Mon, Dec 1, 2025·Walnut Creek, California·City Council

Walnut Creek PROS Commission Meeting Summary (October 6, 2025)

Discussion Breakdown

Miscellaneous33%
Parks and Recreation31%
Youth Programs13%
Procedural11%
Technology and Innovation5%
Environmental Protection2%
Active Transportation2%
Fiscal Sustainability1%
Homelessness1%
Economic Development1%

Summary

Walnut Creek PROS Commission Meeting (October 6, 2025)

The PROS Commission convened with all commissioners present (minus the youth commissioner), welcomed new Commissioner Glorianne Sasser, received public input on open space and recreation issues, and discussed two major action items: a proposed drone ordinance for parks/open space and direction on Civic Park and Walden Park playground renovations and funding.

Public Comments & Testimony

  • Justin Burns (Walnut Creek resident), representing the Walnut Creek beach tennis community: Requested that the Commission ask staff to consider replacing sand-court net winches with a slider track system (stated as available for less than $1,000) to allow easier net-height adjustment; stated this would support multi-sport use, reduce damage, and increase rentals/tournament revenue.
  • Jonathan Shiner (Walnut Creek resident, avid hiker): Expressed strong concern/opposition to current trail conditions near local trailheads, citing cattle waste on trails and deep ruts that could cause injuries; emphasized he is a firm proponent of using cattle for fuel reduction, but argued trails should remain usable for recreation.
  • Jeff Langner (Summit Road Firewise community leader, Lafayette), joined by Stephanie Bontemps (Lafayette Emergency Preparedness Commissioner): Expressed strong support and gratitude for a goat-grazing effort on/near Acalanes Ridge, stating results were “amazing” and improved wildfire safety.
  • Barbara Guinness (Walnut Creek resident):
    • Raised concerns that newly posted “ride safely” signage and referenced web information indicates Class 1/2/3 e-bikes are allowed in open space, stating current municipal code does not allow that.
    • Expressed concern about lack of public access to draft materials related to the “social trails to official trails” plan, stating it is a public project on publicly purchased land.
    • Reported concerns about motorized vehicles in open space (including an anecdote involving motorcyclists and a claimed police interaction).

Consent Calendar

  • Approved consent calendar items (including prior meeting minutes and program reports).
  • Commissioner questions on reports:
    • Tennis annual report: Commissioner asked about youth participation declines and whether 63% court utilization is considered “good.” Staff (Jim Carlson) said he would follow up with the contractor (Lifetime Tennis) for details.
    • Aquatics program report: Commissioner requested details on the scholarship program. Staff (Karen Heaston Martin) described a recreation and arts-based scholarship program, noting approximately $14,000/year is generated through a Christmas tree lot parking lot rental and awarded via an application and eligibility review process.

Discussion Items

Drone Ordinance for Parks and Open Space (permit-based)

  • Staff presentation (Mike Vickers, Assistant Public Works Director): Presented a proposed unmanned aircraft (drone) ordinance modeled on prior 2017 work and similar policies, with a permit requirement for operating/launching/landing from city parks/open space.
    • Staff described allowable permit purposes as photography/filming, historical/environmental/scientific surveys, vegetation management/fire risk assessment, and governmental purposes, with exemptions for law enforcement/emergency response.
    • Staff noted an enforcement limitation/loophole: the City can regulate launching/landing on city property, but cannot control FAA-regulated airspace if a drone is launched/landed from private property.
  • Commissioner feedback/questions included:
    • Why the item did not advance since 2017 (staff cited shifting priorities/COVID).
    • Need to clarify which “director” (Arts & Recreation vs Public Works) has permitting authority across different properties.
    • Permit mechanics: duration (staff indicated typically day-based), fees for commercial uses (staff referenced the master fee schedule, noting the schedule may not explicitly mention drones), and penalties for violations (staff said penalties exist in municipal code but would confirm specifics).
    • Whether nearby facilities (e.g., John Muir helipad) create FAA-related constraints (staff was not sure).
  • Public comment (Barbara Guinness): Reported seeing drones in open space several times, including a search-and-rescue training instance, and said she believed multiple observed uses were likely not permitted.
  • Commission direction: Commissioners provided a thumbs-up for staff to incorporate clarifications (director identification, permit duration/fee clarity) and move the ordinance forward to City Council without returning for a second Commission reading.

Civic Park & Walden Park Playground Renovations (funding and scope)

  • Staff presentation (Mike Vickers): Reported on public outreach and presented cost/scope options for renovations.
    • Background: In 2023 the Commission recommended $500,000 be appropriated to renovate playgrounds at Civic Park and Walden Park.
    • Outreach: City survey received 600+ participants; staff noted 207 comments, with staff stating 95% (about 195 comments) included the word “shade.”
    • Public’s preferred equipment options were identified by park and age group (2–5 and 5–12).
    • Cost notes:
      • Civic Park original combined design cited around $450k–$455k.
      • Walden Park 5–12 concept cited around $245k.
      • Walden Park 2–5 area refresh described as roughly $20k.
      • Adding selected amenities (three items) described as about $30k–$32k total.
      • Adding shade structures increased Civic Park’s amended design to about $540k.
    • Staff stated $600k–$700k was currently unappropriated in Park & Lieu reserves (as discussed during Q&A).
  • Commission deliberation:
    • Multiple commissioners emphasized the need to begin construction promptly rather than delay for lengthy grant cycles.
    • Commissioners discussed whether Walden’s 5–12 area should be deferred due to lower observed use, while still addressing the heavily used Walden 2–5 area.
    • Commissioners discussed pursuing additional funding sources (Park & Lieu reserves, possible Measure O, potential county contribution, grants), while balancing schedule impacts.
  • Consensus direction (refined approach):
    • The Commission reached consensus to move forward with Civic Park first, using the available $500,000 budget as fully as possible (including shade as feasible), and to pursue additional funding for remaining elements and/or Walden Park upgrades rather than delaying all work.

Additional Staff Updates / Announcements

  • Karen Heaston Martin: Announced 6th annual Trunk-or-Treat at Civic Park on Friday, Oct. 24, including 3–4 p.m. low sensory hour and 4–6 p.m. main event.
  • Mike Vickers:
    • Shared project progress via time-lapse videos (Heather Farm work and synthetic turf fields) and noted biologists relocated fish during pond work.
    • Provided an update that the previously discussed e-bike policy is being revisited by the City Manager’s Office toward a citywide e-bike ordinance, with a City Council study session on Oct. 21.

Key Outcomes

  • Consent calendar approved (vote recorded as unanimous among those present).
  • Drone ordinance: Commission supported staff proceeding to City Council with clarifications, without a second Commission reading.
  • Playground renovations: Commission reached consensus to proceed with Civic Park first within the current budget and seek additional funding for remaining priorities and/or Walden Park improvements.
  • Meeting adjourned; next scheduled meeting referenced as December 1, 2025.

Meeting Transcript

Good evening. Welcome everybody. This is the two October 6th, 2025 PRO's Commission meeting. I would first like to introduce and welcome our newest commissioner. This is our first meeting, Glorianne Sasser. Welcome. Thank you. Yeah. You want to give us 30 seconds of introducing yourself to everyone a little bit? Sure. So I'm really pleased to be a commissioner. Thank you. And my background is in finance and human resources. And then I've spent a lot of time in the open space in the parks, and I've lived in Walnut Creek for about 25 years now. So thank you. Oh, very exciting. Thank you very much, and welcome to being here. Okay, we'll uh roll call and uh Secretary of Vickers. Uh, please call the rule. Good evening, uh Commissioner Sasser. Here. Commissioner Oler. Here. Commissioner Garland. Here. Vice Chair Pinkstaff? Here. And uh Chair Cook. Here. Thank you. Let the record show that all the commissioners are here, minus the youth commissioner. Okay. Public communications. This portion of the meeting is reserved for comment on items not on the agenda. Under the Brown Act, the Commission cannot act on items raised during public communications, but may respond briefly to statements made or questions posed. Request clarification or refer the item to staff. We've allotted 30 minutes for this particular public comment period. Does any member of the public wish to speak on any item not on the agenda? I do have some cards, I'll call those off here. Correct. Alright. And uh Mr. When I call your name, please approach the podium. Mr. Burns. Hi, members of the commission. Thanks for having us here. Um good evening. Uh my name's Justin Burns. I live in Walnut Creek with my wife and two children.