Sheridan City Council Study Session - July 27, 2026
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Sheridan City Council Study Session - July 27, 2026
The Sheridan City Council held a study session on July 27, 2026, at 5:30 PM. The meeting covered several agenda items including bid awards, pavement assessment, municipal code amendments, and the potential transfer of a portion of Coy Street from the county to the city. No formal votes were taken; all items were discussed for recommendation to a future council meeting.
Discussion Item 1: Bid Award – Terra Turner Rotomill and Overlook Overlay Project
City Engineer Thomas Marnot presented a bid award recommendation for the Terra Turner Rotomill and Overlook Overlay Project. The project covers approximately 6,000 linear feet of roads (Sheridan Avenue, Riverside, Terra Avenue, and Turner) with cement treated base, 7,000 linear feet of curb and gutter replacements, sidewalk and ADA improvements, and storm drain improvements. The project addresses drainage issues identified in the capital improvement program. The bid was advertised June 25 – July 9, 2025 (note: transcript says 2025 dates, but the meeting is 2026 – likely a typo; the agenda date is July 27, 2026). Two bids were received; Simon Contractors submitted the low bid of $2,567,044.50, slightly above the engineer's estimate of $2.37 million due to increased material costs. Funding comes from CapTAX, GPET, water utility funds, and public benefits. Staff recommends awarding the contract to Simon Contractors. Council members expressed support, noting the positive impact on the commercial area.
Discussion Item 2: Pavement Condition Assessment – MDS Technologies
Mr. Marnot also presented a proposal for an automated pavement condition assessment and right-of-way asset inventory to be conducted every five years. The assessment will cover 140 miles of city streets, collecting data on pavement condition, curb and gutter, signs, storm drains, etc. The data will integrate into the city's new asset management software (Cartograph). Five proposals were received; MDS Technologies (Park Ridge, Illinois) scored highest on a decision matrix involving engineering, utilities, streets, and GIS departments. The contract will not exceed $100,000, funded from the general fund per the FY26 budget revision #1. Staff recommends selection of MDS Technologies. Council members asked about compatibility with future assessments and requested a heat map from the 2019 assessment for comparison.
Discussion Item 3: Ordinance 2304-26 – Amendments to Chapters 4, 16, and 19
City Attorney Brad Timish presented proposed amendments to the municipal code. Key changes include: adding a misdemeanor for selling alcohol to minors (chapter 4); clarifying title of careless and noisy driving (chapter 16); expanding definitions of controlled substance equipment and adding new camping regulations (chapter 19). The camping section defines camping, prohibits it on public property or private property without consent, and limits to 7 consecutive days and 14 days annually, with exceptions for RV camping in chapter 25. Also updates tobacco age from 18 to 21 and increases fines from $50 to $250 (first offense). A council member confirmed these are city ordinances enforceable only within city limits. The schedule for readings: first reading August 3, second August 17, third/final September 8 (if approved).
Discussion Item 4: Ordinance 2305-26 – Amendments to Chapter 20 (Pawnbrokers and Secondhand Dealers)
Mr. Timish continued with amendments to chapter 20, adding regulations for secondhand dealers, requiring transaction records (description, date/time, money, name/address). The police chief can exempt businesses less likely to receive stolen goods. Police have discretion to inspect records and property. The ordinance follows the same schedule as the previous one. A council member clarified that charities like Salvation Army are not covered as they take donations without exchange. No further questions.
Discussion Item 5: Coy Street Ownership Transfer
City Administrator Hans (last name not provided) presented an urgent item to discuss taking ownership of a short portion of East Coy Street from the county. The city has been maintaining the road but discovered the county owns fragmented lots beneath it. Emit Technologies is expanding and needs an easement for MDU to relocate a power line. The county agreed to execute quitclaim deeds to the city, then the city will record a declaration of public right-of-way, making it a city street. Staff recommends accepting ownership. Council members expressed strong support, noting the positive business development and proactive approach. A council member clarified the county owns all fragmented lots in the outlined area.
Key Outcomes
- Bid Award for Pavement Project: Council will consider awarding the contract to Simon Contractors at the next council meeting.
- Pavement Assessment Selection: Council will consider approving MDS Technologies and authorizing negotiation of a contract not to exceed $100,000.
- Ordinances 2304-26 and 2305-26: Study session completed; first readings scheduled for August 3, 2026, with subsequent readings on August 17 and September 8.
- Coy Street Transfer: Council will consider accepting the property transfer and issuing the necessary right-of-way declaration to facilitate Emit Technologies' expansion.
No formal votes were taken during the study session. All items are scheduled for action at a future regular council meeting.
Meeting Transcript
Can we stand for the pledge? And to the Republic for what is one nation under individual liberty and justice for allcome everybody to the City of Sheridan study session for July 27th. It's 5 30. We'll go ahead and get started. The first item of business is I need to add an additional item onto our agenda tonight. And that's the discussion of taking ownership of a short portion of the coy street from the county. And Hans will give that presentation as to why we want to do that. So that'll be number five. So to get started though, we'll go to item number one, discussion of bid award to Simon Contractors for the Terra Turner Rotomill and Overlook Overlay Project. For the amount of two million five hundred and sixty-seven thousand forty-four dollars and fifty cents. And with us is our city engineer, Thomas Marnot. Welcome, Thomas. Thank you, Mayor and Council. A little bit of background here. We're doing about 6,000 linear feet of roads with cement treated base. Cement treated base is a stronger additive that we put into our base material. It just shores up that road and makes it makes it more durable. Makes a lot of sense for those areas that are like this where it's really commercial around it. About 7,000 linear feet of curb and gutter replacements, so we're always looking at improvements to that, tying in the road, uh proper storm drainage, all that jazz. Sidewalk and ADA improvements where they are needed. Sometimes we don't we have areas that don't have either the bump pads or the sidewalks heaving. Those are things that we'll look at with this project. And some storm drain improvements. So on Terra Ave, they've had quite a some storm drains and that don't work, and water tends to pool up in the roadway. It's actually identified in our uh in our capital improvement program to do storm drainage improvements in this area. So with this roadmill and overlay project, we're kind of getting a two for one here. We are doing some of those improvements to better help that drainage and get the water to the creek. And again, the project is located Sheridan Avenue, Riverside, Terra Avenue, and Turner. Jesus there's a project. There's the project area. Again, it's um west of Coffeen and uh north of East Brundage Lane. Um again, it's a commercial area area, so with this project, there's gonna be quite a bit of uh coordination with uh the businesses and property owners, uh tie-ins to both Coffeen and Brendage Lane, those are wide out roads, so it'll be coordination with them. There will also be some coordination with MDU and other utility companies as needed if there needs to be poles that need to be moved or adjusted with uh along with this project. So we wanted to talk a little bit about why these roads were selected and um how our pavement maintenance program is going. Um again, we always try to look at the high priority roads. Um we look at our current pavement condition assessments. So we've always done that this area had drainage issues, the roads are a little more beat up than most. Um again, rated into a poor condition. Um the 2025 uh water line project again tore up that road even more when they put in the water line, they just patch the road and tie it in. So again, you're just further degrading that structural um stability of that road. So again, it further emphasizes the need to go and do a larger scale project like this. Um maximizing investment. So again, we're we're following these larger utility projects, and we're going to the areas that you know need that improvement quickly. This is following what we did up in North Heights over the past couple years. We did the waterline project, and then with that we're following it with the road mill and overlay project. Uh long-term value, um, extends the life of the pavements. Uh we're improving the ride quality. Um it's good value to the taxpayers. Again, commercial area. Um, we want better access.
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