All right, hello everybody.

Welcome to the Thursday, June 18th regular meeting of the South San Francisco Planning Commission.

This meeting is being held in person at the Library Parks and Rec building council chambers.

To provide a comment during the meeting, please fill out a speaker card and give it to the clerk.

You'll have three minutes to make your comments.

Please note that all time limits and rules of decorum will apply to public comments.

This meeting of the South San Francisco Planning Commission is hereby called to order.

Will you please stand and join the pledge of allegiance?

United States of America, Jews Republic for which it stands.

One nation under God, individual liberty and justice for all.

Here.

Commissioner Shahade.

Here.

Chairperson Palmiku here.

Commissioners Funes.

Commissioners Funes, Evans, and Sang are absent.

Thank you.

Are there any changes to the agenda?

No changes to the agenda.

Any items or announcements from staff?

No, no announcements from staff.

All right.

Does any member of the public wish to address the commission on an item not on the agenda tonight at this time?

If so, please fill out a speaker card and give it to the clerk.

Do we have any speakers?

We have no members of the public who would like to provide public comments.

Thank you.

Hearing no speakers, we will move on.

Next on the agenda, we have disclosure of ex parte communications.

If any commissioner has had any communication with applicants, did any site or project visits, had interactions with third parties, or has any conflicts regarding any items on the agenda, you may disclose them at this time.

If you'd like to recuse yourself for an item, you can also do that at this time.

Okay, thank you.

Then we will move on to the next item, uh, which is consent calendar.

May we have a listing of the consent calendar items.

Yes, we have two items on the consent calendar.

Number one is consideration and approval of minutes from the May 21st, 2026 planning commission meeting.

Number two is report regarding consideration of a master sign program for the Alexandria Center for Advanced Technologies Campus at 241 to 281 East Grand Avenue in the Business and Technology Park High Zoning District, in accordance with Title 20 of the South San Francisco Municipal Code and determination that the project is categorically exempt from the California Environmental Quality Act.

Thank you.

Does any commissioner wish to pull an item from consent?

Okay.

Does any member of the public wish to address the commission an item on the consent calendar at this time?

If so, please fill out a speaker card and give it to the clerk.

Do you have any public comments?

We have no members of the public who would like to provide public comments.

Okay, thank you.

Then with no speakers, I will take a motion on the consent calendar, please.

Through the chair.

I make a motion to accept the consent calendar.

I'll second.

Second, John.

Thank you.

All right.

Now, next on the agenda.

Oh, yeah.

Let's vote on the consent calendar.

We have a roll call, please.

Commissioner Faria.

Yes.

Chairperson Palmaku.

Yes.

Commissioner Shahade.

Yes.

Vice Chairperson Baker.

Yes.

Commissioners Evans, Zang, and Funes are absent.

All right.

Thank you.

Now we are on to the public hearing portion of the agenda.

And we have item number three.

Uh will the clerk please read that item.

Yes, item number three is report regarding consideration of an application for design review and sign permit to construct a new South San Francisco Fire Station 63 at 71 Camaritas Avenue in the T5C zoning district in accordance with Title 20 of the South San Francisco Municipal Code and determination that the project is consistent with the 2011 El Camino Real Chestnut Avenue Area Plan.

Final Environmental Impact Report.

Items 3A and 3B are the resolutions, and Victoria Kim is going to give the staff report.

Good evening, Chair, Vice Chair, and Planning Commissioner.

I'm Victoria Kim, project planner for Fire Station 63, located at 71 Camaritas Avenue.

The fire station is part of the community civic campus project.

Phase one was for police department, completed in 2022, and phase two was for library parks and recreation and community theater council chamber, which was completed in 2023.

Fire station 63 is a part of the phase three of a community civic campus project.

As you can see on the screen, the red dashed line at the bottom, left bottom, is indicating new fire station 63 location.

Currently, the fire station is in the MSB building, as you can see from the uh upper uh left uh side along the Al Royal Drive.

And as you can see, the dash orange line is indicating El Camino Real Chestnut Area Plan boundary, and this is kind of important for environmental analysis, and I'll touch later on more detail about why this boundary is important.

According to general plan, project is El Camino Real sub-area, and the medium density mixed use is uh the land designation according to general plan and zoning ordinance uh indicate that the project site is a T5 corridor zoning district.

Public safety facilities such as fire station is permitted to use per uh according or according to zoning ordinance.

Here's the existing um uh fire uh station location uh with existing one-story restaurant and primary access currently from Camaritas, and there is existing landscape and parking uh area.

Um as you can see from the Camaritas uh side, there is a main primary access, egress and ingress through the Camaritas, and this existing building will be replaced by two-story fire station.

Uh the main uh petition entrance will be also from the Camaritas Avenue side.

Uh this is different angle um from the same side at Camaritas Avenue, and uh the egress from the uh fire truck approaches will be accessed to uh Camaritas Avenue as well.

Along the uh Westboro Boulevard, it will be replaced by the new fire station, and south is uh elevation of a fire station will look like this.

So after the staff presentation, the project architect event will go more about the design detail.

Um proposed site plan have a two uh ingress and egress.

Uh the primary uh ingress is from Are you drive and then exiting through the Camaritas Avenue, one for the um fire truck, and the other one driveway to for the personal vehicle for fire station staff and visitors.

And as you can see, uh south portion of a property has uh two easements, one for uh stormwater and the utilities.

Uh here is fire access plan.

Uh it's clearly showing that main entrance from the Areo Drive and the exiting through Camaritas Avenue.

Um this planning entitlements also include a sign permit, including uh canopy, window sign and wall sign, and monument sign previously mentioned that uh uh these uh El Camino chest area plan boundary include the project site uh indicating the yellow highlighted area that uh the project also consists of the density of the project is consistent with El Camino real chestnut area plan and also the consistent with the zoning and the 2022 general plan.

Um planning staff uh decided that tiering of uh coming the real chestnut area plan final EIR is appropriate because the project is within the boundary of ECR C area plan.

Um CQA consistent checklist uh conclude that the project is eligible for exemption and streamlining per sequas section 15183 because the project is consistent with the development density established by existing zoning, community plan, or general plan policies, based on the environmental analysis, and the project complies with the general plan policies regulation and zoning development um standards.

The staff recommends planning commission stop resolution making findings and determining that project is consistent with 2011 community real chest avenue plan, final EIR, and adopt the resolution making findings and approving the design review and sign permit subject to the findings and conditions of approval.

And follow this concludes a staff presentation and followed by the uh project architect, Ivan Jacob.

Thank you.

Okay.

Alright, uh, thank you, Commissioners.

Um thanks for reviewing our project and taking some time to look at the look at our drawings.

Uh Victoria did a really good job covering the project, so I'll just try and be brief and run through the little bit of a repeat.

Uh but as mentioned before, it's about 10,000 square feet in total, two stories, probably about a 25 feet, uh, up to the uh to the top of the roof there with a uh a mechanical screen on top of that.

Um a couple more points.

Uh it is uh three bay apparatus bay at the station.

Um there are um six uh sleeping rooms, so it's a two-company uh fire station.

Um, and then as noted before, uh it is an L-shaped lot with access off of Camaritas and off of uh off of Arroyo.

The arroyo uh will be used primarily for return trips uh for apparatus.

Uh, uh but most of the um most of the deployment will come off onto uh onto Camaritas.

Um, I think Victoria already covered the site, so I'll just pass through this, as well as the site plan.

So this is showing um that whole that whole southern portion of the site is is either an SFP U, C Easement or a city utilities.

So a lot of this isn't actually buildable.

So, in spite of the size of the site, it's it's frankly a tight squeeze to get everything that we need on the site, and that's why we went up to two stories to fit the uh three bay station.

Uh but adjacent to the station, um, and behind um behind a fence are equipment such as a generator, other electrical equipment, uh parking uh for staff, and then a rear apron for uh for training purposes.

Uh just really quickly, uh, this is the first floor.

So on the on the left-hand side of this drawing are the three bays for the apparatus, and then everything in that uh kind of reddish color are support spaces for the apparatus.

So that could be decontamination rooms or what's called turnout rooms, which is basically gear storage.

Um there'll be some uh like uh SCBA or like a breathe breathable apparatus, refill stations, uh shop, things like that.

The the green area is the is the exercise room very important for training for the firefighters.

Um, and then the green area is circulation, orange being basically the office space uh for the station.

And then what we think is one of the more exciting aspects of the project is the engine display room on the sharp corner of this of this uh shaped um of the shaped site.

The fire department has an antique uh fire truck that they would like to display at that corner, and some of the renderings uh highlight that.

Upstairs is the house.

So upstairs we have the main living and cooking and dining areas on the south side of this plan, and then uh to the north of the stair and bathroom core are the six uh sleeping rooms for firefighters, and then above the engine display room is a is a study room again on that sharp corner, right in the corner of Camaritas in Westboro.

Uh this is a series of precedents that um both both we proposed and we got some input from the city council and how they would like the look and feel of the station to be.

So a lot of the materiality and color came from that collaboration uh with city council.

But you'll see that the common themes here are kind of darker muted colors with with highlighted richer earth tones, and you'll see that in things like brick or terracotta tile, or in some cases here there's a there's a dark wood, which we didn't we didn't apply, but but we took inspiration from these precedents provided by city council on our uh on our design.

So uh this is a a quick look at the material palette itself.

As I mentioned before, we're we're uh we're using terracotta rain screen tile uh to clad much of the of the lower level of the of the project, and the intent there is it's kind of a warm and textured um uh kind of human scale uh and welcoming material, and then contrasting that with uh stepping back with a more muted dark gray metal panel palette.

So this is the uh the camaradas elevation showing that terracotta tile on the first floor, and then the rest of the materiality is uh more subtle.

So turning around the building, uh this would be uh facing arroyo, like facing the bank that's next to Arroyo.

Again, we see the terracotta wrapping that lower level, and then what you see on this side is the uh supergraphic for station 63, and then the the roof element, which I should should have pointed out here.

The roof element is taking a cue from the police station, actually.

So we're trying to link this this project with the rest of the civic campus.

So the police station, as you guys know, has this roof element that that follows uh horizontal datum across the top of the building and then folds down the side.

We're doing a similar thing here.

So as that element turns turns from the roof and folds down on the side of the of the facade.

Uh, this is what you're seeing on that on that facade with the the tile below.

Uh turning around onto onto Westboro.

Um, we have a uh a brief sole, which is a sunscreen that is layering over uh that elevation facing uh facing Westboro, and there are really two reasons for that.

One, we see this building as a gateway civic moment for this for the city.

As one drives down Westboro, they're entering the city proper from that park-like experience coming down Westboro.

This station is right at the beginning of that moment, so uh we're taking advantage of that by creating this brief soleil, and we're hoping that we can get an artist to create something that's unique to South San Francisco to hang on this on this screen.

So that's a highlight of this elevation.

This is a quick vignette of the camaraderie and the articulation of the facade elements.

On the first floor, you can see the tile, and on the upper floors, you can see the angled walls that are screening the dorm rooms, and then it's providing some shielding for those sleeping areas from the busy Westboro street.

So I think you guys you guys have seen this rendering on the previous presentation, but this is a view of the apparatus bay on Camaretus.

And then we're traveling around.

And then as we turn the corner, this is a representation of art.

This is not a literal proposal for what it'll look like, but the idea is there will be something artistic on this screen as you enter uh South San Francisco.

And then wrapping, continuing to wrap around the south side along Westboro.

So I'm gonna hand it off to Kristen Malone.

She's our landscape architect, and she's gonna talk about uh the rest of the site.

Hello, thank you for having me.

So to start out, I'll kind of give an overview of our design approach.

Um we really wanted to frame the architecture and work in concert with the building to really complement it rather than competing with our planting design with our landscape.

So in the entrance, right along Camaritas, we have a nice entrance that has a stair and ramp, and the the stair fits nicely between the upper and lower landing of the ramp, which allows accessible entrance to the building.

We also have two benches, one at the lower landing and one at the upper landing that allows a resting point as well as a spot to enjoy the view there.

Um and this ramp creates a great spot for our native oak tree, which you'll see on the right there, closer to the corner.

Um, and that'll provide year-round interest as it's an evergreen oak.

And on the left side there, that lighter green tree is a ginkgo tree, and that'll um provide seasonal interest in the in the fall, it will be yellow and really highlight the entrance to the building.

In the front area, our our understory planting is really a clean, simple palette.

We wanted to again really complement the architecture and make sure that there's clean sight lines while they're exit exiting the apparatus bay, and to really also highlight the antique fire um fire truck on the corner there and not block that view.

You can see that palette here again simple um low planting, and the Yerba Boina is um highlighted there as our first plant uh as a nod to the original name of San Francisco.

In the back, um I'll move to the plan here so that you can see this area, as Evan mentioned, is it's not an area that we can build on, and also not an area that we can plant trees because of the public utility easement.

So we have opted to create this um meadow as a feature and really taking this opportunity to have a unique planting in the back of this site.

And this will allow a nice view as the fire trucks are entering that area as they're looking down from it from above, that area sort of slopes down and also um allows a nice view from arroyo as the community walks by.

So these planting drifts are structured by a grass matrix that um has a nice green structure to it, and then we have three different um drifts of planting that are either native or inspired by the native grasslands of the area.

And our next mix here is this lovely purple that again just provides some interest and seasonality.

And finally, we have this red flower mix, which again really just brings some fun interest into this backspace.

And finally, along Westboro, we have chosen to bring some of the planting that you see outside here in order to connect all three of these sites together.

And with this, chosen some hardier plants that will do well along the road.

And finally, you'll see here this creeping fig.

That planting is designed to be along the um CMU outside of the exercise area.

You'll see sort of these small bushes along the um right side of this plan, and that's meant to just stick tightly to that CMU stone wall that that Evan presented and provide some interest and a little bit more greenery and buffer for um those in the fire station as they're as they're working out in that exercise space.

And that's it from the landscape side.

Thank you for listening.

Thank you.

Do commissioners have any questions for staff or the team?

I have several, but hopefully they're all pretty simple.

Um first it's really just out of curiosity.

The antique engine in the corner.

How are you going to get that into the building?

Are you gonna bring it in pieces?

Because it doesn't seem there's a driveway entrance over there.

Yeah, it I'm not gonna pretend it's easy, but the curtain wall there is actually demountable, so you can literally just take the window off and they'll have to ramp it in to get into that space.

But we're we're told once it's in there, it's not never gonna move.

But but still have to get it in.

We thought as soon as they said that, you know, it's gonna move.

So what we've we've planned for the current wall to be demountable so they can move it in and out.

Yeah, I was imagining an old college prank, you know, like take apart the Volkswagen, put it back together in the dean's office or something.

Okay.

Thanks.

Um, I read through the V the report, and this is this is actually for for them, um, regarding trip and noise generation, and it didn't note impacts, but I assume that they're going to be negligible for the neighborhood because it's literally just moving from across the street.

So maybe that one side of the street might have a few more, but the other side will have less.

So I'm assuming that's a good assumption that there's not gonna be significant extra trips.

That's correct, yeah.

Um the other question was if you know, right now at the current in station 63, they have to do back into the into the station, and we have this new entrance for the new station on Arroyo.

Um will there be keep clear markings on the arroyo side or like a signal?

Because I'm just imagining a west, someone coming back in from the east side going west and turning left across traffic into arroyo, and just wondering if there's gonna be a conflict with that, or is there just not enough traffic on Arroyo to make that a concern?

Hello, Commissioners.

Tirapamaku.

Um Commissioner Baker, um, so we so um the because of the public utility easement across the back of the property, we can also back the trucks in as they as they do now.

Um but we are not planning any signal or or any other demarcations beyond a red curb for that back apron.

Um in consultation with uh Chief Samson and the fire department.

You know, when they're when they're returning, it's no longer an emergency, so they're not rushing into the um back into the apparatus bay, which is why they're also not concerned about having the back in if the PUC ever invokes their easement for the uh back property.

Great.

Uh not in a rush to get back on it.

Got it.

Thank you.

Um, and thank you for addressing in the in the presentation my concerns about the um PUC easement.

You know, you can totally see that on the satellite pictures all across South San Francisco.

And finally, my last question is really just a very kind of lighthearted matter.

You know, after this construction, except for the bank, which is a 101 camaradist, this will be the only building on the unit block of Camaritas.

It's Fire Station 63.

The rendering show a giant big 6-3 on the side of the building.

Considering that, can we change the address on this project to 63 camaritas instead of 71 camaritas?

That's just a thought.

Thank you.

I think we could definitely look into that.

We could talk to the fire department and building officials and see if that is an option.

I mean, it's hardly the most important thing, but it's you know, it kind of makes my OCD a little off to I have one question.

I don't want to go to city staff or to the architect.

I like all the landscaping.

My question is is has the fire department reviewed the yard to make sure they have enough parking, enough operational space?

Because I understand it is gorgeous landscape, but if it they're gonna lose space, as long as they're comfortable with what's been allotted to them.

I have no problem issue with it.

Yes, thank you, Commissioner.

Yes, they they've been with us on this project um for nine years, and um on this site for the last five since um we were able to acquire the 71 Camaritas property.

And while there are the eight spaces that are behind the gate on the plan, that entire back area when the PUC is not invoking their permit is flexible use for the fire department, and they don't have any concerns about the the spaces as far as parking.

The gist of that question is I know when we had our building across the street, and after it was in place, we realized that there could have been more parking and more access than what they had planned, and that's where I'm going with that question.

We are we maximized it absolutely at the site.

Thank you.

I mean, Philip, follow-up question.

That's one of the issues the police department is having as far as parking spaces.

Because you have one shift correct working, and then you have another shift coming in, correct.

So they're being challenged with parking.

Right.

Do you feel there's adequate parking?

Yes for the employees.

I know there's a lot also on the street side.

There's not arroyo.

Yeah, on arroyo, on a royal area only, correct.

Yeah, right.

There aren't very many on cameras, but um, but we've reviewed it with the chief and the deputy chief, and they've they're very comfortable with it.

Parking.

Um I'm assuming also because this construction would be happening while the current uh facility is in operation um and also just going across the street, there would not be an interruption in service.

Correct.

That's one of the big benefits of moving the station.

Yeah, that's no, that's great.

Um and I was also I was thinking about the the civic campus vision, which it seems like it has a lot of potential.

I know this is sort of outside the you know immediate scope of the project, but I'm just curious like if there are opportunities for coordination amongst the different um entities, right, that are now going to be linked up, um, you know, with similar like architecture and placement, civic purpose.

Absolutely, yes.

Awesome.

We we constantly try to integrate the three.

And we've actually had they're they're not here tonight, but Shakawasaki are sub-consultant architects to Smith Group who have been the master architects for the entire campus.

And the last question I had was um trying to remember the plan but I was noticing there's like um ADA marked I think it was the bathrooms or oh did I just mess this up but I was wondering if you could highlight the difference in the facility um in terms of the experience for the the firefighters contrasted with like what they currently have.

In terms of their living in functional spaces do you want to highlight that?

Thank you.

Oh yeah we did get to visit the the current station 63 and I think it's a it's in the kind of the basement of the MSB building right if I'm keeping the acronym correct and uh for example the sleeping rooms they actually don't have window there's they're not even co-compliant they don't have any means of egress out of out of their sleeping quarters so for one they're gonna have light and air um they're gonna have there are views of the city uh from upstairs they're gonna have proper uh exercise facility that's not in their apparatus bay which is a lot healthier um they're gonna have um well the the you know the kitchen and day room is is uh it's not bad uh but they'll have it they'll have much more space uh in the new in the new facility they'll have a terrace off of their day room maybe I should show the the plan for the because you're asking about the the quality of life for the firefighters yeah it's it struck me as significantly different I just wonder if you could describe that a little bit yeah yeah so um so yeah so as you can see here we have all the sleeping rooms uh facing north so it's this the best light on the site so that's great for for firefighter health they'll they'll have um they'll have terrific light on the south side um they'll have the terrace so they'll have outdoor space um and and the day room uh works in concert with the dining and kitchen so all of the kind of uh communal uh aspects of life for the firefighters is is all um kind of consolidated in that that southern half of the of the upper floor um they have uh they'll have window views into the apparatus bay itself which is really the heart of the fire station so there's a link between even if they're you know they're just relaxing there's always a there's always a link to to the apparatus bay which which I I think is actually quite important um and then there are kind of there are rooms that I don't believe they have now like the study room where they if if they're if they're um uh if they're not actually on a call um they can they can go to a quiet space um in that upper uh right hand corner um uh to study if they didn't want to be in the day room watching TV or something like that but um right does that answer your question yeah that's great thank you any other questions uh then does any member of the public wish to address the commission on this item at this time if so please fill out a speaker card and give it to the clerk we have no members of the public who would like to provide public comments.

Okay then I will close the public hearing and turn it over to the commission uh for discussion any comments I can start off.

Well first of all I'm glad to see that they finally have found a home for the fire truck.

My first recollection goes back to a council member no longer with his name Jack Drago who was a member of the council so I can't imagine the years it's probably 40 plus years we've had this fire and I could be don't quote me but we've had it there's a lot of citizens who probably don't realize that we have it I think that's a perfect home for it and I think it's Jack will even though he's no longer with us would be proud to see that his pride joy finally has a permanent location for the citizens to see it so good job on that part.

Yeah.

I know the the site was extremely challenging with the easements with the location it's not it's extremely unique.

I appreciate all the due diligence you did.

And given what you had to work with, it's great what you presented to us, and as far as the architecture is as far as the amenities compared to what's existing, as well as taken into consideration the ability not to impact the neighborhood much, because I believe this design is well suited.

Not to have resistance from the community, I believe.

So I I salute you, the staff as well for working.

It's been long overdue.

It's been years in the making, and I appreciate all the hard work and the design and you know landscape and everything.

Um 24 years ago, I was hired by the County of San Mateo to be a 911 dispatcher, and as part of our familiarization, we took a tour of county facilities and we went to what was then the police station and viewed their 911 facilities, and while we were there, we walked over to the fire station, and I had just seen some new what was then South County fires uh fire stations down in South County, and saw that this one was back in the day pretty antiquated compared to some of its uh peers.

And I I realize there have been some upgrades in the interim, but I'm I'm glad we're finally getting a new um excellent uh design fire station that uh provides the best uh best facilities for our first responders, so I'll be happily supporting this as well.

Thank you.

Um echoing what a lot of my fellow commissioners said, I just appreciate uh the thoughtfulness in providing uninterrupted service to the public, uh, using a difficult site and limited space uh to produce, you know, not only a quality building for uh for the the firefighters, but also um really an attractive point of civic pride.

Um, I can tell you if there's anything that kids love, it is fire trucks and especially old old cars.

So I think this is just such a great uh win-win, both for the folks who will be there and the community that will um be around it.

Um, and uh I think it's a really great opportunity for us to just sort of lean into the community civic campus concept, and I'm also excited to see how that continues to build out and what that can uh continue to be in terms of making it kind of a cohesive experience and and one of civic pride.

Um so uh appreciate the great work uh and creativity that went into this.

One one last point I forgot to mention.

I've seen some other new fire stations in other municipalities, and this is right in line with a lot of them, it'll make our city proud.

So good job by the architects.

Uh let's see.

Oh, okay.

So can I please get um a motion on um item 3A?

I can take it.

First of all, move to adopt a resolution making a sequel determination.

I'll second that.

Uh roll call, please.

Commissioner Shahade.

Yes, Chairperson Palmaku, yes, Commissioner Faria.

Yes, Vice Chairperson Baker.

Yes, second.

Move to adopt a resolution approving the entitlements for the project subject to the attached draft findings and draft conditions of approval.

I second.

Roll call, please.

Chairperson Palmaku, yes.

Commissioner Faria, yes, commissioner Shahade.

Yes, Vice Chairperson Baker.

Yes, Commissioners Zang Funes and Evans are absent.

Great.

Um, item number three passes.

Excellent work, everyone.

Nice job.

All right, then that takes us to administrative business.

Um will the clerk please read uh agenda agenda item four.

Agenda item four is a report regarding the Transportation Demand management monitoring Program Platform, one commute and 2025 TDM reporting status, and Victoria Kim is going to give this staff report as well.

So the next item is about TDM monitoring program platform and the result of 2025 TDM monitoring program.

So the city first adopted TDM Transportation Demand Management ordinance in 2002.

The purpose of TDM is to reduce the number of vehicle mile travel and also manage the traffic congestion, especially by single driver during the peak hours, and also promote existing public transportation facility and make sure the new development utilize those existing public facilities and encourage vamp pool, carpool, to reduce the traffic congestion.

And also City used the TDM as a tool to monitor to enforce the program to achieve the target goals and uh congestion management program, compliance with the congestion management program with the CD and County Association of Government of San Mateo County area.

So in 2022, the new TDM ordinance was adopted with the comprehensive general plan and a new zoning ordinance.

So we uh City of South San Francisco Planning Division uh is the first jurisdiction in the San Mateo County to use a TDM monitoring platform called One Commute, introduced by commute.org.

Commute.org is a joint power agency by all jurisdictions in San Mateo County, and they are the congestion management agency.

So this one commute platform helps track development project to make sure that they are compliant with TDM policy and also improve the monitoring reliability.

This is the screenshot of the uh one commute platform.

So we currently have 46 TDM participant project site, and if you click uh one of the each sites, you can see the location of the project with the map and then primary contact personnel from each project and the detailed information about the nature of the project location.

Also, the um the platform provide um TDM measures uh which was approved by planning commissioner, uh planning commission, and we don't have to go back to the old um TDM plan, but the participants can access just a platform to see what the measures and then what they have to compliant to.

So last year, we use um platform uh to send out the um reminder letter to the uh participants.

So prior to last year, planning staff manually send out mails to the all the participating participants to um collect the survey and data and compliance form, but through the platform we didn't have to uh mail out but send out the emails through the platform and the applicant submit electronic data without providing hard copies, so we can save some trees, and we can uh see the data uh instantaneously without any waiting time.

So this is the public view that when they open the email with the link, they'll guide uh step-by-step information through the website from the five staffs so they can fill the compliance form and uh provide the survey data.

And of course, uh, the each project site has a TDM manager that they can fill out the compliance form, and all the individual employees can just fill out the survey through the link.

So they don't have to repeat the same thing, uh information over.

Uh currently uh we have a 46 um TDM participant site, as you can see on the screen, uh with the dots.

Um the color indicates that red is a fully compliant to TDM program, and the yellow dot uh means uh those sites that are not uh compliant, and orange means like somewhat they're compliant, but not all the way fully compliant, and green dot indicates that they're currently vacant, and probably will provide uh information in the future.

Can you go back to that percent screen?

Thank you.

Sorry, can you go back to the percent screen?

We were showing the breakdown on the graph.

Oh yes.

Okay, thank you.

Did you have any questions for the screen uh data?

No.

I'll ask afterwards.

Oh, okay.

Thank you.

You flashed through that graph real fast, and I oh sorry, I don't know.

So the blue dot is like uh we have a genetic that they're gonna report directly to the planning commission.

So that was not collected um data part of the uh uh in addition to the TDM program, we have an additional tool which is um uh implemented in 2020 uh when the general plan update happened.

So it's called transportation analysis guideline.

Uh we this can this provides a guidance on TDM, uh transportation impact analysis and TDM plan with additional background and context.

What's the requirements for the um applicant?

And currently planning uh also is working on uh east of a one-on-one trip cap uh in the future.

So there, as you can see, the high volume of traffic generated from East 101, and we propose six locations of the East 1-1 area to implement measures in the future when the traffic congestion exceeds 70 more than 70 percent during peak hours, and also this can use the tool to reduce um trip uh volumes, as long as uh also uh there will be penalty uh system um for those non-tm compliant project uh project sites, so uh briefly summarizing the TDM um monitoring programs.

Planning staff uh completed a full cycle of 2025 annual monitoring program using one coming platform, and we'll will continuously utilize the platform as the more development comes online and TDM program uh participant gain more familiarization through the platform.

This concludes the presentation.

Thank you.

Um do you commissioners have questions?

If I can make more of a comment, I was here, I think so with Sam when this first came through.

It was brand new.

I'm finally glad to see we're starting to get information.

Now, as long as we start working on stuff that where we first of all a lot of cities don't even have this, if I understand what we're talking about, so at least that's a plus.

So now that we have a litmus to start from, I think that's good.

Hopefully, we can work on getting that non-compliant to 50 percent.

One question I do have if as we get this thing more evolved, because like you say, we're on the fourth year indirectly.

Um, what about those who just don't respond?

What are there any kind of penalties or any things that can occur?

Because if people a lot of people if they start getting notices that you're not compliant, if there's not consequences of just I hate to say throw it in the recycle bin.

Absolutely.

Um the TDM ordinance has a provision for a for penalties, and there's essentially um like a three-phase three strike rule for better.

The first is a warning.

Um the first is like the city works with you to come up with ways to be compliant.

I don't remember what the second is.

The third, the second may be a warning that you're gonna get a fine, and the third is a fine.

The ordinance also includes um language that the fine, you know, if council chooses to set a fine, can impose it.

Up till this point, um, the city has chose has not gone forward to impose a fine.

Um, really used much more of the carrot approach versus the stick.

However, um, with the new ordinance in place and having these better mechanisms for monitoring, staff has been working with a transportation consultant and will be bringing forward, you know, per council's request a framework for fines, we bringing that forward likely later this year for or it might be early 27, just depending on time frame for council to consider.

Um, and at that point, if council chooses to adopt a fine, we will have that in place.

And I can completely support that because being a new program, but you want to make sure that eventually there is some bite because then if there's no consequences, let's say 28 or 29.

I'm sorry to say that it'll be futile what you're attempting to do.

Yeah, through the chair.

Yeah, no, I appreciate this report.

That was the big question that we had, you know, as a planning commission.

How is that going to be monitored?

And I'm glad to see that there is mechanisms, and it it's not pen and paper, which you can easily, you don't have to spend so much time.

Calculating, etc.

So I think this is a great start.

And I think you answered all the questions I had.

Same, I was gonna ask about uh mechanisms to get those other 50% in line, and good to hear that they're in the works.

And did I understand you were also saying that some of the non-compliance is also people getting up to speed with the new system, or like incomplete information?

Correct.

Um, there's definitely been a learning curve just to kind of use the system.

We have a few um sites which did request kind of a delay in um submitting reports just based on their workflow, that type of thing.

We had a few others who um didn't respond, like we we definitely have had some who are just non-responders, and that's kind of been the case since the system's been in place.

Um so yeah, there's definitely there's there's a variety of of reasons why um, so we probably start shaking out uh as this continues, right?

Like what is just still learning and then what is like a real ongoing compliance issue.

Yeah, I will say, I mean, and actually Victoria can probably speak to this better than I can, but the um having this online system and having the automatic follow-ups is has been a huge improvement, and it's just been much easier to communicate with the sites because they get these emails, there's it's just has been it's improved communication extremely, you know, significantly.

It's also an improvement because in some cases the email will go, you know, it'll go to somebody who works in the facilities office, it may not be the right person, that person will forward it, and sometimes it'll forward around and get to the right person, then we'll have a new contact.

Now, and it used to be, I mean, quite honestly, we have been doing this for 10 years, and it's been pen and paper.

I mean, it's been a little more um sophisticated than that, like we've been using Google Forms and you know, cert survey monkey, that type of thing, but it's really been quite a bit of um saving files and having an Excel spreadsheet with with contact information, and now when you get the right contact person, you put it in the database.

It's there, it's accessible.

If Victoria is, you know, not working on this next year, the next person has all that information.

Like it's just been a an incredible step forward in organization and communication and management, which I believe will help us just get everybody on the same page.

Yeah, and kudos to you all for being early adopter, the early adopter, yeah.

Like to Chair Promaku.

One of the things we asked when it came out the first time, it's easy if it's a big business like Genitech, which is one entity.

When you have a Britannia building that might have 20 occupants in the same building they have to get that person identified who we report for the building from these 20 different entities.

So that's the learning and I'm again we're in favor it's in a good position compared to four years ago.

And I sorry the last comment I have you also have documentation.

You can track how many times you communicated did they respond did they not respond?

So it's gonna it's taken a lot off your plate like Victoria's monitoring she has access to all the information and they can't say I didn't get it.

Okay?

Because you got the email you obviously opened it.

So I think you're obviously on the right track.

Four years ago are feeling a lot better.

Great work.

Uh let's see oh um then are there any members of the public who wish to provide comments on this item we have no members of the public wanting to provide public comment.

No no hearty souls left uh then any announcements or items from commissioners it's good to see that safe was finally gonna have the grand opening yes going to the ribbon cutting yeah I mean that's gonna be it's been years.

That will be June 24th yes yeah that was uh I was on the commission back in 2014 when it first started happening and that's all I'm gonna say I survived.

Got here.

That's exciting.

For me just a scheduling saying I will be on a ship without internet on July sixteenth um I and I'm looking that we'll probably not have a July 2nd meeting um that is correct the July 2nd meeting will be canceled.

We'll send out the notice next week for the cancellation we are planning on having a July 16th meeting.

All right well keep in mind that when it comes to assembling a quarantine that I won't be able to make it.

Thank you.

That's too much.

Wonderful well thank you everybody uh the meeting is now adjourned don't don't tell her about my lack of she like used it like you have to have a lot of