The first Operations Committee meeting for the 2025 term was held on December 18, 2025, to review administrative items, approve necessary contract amendments, and receive a comprehensive overview of the City of Stanford's Office of Operations. The five attending representatives and the committee chair approved two consent items by unanimous voice vote and engaged in a detailed discussion regarding the department's structure, recent organizational changes, and future capital projects.
Uh this is operations meeting today is Thursday, December 18th. In attendance, we have myself, Representative Policia, Representative Didalo, Representative Bradford, Representative Zachary, and Representative Beckham. Is that correct? And I declare I declare a quorum. So welcome everyone to the first operations meeting for uh this board. Uh right now we have three items for this meeting, uh, two approvals and then one review item. Um we have our guests in attendance uh from the administration, um Miss Carpanzano and also uh Director Canonez and I believe uh engineer uh Luis Casalo. Um so what we'll do right now is because we have three items. I'm just gonna go through the the first one to the second and the third. And the way this works, if anybody hasn't had a meeting yet, is the chair cannot make a motion or second it. So what I'll do is I'll read the item that we're going to take up, and then I'll need a motion from the floor and a second, and then we'll take up the item and I'll let the guests go ahead and speak. So I hope that makes sense. So our first item is 03203. It's an approval, uh, the first amendment to agreement with Fuss and O'Neill pursuant to request for proposals 2025.10 uh two six, a drainage assessment for areas of concern in Stanford for the law department file number uh A250162 submitted by the administration and approved by the Board of Finance 600. So at this time, I'll uh entertain a motion for item 03203. This is Representative Zachary. Uh I propose that we approve this motion. This I make a motion to approve this. I'm not sure what how to say it. There's approval. That works. I I make a motion to move uh item 03203. And do I have a second? Is that an execum second? Awesome. Thank you so much. So at this time we have item 03203, and I believe uh Luke Casalo from the engineering department um is going to be speaking on that. Is that correct? Uh good good evening. It it yes, it is. Thank you. I the floor is yours. If you want to go ahead and uh brief the committee on what exactly this is, and then we'll open it up to questions. Uh thank you. Good evening. My name is Lou Cassillow. I'm the city engineer for the city of Stanford, and I'm presenting item number one. Uh, as the chair indicated, this is an approval of an amendment, first amendment to an existing contract with a consultant Fuss and O'Neill for a project related to drainage assessments in the city of Stanford. Um, I'm here tonight because the amendment is necessary as the contract itself uh that was we're working under is valued under 100,000. And with this first amendment, it exceeds 100,000 and necessitates board approval. As the chair indicated, the Board of Finance um approved the contract on November 13th, or the first amendment on November 13th. Uh I'll just give you a little bit of background. Um the existing contract is valued uh just under 100,000, and that uh contract contained tasks, uh work tasks in the scope uh to assess um various areas of concern within the city related to drainage. That uh initial step helped me focus on screening and prioritizing flood prone areas uh in Stanford. And right now I'm I'm targeting around 39 different locations, and those those locations are made up of either riverine, and that's properties and and city uh infrastructure in and in near rivers and also uh other areas of drainage within the city city. So we're basically coming to an end of the first series of tasks within the existing contract. And within the RFP, there's a task 500, and that's what that's what is contained in this first amendment. The value of task 500 is 400,000. And that task is mainly made up of uh three components. Um as you may know, this is a kind of a complicated subject because it's widespread throughout Stanford, different areas, different reasons.