Okay, the time is 701 p.m.

I'm going to call the first meeting of the fiscal committee of the 32nd Board of Representatives to order.

I am co-chair Earth Morrison.

With us tonight, are co-chair Andrew Zachary and Representatives Neil Goldberg, District 13, Kara Dorsey, District 5.

No Representative Noel Apine, District 19, Representative Parker Johnson, District 6.

And anybody else in there?

I think that's it.

That's about it.

Okay.

Item number one, F32.001.

Additional appropriation, appropriation operating OPM purchase order requesting spending authority for prior year purchase orders to carry over several fiscal year 25 purchase orders into fiscal year 26 to maintain continuity of operation source of operations.

Funding source, the fund balance, 107,521.

Do I have a motion to take up item one?

I will move it.

I'm going to give our new members an opportunity to show the second.

I will second.

Okay, second.

And with us tonight is uh assistant director of OPM, uh Bill McGuire.

Bill, what do you have for us?

Still good.

Bill, can you unmute?

There you go.

Hello, are you here?

Can I hear it?

We can hear you, yes.

Okay, sorry.

Um yeah, so this is requesting the board's approval basically for for two fiscal 2425 purchase orders.

Um, one related to the assessor's office of about a little over 47,000, um, another from the property reevaluation department of uh just under 60,000.

Um it's basically giving us uh the giving us the spending authority to honor the existing commitments without needing to open um additional new POs.

Um the primary reason for this particular request really is just due to the timing year-end of taxpayer claims uh related to like hearings and proceedings occurring towards the end of fiscal 25, so more in the the May-June time frame, uh, and it just caused delays in the billings of this.

So um that that's really the rationale behind these two.

Okay.

I'll also note that we're joined by Representative Graham from District 3, Representative Campbellli from District 18.

Any questions from the committee or members of the board?

Representative Goldberg?

Um, I noticed that you have attached a memo from April 5th, 2024.

I was wondering if you could help me understand why you attach that memo and what its relevance is to an item in our 2025 or 2026 budget.

Yeah, it's it's really just explaining the rationale like a lot of the this the whole process with these rolling over of purchase orders came into fruition, which kind of the the move into the Oracle reporting system, like in previous uh previous years when uh the old HTE system, they were allowed to um like the purchase orders were able to be used, um but with Oracle, they need to be closed on an annual basis to uh for the fiscal year closings.

It was really just the rationale behind it, not necessarily anything specific to the dollar amounts being uh addressed here.

Thank you.

Any other questions from the committee or the members of the board?

Seeing none, I'll try this by voice vote.

All those in favor of item one, please say aye.

Aye.

Any opposed?

Aye.

Was that an opposition?

Any abstain?

Okay, item one passes unanimously.

Item number two, F32.002 for 1,190,120, additional appropriation from the capital budget, project C 65200, citywide vehicle replacement and upgrade for the immediate purchase of three rear load rec use trucks and two asphalt hot box machines to reduce costs, improve citizen services, and decrease fix it complaints.

And I'll entertain a motion to take up item two.

So moved.

So moved.

And second, please.

Second.

Thank you.

Discussion.

Do we have uh to see Josie online yet?

Tony, can you speak on this one?

Yeah, I try the best I can.

So long boxes.

Yeah, this is the purchase three garbage trucks and two hot boxes delivered to replace three older garbage trucks that are at the end of their useful life.

And um they're also looking to replace two hot boxes for uh pay for pay.

Well, you fill um how do ask for uh pot work error?

Yeah, yeah.

Any questions?

Representative Goldberg.

Uh can you just give me an idea of the unit costs?

Uh top of my head, I believe the garbage trucks are 350 each.

Okay, and um the hot boxes are uh I don't know, 70, 75,000, somewhere not right.

Useful life for each oh uh useful life.

Um garbage trucks eight to ten years would be my my um my guess.

Um and um the hot boxes, I'd say 10 years.

I think that's what they're at.

Yeah, so they've held.

And these are all ice, internal combustion engines.

Yes, yes.

I yield.

Any other questions?

I just wondering if you could speak to the uh the project history expenditures just a little bit, particularly the 25 versus uh what's being sought for uh for 26 um sure.

So so this project is uh for uh vehicle replacements uh citywide.

And um are you looking at the authorization column?

Is that your question?

Uh yeah, yeah, we're right across the line of 25, if you could speak to that.

Sure.

So um looking at uh fiscal year 25.

There was uh roughly two million, well, two million seventy thousand in in authorizations through the capital budget process and or amendments.

Um 2.7 million is encumbered, so these are POs that are uh that are been out there that's created, but we haven't invoiced yet.

Um 4.2 million has been expended that fiscal year, and then uh that balance is just the math.

The authorization minus encumbrance minus expenditures.

Uh this project has been around um geez, uh good 1520 years.

So it's a project that we don't close out, we just add every year to purchase vehicles.

Thank you.

I yield.

Thank you, representative.

Any additional questions?

I have a question.

Exactly.

Do you have uh an idea of the average turnover of the fleet for the garbage trucks?

How often do we replace them?

How many are the age?

I don't have that information.

The person that would normally present this has uh left the city and uh Josie or his supervisor is not here, but I can't get to that information based on past presentations.

Uh fleet is an older fleet, and they're looking to uh make some updates to make the a much younger fleet for the garbage trucks.

Thank you.

Uh Director McGuire, your hand is up, or is that from before?

I believe that's from before.

Apologies.

Okay, thank you.

I believe there's a question.

Yep.

Representative Camborelli, please.

Thank you, Chair.

Um, I'm not sure that you'll be able to answer this question, but I'm wondering if these trucks, if there are special trucks that are used for compost garbage pickup.

Um, and if not, would these trucks in the future be able to be transitioned to pick up just composting?

Because I know the city is now mandated through one of the ordinances we passed to do a compost study, and many municipalities uh around us are starting to pick up compost waste separate from regular waste.

Uh any thoughts to that when purchasing these trucks.

Yeah, unfortunately, I don't have an answer for you, but I can pass that question along and have Josie um respond in an email to you.

Is that okay?

That would be wonderful.

Thank you.

Thank thank you, and I yield, Chair.

Thank you, Representative.

Any additional questions?

Okay, seeing none, tries by voice vote.

All those in favor of item two, F32.002, please say aye.

Aye.

Aye.

Aye.

Any opposed?

Aye.

Any abstentions?

Okay, item two passes unanimously.

And the corresponding resolution, item three, F32.003 resolution amending the capital budget for fiscal year 2526 by adding an appropriation of 1,190,120 for the citywide vehicle replacement and upgrade and authorizing 1,190,120 and general obligation bonds to the city of the city to meet said appropriation.

Do I have a motion?

Moved.

So moved.

We have a second.

So I could thank you.

Any discussion?

Seeing none, all those in favor of item three, please say aye.

Aye.

Aye.

Aye.

Aye.

Any opposed?

Any abstentions?

Okay.

That passes unanimously.

Okay.

Uh items four and five were held by the Board of Finance, so we will not be taking any action on those items this evening.

Moving on to item six, F32.006 for $500,000.

Additional appropriation capital budget.

Project C22046, completion of the kernel lane area sanitary sewers and unforeseen issues that occurred during construction.

Do I have a motion?

Motion do I have a second?

Second and a second.

Thank you.

Discussion item six.

Bill Brink, Director.

Good evening, everyone.

That's Bill Brink, executive director of WPCA.

Also with me is Ann Brown, supervising engineer of the WPCA, and then is going to present this item.

So hi everybody.

So this item is is uh for the Pernalane SOAR project.

It's an ongoing project, and the completion date now is June of 2026.

Um as we were um under construction, we did encounter a lot of um rock uh in the area where we were putting the sewers, uh, more than what we anticipated encountering.

So this um really slowed down production for our contractor, and um not only you know, because of the difficulty of putting it in, but not only when slowing down production, it caused um then it there was an increase in the traffic officers' time and also our inspection our inspector's time, our field inspector's time.

So we're looking for an additional $500,000 to complete the project, and we estimate that that will take us till June of 2026 to the project completion.

Are there any questions?

Any questions?

Representative Zachary.

Um thank you, Brett.

Um question is the $500,000 likely to be sufficient to get us to June of 2026 or dish appropriations be needed as well.

We think it's sufficient right now.

We've like you, we've estimated what it is because the uh most of the gravity lines and sewers are in.

We're just gonna be working on the pump stations now and then coming back in the spring uh to pave high bridge road and do some of the other things.

So a lot of the quantities are known already, and a lot of the items you know are completed already.

So we do think that this is sufficient to take us to June.

Thank you.

I yield.

Any other questions from any members of the board?

Okay, seeing none, take this to a voice vote.

All those in favor of item six, please say aye.

Aye, aye.

Any opposed?

Any abstentions?

Okay, item six passes unanimously.

Item seven, f32.

Additional appropriation capital budget.

Project C56174, citywide signals, zoning approval for 800 long bridge road for upgrades to the traffic signal at Long Ridge Road and the site driveway.

I'll entertain a motion.

Okay, we have a motion and we have a second discussion.

We have Luke Buttonweezer from the transportation department.

Um, and if it so pleases the board, seven and nine in the same background.

So I'm just gonna speak generally about with them.

That's okay.

Very good.

Okay.

Um, so as part of our department's review for the development 800 long ridge road, uh, we negotiate with the developer um two checks, one for 250,000 for upright traffic signal at the intersection of Long Ridge Road and site driveway, um, upgrading to that signal, such as adding pedestrian um signals because there's no crossing right now, so it's not crossing signals, um, upgrading the signal controller, which is like the computer, so to speak, for the signal, upgrading the literal light itself at the red yellow screens, uh, and then the sidewalk um funds uh allows us for uh either planning design or construction of sidewalks along high ridge um long ridge or excuse me, yes, high range and long ridge road.

Um basically, you know, there's all these new developers coming online, but if we just kind of spot them, then the sidewalks don't really go anywhere.

So you want to bring that together back with the city to continue um operating sidewalks, like for instance, we just finished a state fund sidewalk on Longridge Road that goes from Pulsa up to the Sinoco gas station.

Um we want to continue that going much more of an orderly fashion.

So we are able to take these funds and apply them to places um along this uh corridor that kind of is better suited um for that.

So this is 100% developer contributions as well.

Um the total $500,000 appropriation to take any questions.

Okay.

Any questions first on item let uh questions on item seven first, the uh signals.

Okay, seeing none.

All those in favor of item seven, please say aye.

All right, uh any opposed.

Any abstentions?

Okay, item seven passes unanimously one second.

Um to suspend the rules to take up item nine out of order.

Do I have a motion?

So moved.

Second.

We have a motion and a second.

Any discussion?

Uh try it by voice vote, takes two thirds.

All those in favor, please say aye.

Aye.

Aye.

Any opposed?

Any abstentions?

Okay.

Suspending the rules passes unanimously.

I'll entertain a motion to take up item nine, F32.009 for 250,000.

So moved.

Additional appropriation capital budget.

Project CP 7306, high ridge and long ridge road sidewalks per the zoning approval for 800 long ridge road.

And we have a motion.

We have a second.

Second.

Thank you.

And we've had our discussion.

Are there additional questions for item nine?

Uh yes, excuse me.

Coacher Zachary.

Uh you mentioned that there will be sidewalks on that particular side on the west side, Long Ridge.

Yeah, how far will they extend?

And is there any clients that put them on the east side as well?

Um, so currently, uh what midly I'll probably use this money for design plans uh and get state funds or other funds for construction.

So I can't tell you exactly how far uh this exact dollar amount will go.

Our intention as a department is to continue the sidewalks that were re stop at the Snowco, bringing up a sub to like Stillwater, Roxbury, that intersection.

We have a separate project to have sidewalks coming down from West Hill, down to that intersection.

So we'll be able to have a continuous sidewalk from West Hill and Roxbury all the way down to uh Bullshead and the rest of the city, basically.

Um, we may install some sidewalks on the east or design some sidewalks on the east side of the road as well to pick up some of the subdivisions that are over there, bring them over the main kind of north-south uh route that's along Long Ridge Road, but this funding will most likely go towards that design, and then later we'll get some construction funds either from the state or from other sources.

Thank you.

I yield.

Thank you, Coach Zachary.

Any other questions for item nine?

Representative Goldberg.

Can you remember?

Are those concrete sidewalks from your today?

Correct.

And the plan would be to design for concrete.

Correct.

Okay, great.

Thank you.

I yield.

Thank you.

Any other questions for item nine?

Okay, seeing none, try by voice vote.

All those in favor of item nine, please say aye.

All right.

Aye.

Aye.

Aye.

Any opposed?

Any abstentions?

Okay, item nine passes unanimously.

Thank you.

Very good.

Thank you, Luke.

And I will be sure to make sure I combine those two items next time, that kind of thing.

So okay.

Uh going back to item eight, F32.008.

Additional appropriation capital budget.

Project CP4242.

Sanitary sewer rehabilitation.

Funds will be used to upgrade miscellaneous sewers, manhold frames, and covers.

The amount of 1 million 50,000 dollars.

And I'll entertain a motion for item eight.

We have a motion.

Second from anyone.

Second.

Thank you.

Director Brink and Anne, you're up.

I'll take this one.

Thank you.

So this is a recurring uh capital account that covers as these as you just mentioned all repairs to our sanitary sewer system, manhole covers repairs, point repairs to sewer lines when there's discovered to be needing to be repaired, and and then sewer lining, a lot of that is associated with our efforts to remove infiltration inflow into the sewer system.

So along that line, over the summer, we our consultants completed an evaluation of four sewer sub-areas in our system and identified many more repairs to be done, primarily lining a sewers and that sort of thing.

So we increased uh the uh the WPCA board um approved our capital budget increasing it to 1.6 million.

We have a 600,000 left in the account, so we're requesting an additional appropriation of 1 million 50,000 for uh sewer rehabilitation.

And again, this is mostly to address the um lining of sewers, repairs of manhole sealing of of uh manhole covers um uh in our sewer system to reduce the infiltration inflow entering the system.

Okay, thank you, Director Brink.

Any questions on item eight?

Mr.

Chairman, I'm gonna ask this for the education of our newest members because I remember this was an area of confusion when I joined this committee.

Could you talk a little bit about what infiltration and inflow is and why we need to do that?

Uh my I'm just gonna guess that my new colleagues are that's a new term to them, and they don't know what it's all about.

Sure.

Because I didn't until I sat on the WPCA board.

So our system uh being an age system has uh um you know has uh any place where there's a joint in the in the sewer system, there's a crack in a sewer line, crack in a manhole, uh you can get leakage of groundwater, and then when it rains, even potential um surface water leaking into the system, and that's one of the reasons why when we have very heavy rainstorms, our our the flows coming into the treatment plant uh spikes up uh rapidly.

So infiltration refers to the amount of water that enters the system through groundwater, so it'll be cracks in a sewer uh or or a leaking sewer joint where groundwater is leaking in.

Inflow is water that's induced from from basically you know rainfall.

So uh if there was a cross connection with a uh sump pump, uh roof leader, or worse, a uh catch basin, that's considered inflow.

So the term infiltration and flow refers to the combination of that.

So it's really addressing the leaking of uh either rainwater or groundwater into our system.

And can you give us an idea of how much that can be say during a heavy rainstorm?

I think it'll be surprising to our new members.

Well, the worst case scenario is when we have you know a torrential rain where we have we've had two or three of these events where we've had over six inches of rain in the six-hour period, you know, where we have literally a couple inches of rain falling in an hour, and these are rainfall events that are uh have less than one percent probability, so it's it's somewhere between 100-year storm, maybe even a 500-year storm event.

And typically, you know, as the streets are flooding in that case, and those worst-case scenarios are flows can go from let's say mid-teens, 16, 15, 16 MGD on average, and spike up within you know uh within a few hours to over 40 MgD, and worst case getting up to you know in the 50s, almost reaching the uh hydraulic capacity of the plant.

Um that's all due to you know to the rainfall that's uh from the street flooding and uh the rain, just rainwater just you know coming through every every crack and joint in our system and uh you know throughout the entire city.

So it can be it can be quite extreme.

Is hydraulic capacity is 64 mg.

Um that's that's considered all the uh having all our uh treatment units in service.

Occasionally we'll you know, we re like right now we're replacing the equipment or one of our final clarifiers, which will reduce the hydraulic capacity.

Um but when everything's you know when everything's in service, it's rated for 64 MGD.

So just to help you guys qualify.

So we're only supposed to have these events every one or five hundred years.

We have them a couple times every other year.

Yeah, uh, and the plan goes from daily flows of call it 15 million to 60, which is our you know, just shy of our capacity.

So this the thing if I'm straying off into debate, just stop me.

But my whole point was I wanted everyone to understand, because I didn't when I first started looking at this, that this is actually an critically important to ensure that the plant is treating what it's supposed to be treating, what it's not what it's not supposed to be treated, and that capacity is there for us to treat our flushes.

I yield.

Thank you, Representative.

That was good, that was really good.

And I I'm gonna uh add um when I first joined the board.

Um a bunch of us from um from the board of reps took a tour of the WC WKCA facility, uh, and it was very enlightening.

Uh Director Brink, do you think you could uh work with the board office uh to set up uh a time where members of the board of representatives could join you for a tour?

Oh, certainly, yeah.

Any time.

Okay, thank you.

Fantastic.

Any other questions on item eight?

Okay, seeing none, private voice vote.

All those in favor of item eight, please say aye.

Aye.

Aye.

Aye.

Aye.

All those opposed.

Any abstentions?

Okay, that passes unanimously.

Uh okay.

Okay, Bill, and thank you very much.

I really appreciate your help tonight.

Thank you.

Thank you.

Thank you.

Um, is Anita Carpenter?

There she is.

Okay.

Very good.

Moving on to item 10.

F32.010 for $15,115.

Additional appropriation grant budget, board of education intern at the welcome center as customer service support located at 11 wets north west north street for 12 weeks, $30 an hour for 30 hours a week.

Board of Education Services for the Blind will reimburse 130% of the costs.

And I'll entertain a motion for item 10.

So move.

Second.

We have a motion and a second.

Uh grants officer Anita Carpenter.

Thank you.

Your first of 11 items tonight.

You have the floor.

Thank you.

Good evening.

Can you hear me okay?

Yes, yes.

Okay.

Sometimes it's microphone.

So this item, um, we've had similar experiences with the Board of Disability, with the Bureau of Disability Services.

This is what the Bureau of Education Services for the Blind.

If you remember a couple of years ago, uh Carmen Hughes came before you from the Cultural Diversity and Inclusion Office, had honorata coming to do an intern experience.

This is the same type of experience.

So the Bureau of Education Services is providing an individual who will receive intern experience job on this on the job training, basically, to help them procure future employment, sustainable employment.

They will reimburse us at a rate of 130%.

This costs the city nothing, and it provides its individual job experience, and this placement will be at the board of education.

Okay, any questions on item 10?

Representative Goldberg.

I I uh Eric and I, I think together had this question.

We were looking at this earlier, and it says the in part B under the box, third sentence, it says this is not a grant, the Bureau, so on and so forth.

Is that supposed to be a period there?

Because otherwise, if it's a run, if it's run on sentence, it doesn't make sense.

This is not a grant and sentences.

Okay, two sentences is yes.

Right, I yield comma or semicolon.

Yes.

Yeah, I mean, Eric and I were reading this, and we're like, hmm, wonder what that means.

Correct.

You're right.

Any other questions on item 10?

Okay.

Seeing none.

All those in favor of item 10, please say aye.

Aye.

Aye.

Aye.

Any opposed?

Thank you.

Any extensions?

Okay, item 10 passes unanimously.

Item 11, F32.01, 37,200.

Additional appropriation operating budget.

City of Stanford's portion for the port security grant.

I'll take a motion for item 11.

ISO MOOC.

We have a motion and a second.

Thank you.

Director McGuire and Anita.

Who's up?

Um yeah, I can I can start on this one.

Um, yeah.

This number 11 actually does relate to the next agenda item 12 related to the the port secor security grant.

Um if 12 is approved, then this item 11, um, this covers the city's required 25% match of the total.

So this 372 is um that's what we were saying, 25% of the the 1488 that's listed in uh in number 12.

Okay.

Any questions on item 11?

Uh uh Bill, can you just briefly talk to us about what the port security grant is for those who aren't up to speed on it?

Would you like me to speak on that, Bill?

Yes.

I was gonna I was gonna say need a that would definitely be an either.

All right, so well, I wish actually Chief Shaw or someone from Microbus or was from the fire department was here, they could speak more eloquently to this.

We get typically an annual grant for our port security, and this year we got the funding to support both the police and the fire department.

So when you look at that appropriation, the 148.8, um, which includes as Bill was talking about the 25% in city matching funding, which is the previous item.

They're looking to purchase um two replacement engines for the police vessel, uh, because the police vesicle vessel is basically dead in the water.

Uh they've got 44,000 for handheld radios for the police department, and then the fire department is going to replace their jet propulsion system for the fire vessel and purchase eight anti-exposure rescue uh swimmer PPEs, personal protection equipments for their fire harbor unit.

So the port security grant will cover those expenses, but there is a 25% match.

Thanks, Anita.

Any other questions on item 11?

Seems like a deal.

Uh yes, representative pine.

Uh thank you.

Just for clarification, that was linked to uh verbally item 12, but it's item 13, correct?

That it's linked to item 13 is the resolution that will put this all in motion.

Yes.

Right.

Okay.

Okay.

Thank you.

I yield.

Okay.

Sure.

Exactly.

Does it make sense to approve all three at one shot?

No, we typically do the appropriations first and then the resolution following uh because they are two separate.

Uh they're two separate actions.

Thank you.

No problem.

Any other questions on 11?

Okay, seeing none.

All those in favor of item 11, please say aye.

Aye.

Aye.

Aye.

Aye.

Opposed.

Abstentions.

I I had a question.

Um, Representative Graham.

Yeah, I just wanted to know if there was a cost analysis based on the equipment that they needed, like uh what the breakdown of the equipment costs.

Tell you what, Representative Graham, let's hold that.

That's an appropriate question for discussion on item 12.

Can I ask you to hold that for just a moment?

Can we take that up?

Sure.

Thank you.

Okay, item 11 passes unanimously.

Item 12, F32.013, additional appropriation grant, 2025 port security grant funds for the police and fire departments, engine replacements, handheld radio enhancements, jet propulsion systems, and anti-exposure and rescue swimmer PPE, 148,800.

A motion for item 12, please.

Second.

Motion and a second.

Discussion, representative Graham, please.

Your question.

Yes, thank you, Representative Morrison.

I just had a question about the the cost of uh you said the vessel engines and uh the handheld radios, what the approximate cost would be for those units.

Some good formation.

So if I may, in order to apply for the grant funding, they had to go out and procure estimates for those costs, and they were awarded $60,000 for the two replacement engines for the police vessel, and then 44,000 for the four handheld radios.

Okay, thank you.

You said 44,000 for four handheld radios.

Correct.

Okay, all right, thank you.

Thank you, Representative Graham, and thank you for your help with that.

Um other questions on item 12.

Okay, seeing none.

All those in favor.

Aye.

Aye.

Any opposed?

Any abstentions?

Okay, item 12 passes unanimously.

And the associate resolution item 13, F32.014 resolution authorizing authorizing the mayor to enter into and sign agreements with the U.S.

Department of Homeland Security for 2025 port security grant program.

Motion for item 13, please.

Sorry, we have a motion and a second.

Thank you.

Umita, any comments on the resolution, or we covered it all in 11 and 12.

I think you've covered it.

This resolution just wraps it all up and authorizes the mayor to be able to sign documents and request reimbursements and execute the agreement, but happy to answer any questions.

Any questions?

Okay.

Seeing none, all those in favor of item 13, please say aye.

Aye.

Any opposed abstentions?

Okay.

Item 13 passes without objection.

Item 14, F32.015 for 150,000.

Uh additional appropriation capital budget project CP400055, Strawberry Hills Solar Panel Project to complete the photovoltaic installation.

State Project 135-0292 PV, construction administration services and construction contingency for potential unforeseen issues.

I'll entertain a motion for item 14, please.

So moved.

Sorry.

Have a motion and a second.

Thank you.

Discussion.

We have director of school construction, Catherine Lavalva with us this ending.

Hi, good evening.

It's nice to see everyone.

Um just so you know, items 14 and 15 uh kind of are married to each other.

And then I don't know if 2020 and 21 are is the other solar panel item on the agenda.

So I wasn't gonna speak uh to both.

Um, if that was already chair.

I mean, I can I can do one and then the other, but we know I'll entertain a motion to take up items 14 and 20 simultaneously.

So motion and a second.

Any discussion on taking up these two related items together for discussion.

Okay, all those in favor?

Aye.

Aye.

All opposed.

And abstentions.

Okay, we'll discuss items 14 and 20 at the same time.

Wonderful.

Thank you.

Thank you, Chair.

Um, so and also we have Brandon Mark from the engineering department online, but he seems to be unable to unmute himself, it looks like want to just supplement me.

This uh really was spearheaded by Brandon, uh, who is our uh director of sustainability manager.

Uh Brandon, I apologize, I'm always messing up that title, but he um very creatively uh helped us put together both a state grant, a uh tax incentive, uh tax credit, and a non-residential renewable energy solutions uh incentive.

Uh so when you stack all of those, we are about $330,000 for the grant, $140,000 for the credit, and $522,000 for the incentive for Shrawberry Hill.

That puts this project actually at a positive uh bringing back revenue to the city over the 20 years of the NREDS agreement, um, returning two over 200,000 uh to the city.

The project um starts creating revenue in or pays for itself effectively on Shrawberry Hill a little less than six years, and for Westover, a little uh a little over six years.

So we have four of these projects, and these are our first two.

We had originally uh intended to start construction in 2025.

Uh however, the grant process uh got a little held up by the state.

Um they decided to review their their process, but we move forward and report the weight because we get that 60% reimbursement.

Um so we will be implementing this in 2026.

However, that did it to kind of jack our budget up a little bit, and we want to make sure when we go into construction, we aren't delayed by anything that's unforeseen.

Um to give you an example of what something might be, it might be trenching when we make connections uh to the uh existing utility.

Uh something something like that could be unforeseen in the ground, uh the vault or something to do with with the connection that we can make.

So um we did want to make sure that we're we're ready to ready to go, uh full steam ahead.

We only really have eight weeks for summer construction, so uh we have to we have to go go go.

Um similarly for uh for uh Westover, it it's uh again N res incentives, uh tax credit, and uh 60% reimbursement grant, um, which makes the project effectively uh return revenue over the 20-year course after the 20-year agreements have expired.

We own those panels, so we can decide to um you know resell energy credits again.

We can continue to you know to decide what we want to do because we will own the system.

That is a requirement of seeking a state grant.

So we don't need you know, um, you might see other uh city projects going for power purchase agreements, but the ownership part is what gets us the 60% reimbursement from the state.

Um what else can I tell you?

We also have um alternate one as part of this request.

This is uh called a solar flower.

Um I don't think the risk manager would like you to bring children to the roof.

So this is a um a teaching tool.

It both has if you if you have a home residential system, you might be familiar with this.

It's a way for the students to see on a panel the energy that's being generated, and for uh so that uh teachers can start to fold that into academic lessons and learning.

The panel actually moves and tracks with the sun during the course of the day.

Uh we saw it used very well.

I believe it was at Manchester Buffley Elementary School in Manchester, Connecticut.

Um so uh we saw that in its in its application there.

Um you know, are looking to implement here.

Uh again, that also falls under the grant.

So it's it's a great combination.

Um it looks like Brandon can speak too.

If you have any questions, I'm happy to answer them.

Okay.

Any questions on 14 or 20?

So I don't know that this is Representative Goldberg.

I don't know that this is germane to the finance side of it, but if we wanted to get a more extensive briefing on this, how would we go about doing that?

Uh we could shoot we could do it via email, or how do you we could come to you during should I just reach out and then I'll coordinate with Chairman Morrison so that all those members that want that are interested because it's it's it's there's a lot of detail here and it's very fascinating on the I guess the operational and engineering and sustainability side, but it's really out of scope for this committee.

So I just wanted to understand how we could learn more.

Yeah.

Um I think we'd be really happy to because also um we're looking at a couple more projects as well.

Stanford High coming right behind us.

Brandon, go ahead.

Were you gonna jump in?

Yeah, no, I was just gonna uh make myself available uh for any questions after the fact or if you just want to have like a formal or informal session, just so I can share with you all the fun details uh about these two projects and any other future solar projects that we have.

Uh but Catherine covered a lot of really the bulk of what we're here for today in terms of requesting this funding.

So um, but if you do have any other questions, I'm happy to answer them now.

Thank you, Brandon.

So I'll I yield, I'll just say I'll follow up and try and get something set up through you for us because it's it's fascinating stuff.

Well, I would also be interested.

Okay.

Yeah, we'll make it available for sure.

Okay.

And if there's any um uh material that comes out of this, we'll uh make sure it gets to the board office or distribution.

Everybody else who's interested.

Yeah.

Okay.

Any other questions on 14 or 20?

Coach, I'm gonna be voting for both at the same time.

No, we're gonna vote.

We are discussing them together.

We're gonna vote individually.

Thank you.

Okay.

I did have uh sure.

If I could just uh couple questions, yeah.

Um you mentioned the uh the 20-year mark where the ownership shifts over to to us.

What what is the expected life of these fellow panels?

So the system itself is is they're generally rated for 20 years, but we see systems last much longer than that.

Um so we expect to get uh at least you know five minimum years after the 20 years.

Um I mean a lot of different factors come into play, but uh most systems will last longer than the 20 years.

And during that 20 year stretch prior to that handover, who is responsible for all the cost of maintenance and upkeep?

Um so with the direct ownership that it will be on the city to maintain.

Um so we'll either um you know hire adequate in-house staff or more likely um sign some sort of uh operation and maintenance um agreement.

Um, but they're really not too much maintenance that would be required, um other than you know, if if an inverter goes down or something, that's really when we would bring in a third party to make that repair.

Um, but that's kind of the beauty of these rooftop solar systems is there's not much not much upkeep required.

And is it uh operations and maintenance was factored in uh into the cost analysis?

That's what I was gonna add.

Thank you.

Yes, and then you also just mentioned several benefits, uh including the educational benefit of it, uh, and clearly there's dollars coming into to offset it over time.

There's a there's there's a neutrality to that and a return.

Um, but what was the primary driving motivation for this initiative?

Was it that the funds were available?

What was the what was the driver?

Are you asking for the the driver for just pursuing solar at all?

Yeah, yeah, on these buildings.

Yeah, so um back in 2023, the mayor had signed uh what's called the climate executive order, which really directed um her administration and department heads to find ways to cut down on our uh fossil fuel usage, find ways to be more energy efficient.

Um so that paired with uh this uh kind of initiative being the 2035 uh comprehensive plan, um, were all kind of reasons for pursuing this.

Um, and then also the ability to leverage uh these different funding sources like state grants for schools and um the try to take advantage of the tax credits while they're still available.

Thank you.

I yield.

Thank you, representative.

Any additional questions on 14 or 20?

Okay, seeing none.

Uh let vote on a voice vote for item 14.

We already had a motion and a second to take that up.

All those in favor of item 14, please say aye.

Aye.

Aye.

Any opposed?

Any abstentions?

Okay.

And item 20, F32.021, additional appropriation capital budget, project CP40006, Westover Solar Panel Project to complete the photovoltaic installation state project 135-0293 P V construction administration services and construction contingency for potential unforeseen issues.

All those in favor?

Do you want a motion and move that?

We did together.

We took them up together.

Okay, I'm sorry.

That's our uh aye.

All right, all in favor of item 20, please.

Aye.

Aye.

Any opposed?

Any abstentions?

Okay, item 20 passes unanimously.

And we'll jump back to the resolution.

Item 15, F32.016 resolution amending the capital budget for fiscal year 25-26 by adding an appropriation of 150,000 for the Strawberry Hills Solar Panel Project and authorizing $60,000 of general obligation bonds of the city to meet said obligation.

Do I have a motion?

So moved moved and second.

Any discussion?

Seeing none, all those in favor?

Uh aye.

Opposed.

Abstentions.

Okay, item 15 passes unanimously.

And we'll take up item.

Resolution amending the capital budget for fiscal year 25-26 by amending an appropriation of $335,000 for the Westover Solar Panel Project and authorizing $134,000 of general obligation bonds of the city to meet said appropriation.

Do I have a motion?

So moved.

So moved and seconded.

Any discussion?

Seeing none, all those in favor.

Aye.

Aye.

Aye.

Opposed.

Abstentions.

Okay, that passes unanimously.

And we did not need to suspend the rules to take that out of order because we had done so earlier in the meeting.

Okay, back to the order of things.

Item 16.

F32.017, additional appropriation grants budget for the Department of Health to implement a public health approach to address community gun violence covering program salaries, training, materials, outreach, and administrative costs.

Funding sources 100% state fund from the Department of Public Health.

Do I have a motion?

Moved and seconded.

Any discussion on I'm sorry, the amount is $642,727.

Anita, again.

Thank you.

Good evening.

So this was a highly competitive state grant that Stanford was awarded from the Department of Health.

We have a lot of community partners in this grant.

This grant will play for police overtime to attend those juvenile review board hearings, participate in community events.

We have choices, we have hangtime program, we have my architecture workshop, and then hoops for all.

And they are all going to be providing programming within their skill sets like mentoring and training, community engagement, uh skill development workshop, life skills, conflict resolution.

And so they will be contracted with the police department to provide these supports in an effort to promote um anti-gun violence initiatives with youth.

This is a two-year funding cycle.

Year one is shortened.

We have until June 2026 to spend year one funding, and then there'll be another full year of funding as part of this 642.

Okay.

Thank you, Anita.

Any questions?

Okay, seeing none.

All of them in favor of item 16, please say aye.

Aye.

Aye.

Aye.

Aye.

Aye.

Opposed?

Aye.

Any abstentions?

Okay.

Item 16 passes unanimously.

And the associated resolution.

Item 17, F32.018 resolution authorizing the mayor to sign an agreement with the Connecticut Department of Public Health or Public Health Approach to address community gun violence.

Do I have a motion?

So moved.

Second.

Moved and seconded.

Any discussion?

Anita, anything else to add?

Okay.

My colleagues, anything?

Okay.

Seeing none.

All those in favor of item 17, please say aye.

Aye.

Aye.

Aye.

Aye.

Opposed.

Abstain.

Okay.

17 passes unanimously.

Item 18, F32.019 for $600,000.

Additional appropriation grant for Stanford LGP.

Grant funded parent coaching support, including staffing, training, and program services.

Funding source, 100% state funds.

Shine Early Learning Incorporated.

And do I have a motion for item 18th?

Moved.

So moved.

Move and seconded.

Anita, once again.

Good evening.

All right.

So for those of you that were familiar with our school readiness program, the city of Stanford was a pass-through for all of our early childhood providers that were licensed by the state.

And the state has changed their process.

So we are no longer passing through the funding, but we are still responsible for maintaining that early childhood coordinator who is responsible for making sure that those providers have training, they have their certifications, they get all that support that they need.

So this funding is going to do two things.

One and it's for two years.

So it's $300,000 each year.

And the first thing it's gonna do is it's gonna continue to support that early childhood coordinator who's Dana Brown for the city of Indiana or for the city of Stanford, and um she's going to provide all those support services, and then uh we will contract with as a requirement of the funding with United Way in their craters cradle to career program who's going to help support contracted services and training and outreach.

We will also provide um parent ambassadors through this program, and that'll be through United Way as well to help the families who are receiving services.

Okay, thank you, Anita.

Questions?

Okay, seeing no hands.

All is in favor of item 18, please say aye.

Aye, aye, aye.

Aye.

Opposed.

Abstentions.

Eric, uh, excuse me, Chair.

I'm going to abstain from that.

Okay.

Uh who is this?

Representative Le Pine.

Okay.

Okay.

That passes unanimously and one abstention.

Okay, and item 19, the resolution, F32.020.

Resolution authorizing the mayor to enter into and sign an agreement with Shine Early Learning Incorporated for school readiness programs.

Is there a motion?

Moved and seconded.

Any additional discussion?

Uh chair, quick question.

Sure, Representative Johnson.

Yeah, must uh probably more appropriate for the previous uh motion, but fits here.

Uh just wanted to confirm my understanding that functionally this is working to say, it's simply a change in how it's funded.

Is that correct?

Anita?

Correct.

We're just no longer a pass-through for that funding.

They'll pay they'll be paid directly for the state, but we're providing all the other services.

Got it.

Thank you.

Thank you, Representative Johnson.

Any additional questions?

Okay, seeing none.

All those in favor of item 19, please say aye.

Aye.

Aye.

Aye.

Aye.

Any opposed?

Abstentions.

I'll abstain.

Okay, Representative Le Pine abstains on item 19.

That passes unanimously.

One abstention.

Okay, item 22.

F32.023, 76,500.

Additional appropriation grants budget.

Funding is to support the purchase of non-capital equipment, maintain the equipment purchases, pay for training, uh, pay for training the hazmat team members, and provide a small administrative fee for the grants office as the fiduciary for the regional hazmat team.

I'll entertain a motion.

All right.

So move, sir.

Moved and seconded.

Discussions, Anita.

You're very popular this evening.

Thank you.

Thank you so much.

Um, all right.

So the city of Stanford Services the fiduciary for our regional hazmat as well as our regional homeland security.

And so for the Hazmat team, we do just provide that financial support, passing through the funding for the equipment purchases they need to make, supporting training, and so on.

So this supports all of the hazmat um members for the region.

So I'm happy to answer questions that you might have.

And we do receive this the small administrative fee is $1,500.

So it is nominal, but it does go to help the city uh provide fiduciary support.

Um Anita, is um region one is it the whole county or just the lower part of Fairfield County?

What is region one?

Region one is the lower part of Fairfield County, so it's um from Monroe basically down.

So well, sorry, should say Trumble.

So we've got Trumbull, Monroe, Fairfield, Norwalk, Bridgeport, Greenwich, Stamford, New Canaan, Danbury.

I'm sure I'm missing a couple in here.

That's Canaan Wilton.

Yes, and Easton.

Yes.

Okay.

You got it.

Reading as well.

Up to Reading.

Um not up to Reading, no.

Okay.

Any questions?

Okay.

Seeing none, all those in favor of item 22, please say aye.

All right.

Opposed.

Abstention.

Okay, 22 passes unanimously.

And the resolution, item 23, F32.024.

Resolution authorizing the mayor to enter into and sign agreements with the Department of Emergency Management and the US Department of Homeland Security for the regional EMPG has net grant.

Is there a motion?

So moved.

So moved and seconded.

Thank you.

Any additional discussion for item 23.

Okay.

Seeing none.

All those in favor.

Aye.

Aye.

Aye.

Aye.

Opposed.

Abstentions.

Okay.

23 passes unanimously.

Item 24, F32.025, 186,400.

Additional appropriation capital budget.

Project C 65201.

Citywide technology replacement and upgrade to expand and upgrade public Wi-Fi at the Lathan Wider Community Center and Boys and Girls Club of Stanford.

Is there a motion?

So moved.

We have a motion.

Seconds.

Sorry.

Many seconds.

Thank you.

We have our chief information officer of the city, Prasant Tangaralba.

Did I get it right?

You did.

Very good.

And Anita is still with us as well.

Prasan?

Oh, thank you first of all for um accommodating these requests.

Yeah, we have two requests.

The first one is at UCC request for additional appropriation of short-term capital fronts for expansion of Wi-Fi.

So the city of Stanford is advancing a key digital equity initiative to expand free Hi-Fi uh or high speed um Wi-Fi, I should say, at two major community hubs, as you as you noted, uh, which I won't repeat, it's uh it's there.

Uh and the challenge is that these sites serve uh thousands of uh South End and East End and West End, actually, um, because that's the um other location of um residents, including many low-income uh immigrant and multilingual families uh who face significant barriers to affordable internet access.

Um so the project will extend and upgrade um network infrastructure to provide reliable indoor and outdoor coverage, not just at these locations, but outside and um uh around these locations as well to support remote learning, telehealth, workforce development, and other critical online services.

The project will is expected to run for six months, uh culminating by June of 2026.

Uh we are currently in phase two, which is the site assessment project planning, site one site uh phase one being the uh pre-implementation and the site selection.

Uh up uh coming up in January will be the uh fiber extension, which uh one of the sites has City Fiber, which is the Lathenwider Community Center.

The Boys and Girls Club does not have City Fiber.

Uh so we are currently in talks with uh the president of the Boys and Girls Club, uh Mr.

Craig Baker, and um uh we are in um in negotiations to see if we can get that work initiated.

And then phase four, which is expected to culminate in the last two months of um, so with basically d from uh June or May to June is going to be the uh the monitoring and the final reporting of this project.

Uh thank you.

Uh Anita, anything you want to add.

Unless there are any questions about the grant funding, this is 100% grant funded.

Um it is ARP funding, so it's it's not anything to do with our direct allocation of ARP funding.

This is money from the state um for this specific project.

Very good.

Um, what's how how wide an area around these individual facilities will the uh public Wi-Fi be able to serve people?

Uh that's a good question.

Uh it really depends upon the the the strength of the walls, um, I think the thickness of the walls in some cases and any um interference that surrounding uh devices might have, but in general, uh you should be able to get, or we are targeting not just the building itself, but uh the parking lot around the building, as well as, for example, the um the boys and girls club uh is adjoined by the you know by Leone Park, and we are expecting that uh at least for the first um you know 50 to 100 yards of Leoni Park that is adjoining the Boys and Girls Club, we should have strong enough Wi-Fi signal for uh people in the community to access it.

Uh one more technical question, if I may.

Um is the connections are gonna be secure?

I think it's not gonna be open.

Correct, it's gonna be secure.

Um, and uh there will be uh password protected as well as any WEP uh and uh and PSK uh algorithms and um uh security protocols in place.

And in addition to that, given the target demographic of the Boys and Girls Club, which is mostly minors, uh there'll be uh content filtering as well.

And uh the city has uh a lot of experience in implementing that uh as part of its uh Board of Fed Um Wi-Fi administration as well.

And that that part has been made clear to the Boys and Girls uh leadership.

Very good.

Any additional questions on item 24?

Representative Goldberg?

Yeah, what lathe and Wilder just reopened, right?

Didn't it reopen?

Yeah.

I I wasn't sure if it was up and running again or if it got delayed.

It is.

It's open and running as of about a week or two ago.

Correct.

So you were you is this in addition to what we had to do to fix it for the flood, or were you able to do a lot of this work as part of the flood remediation?

Um just to be clear, a lot of this work um actually hasn't hasn't uh initiated yet.

Um representative.

This is uh planned work.

Um but the lathe and wider, as I said, already has city fiber installed.

And um, if the next logical question is um, why do we need city fiber for Wi-Fi connectivity?

Uh that ensures that we have the uh ingress signal, um, which is uh an integral part of the Wi-Fi expansion, the broadband Wi-Fi expansion, and specifically uh the symmetric aspect of it, which if uh you know, to put in layman terms, it's uh equal speech for how for upload and download so that any um target users are able to um um upload educational videos uh etc.

in uh in a fast manner.

But uh, but yes, uh to your question, um this this work hasn't started yet, and we expect to um once we have the approval from the board, we expect to start this in January.

Thank you.

Representative Graham, please.

Hi, Prasad.

Uh thank you for the information.

Quick question.

I know that there are going to be a lot of community partners that are going to be in the Latham Wider Center, including the Ferguson Library.

Do uh the the system that you are installing for the city Wi-Fi, would that somehow piggyback off of what the library is using, or would the library piggyback off what the city's using?

I know that the library has their own uh Wi-Fi, correct?

That is correct.

Uh so this uh new uh additional Wi-Fi will supersede uh what is existing there.

Uh and as it happens, uh we the city currently administer that existing Wi-Fi as well.

We have 30 Wi-Fi access points uh in the Lathenwider community center, and those will augment uh or this program will augment those existing infrastructure uh and provide heightened Wi-Fi.

So it'll replace what we currently have there.

Well, I know that they're gonna appreciate that.

Thank you, and I yield my time.

Thank you, Representative.

Any additional questions?

Okay, seeing none.

All those in favor of item 24, please say aye.

All right.

Aye.

Aye.

Hi.

Any opposed?

Any abstentions?

I abstain.

Okay, representative LePine abstains.

Okay, that passes unanimously.

One abstention.

And the last item on our agenda this evening, item 25, F31.027.

Approval of an agreement with high link for IT infrastructure upgrades, RFP 2026.0037.

Do I have a motion?

We have a motion.

Second.

And a second.

Thank you.

Any discussion for Sad.

Um, so High Link is is a Stanford-based ID consulting forum.

Oh, sorry.

Hang on one second.

We have a point of order.

This is F31027.

Yes.

Is that a typo?

Uh no.

That's I was wondering.

I just we're burning.

It is a type of yes.

It is a typo.

Thank you.

This is F32.027.

Thank you, Coach here.

Very good.

Okay.

Uh can the board office please uh make that correction for the records.

It will be done.

Sorry, go right ahead.

No, no, good, good, good cash, representative.

Um, so yeah, so as I was saying, um, this is for the approval uh of a contract between uh the city and um a local um technology consulting firm by the name of High Link, with whom we already do um a fair amount of uh of work.

Uh it's a Stanford-based IT consulting firm, and they have an active working relationship with the city's technology department.

They currently run our what is known as our security operations center, which is essentially you can think of it as um any monitoring of suspicious phishing emails and such.

Uh so they basically help our cybersecurity program or augment it.

Um they also bring uh valuable insights in into our city's current environment uh from an on-premises infrastructure.

So the city of Stanford maintains two data centers, one in the government center at the uh AD at Washington Boulevard, and the second one in the north northern part of Stanford uh in AITE.

And this proposal, or this I should say this um this this work um includes a single comprehensive solution, which is to have a dual site on premises, uh virtualware deployment, and by virtual aware, we mean the virtual machines that provide the flexibility of uh sharing uh a single piece of hardware across multiple applications, uh, and that span those two data centers that I talked about before.

And this is um essentially the thrust of this initiative is what is known as uh Azure VMware services or AVS, Azure as you may know, is Microsoft uh cloud offering, and we uh the city are on the Azure uh private cloud, the gov cloud as it's known.

Uh and what this does is it enhances that aspect of virtualization and brings it to the cloud.

So it brings us the flexibility, the latency, or the reduction in the latency and the increase uh in the throughput uh for the city and all its supported services.

Um this also enhances our disaster recovery capabilities and uh optimized performance and increased cloud flexibility.

Okay, thank you.

Any discussion?

Comments, questions.

Okay, seeing none.

All those in favor of item 25, please say aye.

All right.

Aye.

Aye.

Aye.

Any opposed?

Any abstentions.

Okay, item 25 passes unanimously.

And that concludes our agenda for this evening.

Thank you for your attention, your questions, your enthusiasm, and thank you, all our guests for being here.

Uh and uh I will call for a motion to adjourn at 8.13.

Salute.

Good night, everybody.

Thank you very much.

Thanks again.

Thank you, everybody.

All right, uh Rep Morrison, I already made the change.

If the page is set up actually with the correct number, it was just a typo on the text.

So I've changed it on the notice.

It'll be changed and show correctly on the minutes, and it is also corrected on the agenda for January.

So it's all done.

Thank you, Barbara.

Much appreciated.

You're welcome.

You're welcome.

Have a great evening, everyone.

Thank you.

Barbara, I don't think we met.

I'm Andrew Zachary, I'm co-chair.

Nice to meet you, Rep Sacri.

Have a wonderful evening, everyone.

Thank you.

Have a good one.

I'll save Noah.