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Record of Proceedings

Spearfish City Council Study Session – May 13, 2026: Agenda Review, Public Comment, and Departmental Discussion

City Council — Wednesday, May 13, 2026
BodySpearfish, South Dakota
SessionCity Council
DateWednesday, May 13, 2026
StatusFILED
Video Record
0:00 / 1:12:59

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording. Names come from transcript evidence. “Possibly” marks uncertain attribution.

Unassigned speaker

7:00

This meeting is being recorded.

Speaker 1

7:03

Good afternoon, everyone.

7:04

Uh welcome to tonight's study session.

7:07

Thank you for being here on time.

7:09

I'll go ahead and uh open the meeting officially, and then we have an agenda before us tonight.

7:14

I don't have any changes to it.

7:15

Is there a motion to approve the existing agenda?

7:20

Second.

7:20

Motion and a second, all in favor.

7:22

I oppose.

7:25

Oh okay.

7:26

Sorry, sorry for

Unassigned speaker

7:27

that.

Speaker 1

7:28

Uh motion curious.

7:29

Thank you all.

7:30

Uh we have um next Monday night, uh, we the fifteenth we'll have our second

Unassigned speaker

7:36

uh

Speaker 1

7:37

city council meeting.

7:38

Michelle's gonna pull up the agenda for Monday night and we'll go through

Unassigned speaker

7:42

it

Speaker 1

7:42

and get questions from the audience if there's anything as we move along.

Speaker 2

7:50

I didn't need process here, so I just I should have had it loaded already, and I apologize for

Unassigned speaker

7:54

that.

Speaker 2

7:57

There we go.

7:59

So um the agenda for Monday night will start off on the consent agenda at minutes uh new volunteer for the rec center.

8:08

Uh ratification of a development agreement for top shelf.

8:13

Uh the treasure's report for the um April thirtieth, twenty twenty-six, that should be sorry, not twenty twenty-five.

8:22

I'll make that correction.

8:24

And then uh dedication of public infrastructure.

8:30

Then under items for visitors, we'll have uh Arbor Day proclamation.

Unassigned speaker

8:35

So

Speaker 2

8:35

we'll be reading that.

8:37

And then I'll turn it over to Jamia for the community development items.

Speaker 3

8:43

Thank you, Michelle.

8:45

Um so the first one I'll cover here, and I'll just focus on a couple of the high level um pieces as this is a uh development that we've seen a number of times recently through both the DRD application and the recent TIFF application.

Unassigned speaker

9:02

So

Speaker 3

9:02

we're talking about Elkorn Ridge and uh the build out of what's left of that property there, which is just about twenty-eight acres.

9:10

Um they've gone through all their zoning uh approvals.

9:14

And so this agreement really just establishes the responsibility of the developer as it relates to construction and maintenance of public improvements.

9:24

In this case, that includes utilities, roads, stormwater infrastructure, there's the park plan that goes through the development, which will be owned and maintained by the developer, and then a recreation path connection.

9:37

That is where I want to spend a little bit of time.

9:39

The rec path will ultimately extend through the subject property.

9:51

With the planned extension adjacent to Colorado Boulevard, which will get us all the way out to this development.

Unassigned speaker

10:00

What we would like to request of the council is to upsize that path from what has been negotiated to be eight feet with the developer, which is already larger than what would otherwise be required if it were just a sidewalk through the development.

Speaker 3

10:15

The minimum standard is five feet.

10:17

So they're willing to go to eight.

10:18

And what we would recommend is that the city share in the cost to upsize that to 10 feet so that it matches the segment, which will come underneath the intersection of Colorado Boulevard and Highway 85, and then eventually connect even further north to Elkhorn Ridge on the north side of the interstate.

Speaker 1

10:40

Jamea, would that be consistent?

10:42

What is the width of our bike paths through?

10:45

Is that 10 feet?

Unassigned speaker

10:46

Is

Speaker 1

10:46

that kind

Speaker 3

10:46

of they range eight up to 12?

Unassigned speaker

10:50

Is

Speaker 3

10:50

that accurate?

Speaker 4

10:51

Uh most are 8 to 10.

10:53

The older stuff is in the new standard from uh federal highway is is 10 foot.

Speaker 1

10:58

So that you're looking for consistency if we've

Speaker 3

11:02

got

Speaker 1

11:02

okay.

Discussion Breakdown — Share of Meeting
Engineering And Infrastructure████████████████████████24%
Personnel Matters████████████████16%
Public Safety████████████12%
Procedural██████████10%
Public Engagement██████████10%
Parks and Recreation██████████10%
Transportation Safety█████████9%
Budget Equity Analysis███3%
Food Systems Planning███3%
Summary of Proceedings

Spearfish City Council Study Session – May 13, 2026

The Spearfish City Council held a study session on May 13, 2026, at 4:15 PM in the Council Chambers to review the draft agenda for the May 18 regular meeting, receive public comment, and hold departmental discussions. The meeting adjourned at 5:20 PM.

Consent Calendar

  • The council unanimously approved the study session agenda (motion by Hourigan, second by Klarenbeek).

Public Comments & Testimony

  • Jeremy Smith inquired about the timeline and status of the City Administrator position. It was confirmed that the position is being advertised.

Discussion Items

  • Review of May 18 Council Agenda: Staff presented each item on the draft regular meeting agenda, including:
    • Elkhorn Ridge Development Agreement: Discussion of a cost-share for upsizing a recreation path from 8 to 10 feet. The city’s share is estimated at $58,000 (with a not-to-exceed of $64,452, including 10% contingency and 5% construction administration). Also discussed allowing early construction of multifamily and townhome units within the TIF district, with conditions for emergency access and no final occupancy until infrastructure is accepted.
    • Minor Plat at 3070 Brno Gulch Road: Planning commission recommended approval with conditions; a variance for right-of-way dedication was also approved.
    • Budget Supplement Ordinance 1418: Second reading of $1,605,657 in supplemental appropriations across four funds for recently awarded bids and council-approved projects.
    • Beer License for Leading Ladies Marathon: Request from Cohart Craft Brewery to serve at the August 23 event at City Park; no public hearing required.
    • Payment in Lieu of Taxes Transfers: $207,378 from enterprise funds to general fund, as budgeted.
    • Other Transfers: Various fund transfers totaling budgeted amounts, including $200,000 to fire capital fund, $25,000 to workforce housing fund, and others.
    • Fire Department Admin Coordinator Position: Chief Deaver requested funding for a part-time administrative coordinator (from general fund, offset by savings from unfilled police positions). Discussion highlighted record management, wildland fire reimbursement accounting, and training records.
    • Police Department Items:
      • Resolution 2026-14 supporting reclassification of 911 dispatchers to Class B retirement (additional city cost ~$675/year).
      • Speed limit reductions on North Avenue and Colorado Boulevard to improve pedestrian safety, consistent with the Safety Action Plan. Dynamic speed signs may be purchased from the police budget.
      • Purchase of a hydrovac trailer for $81,000 (budgeted $100,000); unit available in Rapid City.
      • Award of Spearfish Creek stabilization project low bid at $146,000 (engineer's estimate $197,000).
      • Change orders for fire training tower ($16,458 for extra excavation due to poor soils) and chip seal project (zero-cost time extension and asphalt patch at Great Western Tire).
      • Proposal from DGR for design services on Main Street mill and overlay (Jackson to Grant). Timeline: design in 2-4 weeks, bidding in late June/early July, construction likely in fall or spring to avoid events.
    • Appointment: Zach Eichenberger to Parks, Recreation, and Forestry Advisory Board, replacing Misty Caldwell.
  • Departmental Discussion – Emerald Ash Borer (EAB): Council discussed the city’s proactive approach. Parks Superintendent Rauterkus reported that over the past 4-5 years the city has removed 35-40% of ash trees on city property, replanting a diversity of trees, aiming to reduce ash to under 10% before EAB arrives. Vaccination is only done after infestation. The city is preparing to minimize future costs.
  • Parks and Recreation Updates: Next Parks Board meeting May 21 at 7:30 AM; youth softball tournament this weekend at Keating Sportsplex; city pool opens May 23.

Key Outcomes

  • The council reviewed all items scheduled for the May 18 regular meeting and will take formal action at that time.
  • No votes were taken on substantive items during the study session, but direction was given on items such as the fire admin position, speed limit changes, and the mill and overlay design contract.
  • The public comment period included one question about the city administrator search.
  • The meeting adjourned at 5:20 PM.

Meeting Transcript

This meeting is being recorded. Good afternoon, everyone. Uh welcome to tonight's study session. Thank you for being here on time. I'll go ahead and uh open the meeting officially, and then we have an agenda before us tonight. I don't have any changes to it. Is there a motion to approve the existing agenda? Second. Motion and a second, all in favor. I oppose. Oh okay. Sorry, sorry for that. Uh motion curious. Thank you all. Uh we have um next Monday night, uh, we the fifteenth we'll have our second uh city council meeting. Michelle's gonna pull up the agenda for Monday night and we'll go through it and get questions from the audience if there's anything as we move along. I didn't need process here, so I just I should have had it loaded already, and I apologize for that. There we go. So um the agenda for Monday night will start off on the consent agenda at minutes uh new volunteer for the rec center. Uh ratification of a development agreement for top shelf. Uh the treasure's report for the um April thirtieth, twenty twenty-six, that should be sorry, not twenty twenty-five. I'll make that correction. And then uh dedication of public infrastructure. Then under items for visitors, we'll have uh Arbor Day proclamation. So we'll be reading that. And then I'll turn it over to Jamia for the community development items. Thank you, Michelle. Um so the first one I'll cover here, and I'll just focus on a couple of the high level um pieces as this is a uh development that we've seen a number of times recently through both the DRD application and the recent TIFF application. So we're talking about Elkorn Ridge and uh the build out of what's left of that property there, which is just about twenty-eight acres. Um they've gone through all their zoning uh approvals. And so this agreement really just establishes the responsibility of the developer as it relates to construction and maintenance of public improvements. In this case, that includes utilities, roads, stormwater infrastructure, there's the park plan that goes through the development, which will be owned and maintained by the developer, and then a recreation path connection. That is where I want to spend a little bit of time. The rec path will ultimately extend through the subject property. With the planned extension adjacent to Colorado Boulevard, which will get us all the way out to this development. What we would like to request of the council is to upsize that path from what has been negotiated to be eight feet with the developer, which is already larger than what would otherwise be required if it were just a sidewalk through the development. The minimum standard is five feet. So they're willing to go to eight. And what we would recommend is that the city share in the cost to upsize that to 10 feet so that it matches the segment, which will come underneath the intersection of Colorado Boulevard and Highway 85, and then eventually connect even further north to Elkhorn Ridge on the north side of the interstate. Jamea, would that be consistent? What is the width of our bike paths through? Is that 10 feet?

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