This study session, held on June 22, 2026, featured presentations and council discussion on the FY27 Master Fee Schedule and the city's Special Event Policy. No public comments were taken as it was a study session. The council will consider formal adoption at a future regular meeting.
FY27 Master Fee Schedule – City Clerk Ashley Foster presented the first comprehensive review of the fee schedule since July 2023. The focus is on cost recovery and updating current operations, not generating new revenue. Key proposed changes include:
Special Event Policy – Ashley Foster presented a draft policy to create a single, consistent process for special event permits, reduce staff burden, and allow discretion. Key elements:
Okay. Ladies and gentlemen will stand up for the pledge, please. And one notion individual justice for all. Thank you very much. Sometimes we do it, sometimes we don't. I think it's good to do it. Ladies and gentlemen, this is our June 22nd study session. Obviously, the mayor is not with us tonight. We wish him well. Tonight is like I said, it is a study session, so there is no comments from the public. But we will start this evening with our city clerk Ashley Foster on discussion of the 27 master fee schedule. Thank you, Ashley. Thank you, Mayor Pro Tem. Good evening, Council. So we've got two items to discuss tonight. They somewhat go hand in hand, but not completely. So the first one we will discuss is our FY27 master fee schedule. This is the first comprehensive study of the fee schedule since its last approval in July of 23. We are looking to just make it more reflective of current operations. It just needs to be updated essentially. So in order to review this, I went way back to 94, tried to find every single thing I could find regarding code so that we could really get the most comprehensive plan that we could so we don't have to keep redoing this. So we really just have evaluated everything that we're doing currently and tried to capture it the best. What I really want to stress is the focus of a master's fee schedule is not on generating new revenue. People hear fee schedule and they think we're charging them new rates, think we're charging them new things and finding new things to charge them for. Really all we're doing is capturing what we are already charging when we do propose new fees, which there are some in here that we'll discuss, those go before yourselves. But that really is not the focus of a master fee schedule. I will not be presenting how much revenue we will get from these things because that is not the point. So this will consolidate everything into that one reference point. Super quick point of order here is I do know how numbers work. They do not go in order because they are by theme. Um so it's just the easiest way for people, they don't always know which division or department they're looking for. So it's based on um what the kinds of things that they're looking for to try to be the most user-friendly as possible. Okay, so um starting up in the left hand, top left hand side, you'll see a page number that is reflective of the um master fee page that it's on. So special event permits. Um we've talked about these obviously with the ordinance change that are that are in the works. Um the change that is being proposed, the current time requirement for special events is 60 days. Um however, the largest reason for the time delays and the additional processing is for alcohol, so we would like to separate those things out. So special events, um, we are looking to move those into an alcohol not included and an alcohol included. Um, if alcohol is not included, then it will join the rest of the permit timelines, which are 21 days. Um the some of the we kind of referenced this, um, but some of the things that we talked about for the 60-day timeline that it provides. The biggest issue that we go back and forth about is if insurance needs to be verified, if we didn't receive it, if the coverage is accurate, um, and then sometimes they need to revise their insurance policy that that builds in time for them to do so. Sometimes that can take up to a week or so. Um if they need to get a letter of good standing from an external agency, if they're a liquor licensee from outside of the city of Sheridan, they have to get a letter directly from that clerk or that licensing authority. That can take time. Um, if they are on a property that they do not own, they need the property owner letters. So there's many more moving parts with special events that can cause those delays. Um late applications often require everybody to kind of drop what they're doing and review those. So this it takes away from the day-to-day resources. Um, increasing the late fee. So we are proposing for the late fee for alcohol included to increase to 100.