Mayor/Chairs Standing Committee Special Meeting - July 11, 2025

Date discrepancy note: The meeting agenda and materials indicate the meeting occurred on July 11, 2025, at 7:30 a.m. However, the instruction for this summary specified a date of October 24, 2025. This summary follows the agenda date (July 11, 2025), as that is the only date supported by the provided documents.

The Mayor/Chairs Standing Committee held a special meeting on July 11, 2025, at 7:30 a.m. in the 3rd Floor Conference Room at Walnut Creek City Hall. Mayor Cindy Darling called the meeting to order. The purpose of the quarterly meeting was to provide updates between the City Council, city staff, and representatives of city commissions and countywide committees, fostering communication. No action items were considered; the meeting consisted solely of informational updates.

Consent Calendar

• The minutes from the April 18, 2025, meeting were approved by a motion from Mayor Pro Tem Kevin Wilk, seconded by Mayor Darling. The vote was unanimous (16 yeas).

Public Comments & Testimony

• No public comments were recorded at this meeting. The agenda noted that public comment at special meetings is limited to agenda items and would occur during committee consideration of each item.

Discussion Items

• Updates from Mayor Pro Tem Wilk: Provided an update on the Housing Element Annual Progress Report, including key achievements. Noted unscheduled vacancies on the Board of Appeals, Library Commission, Design Review Commission, and Planning Commission, with applications being accepted through May 12. Also discussed parking standards under the Zoning Ordinance.
• Updates from Mayor Darling: Provided updates on the 2025 Legislative Agenda; the 2025-2026 City Council Priorities; the 2025-2027 budget, including the Pension Trust and Reserve Policy; the launch of the Tice Valley Park Sports Field Lighting project and the Turf at Heather Farm Fields 1 & 2 project. Reported on items discussed at the April 15 City Council meeting: the State's Local Housing Trust Fund program to support Civic Crossing and 699 YVR, a Builder's Remedy process briefing, presentations from the Contra Costa Water District and East Bay Municipal Utility District, and resolutions in support of preserving the federal tax exemption of municipal bonds and of the Acalanes Union High School District's Measure T parcel tax.
• Updates from Commissioners: Commissioners from the Arts Commission, Design Review Commission, Planning Commission, Transportation Commission, Youth Leadership Commission, Iron Horse Corridor Management Program Advisory Committee, Library Commission, Contra Costa County Advisory Council on Aging, Mosquito and Vector Control Board, and Measure O Citizens' Advisory Committee provided general updates on their respective bodies' actions since April 2025. The PROS Secretary provided the update on behalf of the Park, Recreation and Open Space (PROS) Commission. Detailed content of these updates was not included in the available materials.
• Planned updates per committee memo (not confirmed in minutes/transcript): The memo prepared for the meeting indicated that staff intended to update on newly appointed commissioners and commissioner recruitment, the 2025-2027 Budget adoption, 2025-2026 City Council Priorities updates, the Aquatic and Community Center project (Phase 1), Boundary Oak driving range upgrades, the Lesher Center Strategic Plan, and upcoming City Council items. It is unknown whether these updates were actually delivered during the meeting.

Key Outcomes

• The meeting was informational only; no votes were taken on policy or action items.
• The meeting adjourned at 8:32 a.m.
• No transcript of the meeting was provided; the summary above is derived solely from the agenda and committee memo.