All right, good evening.

This is um meeting of the college meeting of the personnel committee of the board of representatives to order on Monday, June 15th at 701 p.m.

Uh tonight we have Director Paul Russell with us, and one item on the agenda is uh P32.009.

Um, for approval of the employment contract for diversity equity inclusion officer.

Um Janine Freeman.

Sorry.

Yes.

Uh shall we ask um uh she disappeared to call wrong?

Yeah, it's gonna do that.

Um next.

Uh who do we have to make this tonight?

Angie, are you?

And you are you uh Christina, hi Christina.

Okay, great.

Christina, can you take the role for you take the role for us, please?

Sure.

Okay.

Um I saw the note that Representative Cruz would be excused tonight.

So representative growth, present.

Okay, representative Hill.

Present Vice Chair Pavia.

Representative Pollack present representative Salas, present, and Chair Weinberg, present and uh vice chair uh Pavia will be chairing tonight's meeting.

Okay, thank you.

All right, as I said, um voting for approval of an employment contract for diversity equity and inclusion officer, Janine Freeman.

Um, we have with us, Director of Human Resources.

Uh Paula Russell.

Dr.

Russell, do you want to take us away?

Sure.

Thank you, Vice Chair.

Um, good evening, board.

So to go over the summary.

Oh, before I get started, I do want to note that Chief of Staff Bridget Fox is here.

She's underneath um the attendees uh list, just so you know.

Um so for the contract.

Uh so yes, this is for DEI officer Janine Freeman for the positions and duties.

Um, she will serve as the diversity equity and inclusion officer for the city of Stanford under the general direction of the mayor with reporting responsibilities to the director of legal affairs.

In regards to the term and termination, the term of this appointment is well, has commenced May 4th, 2026 and is set to expire November 30th, 2029.

I do note that this is also in um conjunction with the current tenure of the current mayor.

Um, it does say in the contract, though, that in the sole discretion of the city, the agreement may be extended for consecutive periods of one year up to two one-year contract extensions, provided that the total duration of the agreement does not exceed five years.

In terms of compensation, the annual salary is 179,741,000.

That is consistent with the pay plan salary grade seven step three, and that was approved by the personnel commission.

Um, in regards to benefits, this employee will be eligible for leave health, life insurance related benefits consistent with sections 4736 through 4746 of the Stanford Charter and the Code of Ordinances.

Um for retirement, this particip um this incumbent will be able to participate in the city's retirement plan for non-union and appointed employees, and that's also pursuant to section set 47-1 of the Stanford Charter and Code of Ordinances, the work and um work schedule and expectations.

It is a full-time exempt position, um requiring flexibility to work evenings and weekends as necessary.

And um, in terms of outside activities, the employee in writing and in signing this contract does agree to remain exclusively employed by the city during the term of the agreement, however, limited outside activities such as teaching, consulting, or writing may be permitted only with prior written approval from the mayor or director of legal affairs.

In regards to additional um benefits and protections, that's always subject to the budgetary appropriation and prior approval, but the city does reimburse for reasonable work-related traveling, lodging, and training expenses in according with city travel um policies.

And that's basically it, as a summary for the contract.

Thank you, Dr.

Russell.

Um Chief Fox, do you have anything you'd like to add to that?

No, I'm just here to support and answer any additional questions you all may have.

But Paula did an excellent job laying out the whole contract, and just to reiterate that the Board of Finance did pass this contract at their last meeting.

Thank you very much.

Um I'll take some questions on representative growth.

Thank you.

Um yeah, so uh it was mentioned that like the term of for the DEI officer has already begun in May, but we haven't yet approved the contract.

And so I'm just wondering how that sort of works, and like you know, what would happen if the contract were rejected for whatever reason?

The employee becomes an at-will employee, so they still continue to be employees, just that they're not working with the contract.

And I'll just add to that that this is uh an she's in the position in a provisional capacity, so that does happen frequently that we wait until the boards approve, but we start the terms of the contract sooner.