Hello, I'm on camera now.

Great.

Yay.

Thank you all for helping us out with that.

Appreciate it.

All right.

Do we have all of our members back?

Okay.

No, we need Jeremy that for him.

Yeah.

Let me call him.

Okay.

I will um I'm gonna dash out and grab one thing, so I'll be back in a minute.

Great.

And Jeremy's here.

Thanks, Jeremy.

Jennifer just stepped away for one minute, so we'll get started when she comes back.

Okay, I see Jeremy on now as well, so we can continue.

Thank you.

All right.

Umward to fire.

Okay.

Good evening again.

I am Mike Robles, Assistant Chief of the Stanford Fire Fire Department.

And uh we're gonna make this very quick, I believe.

All right.

So the first one we have here, my request is for uh PPE.

And this is a request that's every year and it's uh in the um CBA in the in the firefighters contract.

It's basically we uh they have two sets of gear and we have 250 firefighters and we replace 50 sets a year.

Any questions on this one?

Um I am assuming that the balance that you have right now will be spent down by the end of the fiscal year.

That is correct.

We uh we're trying to get a purchase order and a contract with a vendor to uh purchase the gear for this year.

Okay.

Thanks right now.

Thank you.

Uh the next one is uh hydrant replacement.

Uh we have about two thousand hydrants throughout the city, actually a little more, I believe.

Uh and uh we just we actually have some from the late 1800s.

I believe there's still a couple left, but we do uh replace them as needed.

And uh we and this is around that um I believe this is like 20.

Uh so the hundred thousand is just to replace hydrants and it's uh an ongoing thing every year.

Okay.

Um and this is uh just it looks like this is a smaller request than prior years.

Um also I'm just very curious where those very old hydrants are, but otherwise you can continue.

Okay.

Really wanted to see that 1800's fire hydrant.

It's like 1898.

I and uh I can't remember where it is, but I think we have like one or two that are that old.

Yes.

They still work.

You know, we'll replace them as as required.

Um okay, Woodside Firehouse.

Uh this one I've asked for many years.

Uh it's been denied, but at this point, it it really needs to get done.

Um it's to repay and regrade their parking lot.

Any questions on this?

Um, um, I think if you could just make sure to add the neighborhood and voting district to this one.

Okay.

Next item.

Uh fire apparatus.

Uh we were asking and we're partnering with Turnard River Fire Department.

We've done that in the past with Belltown.

We purchased an engine and we the city paid half and they paid half.

And that's what this is.

Uh we're gonna partner with them.

The city will own it, it'll be a city asset.

We'll put up half the funds, they'll put up half the funds.

And uh this will be for a tanker to replace one that's from 1986.

Uh it has a very complex transmission that no one could drive, and it will serve the North Stanford or or areas of Stanford that do not have hydrants.

We currently have one there, um, but we need to have another one.

Uh, when we do have a fire in those areas, that first one responds.

It'll dump its tank and it'll go move, uh it'll drive away and go refill at a hydrant.

Uh, but that time uh we need another one to come in and dump his tank so we can continue to have uh water to fight the fire.

So it's a very important piece of apparatus, and we hope that we could uh get this through.

Any questions on the tanker?

No.

Okay.

Uh this is a the drill fields drill field storage building.

This is another one that I've asked for several years.

Um we have apparatus, unfortunately.

Uh we have no place to keep it inside.

And this particular year, we found a city building that we're gonna use temporary to put some apparatus, but it's only temporary.

So we I've asked for this in the past.

We're looking to create a lean to just to keep some of this apparatus out of the rain and the snow.

Uh it will not be a heated building, it's just be a roof.

So, like I said, I've asked for this for several years.

Hopefully, this year we can get it and uh try to save some of these uh pieces of apparatus.

One of the issues we had with our command vehicle is we have no place to store it, and it was stored outside, and water definitely got in it and actually uh caused some pretty major damage.

So any questions on this?

I'm curious why the current um storage uh arrangement you have is temporary.

Uh it's a building that'll probably uh have a different use in the near future.

Okay.

Okay.

Uh this next one is uh self-contained breeding apparatus.

It's actually for the bottles, the airs air cylinders.

They do time out.

So instead of trying to replace all of them at once, we are replacing uh several at a time.

So every year we'll replace we we'll replace some.

Uh I believe we have uh 400.

Oh, yeah, it's right, 450 cylinders.

We definitely do not want to replace them all at once.

So it's just a replacement schedule to replace uh 30 a year, and we'll be asking for this like every year.

And I believe that's it for me.

Any questions on that?

I just have one question going back to um the tanker.

Yes, I don't know if we want to include in the comments or the description that it's going to be you know, half funded by um the Turner River and half funded by the you know the city.

Okay, that funding arrangement.

I don't know if that would be beneficial or not to have that in here.

Uh yeah, I think having that detail, it does note the um under the funding, um the the 5050 split, um, but it just says private contribution.

Okay, yeah, that will be the Turnal River Fire Department.

Yeah, so I think just spelling that out would be great.

Okay.

That's it.

Okay.

Well, thank you very much.

Uh I appreciate your time and uh thank you.

Thank you.

All right, and we're back to WPCA.

I apologize.

I feel like we probably should have just had you go at the beginning.

Um try to be mindful of grouping in the future.

So Ann, if you want to go in.

And Brown Brink.

Yeah, I think Bill's gonna present these.

Oh yeah.

Thank you.

Yeah.

So Bill Brink, WPCA.

Um, so these are uh recurring um projects that we asked for money each year.

Uh the first is uh WPCA measure replacement.

This covers work that we do at the treatment plant.

Uh it's composed uh um replacing equipment and and uh like pumps and mixers.

Um this is in our capital improvement plan, so I'll just run down the list.

We have uh 350,000 uh devoted for for pumps and equipment, 100,000 for um HVAC uh replacement of our uh buildings at the treatment plant, uh 200,000 for uh for repairing our roofs at the treatment plant.

We have a number of buildings that need new roofs, they date at least they're over some of them 30 years old.

Um 150,000 for a new generator for our uh new, I'm sorry, a new um fuel storage tank for our uh generator that powers our raw sewage pumps.

Um 300,000 for improvements, uh basically equipment replacements or sludge dryer, a total of 1.1 million.

And this would be again for fiscal year 26 through the 27.

Any questions?

Uh would be funded by from our cash reserves, our capital reserve.

Yeah, um, no question.

Uh I will just kind of note for the rest since they are all um well, the next couple are on their reserve fund.

Um, I mean, I think we welcome having the um the breakdown as you've um said kind of written down, but I think for the sake of this evening, I don't know that you have to go through each every single one.

Okay, good enough.

Uh so the next one is sewer rehabilitation.

So Ann previously you know, requested uh a little over a million dollars of additional appropriation for this account, just for money so we're going to spend this year.

Uh we're requesting 2.45 million for next fiscal year.

Uh it's substantially above what we spent in the past.

But as Ann mentioned before, we uh recently completed what's called a sewer system evaluation survey by our engineering consultants, which identified um many areas uh requiring sewer rehabilitation.

This would be uh lining of sewers, uh sewer joints, uh uh same ceiling uh manholes and whatnot.

And we're budgeting um uh one and a half million just for that alone on top of our normal uh sewer rehab work that we do replacing um you know pipes that we find during the year that that are broken pipes or whatever, uh replacing manhole covers.

So this is a substantial increase from what we've done in the past, but this again is for infiltration and flow removal, which has been a major uh priority for us to reduce uh flows of the treatment plant during storm events.

Okay, next one.

See in the out years you have a significant increase as well.

So yes, and again from cash reserve as you mentioned.

Uh go to the next if there's no questions.

Uh pump stations, um, this request approximately 300,000 every year uh again for replacement of pumps.

Um anything with regard to our pump stations.

Uh we have 20 uh 23 sanctions pump stations that we uh maintain.

And then lastly um this is a major project that will be funded with uh a revenue bond issue that we expect to issue uh uh next year.

And uh this is in addition to money so we have uh already um budgeted and gotten approval for authorization to spend money on.

Um basically time's gone by uh this is an additional 4.7 million to already 9.9 authorized uh for major project replacing our lost I'm sorry our return sludge pumps, waste active solid pumps, plant water pumps, as well as doing some um upgrades over the operations building where these pumps are housed.

Um increases both a little bit of scope creep.

We're finding once we go into the design.

Uh we have to replace um the motor control center for this um uh also uh we're since we're doing uh work within the operations building, which is a which is a joining to our administration building.

Um we're going to be replacing the boilers for the administration building as well.

So some of the scope creep, most of it's just inflation due to the construction costs.

And that's it.

Any questions?

Uh no questions on that one.

Oh, lastly, okay, Albert Lane.

Um this one also is just uh it's not so much scope creep, but just uh as we've got a new design, these you know projects take years.

Um we're we're asking for an additional roughly 10% due to again inflation.

Again, both these projects we expect I forgot to mention that they will go out to bid uh and start construction the fiscal year uh 27.

Okay.

Um I don't have any questions on these projects.

I will just I realize I should note for Jeremy's benefit that um the funds that are bonded by WPCA don't count toward the city's uh uh safe debt limit.

So yes, so revenue bonds are funded solely by revenues uh collected by the WPCA.

All right, well, thank you very much.

Well thank you.

Okay.

Last but not least, Board of Education.

Thank you for hanging in there with us.

Happy to be here.

Um may I just very quickly share my screen uh and I will move quickly.

Yes, please.

Um this evening we're presenting uh the 2026-2027 budget guided by the Stanford Public School's long-term facilities plan.

Um that plan uh focuses on four main pillars life safety, accessibility, waterproofing, and accessibility.

Um these are maybe not the glamorous, flashy projects that get um the headlines.

Uh they are still incredibly important.

So when we talk about a long-term facilities report and plan, um, they are the pieces and parts in the building that keep us running day to day.

Um they help us with operational efficiencies uh and life safety items, things like fire alarm, switch gear, indoor air quality.

Uh those are a number of items you'll see tonight.

Um, when I talk about accessibility, it's often making sure that we're maintaining turf turning radiuses and door clearances, um weatherproofing is our exterior envelope.

Uh so that is walls, windows, and the roof.

Um, these are some pictures of some projects that were in prior approvals.

Um we've done a lot of these to date.

Uh, we've completed some roofs at Stanford High and have more in progress.

Uh Davenport Roof is designed, bid, and ready to go this coming summer.

And sustainability, uh, these are previous of the approved uh solar panel projects that received NRES incentives.

Stanford Public Schools uh in the city of Stanford is now receiving 60% reimbursement um from the state of Connecticut for eligible items.

Um that eligibility is now actually expanded to HVAC projects.

So you'll see uh a lot of that in the sheets that are coming up.

Last year's adopted capital budget was relatively reduced from the original 7.5 equests to 2.4.

So some of this is rollover.

Um, some of this is continued capital need, but you will see that there is also almost 10 million dollars in anticipated reimbursement in our sheets as I go through.

So um and I and now I'll thank you, Chair.

I'll kick it off to go into the sheets here.

I also realized from prior presenters that I did not catch um, I was focused on the comments and I did not catch location neighborhood and voting district.

So I will update those uh for our uh OPM.

Um the first project we have here just uh voting for this one, and we'll probably need to check that off as we go through the um uh like public health safety mandated legal, making sure those are checked off for appropriate ones helpful.

Um so this is one where I would add those to public health safety and mandated legal.

And uh Tony, you can go ahead and make that change.

So thank you.

This is a this is a fire pump replacement and new emergency generator.

So the fire pump is as the comments say are at the end of useful life.

We also need to have a continuity of power to accompany the fire pump.

There is no emergency generator currently at Stark and the site constraints.

This is a you know, this is a tight site.

It's a lot going on, it's a neighborhood walking school.

So that's why you're seeing 1.5.

Uh this work would not be not be grant eligible, but because it is again mandated, you know, it has a mandate component to it and public health safety and is just generally very important to our operations of the school, we've prioritized it as number one.

Next is AITE.

There are two components to the request for AIT.

One is the gymnasium exterior envelope.

Um currently that is expanding and contracting.

It is a um it uh I want to say call wall, but that's not the manufacturer.

It is a uh a different type of wall than a curtain wall system.

And so we're finding that the panels and the joints are coming out of alignment, and we've had um some already some signs of failure of that exterior envelope component, and we know that we need to replace it.

We have that project drawn and estimated, um, professionally estimated by a third-party estimator.

So we are here making that request of 1.4 million dollars for approximately for the uh gymnasium exterior envelope, and then 750 uh thousand dollars for new A for HVAC in the gymnasium.

All of these things are really important for uh temperature and humidity control and a protection of our investment in the gymnasium flooring.

Um for that one, if you could just add the breakout um of those two and the comments, um, and noting that there's the state grant component there.

And the and I did also say in the in the year-to-date balance, we have a fire alarming project, which was previously approved, um, which we have a designer for uh as well as uh exterior door replacement, which is very important for um our general exterior perimeter hardening, um, ongoing door access control projects.

All right.

Uh Davenport Ridge Elementary School.

Um, this is a uh 400,000 request for uh electrical switch gear, um, which is at the end of its useful life uh and important to maintaining the building performance and overall operations.

Um at northeast, uh we have improvements to interior masonry walls uh and new roofing with increased insulation for improved energy efficiency.

Uh the current balance you see there is for a um gymnasium auditorium administrative cafeteria indoor air quality project, which is uh just completed design development.

And I believe we're gonna put those out to bid in the beginning of 2026, uh, in the first quarter of 2026.

So we'll have all those those funds that are right there are going to become encumbered funds.

Um and we have a flooring abatement project, which has received a state grant already, and that also will become encumbered.

So yes, there's a big number in there.

There's a lot of uh, you know, a lot of work uh in the background at Northeast.

Okay, so just to be clear, the state grant that's there is not it's part of what's already been funded previously, or the state grant here is go to the request.

Funded previously, and a grant grant previously.

Um the grant component you're seeing on this sheet uh is for um uh for the uh roof.

So roofs are eligible.

We have had uh a very high rate of success.

I'm proud to say it's a lot of hard work from the entire team, our facilities team here, some are here tonight.

Kevin McCarthy and Mike Smith, um, also our engineering department um by state statute roof replacements are uh are eligible for reimbursement.

Um all of those roofs you saw previously, for example, Davenport's roof um is receiving a 60% reimbursement.

Okay.

Oh, um, I was wondering if, and if you don't have it right now, it's fine, but if you have any estimates of what the um operational uh cost reduction will be on the energy efficiency, that's be helpful to have an estimate of that.

I would we don't have our certified energy manager on the call anymore, but I could follow up with him and see if he could have a little bit of information on what the current energy bills are, um, and to see if we think that what the any operational reductions are going to be.

Um we can also take a look at you know repairs and things like that over the years, right?

Because that's another that's another operational thing.

Every time we have to send somebody out.

All right.

Um district wide asbestos abatement.

Um in prior years, this has been a every other or every three year request.

Um, what is in the year to date balance?

We are as the meeting will be uh expended towards the end uh towards the next fiscal year.

And we're I've kind of made this adjustment in the fiscal year forecast.

So it was like a $300 a year every every three years.

So you can see in fiscal year 28-29, that's been reduced to 200 and then 200 three years out, and we're making this request for for a hundred thousand.

So we just want to make sure we don't have any gap in this fund because this allows us to act in case of uh asbestos hazard emergency response, which is why it's mandated legal and public safety health.

Right.

Um and Tony, if you could just help to adjust the in the out years to add a comma and a few more zeros.

Yeah, that's all yes, thank you.

Also that that would be that would that would be reverse of our goal.

There, sorry.

Okay, next item.

Um this is um, so I talked a little bit about our capital grant success.

Um part of going for a grant uh does require uh supplemental technical documentation um for us to have continued success.

We've uh we've identified some areas where we're going to have to um either refresh or add um some things such as roof diagrams, estimating population data.

So um some of this is for that, and the other is for a new ordinance uh in the code of ordinance uh passed recently by the board of representatives just this past August on single use foodware.

Um there may be opportunities for us to get grants if we can identify low-hanging fruit, if we can identify where we can, you know, if we can kind of master plan this out.

The original long-term you know, facilities plan didn't have um you know this regulation in its in its purview or in its its view at that time.

So some of this is trying to understand what we can and can't do, um, and how much we can get, you know, how much we can get done in our existing kitchen portfolio.

Okay.

Um next is the BOE safety and security account.

This is the 504, this is CP uh B 504.

Uh this is dedicated to uh uniform level of safety and security.

Um it is it can include items like, and these are examples, uh physical security measures like ballistic glazing or intruder deterrent glazing, um, reinforcing doors, perimeter fencing or bollards.

Um I uh could about oh I did put it at the top there, the kinetic safety and infrastructure council um created in in 2014, uh gave both recommendations, uh guidelines and requirements, and that guides school construction, or that has been the mandate uh to guide school construction um for projects that are also it's also important to have that compliance or to work towards that compliance when we are uh seeking grants.

Um that uh this one does have a pretty significant um balance.

If you could speak to that briefly.

Oh, um sure.

So we do have some uh vestibule projects that are currently on the board.

One of them we are in the process of selecting a designer for um as you can imagine ballistic glazing comes at a very high premium so we are seeing that that high balance there.

I would like to say we'll be bidding that next year.

All right.

Turner River HVAC it's just a HVAC and controls.

This is rooftop unit improvements at gymnasium cafeteria auditorium mechanical control improvements were done in two phases one leveraged uh ARP or SER possibly both dollars in the first couple phases and then uh we move forward with some bonded dollars and we also wanted want to add on these rooftop improvements uh again gymnasium cafeteria auditorium spaces our major spaces at Turnip River so is this one that can be phased in any way um that's a good question uh we could break down the design for the rooftop units and maybe maybe start there this already is kind of in multiple phases as it is okay we had phase one of the controls phase two of the controls and now we have rooftop units so this is would be kind of the third phase already so we might be able to break down the out the design um this is for anchors uh long-term facilities plan um we uh are requesting actuator valves to tie into the building automation for perimeter heating so 25000 request for that uh that operational improvement the next project is a fresh air project um the first phase so there is a very high year to date balance here which you'll notice this was a uh competitive indoor air quality grant uh the city of Stanford um I think we received the fifth highest in in award dollars um when this this was out so this the $7 million is currently um part of a grant funded project uh that is in design they've they're in construction documents right now so the uh two million dollar request is for the second phase of that design um and automation and we are going to go back in for a grant again um and I I think that we'll be uh I hope that we'll be successful I'd like to think that we will be but this is for the the second phase uh at Newfield we then have uh a roofing project at Rogers International um the roof replacement um and there is some limited uh improvement related to rain screen panels um the third sorry where am I going with this we I did note in the in the uh in the notes that there is plans for a solar panel installation uh that uh actually received both a state grant and a non-renewable energy solution incentive thanks to Brandon Mark who spoke to you earlier about some of the city projects um he had done a first round of that for us with um with the schools uh originally we thought we would not have to replace this roof but uh we have now found that we will have to have the roof and the solar kind of coincide so that's why this request is here um it'll be important for us to replace the roof first and then put our solar on top of it um again we have uh by state statute roofs that are out of warranty this roof is moving out of that warranty are eligible for uh replacement and the 60% reimbursement um the other thing about roofs just as a as a side fact is there is something called an eligible items roofs tend to not uh receive a lot of ineligible items so we get as close as possible to that 60% reimbursement um which is really nice um we have rip uh rippleam uh uh replacement we're doing this across the district um uh mike smith is really spearheaded uh identifying where we have pneumatic controls which are obsolete um and replacing it with call with what's called direct digital control for building management

So we get as close as possible to that 60% reimbursement, um, which is really nice.

Um we have rip uh ripplewam uh uh replacement.

We're doing this across the district.

Um Mike Smith is really spearheaded, uh identifying where we have pneumatic controls, which are obsolete, um, and replacing it with call with what's called direct digital control for building management.

Um so this would be this Ripperwoman was the other project which received uh a competitive a competitive grant.

Uh here we have uh Stanford High School um interior code renovation.

We've been moving through the building, um doing uh flooring replacement, asbestos abatement.

I could add this breakout.

The breakout right now is uh is three million dollars for flooring.

We have uh a current project which received a grant for flooring.

If you're doing flooring and there is uh an abatement need that often is eligible for reimbursement.

Um so we've identified uh that component, that flooring replacement as eligible for the state grant, the 1.6 that you see in the in the line below.

Um, and then 2 million for um an auditorium rigging and repairs.

Um we have been moving through the project doing successful uh updates to uh staging, stages and rigging.

Uh Stanford High School has a very large auditorium.

Um obviously it's one of our high school facilities, and uh the auditorium rigging and repairs has been identified via a feasibility study um with uh initial opinions of probable costs.

We then have um Springdale uh apologies, a little bit of a mist title here, but this is ideally a um is a Springdale's indoor air quality project.

So again, now that the state is allowing for um applications and reimbursement on HVAC.

Um we have put in this request for a uh additional um a little bit because HVAC and envelope are all tied together.

Design that's related to uh window replacement at the first floor, and then also HVA automation improvements again, building controls, um building management and controls, trying to take off things that are now obsolete and rooftop units for the administrative classroom, gymnasium, and auditorium.

You can kind of see the theme here.

I know it's getting quite late, so I'm trying to keep keep going.

We're almost there.

We're on 14, so really close.

Um, Strawberry Hill, this was something that came to your board last year.

Um, you'd asked us to go back and consider what we could get a grant for.

So what we are looking for is the building uh slate roof replacement.

Um of this will also likely impact uh some of the historic facade uh masonry.

Um so we've included that as well in this in this request.

But as opposed to last year where we identified it for fully bonded, now we've you know, we've taken a look at this and said, okay, we think we can go for a grant.

We're gonna we're gonna do this.

We're gonna give this split.

Um and still meadow, we have a replacement of uh the roofing system, which is beyond its useful life.

Um again, this is a roofing project, 60% reimbursement.

And um the district-wide athletic field renovation fund, um, there is an available year-to-date balance.

Uh that balance is for the Stamper High's upper soccer field and uh West Hill High School's front field, which will be the only field available to them during uh the new West Hill High School's construction.

So I I call them both teenagers, both the uh those fields were um the carpets really need to replace their beyond, you know, they're beyond their useful life.

So that 1.5, we uh we have a designer on the who's I think they're ready into CD, so we're about ready to put that out to bid.

Um the so the one million dollar request is is for Boyle Stadium track and turf, which is also of us of an age that is beyond its useful life.

Um I think if you can just note if there are any um kind of safety concerns that are associated with this replacement.

Um I think unfortunately athletic fields um are hard to get all the way through the process.

I think last year's request had a lot of a lot of support and the um the time sensitivity around the West Hill field in particular, I think was compelling.

And I think yeah, just being able to note if there are um kind of potential safety impacts if for replacement of this would be helpful.

And last but not least, we have the district wide paving and reservacing.

Um we've recently completed uh the front parking lot at Northeast.

Um so there is a little bit of a year to date balance that was left over, but not enough for us to pave much with so this request is for school field and the rear parking lot at Northeast, where the loading dock is and where parent pick off and uh pick up and drop off occurs.

So there's a lot of activity over there.

We want to make sure that that's taken care of as well.

So the front parking lot is often where you'll see the buses line up.

So we have the professional drivers there and parents going around the back.

So both lots are need to be you know maintained and cared for.

Um and part of what we did with the front lot at Northeast was also accessibility, where we made sure that we're um you know, we're adding we're adding uh ramps and um ways to get up onto sidewalks and we're thoughtful about how we're we're doing that kind of work.

And that does bring me to my end.

Thank you so much for your patience and your time all this evening.

Um sincerely appreciate everything that you all do.

Thank you.

Again, thanks for hanging on till the end here.

Um again, confirming these are all um, these are all in rank order.

They are okay.

Okay, thank you very much.

All right, and now we have Board of Education Short Term Financing.

I think Alec.

Yeah, I think Alec is first with IT stuff if Alec's there.

And then um I will do security equipment and facilities equipment after.

Sounds good.

Thank you, Kevin.

I will take it from here.

Ladies and gentlemen, you are in luck.

I do some of my best work from 1034 p.m.

till about 1047.

Very excited to see you.

Um I also just want to say that I appreciate you even more than any of the other presenters.

So that's that's the way I want to begin.

Anyways, Alec Iogman, assistant director of technology integration.

I will be doing both the infrastructure and technology equipment, the infrastructures in lieu of Mike Pensiero, who is unavailable at this moment.

Um you should be able to see my screen at this time.

Um the short-term capital for infrastructure.

Not see it right now.

Okay, let me just make sure I am sharing correctly.

Do you see that now?

Uh still do not after you click share, you have to select the screen and then click share again in the bottom right corner.

The funny thing is is that's exactly what I teach everybody on a regular basis.

So maybe that will do it.

Anything.

Okay, give me one second.

Do you have do you have slides or are you just share in the book?

No, I have uh I have slides.

If you want to send it to one of us and we can try.

Give me one second just to choose the right screen.

I just shared the I shared mine, so it's working.

Okay.

And mine's not still not showing up.

Oh, is Alec a presenter or yeah, I I I have the share button.

Okay.

Um how about this?

Why don't we let Kevin go first?

I will share my slides with who's the lucky person here.

Hold on, why don't you email me your your presentation and I can share it and I'll do it for you.

Yeah, thank you so much, Tony.

Okay.

Sounds good.

So in the meantime, we'll move to the security upgrades.

And Kevin, you can go ahead and share to me.

All right.

Let me make sure.

So hopefully you could see everybody.

It's it's just the sheet we're all familiar with.

So this first account 53143 is the security equipment account that um Joe Kennedy, director of safety and security first Amber Public Schools, and myself as facility operations director.

This is the one that we draw upon for um replacing equipment that needs to be done.

Um it is broken down by how we would like to see the funding.

If perhaps you know um you guys feel the need to not be able to fund us a hundred percent.

But um so over the last few years we've been going through and doing a security kiosk project where we're trying to make the security kiosk at the front entrance of every school look similar in in type and style, as well as wire it and provide the equipment for you know the visitor management, where when you walk in the door, you give your license and they print you out the badge.

We also set up uh you know um a monitor for viewing security cameras, as well as give them a give them a computer so that they could um communicate, you know, email and and so forth um at the front entrances.

Uh we have three schools left to do, and we will have completed the whole district.

Um the next funding request is for sixty thousand dollars for what we call environmental sensors, you know, they they do a range of things and they from temperature and humidity to carbon dioxide, carbon monoxide.

They also do noise sensors, and they could they have a um you know a component of it where it could send cigarette smoke or vape smoke.

Um, so so we do position these environmental sensors in strategic locations throughout the buildings.

All of our middle schools and high schools currently have these sensors in the majority of the student gang bathrooms.

So this money would outfit the rest of the student gang bathrooms in the middle schools and high schools with with sensors as well as start to add sensors to um locker rooms and stairwells where where security gets a lot of calls for um for some disturbances or so forth.

Uh then the next request is for 120,000 to add portable radios to the to the stock of our radios.

Every building has a certain number of of radios, not every teacher has a radio.

So this would go towards um, you know, hopefully getting a radio in every single teacher's hands and and not having to rotate and share them as as people go outside or go to the gym or what they do.

And then the last one is for 300,000 for cameras.

Um pretty self-explanatory, you know, majority of our cameras are our elementary schools and middle schools are actually on a cloud-based system, so there is no infrastructure on site besides it's can't besides the camera itself and the wire that leads to the data rack.

Um there is four of our buildings where it's a uh a second different camera system that is on premises based.

So there is servers in the buildings and and switches in the buildings.

Um, you know, that the majority of this $300,000 would go towards that at Stanford High to upgrade the the servers and the switches and the wiring in the building.

Uh a lot of cameras at Stanford High or old analog that we run over coaxle, and then we put it through a component called an encoder that converts it to IP to over the over um, you know, to to go over a data line into a switch that then we could view on the internet.

So um, you know, that's the majority of that project would be to upgrade upgrade those cameras to IP cameras that run over Cat 6 that go to a Cat 6 switch, uh improve quality and reliability.

So that is security upgrades.

I um don't know if you have any questions about that.

I can't see you guys, so I'm not sure.

Um I I don't have any questions about the the the um the requests for this capital budget year, but I am I so I appreciate that in the comments you um noted uh what the balance consists of.

Um and so you've got um so it looks like you're still spending down from two fiscal years ago, and so I'm wondering what your expectation is of the spend down of the current balance.

Uh yes.

So Catherine might be able to elaborate a little bit more on it than me if she's still on, but we had um two years ago and go gone for a state grant to do card access.

And we had we had put the money into this account, and so the majority of that balance is that grant is my understanding.

Um on the equipment side, there's about 200,000 left for from the last two years that Joe and I are spending down on, and this 750, 800,000 is tied into that card reader access card access project that um Catherine and City Engineering are finishing.

Correct.

So that project, thanks, Kevin.

Um I'm here.

I had a whole cup of coffee.

I'm gonna be here for a while, even after you guys are gone.

Um, but that project um it really spans, it bridges everything that Kevin is talking about, right?

It's the software, it's devices, it's all that back of house.

And then from my perspective, it's the infrastructure, like the doors, and are the readers in accessible locations.

Do we have to add, you know, um operators?

So um that was uh oh, fully on the efforts of Kevin and Joe Kennedy, who went out and sought that competitive grant, uh, and were kind enough to really bring me into the fold on that so that we could we could coordinate that approach.

Um, but that is a that is exceeds, I believe it's about 1.7 million dollars um total uh grant balance being again um about 60 percent of that one.

It's it's a little less the numbers are perfectly aligned.

Um, but yeah, so we can we can check back with that that capital sheet and and confirm that for you, John.

Got it.

Okay.

All right.

So I will share again, and we could quickly go through my facility stuff, and then we could get to Alec and finish up.

So this next account is uh CPB002.

It's um, you know, a facilities equipment account.

So this account is where we purchase all of other equipment to keep the district running.

Um you guys may or may not know, but we're what we call a curb in district.

So anything from the curb on the street to the middle of the building to the boiler room plant is our responsibility on the board of ed side.

The city um does a few things for us, but but not much.

We snow plow, leaf blow, clean drains, you know, we do everything on the site plus maintain the building.

Um this request is four or five hundred thousand dollars.

Um I'm looking for 200,000 for custodian and landscaping equipment, custodial equipment being our our equipment that we use every day to clean the buildings, or our auto scrubbers and our burnishers are the are the main components.

Um, you know, a typical auto scrubber that you know, chariot style where you stand on it or a sit-down ride-on one that you use, you know, ranges from 15 to 20,000.

Um our smaller buildings, like the elementary schools that are about 80,000 square feet.

We're trying to get two of those, two of those units in each building.

Um, you know, we're we're trying to get an auto scrubber for about every 40 to 50,000 square feet of floor space.

So when we get up to West Hill High School, that's 400, 450,000.

If you include the Ag Science building, uh I mean the operationally want to be where I want to be.

I need nine of those machines.

Uh West Hill High School currently has three.

So it is an uphill battle that I'm I'm trying to trying to allocate money to spend, you know.

Ideally, I'd like to spend 100,000 on them a year.

I understand that's not possible.

So you if I could get to the point where I'm buying one or two of them a year and hopefully being able to repair our existing fleet instead of have to have to swap out um that that's ideal.

And then on the landscaping side, it's the same way.

Like um, you know, we got a lot of grounds.

We have about 313 acres of property, yeah, probably about 220 acres of that is probably grass.

Um it'd be the same thing.

Yeah, you we need zero turns and large pieces, large John Deere tractors to be able to mow our property in uh effect in an efficient and effective manner.

So I am looking for 200,000 to replenish and and replace some custodial landscaping equipment.

The next request is 100,000 for a rack body pickup truck for our mechanic shop.

We do have 31 mechanics that that service are three three million square feet.

Um, and they have a rack body that is from 2002.

So that thing is is extremely old, it's got a lot of miles on it, a lot of wear and a lot of repairs, and it is time to um to replace that.

And then the last one is 200,000 to to hopefully purchase two pickup trucks with plows and sanders.

So, you know, as I said, we are responsible for snow plowing and what we're trying to do at the large sites is make sure that every truck has a truck has a building base pickup truck with a plow and a sander so that when we call guys in to snow to plow um before our stadium crew who has nine trucks gets there, you know, there is a truck on the property that they that they could get into and start to clear out to make access for when the troops come around to be able to give them a head start.

Um, you know, currently we have 19 pickup trucks between stadium true stadium crew and our buildings.

Uh we just lost one about a couple of weeks ago.

We we thought we were gonna be able to repair it, but the frame was too damaged, and we had to junk it.

So um, I am looking at the year to date balance of 173.

I I probably am gonna spend about 80 to 90,000 of that and buy buy that pickup truck that that um we had to take out of service.

So I um I really in need of uh two more pickup trucks and plows, but um I'm not too sure if you guys have any questions uh on my facilities equipment account.

I'd be happy to answer them for you.

Um I mean I'm just I am noting that this request is definitely quite a bit more than the recent prior year authorizations.

Um yeah, and so so I I've been here for for seven years now, and typically that's that's it.

Like you you you um not you guys, but you typically I I am funded at about a hundred to two hundred thousand dollars a year.

And if you if you go back and look in previous years, my my requests usually are like four to five hundred thousand dollars.

I mean, I I understand that you know, you're not gonna be able to fund everything a hundred percent, but you know, got it.

Um, and this is sort of a broader question.

Um, so I think we've been trying for what like three years to get the citywide fields uh study done to including better coordination between um city parks and schools.

Um do you anticipate that that might result in any sort of like long-term savings and like on the facilities side, or is it just that we're gonna we're still gonna need as many plows and trucks and all the things, no matter how that's all uh maintained and coordinated.

I don't know if that question made sense, but no, I I was thinking about it.

So I think on the on the board of ed operating side, if it obviously if it becomes a city city maintenance issue, uh you know, there's obviously gonna be a savings that is because we're not gonna need to do the work.

Um you know the the cost is gonna be the cost easy.

You still gotta pay a guy to get on a lawnmower to go mow the grass or to turn over the clay and to line the field if it's a board of ed employee or a city employee.

There's still gonna be a cost there.

There might be some efficiency because you know, Kevin Murray and his crew has a has a ground has a grounds crew that is required is that's their job is to maintain those fields.

Like we we maintain our fields as part of our property.

So I mean, if you go to a elementary school that's got a uh a little leaked diamond, I mean that is that's cut the grass is cut by our custodian in that building, and then the the stadium crew at Boyle comes through.

We try to average, you know, every eight to ten working days we get there with the York and turn it over, and you know, once a week we try to get there and drag Mac drag mat it towards the end of the week for the little league games.

Um that's the extent of our ability to maintain those little league fields.

Obviously, our sports fields for our high schools, we we um we pay more attention to because it's it's CAC and it's it's it's a sports high school sports.

Um hopefully that helps you answer your question a little bit.

I'm sure.

Yeah, I that's helpful.

Thank you.

Um questions from the board.

Okay.

Are you guys good, Tony and Alec?

Uh yeah, I send Tony uh the presentation.

Okay.

Good luck.

Thank you.

Have a good night.

Thank you.

Thank you, Tony.

So once again, Alec I've been only presenting both the infrastructure and equipment.

Tony, go ahead.

Next slide, please.

So this is the um short-term capital for infrastructure.

Um the majority of the funds that we're asking for will actually result in additional grant funding coming to us.

Uh, so for example, on the right hand side column, you will see that we're asking for 28,000.

That is gonna allow us to do 520,000 worth of work.

Um, we get uh a large reimbursement between 60 and 80 percent.

And the reason we are not asking for the full amount is we're looking to take advantage of SPI, so service provider invoicing, where at the moment of sale, um we only pay the 40 percent.

Um, the other thing that I let uh Tony know is that the reimbursement rate is dependent on what percentage of our students are classified as free and reduced lunch.

I am expecting that we are going to get the 80%.

I can't guarantee it until the state certifies.

Uh, and we have already submitted through our e-rate consultant.

So there is a possibility that the 208 number may be reduced to 104, and that is all we'll need, but I won't know for a few weeks.

Um, so just being forthright there, I do expect us getting that 80% uh reimbursement on this, though.

And this will allow us to do infrastructure work, which is replace wireless access points, uh purchase and maintain uh a firewall, as well as begin uh our five-year project of wiring all of our data closets to all of the classrooms.

This will allow the wireless access points to uh project a higher bandwidth Wi-Fi as well as the wiring to the teacher stations uh will be renewed.

A lot of the wiring around the district is very old, running cat five wire, it doesn't carry power over ethernet.

Uh, we are trying to future proof our buildings so that anything we put in there over the next you know 10 to 20 years will uh will function correctly.

Um so that is definitely uh something we want to take advantage of.

Over the five years, we estimate we'll have around three million dollars worth of value.

So uh our our portion will be between 20 and 40 percent.

If we continue to be eligible, where I think we will, it will be only 20 percent uh that we will have to pay out.

Hopefully, everything will be SPI, so the city won't need to come up with 100% and wait for the reimbursement.

We'll be able to just pay the 20%.

Any questions on this?

Because this is separate from the equipment presentation.

These are different types of funding, different reimbursement rates.

Uh no questions, but I think if you could just add in to the um the comments, the total project cost um and the amount that's expected from the reimbursement.

So that's that's on oh, you mean you you want to put what's on the slide into the uh into the card?

Into the sheet, yeah.

Yeah, no problem.

All right, in that case, Tony, do you want to go into the next one?

So this is a very quick summary of the technology plan.

Um, and the technology plan is something that we use to come up with the short-term capital equipment budget.

As you could see in year 23-24, we requested 2.5 million and graciously we received it from you folks, and we were able to do quite a lot.

We got rid of all non-updating Chromebooks.

And then in year 24-25, we requested 1.4, but received 1 million.

That's where I put that 400,000 deficit in red.

It doesn't get duplicated, it just carries over into 2526.

So long story short, in terms of the technology plan, we are so far underfunded by 400,000.

We are adding that on to next year's request so that instead of the original 1.5, we're asking for 1.9.

The additional 57,000 just comes from the additional cost that we've seen come through inflation tariffs, uh, other supply chain disruptions.

Well, long story short, we are looking for 1.9 million.

Um, so far, we've done two very crucial things.

We've replaced non-updating Chromebooks, and we have replaced all desktops that could not be upgraded to Windows 11.

The last piece that we need to replace on an accelerated schedule are the teaching boards.

And if uh Tony can go to the next slide, I'll I'll dig a little deeper into that.

So this is a summary of our uh teaching board inventory.

About uh half of them are still in warranty, they're six years or younger, they are compatible with the new technology that's in the building.

The other half of them are six years or older, and about 20% are 10 years or older.

I'm gonna show you a few pictures of what that means and the challenges that it causes for us.

Next slide, Tony, please.

Oh, and this is uh just an additional summary with numbers.

So, in total, we have 607 boards that are older than six years, and over 200 that are older than 10.

Tony, next slide, please.

This is an example of what we have in one of our sites.

The orange mount is over 20 years old.

The projector is a different generation, is seven years old.

That board and the speakers are also all different generations.

What is happening is we have very we have multiple generations of technology that is not easily compatible with each other.

It breaks down often.

We end up paying for dongles and man hours to constantly go repair, reboot, refresh, uh, move firmware back and forth just to make these things work.

Either we replace them or we're gonna pay by repair time and parts.

Um, and as you could see, the video quality is very low.

This poses a challenge if there's any brightness in the room, and if there's a visual impairment student in the classroom, this causes ADA issues, especially in the higher grades where the students go from class to class and we cannot make an emergency replacement because it would mean replacing all the boards in the in the schools.

The visual equipment that sometimes these students come with does not work very well on these older style projector boards.

The students aren't able to magnify.

The speaker quality is also low, so if there's any auditory processing issues, it it causes uh problems.

And in general, there's just uh inequality between classrooms.

If you can go to the next slide, please.

If we are not receiving the full amount, it will take us more than three years to get rid of those boards.

And by that point, some of those boards will be approaching the 24-year mark.

So really do need the entire amount so that we can get on a predictable replacement cycle because if a board fails, we uh teacher in the classroom experiences several days of interruption because we have to do the install, the ordering, all of that.

We really want to begin replacing these things before they fail in a predictable cycle.

Um, so that's that's my that's my presentation.

If you have any questions about the short-term uh equipment line, this would be a great time.

Um have you been able to quantify like kind of those ongoing uh costs to kind of jerry rig things together on the personnel costs of that?

Um there isn't necessarily a spreadsheet because it is such a convoluted experience.

It involves facilities rewiring cat from five to six occasionally.

It involves sometimes simply replacing outlets and power.

It involves uh the IT tech having to come back to the same room 10 times over the course of a month.

It's so many different components.

The one thing that is abundantly clear, and Kevin will shout it out too.

Is this a constant source and waste of time, money, and effort.

We're the replacement board, a new active panel, we are getting them for $2,000.

Okay.

And the quality is so poor that imagine your kid being in one classroom and you know somebody else's kid being in another and seeing the difference in the quality.

And that is what they're spending a lot of their day looking at, and the teachers are delivering content through.

And I presume the balance that you have right now is earmarked and expected to be spent down pretty soon.

Are you talking about the balance in infrastructure or short-term capital?

Uh on uh um for in short-term capital for the district wide technology equipment.

Yeah, so um we should have what roughly around $600,000 left.

Yep.

So we've already spent in the first few months of the school year.

Remember, school year really only started end of August.

We've already spent more than half of the money.

Uh, so we will have no problem uh because we still have to replace Chromebooks computers, and we are hoping to replace at least 200 boards this year.

Um depending on the breakage rates and failure rates of all the other device devices will know how far we get.

All right.

Um questions.

All right.

Well, thank you very much.

We made it to 11.02.

Sorry you missed your optimal window from 1035 to 16.

Do what we can.

And Tony, thank you for for driving the presentation.

Okay.

Thank you, everyone.

Um that is all the presentations.

Um, our next meeting is November 18th, regular meeting and capital budget callback.

So capital cut budget callback is after reviewing all of this.

Um, if we have specific questions about specific projects, we can request for department uh leads to come back and give any clarifying information.

We can also do that by email.

Um, so um and uh as previously noted, I was gonna see if I could coordinate with Ravi between now and uh the end of November to put together a first go at um a total um budget draft to bring to December 2nd.

Uh December 2nd, capital budget review.

Um, and then uh one more meeting for the end of the year and capital budget public hearing is currently scheduled for January 13th.

Uh any other administrative business?

Yeah, Jennifer, I will not be here on the 18th.

Okay.

That's all I got.

Okay.

Um again, thanks everyone for hanging in there.

Um see you at the next meeting that you're at.

Good night, everyone.

Yeah.

It's 1104.

Good night.