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Record of Proceedings

Housing and Urban Development Community Development Committee Special Meeting - September 24, 2026

City Council — Thursday, September 24, 2026
BodyTulsa, Oklahoma
SessionCity Council
DateThursday, September 24, 2026
StatusFILED
Video Record
0:00 / 29:52

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it
5:46

Thank you very much.

5:50

Good evening, and thank you for coming to this evening's uh housing and urban development uh community development committee meeting Thursday, September 24th.

6:00

Um my name is Scott Bjornsen.

6:02

I'm going to be filling in.

6:03

I am the vice chair, and I'm filling in for Chair Laura.

6:08

Um I would like to start off with introductions down here to our left Julie Minor representing INCOG.

6:19

Robert Winchester representing financial institutions, Ryan Lynch, uh appointed by the mayor's office.

6:26

Daniel Jeffries told the planning office representative.

6:30

And our first uh business is to approve the minutes of the July meeting.

6:36

Do I have motion to approve?

6:38

I still move.

6:39

Do I have a second?

6:41

Second.

6:42

All in favor.

6:45

Great.

6:46

And this evening is our um plan year 2025 CAPER presentation by grants administration.

6:53

We need a motion and a vote to enter the CAPER public hearing.

6:57

Do I have a motion to enter the hearing?

6:59

I think we present.

7:00

Present first.

7:01

Oh, sorry.

7:03

Presentation first.

7:13

So we can go forward.

7:16

Just some quick caveats on this.

7:18

Uh again, this is just uh presentation on accomplishments.

7:21

It's like not a roadmap.

7:23

Um the figures are subject to change as we do year-end closing, our accounting department are still moving some year-end invoices from this year to last year, so there may be some slight changes.

7:34

Um it also includes accomplishments.

7:37

So this is for the first year of our 2025 to 2029 consolidated plan.

7:42

However, as you guys are fully aware, some of our projects cross over years.

7:47

So it does include some carrier projects from our previous consolidated plan.

7:54

The agenda today will just uh quick overview of the caper, uh, share our accomplishments by expenditures and national objectives and goals, etc.

8:05

And then some key takeaways and on where we are with our consolidated plan and next steps, and then just some questions and close in.

8:22

So for those those who are not aware of what a caper is, we we have a plan, a consolidated plan and annual action plans, and then each year, based on that annual action plan, we submit a caper to HUD saying, hey, this is what we plan to do with the money, and this is what we've actually done.

8:38

Uh, so the public can see where the money's been spent and the goals that are being achieved.

8:42

Uh allows the public to come in and comment and just provide transparency.

8:49

Uh this is the first year, as I said, of our 2025-2029 consolidated plan, and the caper period that's covered is July 1 through June 30, 2026.

9:03

Um had us three main objectives.

9:05

Those are providing decent housing, expanding economic opportunity, and creating suitable living environments.

9:19

So had classes that are anybody below 80% of the area medium income.

9:24

Uh for a household of four during our plan year, that was anyone below 7250.

9:32

Um this pie chart just reset represents the expenditures by objective.

9:37

Um, as you can see, uh decent housing.

9:42

Expended the most entitlement funds in this program year, and we'll go more in detail on that.

9:47

It also includes um C D B G C V.

9:50

Um, there's no admin costs included in this.

9:53

We we finished up our coronavirus money.

9:55

We we're done with that now.

10:00

We've we're it's it's all gone, so there is a little bit of CDBG C V included in our plan in our in our report.

10:07

So decent housing.

10:09

Um these were the goals that were in our these were the five-year goals.

10:14

Uh, these are the goals that were in our annual plan.

10:17

So as you can see there, um, we're a little bit under some of these, but reason being so rental units constructed typically um home projects.

10:27

That's that's what we're gonna spend that money.

10:30

Home projects can take up to like two years, three years sometimes, depending on funding.

10:36

Uh as you as you guys are aware, we we get a lot of people that come one year and then come back the following year to try and get more additional money for that project.

10:43

So that goal there, we're hoping will be achieved within the next one to two years.

10:50

Um direct assistance to financial home buyers.

10:54

Um, again, we we had nine in there.

10:57

Uh we we got nine down payments.

Discussion Breakdown — Share of Meeting
Affordable Housing█████████████████████████████████████████████65%
Economic Development███████████████21%
Procedural███████10%
Homelessness███4%
Summary of Proceedings

Housing and Urban Development Community Development Committee Special Meeting - September 24, 2026

The Housing and Urban Development (HUD) Community Development Committee held a special meeting on September 24, 2026, at 5:00 p.m. in Tulsa City Council Chambers. Vice Chair Scott Bjornsen presided in the absence of Chair Laura. The primary agenda item was the presentation of the Program Year (PY) 2025 Consolidated Annual Performance and Evaluation Report (CAPER) by Grants Administration, followed by a public hearing.

Consent Calendar

  • Approval of Minutes: The committee voted unanimously to approve the minutes from the July 9, 2026, meeting.

Public Comments & Testimony

  • The committee entered the CAPER Public Hearing. No members of the public offered testimony or asked questions, and the committee exited the hearing without receiving any public input.

Discussion Items

  • PY2025 CAPER Presentation: Grants Administration presented the CAPER, which covers the period of July 1, 2025, through June 30, 2026, the first year of the 2025–2029 Consolidated Plan. The report details how the city spent approximately $9 million in entitlement funds from CDBG, HOME, HOPWA, and ESG programs, serving a total of 16,359 people.
    • Expenditures by Objective: Decent Housing represented 47% of spending ($4 million), Suitable Living Environments 30% ($3 million), and Economic Opportunities ($2 million, primarily through a revolving loan fund administered by TEDC).
    • Goal Performance: Staff explained variances in annual goals, noting that multi-year project timelines and current economic conditions (e.g., high housing costs and inflation for repairs) impacted achievements in housing rehabilitation and construction. Homelessness services and the HOPWA program (via Tulsa CARES) exceeded their targets. The remaining Coronavirus relief (CDBG-CV) funds were fully expended on transitional employment (CEO) and Meals on Wheels.
    • Data Collection and Staffing: Staff outlined different reporting mechanisms across grants and stated that limited staff capacity necessitates a minimum grant threshold to ensure effective administration.
  • Committee Discussion and Q&A:
    • Revolving Loan Funds: In response to a member's question, staff clarified that revolving loan funds are included as planned expenditures because they are estimated in the "expected resources" section of the annual action plan.
    • Project Documentation: A committee member suggested including photographs in future CAPER materials to visually demonstrate project outcomes.
    • Advocacy: Staff noted participation in the National Community Development Association (NCDA) conference to advocate for continued federal funding for community development.

Key Outcomes

  • Minutes Approved: The July 9, 2026, meeting minutes were approved unanimously.
  • CAPER Presentation Received: The committee received and discussed the PY2025 CAPER.
  • Public Hearing Held: The CAPER public hearing was formally opened and closed with no public testimony.
  • Next Meeting Scheduled: The next regular meeting is set for October 8, 2026, at 4:00 p.m.

Meeting Transcript

Thank you very much. Good evening, and thank you for coming to this evening's uh housing and urban development uh community development committee meeting Thursday, September 24th. Um my name is Scott Bjornsen. I'm going to be filling in. I am the vice chair, and I'm filling in for Chair Laura. Um I would like to start off with introductions down here to our left Julie Minor representing INCOG. Robert Winchester representing financial institutions, Ryan Lynch, uh appointed by the mayor's office. Daniel Jeffries told the planning office representative. And our first uh business is to approve the minutes of the July meeting. Do I have motion to approve? I still move. Do I have a second? Second. All in favor. Great. And this evening is our um plan year 2025 CAPER presentation by grants administration. We need a motion and a vote to enter the CAPER public hearing. Do I have a motion to enter the hearing? I think we present. Present first. Oh, sorry. Presentation first. So we can go forward. Just some quick caveats on this. Uh again, this is just uh presentation on accomplishments. It's like not a roadmap. Um the figures are subject to change as we do year-end closing, our accounting department are still moving some year-end invoices from this year to last year, so there may be some slight changes. Um it also includes accomplishments. So this is for the first year of our 2025 to 2029 consolidated plan. However, as you guys are fully aware, some of our projects cross over years. So it does include some carrier projects from our previous consolidated plan. The agenda today will just uh quick overview of the caper, uh, share our accomplishments by expenditures and national objectives and goals, etc. And then some key takeaways and on where we are with our consolidated plan and next steps, and then just some questions and close in. So for those those who are not aware of what a caper is, we we have a plan, a consolidated plan and annual action plans, and then each year, based on that annual action plan, we submit a caper to HUD saying, hey, this is what we plan to do with the money, and this is what we've actually done. Uh, so the public can see where the money's been spent and the goals that are being achieved. Uh allows the public to come in and comment and just provide transparency. Uh this is the first year, as I said, of our 2025-2029 consolidated plan, and the caper period that's covered is July 1 through June 30, 2026. Um had us three main objectives. Those are providing decent housing, expanding economic opportunity, and creating suitable living environments. So had classes that are anybody below 80% of the area medium income. Uh for a household of four during our plan year, that was anyone below 7250. Um this pie chart just reset represents the expenditures by objective. Um, as you can see, uh decent housing. Expended the most entitlement funds in this program year, and we'll go more in detail on that. It also includes um C D B G C V. Um, there's no admin costs included in this. We we finished up our coronavirus money. We we're done with that now. We've we're it's it's all gone, so there is a little bit of CDBG C V included in our plan in our in our report. So decent housing.

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