The Sheridan City Council held a study session on August 10, 2026, to discuss five agenda items: the purchase of a tractor, a dozer, a fire engine, the final plat for Falcon's Nest 2 subdivision, and general administrative updates. No formal votes were taken; all items were presented as discussions for future council action.
Item 1: Kubota Tractor for Landfill
Item 2: John Deere Dozer for Landfill
Item 3: Pierce Enforcer Rescue Engine
Item 4: Falcon's Nest 2 Minor Subdivision Final Plat
Item 5: General Discussion and Future Agenda Items
Can we stand for the pledge, please? And to the Republic for which it's one nation under individual justice for all good evening, everyone, and welcome to the August 10th study council study session council meeting. It's 5 30, so we'll go ahead and get started. There's five items on the agenda for tonight, so we'll just get rolling. The first is discussion of a purchase of one 2026 Kubota M7060HDC tractor from Hart Knight Kubota LLC for the amount of 74,800. And with us tonight is our fleet and administrative coordinator Heather Kaplinski. Welcome, Heather. Good evening, Mayor and Council. So this is for one tractor, and the purchase of this tractor was approved in the FY27 budget for the landfill up to $80,000. We obtained quotes via cooperative purchasing, and Heartland Kubota came in the lowest at $74,800. The utilities director presented the need for a tractor at the landfill for the uh 27 budget discussion May 5th. And this equipment is going to serve three primary functions at the landfill, maintaining fire lines around the perimeter, snow plowing during winter weather, and mowing the old landfill area so that uh city staff and contractors can safely access that area. Um, and then I'll have some other operational support like lowing uh loading smaller loads of compost. The landfill did previously have a tractor. It was surplus in December of 23, and at that time it was 26 years old. Um, it was needing high price repairs, parts were becoming obsolete, um, and a replacement was not planned at that time. So in the interim, the streets department has been loaning their motor grader for some of the tasks up at the landfill. But while this arrangement has helped meet some of the immediate needs, coordinating that has resulted in their fire lines getting maintained less frequently. Um, also with the absence of a tractor up there, it's increased the time required for snow removal and mowing has been significantly reduced. That caused overgrowth, which about two years ago caused a fire up there. The Kubota here is the model that we are getting, and as you can see, it's coming with some attachments, so a plow uh or a loader to help with the um snow plowing and a cutter and disc to help with the mowing and maintaining those fire lines. Funding, the funding for this is in the landfill capital outlay budget up to 80,000. You can see there with the uh Kubota quote, the base price came in a little over 61 with those attachments at 32, and then that cooperative purchasing discount at 18,000. So, with that, staff recommends that Marin City Council approve the purchase of one 2026 Kubota tractor from Heartland Kubota for a total of 74,800 and authorize the fleet coordinator to act on behalf of the Mayor and Council on all matters related to this procurement process. And the order to deliver timeline for this tractor is four to six weeks. And I do have the landfill supervisor here. Should you have any technical questions or questions regarding operations that I can't answer? Any questions for Heather regarding this? Yeah, quick question. Will this be an additional asset? There will be no trade-in. Correct. Okay. Anything else for Heather? No, we'll move on. Item number two, discussion of the purchase of one 2026. John Deere, H50P dozer from RDO Equipment Company for the amount of 356,507. And there we go again with 13 cents. And it's our fleet administrator, fleet and administrator coordinator Heather Klinski. Thanks again, Marin Council. So this is for the purchase of a dozer up at the landfill. That was approved in the FY27 budget for up to 600,000. Cooperative purchasing was used, and we also included a trade-in with those quotes for our 2023 trackloader. So as you can see here, we're recommending RDO. It came in at 356,507 after the trade-in. Komatsu did come in lower, however, it doesn't meet spec in the sense that the model we got the quote for doesn't include a landfill package. You're probably asking what's landfill package. So it is extra guarding that runs under the machine that protects it when it does compaction. However, in order to use the donor dozer for compaction regulation, it has to be a minimum of 45,000 pounds, and those smaller models don't reach that requirement. So the utilities director presented the need for a dozer at the landfill during that May 5th discussion study session when we were over the budget.