Committee to order.

Roll call, please.

CM Coleman.

Here.

CM Johnson.

Here.

Commissioner Dilworth.

Committee member Dilworth, sorry.

Uh oh here.

Committee member Donnelly.

Committee member Lasnar.

Committee member McVay.

He's gonna be fifteen minutes late.

In Chair Naker.

Here.

Welcome everyone.

Uh, it has been a minute, so it's good to see everyone back together.

Hope everyone's got had a good start to spring.

Um, and we have two items on our agenda today.

The first one is a midpoint update from Dr.

Britt about our current uh audit, the data practices study, and then a uh discussion I'm really looking forward to because we have a robust set of ideas to choose from.

Thank you to Mr.

McVay and all of the engagement that he's been doing for that.

Um, to just start thinking about our next topic.

So um, we'll start though with Dr.

Britt.

Um welcome up.

Hello, hello, everybody.

Uh glad to be here.

Thank you for just a few minutes uh to be able to give you all an update.

Um, as I said to Nia earlier today, we're getting close.

We're really really close.

So we are like deep, deep deep in synthesis and stewing and simmering and analysis.

So I'll do a little bit of a reminder, I'll do a run-through of each one of our sort of data tracks, um, give you an update, and kind of give you a refreshed and slightly tuned timeline with some expectations in it about how we're gonna go back and forth in the month of June, which is which is kind of our plan.

So, um, here we go.

Just do this.

Yep.

Here we go.

Oh.

Can I go back?

All right.

Uh reminder, we're talking about effectiveness, efficiency, and compliance of the city's data practices request.

Processes, tools, policy, user experience.

We're focusing on uh the use of the city's tool GovQA and just kind of alignment with the broader data practices act and just the framework that the state has and its expectations about how we manage public data requests.

Uh so if you'll remember, we have kind of three data collection tracks.

The first one is this kind of document and system review.

Um, so we have kind of got everything in hand and are in the midst of all of that synthesis.

So I'll just review all of that, all of the website review, the portal review, the publicly available information, all of the training information, all of the aggregate aggregated sort of performance data, um, all of the record retention information, and then the model policies and templates from the state.

So we've got all of that, we've had conversations with the state and then staff there about all of this.

So doing all of that kind of synthesis, um, and I think uh what Audrey and I have talked about is trying to keep that report reasonable in length and giving you a gigantic technical appendix that is gonna have lots of pieces and parts and materials.

We've also asked everybody we've interviewed if everything that they're sending us, if we can just make it available to you all so it will include as much as we possibly can of other jurisdictions, information, pieces, parts, policies, processes, procedures, all that kind of stuff.

So we're just gonna stack that into the technical appendix.

We'll include a summary of those documents inside the report itself, but we wanted to make sure we were giving it over to you in case the city wants to use it in any way to model anything off of for the for the future.

Um also uh let's see, the League of Minnesota Cities is really excited about this report, and so I think there are gonna be some folks who we come back to you and say, would you be open to the report uh being released to other folks who are really curious about this body of work?

Because everybody we talked to was like, oh, we'd really love to see this if the city would be comfortable with that.

So no, the transparency and accountability work of this body is top secret.

Yeah, so we were excited that people were excited because it is kind of a as you all know, something that everybody's grappling with across the state.

So uh literature and benchmarking.

Um so we've done all that peer review look, we've looked at the audits, the sort of precedent audits, we've looked at all the sort of the documentation, everything that is publicly available for all of those jurisdictions that you pointed us to, and so are in the midst of kind of the synthesis for that, or we've completed the synthesis around kind of the peer review literature and the gray literature.

And then for the stakeholder engagement surveys are closed, and we had all but one of our department heads respond, um, and we did a lot of pestering.