This is a 6 30, so I will call this uh Tiger City Council uh business meeting and local contract review board to order.

Um City Recorder Craiger, would you please conduct a roll call?

Councillor Anderson.

Here.

Councillor Garduce.

President Youth Councillor Helleck.

Here.

Mayor Who?

Here.

Councillor Robbins.

Here.

Councillor Schlack.

Here.

Councillor Shaw.

Here.

Council President Wolf.

Here.

Thank you.

Everyone, please mute your mics and join me in the Pledge of Allegiance.

City team and counselor, do you have any non-agenda item?

All right.

See none.

Let's move on to public comments.

Public comment period provides an opportunity for members of the public to address the city council.

While it is not dialogue, either I or staff will follow up to address the issues brought forward in these comments.

Those wishing to comment on agenda item number six, which is budget supplemental, should wait until that public hearing is announced to call in.

Or if you wish to comment in person, please sign up on the public hearing testimony form at the front of the room.

The calling number is 503 966 4101.

And those wishing to comment for the public comment should call not again to the queue.

Anyone present wanting to comment should sign up on the public comment form and from the room.

First is written common.

So when I call your name, please come forward and turn on the mics, state your name and uh what city you live in, and after that you'll have two minutes.

And there will be there's a timer on the uh on your on the screen.

So the first person I would like to uh uh invite uh is Jennifer Wardley.

Hi Jennifer.

Good evening.

Good evening.

Hello, thank you for having me.

Yeah, please uh you something on there.

Yeah, you can sit if you want.

Okay, might not need to hear it.

Um, yeah, I'm Jennifer Worley.

I have lived in Tiger for about 60 years, living Tiger, and I'm here to want to address the uh McDonald and Omera construction, the transportation plan that's going on.

Um there's apparently a lot going on.

There was an article in Tiger Life uh recently which had the which had a rendering of or a picture of the proposed intersection of O'Mare and McDonald, and then a rendering of a of a drawing which would be a proposal.

Okay, that's great.

We're all for safety and uh you know getting things into a really livable situation where we're at.

But four roundabouts on McDonald's is pretty big.

And my mom showed me the article and said, You have you heard about this?

I said, no.

So I went looking for information.

Uh the article that that she showed me was in Tiger Life, and it referenced a meeting from March 31st.

Um, couldn't find any reference to a meeting of March 31st, but down in the City of Tigers project planning website, I did find a transportation project plan, had to go dig for it again, which uh showed that there had been public meetings, and there may have even been meetings held at Templeton, Twility, Tiger High, etc.

Back in fall of 2025.

We didn't know about these meetings.

I know a whole bunch of people on Omera Street, and they didn't know about any of them either.

We don't know what's going on, and we'd like more communication.

I don't have a mouse in my pocket, I'm gonna speak for myself.

I would like to see more communication from the project uh folks on that specific project directed towards the people that are affected in the area.

Maybe the residents of O'Mara and McDonald could get a targeted communication, those addresses.

Uh at least four households on O'Mera didn't know anything about the proposed roundabouts, which are gonna be coming up in 2021.

So there it was.

Thank you.

Thank you.

All right.

So next next person I would like to invite up is Kim McDale.

Hi, Kim.

Yeah, so uh I don't know if the microphone is on or off.

They're on.

It's on.

Okay, so uh please state your name and where you live, and you have two minutes.

My name is Kim McDill.

Um I also live on Omera Street.

I was a teacher in the Tiger Toileton School District for 34 years.

Um and I've lived on O'Mara for 28 years, so I feel like I'm definitely a community member.

Um I know nothing about this roundabout that's proposed.

So I would like to have more information about safety studies.

You know, my my focus is always on the children, and I know that it is a busy street, and I also know that there was just recently a really nice crosswalk put in.

Um and the kid, and I see the kids using that daily.

Um, and I would hate to see that suddenly go away.

Um, and also my folks live in Bend where there's a number of roundabouts.

And I know that there have been difficulties in Bend with um emergency traffic, being able to navigate the roundabouts safely and honestly in a timely manner.

Um, and I'd also be concerned about the buses because that is very close to two schools and making sure that they would be able to navigate that area well.

But again, I'm I'm a lot with Jennifer also that we had no idea that this was being proposed.

So I'd like more information.

And I'll be done before my time.

Oh, yeah, thank you.

Thank you.

Thank you, Kim.

Uh anybody else uh want to provide comment by having sign up.

Oh, okay.

Coming on the other half.

Oh, okay.

So I would like to say that uh I was a little surprised by this whole uh roundabout thing, especially on McDonald.

Um I'd like to see paving done before we do additional construction to our roads.

You know, we went through and did all these all over Tiger mandated, I'm sure, but we went through and did all these handicap access walkways.

Um paving is atrocious.

Absolutely atrocious.

I don't know who you know where the funds are all allocated, but uh and I you know I'm a little concerned actually, um school buses.

How are they gonna manage these uh roundabouts?

I don't know.

Is that supposed to help that?

I don't know.

Um so I have actually more questions than I have comments.

Um I mean, if it's a speed thing with the police, how about a few speed bombs instead of roundabouts?

I mean, I'm not managing the finances for the city of Tiger, but I know that uh they go to different places, and rightly so.

Um, but the roads are terrible.

So that's all I got.

Thanks.

Okay, thank you.

Um I I noticed uh there's no contact information on the so uh Lindsay can so Lindsay, would you please con collect yeah, contact information?

Yeah.

So we can get back to you if you would provide her with your contact information too.

So all right, thank you.

All right, so let's move on to uh phone or video comments.

So, Mr.

Wolf, are there any caller in the queue for phone or video testimony?

Mayor, no callers in the queue and no requests for video comments.

All right, thank you.

Uh so let's move on to the next item, which is City City Manager Report.

Acting City Manager Riger will provide a brief report.

Good evening.

Good evening, Mayor and Council.

Uh, you might sense that there's excitement around the reopening of the library.

You can probably hear the collective cheering of all the the library staff.

Uh today was the day that they got to move back into that building, so that that's a that's a great thing.

Uh during the recent closure, uh library director uh Bernard and her staff went above and beyond uh to keep express services available for the community, and we're uh incredibly grateful for their flexibility and creativity and commitment to serving the Tiger community uh every step of the way.

I also want to take the opportunity to thank our project manager Andy Newberry from our engineering group.

Uh stepped in at the right time, uh, brought his uh really really great project management skills and his customer service, keeping the library team apprised of what was going on with the project.

Uh this was a project that faced many challenges over several years, um, including some equipment falling off a truck at one point uh a few years ago.

Um, but it it he he stepped in and was able to make a rather inconvenient uh situation a little more palatable for the team.

Uh so as we reopen the doors, we're also looking ahead to a full summer of library programming uh with something for everyone from early learning and youth activities to events for teens, adults, and lifelong learners.

That's a great time to reconnect with all that the library has to offer.

Uh we're also proud to showcase uh student creativity here in town hall.

Uh now in its second month, our children's art display features rotating pieces that bring color, imagination, and a sense of community into this space.

It's a wonderful reminder of the talent and perspective of Tiger's Young residents.

Uh this month's featured works are from students at Durham Elementary.

So we hope you enjoy all the community connection and creativity we celebrate today.

Thank you.

Thank you.

Acting city mentor Aker.

Counselor, do you have any question or comment?

None?

All right.

Thank you.

All right, let's move on to next item, which is consent agenda item.

The consent agenda is used for routine items.

Information on each item is available on the city's website in the packet for this meeting.

This item may be enacted in one motion without separate discussion.

Council members may request that an item be removed by motion for discussion and separate action.

Tonight we have three consent agenda consent items.

Approval or minutes, a resolution to approve three municipal judge pro ten, and a pavement rehabilitation rehabilitation amendment to the 2025 pavement maintenance program contract.

Uh staff are uh stand by if uh anybody has any questions.

So I will entertain any questions, a motion mayor.

I move to approve the consent agenda as presented.

Thank you.

I'll second.

Thank you.

The motion be moved forward by Council President Wolf and second by Counselor Shaw.

Is there any further discussion?

Seeing seeing none of those in favor say aye.

Aye opposed, say nay.

The consent agenda is adopted by unanimous vote of the council.

All right, let's move on to public hearing.

Physical year 26 spring budget supplemental.

I will open the public hearing.

Um anyone uh who want to testify uh by phone or video, uh please call now.

503 966 4101.

And if you will to provide um public testimony in person, please sign up in the forum in the in the front of the room.

Finance director King will uh give the staff report.

Good evening, good evening, Mayor and Council.

Uh, for the record, my name is Eric King, and I'm the finance director.

Uh so for um coming before you tonight is the uh spring supplemental uh budget supplemental request, and uh for this supplemental request, there's only one item that's noted and provided in the exhibits.

And so I'll just summarize what this one item is.

And so um, as a result of the 2011 Parks General Obligation Bond and the maturity of the 2020 general obligation restructure bond, uh those two uh bonds have been retired and all that associate debt obligations have been fulfilled, and so there's a remaining residual fund balance of um uh 2.75 million dollars in that fund.

And so the request is to transfer those funds into the general fund as there are no further debt obligations.

Uh so as noted in the notes, um the the reason for this residual amount is for an accumulation over 20 years of interest earnings.

Also, there is uh there's been some bond restructuring to save costs on interest when the opportunity arises uh as well as um some uh allotment for uncollectability.

So that is the reason why there is a residual balance and is uh is common whenever there's a general obligation bond.

And with that, I am happy to answer any questions on the supplemental request.

Thank you.

Then he asks uh uh Mr.

Wolt, are there any callers in the queue to provide testimony on this item?

Mayor, there are no callers on the queue.

Thank you.

And we receive no written public comments uh for this item by noon Monday.

Do we have any uh so there's no uh in-person comments?

So counselor, do you have any question for finance director Kang?

Okay, Councilor Robbins, please go ahead.

Thank you.

Thank you, Mary, and thank you, Director Kang for the information.

Um I just want to kind of highlight that this is really a cause for celebration, right?

We've kind of paid off a big mortgage, so to speak, for the park bonds, and um this is a good thing, right?

Absolutely.

So um this bond was uh approved by the voters uh back in 2011.

Um this signifies the the end of that um the bond issuance with that I move to approve resolution number 26-11, a resolution to adopt the fiscal year 2026 spring budget supplemental.

Uh thank you, but let me close the public hearing first.

It's fine.

It's I know you know any other question before I go ahead, Council President Wolf.

So thank you, Director King.

And my only question is um as it moves into reserves for future expenditures.

So we'll just see that um applied in our next fiscal year, or is it kind of one-time money and then just thought I would just follow up with future plans?

Yeah, that's uh that's an excellent question, and uh that's definitely a consideration for uh future budget considerations and it'll it just goes into the few beginning fund balance for the next fiscal year.

That's absolutely correct.

Thank you.

Any other questions before I close the public sharing?

Okay.

So I will uh close public hearing and now it's council council consideration resolution number 26-11.

Councilor Robin, you want to make the motion?

Since I read it so well.

Um I move to approve resolution number 2611, a resolution to adopt the fiscal year 2026 spring budget supplemental.

Seconded.

All right.

Uh so the motion has been moved by council Robin and second by counselor Schlack.

Any other further discussion.

Uh hearing none, uh those in favor say aye.

Aye.

Those opposed say nay.

Resolution number 26-11 is adopted by unanimous vote of the council.

Thank you.

All right, so let's move on to board and committee appointments resolution.

Assistance to the scene manager Hendricks will give the staff's report.

Good evening, good evening, Mayor and Council.

My name is Nicole Hendricks, assistant to the city manager.

Excited to be here tonight to ask you to consider a resolution to appoint our board and committee members to current vacancies on budget committee, planning commission, and library board.

Our boarding committee volunteers dedicate their time and expertise to serve as an important link to our community needs and our values, and they're key to informing the development of Tiger policies and programs.

Applications to serve on a city board are open year round uh for anyone to apply.

And a larger recruitment effort is usually done in the summer and subsequent smaller rounds throughout the year, this being one of them, um, just to fill those vacancies that come up throughout the year.

For this round, applications that were received by April 15th were routed to the mayor for consideration, and interviews were conducted by the mayor, counselor Schlack, and count Councillor Anderson on April 16th and 17th.

So the recommended appointees were invited here tonight, and I believe all but one were able to make it.

So after the consideration of the resolution, we'll ask if you could take some pictures afterward, and I'll hand it back over to you.

Sure.

I think there are slides.

Oh, it does list who is appointed to what committee if you want to see that.

Yeah, so for go ahead.

Yeah, so Jeff and Yusuf uh are being recommended for budget committee.

And next slide, please, for planning commission.

We have Shannon and Giovanni.

Um and then the last slide is for library board, and that's Brandy.

So yeah, so I'm I just want to thank the all those applicants who apply.

So we have many great applicants.

So I really appreciate it and look forward to having them advice in the council on also a policy decision.

So but thank you, Nicole, for your work on this as well.

So and uh is there a motion or any questions?

Um mayor, I move to approve resolution number 26-12, a resolution appointing City of Tiger uh board and committee members to budget committee, planning commission, and library board.

Second the motion.

All right, thank you, Councilor Schlack for uh making the motion, and counselor shaw for second.

Is there any further discussion?

We do have a question.

Please go ahead.

Um the next item that we're gonna discuss is about the proposed standardized bylaws, and part of that says no alternates.

Yet we're appointing someone as an alternate here.

Are we then gonna go back and change that or just continue forward after this appointment?

Yeah, so the alternate member will only be serving until the end of this year.

And and he's he's he's a he's made aware of that, so he still want to serve.

So yeah, so thank you.

Thank you for that question.

Uh any other discussion a question?

All right, I will start with youth counselor uh for an advisory vote.

Aye.

Thank you.

All those in favor say aye.

Aye.

Aye.

Those opposed say nay.

Resolution number 26-12 is adopted by unanimous vote of the council.

Congratulations.

Let's take one sex tech pictures.

Okay, so next item, as uh counselor Robin hinted.

Uh we are talking about board and committee standard bylaws.

Consider resolution for adoption and assistance to see manager Hendrix.

Well, again, give the staff report.

Hi.

Um so yes, we're here tonight to ask council to consider adopting a resolution for standard bylaws for boards and committees, including with any edits that you might have or discuss tonight.

We're also looking for your feedback on some ideas on improving board role clarity and kind of feedback loops, which is something we talked about before.

So, next slide, please.

And next slide, please.

So we're working to standardize our bylaws because over the year we've years of we've established multiple boards and committees with varying bylaws and scopes, and that's created a bit of lack of clarity and consistency across the boards.

We heard from our board and committee members, from staff liaisons, and from council that there was a desire to have more clarity in the board purpose and to help achieve that.

That's why we're proposing those those standard bylaws.

Back in February, the council discussed specific bylaw concepts and newer rescopes committees, and this input shaped the proposed bylaws that are in your meeting packet tonight.

Next slide, please.

Some of the key items proposed in the standard bylaws are having nine voting members and no alternate positions.

This empowers our members to actively participate and know that they're gonna have a vote in the matter before them.

For terms, we're proposing a three-year length and no more than two consecutive terms on the same board.

Um, this allows new individuals to cycle through and participate on on our boards.

We are also recommending automatic removal if someone has three unexcused absences within one year.

So unexcused meeting, if meaning if a staff member isn't notified prior to a meeting, that would be unexcused.

We're also looking for an annual commitment to our code of conduct.

So this is an opportunity to ask people to resign the conduct and remind folks of the expectations that are involved in being a board member.

Additionally, we're suggesting that applicants under the age of 18 would only be eligible for the youth advisory council.

And then lastly, we heard a desire to continue having those designated seats or the community representation.

And so that's outlined in each of the board and committee, board and committee charge and duties in the attachment A, as we're calling it.

So next slide, please.

Attachment A is uh basically outlines the charge of duty and duties of each of the standing boards and committees.

So we incorporated the feedback from our prior council discussion to include equity and event-related focus for committee for community engagement.

We also are suggesting to formalize chart into a houseless advisory board to review things like time place manner ordinances and programs like safe parking.

We also have created a finance committee that serves both as the audit and the budget committees.

And we also added civic education and advocacy into the youth advisory council.

So that came from a council conversation around the youth counselor position.

And so more specifics on what that program will look like is actually coming before council next month.

And then we also just clearly stated the outcomes within each of the board and committees to really help clarify purpose and what is being asked of the committee to do, and that came from their old bylaws.

It's just really clear, bulleted points now and easy to read.

And then lastly, we made some composition adjustments.

So this is related to those designated seats on several boards to meet that nine-member adjustment.

So if they're sizing down, we have to look at the composition again, and then just refined representation opportunities for those that are most directly impacted by policy decisions.

So things like removing non-residency or making sure that it's uh someone who lives or is impacted by tigered services.

Next slide.

So if approved, these bylaws would take effect January 1st of 2027.

And this gives us some time to plan out the transition and communicate impacts to any current members.

Uh, when this is implemented, all terms of current members would reset and be staggered so that the newest members would receive the longest, the three-year term.

Um, and we would do that administratively.

And then I do have one more slide, but that focuses on the clarity and role and like the feedback conversation.

So I don't know, Mayor, if you would like me to continue on with the last slide, or do we want to talk about bylaws a little bit first?

Um go ahead.

Great.

Next slide.

So then as part of our effort to clarify those roles, we looked at some implementation tools to strengthen that feedback loop between the boards and the council.

So from our last discussion, we talked a little bit about structured recommendations.

So that would be whatever the board weighs in on, and they have a recommendation.

That would be included in the council agenda item that council is discussing, um, so that it's very clear and prominent during council consideration of the item that what the board recommendation is.

And some and that does happen now, but sometimes it's verbal, sometimes it's in different areas, so it would be a very clear attachment to the agenda item summary document.

And then we're also looking for your guidance or feedback on whether to explore some of these other opportunities.

Um, so through things like poll surveys for when council is interested in board input to address any urgent ideas that come up that might need a quick turnaround and just want to get a feel for what the board and committee members are thinking on a subject.

Another idea is for chairs to be more involved in council liaison reports or committee report outs at council, and then we also have a concept of an annual board and committee workshop day for council staff liaisons and board and committee members to come together at the start of the year and kind of build an a shared understanding of goals and roles and basic training of code of conduct and things like that, and just an opportunity honestly to meet each other too, because we hear that a lot from boarding committee members about wanting to get in to get to know each other and the work that they do.

Um, and then the last thing is council may also want to consider a standard timeline or process for reviewing board and committee purpose.

So this could be a full review of boards every few years or checkpoints that occur during board annual reports to determine if they're still aligned with the current needs of the community or need revision.

So we are looking for your reactions or interest in any of these concepts to explore further, or if you have other ideas to help strengthen that that clarity and just feedback, um happy to consider those as well.

So I'll hand it back over to you, Mayor.

Thank you, Nicole.

Um, so that's for now, that's just focused on the bylaw, and and we can talk about that after we so um comments or question about the bylaw, counselor schlack.

Thank you, Mayor.

And I want to thank you and uh Nicole and the rest of the team for all of their um all of your work on reforming our boards and committees.

I mean, this has uh been in the making for a long, long time and is a huge um structural reset for our boards and committees.

I think it will really help with community engagement going forward and making sure council is getting the advice it needs in order to set policy for the city.

So I'm really excited to um vote yes on the this package of reforms.

The one question I have is about um the reset that we're gonna see across the board.

Does that mean we're gonna get a giant resolution effectively at the end of the year resetting everything or um I'm looking to our city attorney to see if that would be required, or if you prefer it, we're happy to do that.

I don't know if it would be needed.

Let me check.

So to clarify, are you talking about resetting terms?

Yes, it would be terms.

Yes, so it's the implementation bullet point talking about how newest members will be given preference, um, which I support, but just uh what's the formal mechanism for setting all of that?

Yeah, so council could do it either way.

It could be just one resolution, or it could be uh direction to staff.

It could be one resolution that includes all those specific names with individual terms, or it could be direction to staff to just direction to staff to just do uh do it and with the guidance that it start with the uh longest members.

Yeah, uh I'll just speak for myself.

I don't feel too strongly I'd prefer the resolution route just that way there's very clear documentation and it's public about this is the this is the clean American resolution since we pass resolutions for appointing new members all the time.

That makes sense, yeah.

We can do that.

Any other question?

Okay.

So can I just do a quick follow-up?

But do we need um any resolution to sunset audit committee too?

Or because we no longer have an audit audit committee, right?

So I don't know how it was established.

Or I'm looking to our city attorney again.

I mean, if it's not in ordinance, if it's not in the code, then we don't have to do any kind of ordinance change.

Well, we'll have until January 1st to figure that out.

Yeah, we we can come back with some implementation game plan.

Yeah.

Today we'll just like that.

Yeah, okay.

And so okay, Council Codusi, I see you have a question.

Please go ahead.

Thank you, Mayor.

Um, as you all know, we're very active with civic engagement in our family.

One of my concerns is that um my daughter's really excited about TIEC, and given the exclusion criteria for the eligibility and uh what is it, exhibit A section 2.4D.

Uh she would not necessarily be eligible, although she lives in the district and goes to school here.

Uh would it be possible to propose that although this restriction is appropriate for boards that directly interact with the council?

Uh it may not be needed where recommendations are funneled through city staff.

I I I can't hear his question.

So it's relating to uh the section around um members being related to or um connected to council members, and so there might be that limit limitation.

And so if that's something the council wants to consider changing or making an exception for the youth advisory council, um that's something we can explore.

It's a policy decision that would like to hear from my fellow counselors.

Uh counselor Robin, do you have any thought on that?

I personally do not think it's a conflict to have a relative of an elected official be on a board for community engagement, especially for the youth who want to participate.

And I feel like we would be taking away an opportunity for kids who want to learn more about civic engagement, but even for example, if if my husband wanted to participate on something, you know, the he wouldn't.

So that's why I can say that.

But um, you know, if he wanted to, I don't think he would have undue influence on me.

I understand that that might be it.

But um, I think we should certainly open it up and they should be as long as it's not directly related.

So you think all board, or not just just not just TIAC, but all the board or it just youth counselor Helleck?

I just want to say we have a lot of members on TIAC who have family who work either, I think we have like either for the city of Tigert or the City of Beaverton, and maybe like those family members don't have jurisdiction for bigger matters.

But that's where a lot of our populace comes from, is having family who works for city government.

And I think that we would be losing a lot of members more than gaining anything.

So the if I read this correctly, you can still be related to a city employee as long as that city employee doesn't work directly with that board.

Yes.

Yeah, that's if I'm reading.

So the so council Gazus' question suggestion was that we only address council members' relatives.

So do you have Are you okay if a council members' relative serve on Borga committee?

I think that would be fine.

Okay.

For all of them, Councilor Shah.

Yeah.

Counselor Gaducey also just put in a comment that he also agrees with all boards.

Yeah, Councilor Kazuci, please please just repeat why you why you tied to the case.

I would be okay.

Opening it up to all boards.

Um board the stages on the CCE.

Um so that would be great.

All right, Councillor Shaw, are you okay with that?

I I'm not.

I actually think that's a conflict of interest.

They will gain information that potentially the council would have that no other member would potentially get.

Now, if we carved it out, I could be okay if it's TIAC because I think that could be arguably a different situation.

But I think it's a slippery slope to allow it for all committees.

Okay.

Council President Wolf.

Yeah, I have to agree that I support um it being all open for the uh TIEAC, but I and I know that Stacey has served, and I'm certain she's done a fabulous job, but I do think the division is fair.

So just youth only.

Okay, it's just youth.

So uh a youth a council members uh relative can serve at you TIAC only.

Okay, counselor counselor Schlack.

Uh thank you, Mayor.

I'm in agreement with uh Council President Wolf and Councillor Shaw.

Um you know, we have 57,000 residents in Tigerd, uh I think based on the last count.

I'd like to see us um you know spread the wealth, if you will, in terms of people who can be involved.

And so the idea of having one household having multiple seats on uh boards, committees, council, um isn't sort of goes against what I want, which is to have as many different voices as possible.

So my preference would be to to keep the it as proposed, but if it were amended, I wouldn't vote against the package to align with uh what Council President Wolf and Councillor Shaw said.

My proposal, my I support it as prep um presented.

Are you okay with Tayak?

I can live with it.

Okay, my preference would be to keep it as is.

Okay.

All right, counselor Anderson.

I'd say Tayak only.

Tayak only, all right.

Yeah, I I think I'm okay with Tayak being related to uh member being related to council member, but yeah, I I'm hesitant for non-TIA.

So uh any other question or comment?

Go ahead, Council President Wolf.

Um so Nicole, thank you.

I guess my only question um on the finance committee, given that I you have served on the audit for a couple of years.

Did um was there any conversation with audit committee members?

I mean, what's different um in George Sher King may have an opinion about this.

I mean, there are CPAs that are auditors that sit on the audit committee, um, and to just sunset it, and I don't know necessarily maybe Kelly uh is on both.

Um, but I don't know that we have an auditor that sits on the budget committee.

And I don't know if it matters that much.

Um, but I've I always, as the liaison, appreciate those individuals sitting around asking CPAs, CPA questions.

So that's my concern is I think there's a technical value there.

Thank you for your question, uh, Council President Wolf.

Uh so on the recommendation for the finance committee, there uh is a stipulation um or at least staff recommendation is to have preference for those with a financial background.

So for those with the CPA or audit experience would um have preference.

It's not a it's not a requirement because in the past the audit committee has not been able to recruit anyone with that background necessarily.

Uh so that's the reason why it's just a preference.

Okay, counselor Shah, I have a question.

Is that okay to bring up at this time?

Yeah, please.

Um I really appreciate all the time and effort, both from the council and from staff, because this has been something we've been wanting to do.

And so thank you in particular uh for all your work.

Um I was like trying to think what should I call you assistant to the city manager, Nicole, but Nicole, um you've done so much work here, so thank you.

I do have a concern just about the three-year term length and tying it to no alternates.

I think three years is a long time to ask for community members to be engaged.

Oftentimes I've seen folks after a year or two really needing to move on.

And the fact we have no alternates doesn't allow for someone to move up.

Um that again ensures that um there's gonna be additional folks we have to go out and ask the community for applications and so forth.

So I'm willing to live with this to see if how it works, but I am concerned it's gonna cause more work for both the mayor, for counselors in interviewing um one, trying to get community members to consider and then interviews, um, and then just that three-year time length.

So just wanted to voice that counselor Schlack.

Um I hear that, but I will say when the three-year term limits came up, one of the reasons that came up is for instance with budget committee, which term limits are set by Oregon statute, those are three-year terms, so it was uh sort of more elegant solution.

But I hear what you're saying, and we can always adjust as needed moving forward.

We'll see how it works.

Yeah, exactly.

Yeah, okay.

Any other question or comments about the bylaws?

All right.

Uh can we should we make a motion first or before we move on to all this question?

All right, with the amendment.

Yeah, so um I move to approve resolution number 26-13, a resolution of the city council adopting standardized bylaws for city boards and committees and establishing implementation requirements as amended.

So just to be clear, the amendment is a member of the elected officials household uh may serve on TIAC only.

So that's the amendment.

So okay I'll second.

All right, so counselor Schlack has uh moved the amendment motion as amended, amended, and uh council press and wolf uh second the motion.

Is there any further discussion?

Seeing now I will start with the youth of counselor for an advisory vote.

Aye.

Thank you.

All those in favor say aye.

Aye.

Those opposed say nay.

All right.

So resolution number 26-12 is adopted.

Uh by vote of six to one vote of the council.

All right.

So let's move on to um further consideration on those uh points.

So oh, oh, so let's go back to the last slide.

They have the questions.

So it's yep, that one.

Thank you.

So yeah, so I I don't have any concern or question.

I think those have good suggestions.

I just so right now um we are trying to have um study sessions.

So do we try to move away from workshop eventually?

So my only concern is um if about the workshop thing, but you know, if but if if they want to come join us for our that's not why it says it's that's the annual meeting, right?

Still the second to the last point.

Oh, the second to the last point would be something different than a workshop, a council workshop meeting.

This would just be like a uh half day gathering outside of a council meeting.

Okay, okay.

All right, that's good.

Yeah, so I don't have any issue, but counselor schlack and I I love that idea because I know part of the feedback with the ground rules discussion that we had about having council more involved in the appointment process was making sure that council had some relationship or acquaintances with uh the people who are serving on our boards and committees.

So I love the idea of creating a dedicated event for it.

Um for my part I support everything, but I would be hesitant about the liaison reports, just thinking about the logistics of trying to bring in a whole bunch of committee chairs to talk to us for a few minutes.

Um plus you know, council has liaison rules and we provide liaison reports, and I'm satisfied with that current um situation.

So I I'm only against um bullet point number three here, but I like all the other bullet points.

Okay, counselor president Wolf.

Yeah, to me, the um priority was how do we better engage, and if it's the chairs and leadership.

So I think there's an opportunity with the half-day workshop that gives them that voice to kind of bring forward.

Um so I'm fine with keeping the kind of status quo on liaison reports given that there's the opportunity for greater leadership with the workshop.

So both of you okay with everything but the liaison report part.

Okay, counselor Anderson, anything different?

No, I agree.

I agree.

Okay with the other counselors, the liaison point it could get a little sticky.

Okay.

Counselor Shaw, anyway.

Uh I'm fine with that.

I do have a question with regards to poll surveys.

Like, is that staff asking the committees to fill out a poll survey?

Could you just explain that a little bit?

Yeah, so the concept and we can work through it.

But the concept was if there's something like let's say recently time place manner, right?

It it happened very quickly.

Sometimes meetings happen only once a month, or they usually happen once a month for board and committee meetings.

So is there a way in between if council wants to ask a staff member to put together a quick little questionnaire or survey to send out to a board and committee for their feedback to incorporate into a council discussion?

Um that's kind of what that pulse survey would be.

I don't know if that's the right term, but yeah, right.

So it would be germane to that committee's exactly and their goals.

Yeah, and objective.

You would direct us to do that.

We wouldn't just be like, they should weigh in on this.

Thank you.

That's uh I appreciate the clarity and uh similar to uh council president uh Wolf and my fellow counselors, I too agree be a little nuanced if we have too many liaison reports, so I agree that the member workshop would be a good opportunity.

Thank you.

Counselor Robin, anything different?

No, the same.

Um the library board is very kind to provide a nice little summary of everything that's discussed at the meeting, so I'm not trying to scramble with my own notes, but I really feel like it's up to the liaisons in their own purview as what they think is appropriate to share.

Okay.

Uh youth counselor Halleck, anything different?

Nothing different.

Same thing.

All right, good.

Counselor Kuducy, anything different?

No, that's fine.

That's fine.

Okay.

So yeah, so every do you have enough direction?

You think?

Okay, everything's fine except the liaison report.

Yeah.

All right.

So okay.

And uh I have one more thing since we're a little bit early.

So um just a little segue.

So uh I I've been uh hearing requests from Counselor Shaw and Counselor Schlack to explore the possibility of another committee on aging issue, on senior issues.

So I just want to take this opportunity, not not to ask you to make decision tonight, but just to gauge your initial interest on whether you are interested in exploring having this committee, and if so, what a quite what kind of question do you want it to be answered before you will commit to making a decision on this?

So um I know this is just um you know last minute thing, but um no pressure if we don't have any opinion right now.

But counselor, I'll start with you, Counselor Anderson.

Do you have any interest in having a committee exploring senior or aging issues groups or you don't have to we don't have to say yes or no, but if do you yeah, yeah, no, I don't have any issues.

Uh maybe the counselors can explain um why this is what we okay.

So counselor Shaw or Counselor Schlag, either one of you want to counselor Shaw?

Yeah, so from my perspective, we have a very robust uh youth voice, and they could talk about emerging issues or issues that they see are important to them.

But I also think with our aging community, there's a whole host of other voices that we have not heard.

So part of it's an equitable issue, part of it's a resource allocation issue.

Um I think there's issues such as is there housing stable?

Uh so that's something we could address.

I also think it creates stronger civic culture if we see our aging um folks who are more engaged.

I think that'll help our youth come along.

And perhaps there's even some intergenerational collaboration that could happen there as well.

Uh but I also have some specific policy issues, which is not germane for tonight, but that I think would also be helpful that I've heard from a number of our aging uh population that they would like for us to address.

They feel left out.

Counselor Schlack, you have anything to add?

Yeah, I uh agree with everything Councillor Shaw said.

I had a as recently as I think a few weeks ago at community academy, a resident came up to me and was like, why don't we have uh an aging task force or or committee like Beaverton or Twaliton or some other communities?

Um, which made me want to raise this topic again.

Um I think it's we we've talked about how we have committees with very specific policy focus areas, and I think my goal for this would be to have um something that's more holistic across you know different city policy areas, whether it's housing or transportation or parks, where we can really make sure that Tiger is a great place to age in place, since that's becoming a bigger and bigger concern um across communities in our region.

Um so um I I would love to uh formally explore that and get a memo or briefing to see would that be feasible uh in the city, knowing that that would require um resources to be dedicated to it.

And if it's not, what would the alternatives be so we can at least achieve those policy outcomes?

I think Councillor Shaw and I are interested in seeing addressed specifically.

Um that's sort of my intention with the the exploration of this idea.

Counselor and is there any face of that, that's fine.

Okay, do you have any questions you want to be answered before you make decision?

Um why don't we know staff can explore those?

Okay, yeah.

All right.

So counselor president Wolf.

Um certainly not opposed to it, just uh a couple thoughts, and Councillor Schlack has addressed that is questions about resources, because what I'm I mean, we just approved the bylaws, but I also feel like a lot of these issues should there be a dedicated senior person that's giving voice, why aren't they on CCE?

Or um so I'm trying to balance the the interest and the expansion absolutely support trying to look at resources, what is the value of kind of because I think youth are different in the sense that they're doing community service, they're developing into adults as advocates.

And um I completely value matter of fact, we've met with ARP a couple times to become you know a livable city that's defined in their structure, and we haven't had the resources to really pursue that.

So my biggest thing is to really understand purpose, why structure, resource required.

Um, but I have interest.

Okay.

Uh councilor Robins, any interest?

Thank you.

I agree with uh council president Wolf.

I I'm not expressly opposed to it, but um I agree that seniors can participate in any of the committees and boards that we have.

Um whereas to to compare that to a strong youth, the the youth can only be on Tayak.

And that's part of why we have that, and they can't vote and they can't do all these other things.

So but I would like to learn more.

Yeah, and and uh and the question about resources.

Yeah, I do worry um about resources.

We have talked with staff in the past about when we bring up something new for them to do, a lot of times that means that they're gonna have to put something else on the back burner.

So as long as we're balancing priorities and resources.

That's a fair question to ask.

Youth counselor.

Yeah.

So same thing as Council Robbins' balancing resources and I think I think as Council President Wolf was saying, um, gauging interest would be important first.

I'm also wondering do you see this running as one of our standard boards and committees where we have nine voting members, or do we see it running as sort of a TI-ak thing where it's age restricted, but you can have more members, more meetings, there's a lot more freedom within it.

How do you see that running?

Yeah.

Council Guadusi, do you have any any interests in this?

I do.

I do support getting the engagement in our seniors.

One of my primary concerns though ends up being the scope of what this committee would be.

So some of the examples that were brought forward.

Well, if we talk about you know activities, well, now are they setting on PRAPs, toes?

We talked about housing, well, we just put together a housing committee.

Um, if we're talking about engagement, what's their role versus CCE?

So my concern is by creating this committee, it would end up overlapping with many others, and then how do we prioritize the recommendations?

Yeah, that's a fair question.

Go ahead, Counselor Shaw.

Yeah, and I certainly want to speak for Counselor Schlack, but my initial thought was a task force because I think um, and that's something that's more targeted and quick, and they could we could identify what the key issues are, and then maybe after that it is a question of well, if it's a particular housing issue, perhaps that becomes an agenda of the new whatever committee.

Uh, but I do think there's I can give you an example, transportation.

There is not any time on that committee in the last three and a half years that a uh topic has come up for senior citizens.

It's primarily how do you ride a bike, how can I ride a bike, and so forth.

So I'm really concerned that we have left out our aging senior voices, and that's just one committee I could name four others that I've been on that not one voice has been supported.

So I'm happy to suggest uh if it's a task force that's happy with my colleagues, but also leave it to staff because I know resources can be tight.

But I also know that with the uh aging task force and seniors, the oftentime come with wisdom, and so we could perhaps even rely on some of that wisdom as well.

Thank you.

Counselor Schlack.

I'm open to that idea.

I mean, effectively what we're I would be wanting to see is sort of feasibility report of like what would work, so I'd love to evaluate both options and see what would what would work there.

And I I would note as far as you know, seniors can serve on all these boards, but they are appointed, you know, on the recommendation of the mayor by the full council.

So it's not you know, it's not a specific, it's for me, it's more about addressing the policy issues of having an aging population in Tigered, and that's sort of the policy focus of this advisory body and made up of seniors, of course, the people who have the lived experience of it, rather than say having a dedicated senior voice on boards and committees, which was an option that was brought forward pre, you know, considered previously at a meeting.

So I would love to explore both options as part of this sort of feasibility study, if you will.

Well, speaking of resources, do you I just don't know when do you think would be reasonable for you to come back again?

Yeah, I can take a look at I know you guys have a full agenda, so I'll I'll work on something and I was thinking I no, no sooner than July.

So that helps.

Yeah, but I know.

Speaking of resources, adding more stuff on your plates.

We'll do a feasibility analysis and thank you for kind of some initial kind of takes and feedback.

So it's enough to work with and come back in the summer.

There's at least interest in them in all the council.

So um, yeah, so thank you, Nicole.

Yeah.

All right.

All right, so next item agenda is TIGO Municipal Core Annual Report, and we'll have our municipal George Oberdorffer and Core Operation Supervisor Fenton to present the report.

Good morning.

Oh, good afternoon.

Good evening.

Sorry, it's morning somewhere, yeah.

That's right.

Uh thanks for having us.

Uh, President A.

Microphone.

There we go.

Oh, okay.

Got it.

It's green.

Uh good evening.

I am uh your municipal court judge, Emily Oberdorfer.

My colleague uh Holly Fenton is here with me today to print out to uh give you a just a quick rundown of our annual report.

Uh the short version is that we are hustling, we're moving fast, we've got a lot on our plate, and we're doing uh we're doing what we can as quickly as we can while maintaining uh our fairness and trying to make sure that everybody has an opportunity to be heard with their uh full voice.

Uh we are trying to engage in the broader justice community.

Uh we have uh I'm very involved with the Oregon Judges Association, uh, the Oregon Association of Court Administrators, uh, we have three folks or two folks that um just came back from the conference uh this past weekend.

Holly actually just came back this afternoon from the conference in Newport.

Uh we had our one of our senior clerks presented at that conference.

I presented at that conference.

I am also doing a lot of uh volunteer work with the Oregon State Bar with the Board of Bar Examiners.

I am the secretary of the legal ethics committee.

I serve on the House of Delegates, and I was just appointed to the um as a volunteer on the disciplinary board.

Uh so very involved uh with that aspect of it.

Uh tigered-wise, we are trying to continue to be involved as much as we can with those kind of neutral activities.

So we are not participating in community uh academy, or we don't get to go play with the dogs, um, but we do get to participate in things like LT Gray and Pride, uh fun runs, things like that.

We like to uh be around, be seen, uh let people know that we're humans.

We're looking forward to free weddings coming up in June again.

I think this will be our fourth, if not fifth year of doing free weddings, which is always fun for us.

Uh with regard to uh court days.

Uh the uh our as you know, the our uh caseload is primarily driven by the photo enforcement program through the Tigered Police Department.

They uh switched to vendors to Vera Mobility, and that has uh resulted in uh an uptick close to around 170 more tickets a month than we had been seeing.

So we're back up to those original numbers uh that we saw when the photo enforcement program was first implemented, uh, much closer to the numbers that were projected originally.

So that is wonderful.

The downside of that is that our trial backlog before I came in today, we had 610 cases waiting for trials.

We only have spots for about 32 cases a week.

So we're just getting a little bit deeper in debt every week.

I think a big part of that will be solved with.

Okay.

So it's not as bad as I thought it was last time I was here with regard to speedy trial rights.

Where am I?

Okay, uh, along with the uptick in tickets is an uptick in angry customers.

Uh we have had multiple times over the last six months where we've had to reach out to law enforcement, and we've had angry folks uh here in the hallway.

Uh staff has not felt safe.

Police department has been incredibly responsive.

It is delightful to watch them de-escalate.

You know, nobody's left in handcuffs.

There was never any violence, nothing ever came to that.

Uh so we are thankful that they are there and quick to respond.

We feel taken care of.

Uh we look forward to the de-escalation training that we have set.

Um I think in about a month there's a mandatory de-escalation training that's coming up that I think will be helpful.

Um, but I do want you all to be aware that there is um between the phone and people at the counter, there the staff is getting harassed every day.

They're getting yelled at and profanities uh and things like that.

So they are uh they're working hard, but if there's any advice, uh we are always looking forward to that.

And and I guess the police department will provide that at the de-escalation training, um, but that is an ongoing struggle uh for Holly and I on a lighter note, uh diversion is a really popular option.

Uh folks that have not had a that don't have a commercial driver's license, haven't had any convictions in the last three years, can sign up to do the diversion program for uh most of the violations that we have here.

Once people get signed up for that program, 93% of them successfully complete it.

They get their ticket dismissed, and uh we don't have exact numbers on how many of them uh come back to us, but it's few and far between.

That the program seems to be working, the education, uh our partner U-turn 180 who provides the class um seems to be doing a good job.

We continue to get good feedback on that class.

Uh after uh years-long process trying to get electronic submission of convictions to DMV is finally happening.

That's going to save uh thousands of pieces of paper a year and a lot of anxiety with the fax machine.

Uh Holly has worked really hard on that for a very long time, and our go live date is May 1st.

It's my understanding that all of the tests have gone success successfully, and um we're ready.

Yes.

Yes.

And then um looking ahead, we're gonna keep working with the police department to get access uh to those photographs to allow for easier dismissals.

We have quarterly meetings set up with the police department to review programs like our vehicle compliance program, uh our fix-it tickets, things like that, um, to talk about whether or not things needed to be added or taken away from that U-turn 180 diversion program.

Uh so we feel like the lines of communication there are open.

We are continuing to monitor the impact of the caseload and try to figure out the best way to schedule them, uh, whether or not um we can schedule more than that 32 a week, um, things like that.

Uh we're continuing to um I I say Django, we're considering trying to django those trials in wherever they will fit.

Can we get two in here?

Can we get a couple in there?

And I but I believe that it's working.

And uh Holly has interviews coming up for our vacant clerk position.

Uh so we had uh more folks apply for that position than I have ever seen in the past.

So that was very exciting.

I understand we have a great applicant pool.

And that is all that I wanted to present to you this evening.

What questions can we answer?

So I'm just curious.

What's the what's the timeline on you being able to access those photos?

Do you have an estimated time frame of the I would love for you to take that.

My understanding is that the um vendors working on it.

There's it's not just that document, there's other documents that are all updated, and and as of last week I heard it was supposed to be soon.

So every day we get new tickets, I'm checking to see if it's on there.

So I'm I'm hoping that issue is resolved soon with the vendor getting us that information.

So it's a it's the issues on the vendor side, not us.

Right.

Not having the technology.

Okay.

Yeah, so hopefully that will solve some of those uh backlogs.

Just you can look at the picture quickly.

And any other questions.

Oh, Council Robins.

Thank you.

Um thank you for this report.

Super thorough.

I appreciate all the work you both do.

Um I am concerned about what you said about the increase in angry customers, and I know how stressful that can be to be coming to work every day.

You and your staff work so hard and have a very difficult job.

You deserve to feel safe at work and also just not dread picking up that phone every time it rings.

Um you said, you know, you welcome suggestions, so I just off the top of my head, I do not have any suggestions, but I am wondering if staff has any suggestions, if there are any policies that they think might be changed that could help them some.

And so that's something that I don't think you could come back right now and say, well, actually it's this, but uh, do we give staff enough um um empowerment on their own to be able to handle if someone's being rude and say, sir, you know, if you continue to swear at me, we're gonna have to continue this, you know, or what anything like that that we don't know about that we could possibly help with.

Our staff is uh is empowered to walk away.

Um we have those beautiful blinds that have the City of Tiger logo.

Um so you know, just simply closing that line of that and stepping away.

Um, people will uh will say, if you keep swearing at me, I'm going to hang up the phone.

And then they hang up the phone.

And if they are disrupting city services, um, we're getting law enforcement involved.

I and I it's I think it's uh a simple people are are stressed out right now.

Um and they get something in the mail saying they owe 265 dollars and it was really their somebody the car that they sold years ago and they're just like they're so frustrated, and it's so it's just that de-escalation, bringing them down.

You know, you you can't say to somebody, why don't you take three deep breaths?

Like that they don't want to hear that.

Oh, okay.

Um so it's just kind of a matter of us learning how of everybody learning how to be respectful.

But um, I I will say um Holly does a great job of uh protecting the clerks if she's in the room and that's happening to a clerk that's at the window, uh Holly or myself is gonna walk up there and um you know and and allow that staff member to step back.

There are whenever something happens, people are you know, take 15 minutes go and um and so I think I think that we're doing what we can on our our end and supporting them as much as we can.

The thing that they have asked for is uh a panic button.

And so I don't know if y'all have seen those things that they sell um for runners that the alarms that you can pull and it just makes that really screechy noise.

Uh so we have some of those.

I keep one in my pocket, the clerk keeps one here, and then there's uh one up front.

So you know, if things get so out of hand, um there is that loud screeching noise that we can make.

One of the fun things that happened is uh somebody was being incredibly disrespectful at the window and raising their voice uh while um uh the chief and some of the other uh police brass were in the back, and so they got to meet Chief Jamie in the hallway.

It was it was really um, you know, I don't haven't ever gotten to see him do any community policing, so it was kind of entertaining to watch him put his body in there and and do his thing.

And yeah, uh councilperson Wolf, we have questions or comments?

It's kind of an extension on uh counselor Robins, and that's what I was kind of curious about.

And I know that most people have lost their views, it's not just short, it's just missing.

Um and I I wondered if not having those photos has kind of um added to that frustration as they call.

So if it's true, I mean it it could have been them, but they don't remember it was you know a few weeks ago, or if it truly isn't, and then to get that kind of bill.

So hopefully that process can be you know uh very uh quickly put in place from the vendors soon.

Um, and maybe that might help too.

I just wanted to just also voice appreciation and just um really wishing you the best that maybe that will help as well.

But it's it's tough right now, and um anyway, just appreciate you all doing that work.

Thank you.

Well, yeah, from me too.

Thank you so much for doing this every day, and thank you to our PD for doing for helping out.

So yeah, it's it's tough, I know.

So hang there.

So hopefully the technology will help make things a little bit easier.

So I think so, and I think that the um that the support that we get here in the building, um the support that we get from DL and from the department, um, I believe that our staff is happy to be there.

Um thank you.

I don't want I don't want the whole report to hang on that negative piece.

I do I do think overall um we're on an upswork.

Just a shout out.

Um, Holly, you've done a fantastic job with electronic submission of conviction information that is not easy to deal um with sometimes with some state agencies.

So just want to say thank you very much for your perseverance and seeing it get across the bench line.

Save lots of papers, so wonderful.

All right.

Thank you.

All right, thank you so much.

Have a good evening.

All right, so there being no additional items, this meeting's adjourned.

Good night, Tiger.