane hours required to replace the roof.

So insurance agreed to go up to the low bid.

And the way we see it happening, we'll probably close Gould Street.

They're gonna have to have a crane set up, pull the HVAC units off, probably store them in the street, and then use that same crane to transfer materials up and down.

And that was the big difference between that was the amount of crane time involved and the HVAC bid to remove all those units.

Which brings um a question in everyone's head how are we gonna heat and cool the building?

Uh we do have a chiller that can heat the building or cool it depending upon what time of the year we do this.

I suspect this will be in the spring, early summer, to where we don't have to worry a lot about heating, but it is definitely going to be something we work through when we can get more information on their schedule.