Stanford Planning Board Special Meeting - Dec 22, 2025

This special meeting of the Stanford Planning Board held on December 22, 2025, focused on a series of administrative funding adjustments, the acceptance of a developer contribution for traffic signals, and a procedural modification to an approved subdivision. The Board unanimously approved the December 16 minutes, executed three motions to close out capital projects and swap funding sources between bonds and state grants, accepted $125,000 from a developer for traffic signal upgrades, and approved a lot line adjustment for Subdivision 4053 to meet zoning lot size requirements. The meeting concluded with administrative clarifications regarding an upcoming public hearing on the capital budget.

Consent Calendar

• Approval of the minutes from the December 16, 2025 meeting (Motion passed unanimously).

Public Comments & Testimony

• No public comments or testimony were recorded during this meeting.

Discussion Items

• Capital Project Closeout and Funding Swaps:
  • Staff presented three related items involving Project CP711 (utility paving), Project C612 (street patch/resurfacing), and Project C56182 (street patch/resurfacing).
  • Positions: Ravi noted the agenda was unclear regarding the distinction between closing funds and appropriating them, expressing that the request was for a "neutral swap" of accounts rather than a substantive project change. The Board confirmed the procedural necessity of three separate motions: first to close out the bond/grant accounts to make funds available, and then two additional motions to appropriate those specific funds into the swapped accounts (grant to bond for paving, bond to grant for resurfacing) based on eligibility.
  • Clarification: Staff explained the swap was required because the utility paving project was ineligible for grant funding, while the street patch project qualified for state grants but not bond funding.
• Citywide Signals Project (C56174):
  • Staff presented a request to accept $125,000 from the developer of 130 Broad Street to reimburse the city for traffic signal upgrades, which was a condition of the development approval.
  • Positions: A board member raised a position of concern regarding the scope of the agenda item, suggesting the language was unclear about whether the item was for "traffic signal upgrades" or "reimbursement." The member also inquired if the city could legally use the funds for other purposes.
  • Clarification: Staff responded that while the city technically holds the right to use funds for other uses if a different funding source (like a state grant) were secured, using the funds for a different improvement without developer agreement would constitute a breach of the current agreement. The acceptance is tied to the specific condition of approval.
• Subdivision 4053 Modification:
  • Applicant Stravos Velis, represented by attorney John Lyden (via email/absence on camera), requested a modification to an April 8, 2025 approved subdivision plan for 90 Havilland Road.
  • Project Description: The modification involves relocating a lot line and reducing the access way width to 25 feet and length to 10 feet. This adjustment allows the access way area to be counted toward the total lot area, resolving a compliance issue where Lot 2C was previously "just shy of the one acre required" for the RA1 zoning district.
  • Positions: The applicant and staff expressed that the change was a neutral technical correction to meet zoning conformance prior to the recording of the final map. The applicant thanked the Board for convening a last-minute meeting during the holidays.

Key Outcomes

• Minutes: Approved the December 16, 2025 minutes unanimously.
• Funding Approvals: Unanimously approved:
  • Closeout of Project CP711 ($1,220,815.90) and Project C612 ($1,223,801.59).
  • Appropriation of funds to swap Project CP711 from grant to bond funding.
  • Appropriation of funds to swap Project C56182 from bond to grant funding.
• Developer Contribution: Unanimously approved accepting $125,000 from the 130 Broad Street developer for the Citywide Signals Project (C56174).
• Subdivision Approval: Unanimously approved the lot line modification for Subdivision 4053 to ensure Lot 2C meets the 1-acre RA1 zoning minimum.
• Administrative Notes:
  • Clarified that the $10 million recommendation for schools expenditures and $25 for other projects in the correspondence regarding the capital budget is a non-binding recommendation from the city, not a directive for the Planning Board.
  • Scheduled next meetings: Public hearing for the Capital Budget on January 13, 2026; Regular meeting on January 27, 2026; Regular meeting on February 11, 2026.