Good evening and welcome to the May 28th Planning Commission meeting.

Will the Secretary please call the roll?

Yes.

Commissioner Moran?

Here.

Commissioner Count?

Here.

Commissioner Kwok.

Here.

And Chair Needing?

Here.

And for the record, Vice Chair Klopp and Commissioner Strongman and Commissioner Anderson are absent tonight, and they did notify staff in advance.

So we have four and we do have a quorum.

Thank you.

Thank you.

I don't see anything, but just to confirm, is there anything on the consent calendar?

Nothing on the consent calendar.

Perfect.

So there are two opportunities for the public to provide comment.

The first one is during the agenda item as it pertains to the agenda item.

The second opportunity is when it is not on the agenda item, but it falls within the purview of the planning commission.

So I did want to ask, since I see some folks in the room, are there any public comments that are not on the agenda?

Seeing none.

I want to ask the uh my fellow commissioners if there's been any ex parte communication.

Seeing a lot of shaking heads.

Okay, then let's move on to item number four A, which I believe it has been postponed.

Oh, go ahead.

That is correct.

So we are pulling the cash in short-term rental Y25-105 project off the agenda, and it will be scheduled to a date uncertain, so it's continued tonight.

Thank you.

Perfect, thank you.

So now moving on to item 4B, application Y 2506, the Crow Short Term Rental.

The staff have a presentation.

And before we begin, I wanted to introduce.

She is the city's new assistant director, and uh we are very thrilled to have her uh to be a part of our team and also to lead our team.

So please welcome Malee.

Welcome to you all.

Um, press, nope.

Still learning the buttons.

Anyways, thank you all so much for welcoming me.

I really look forward to getting to know all of you more and serving this wonderful community.

Well, we're glad to have you here.

Thank you so much.

Okay, uh, good evening, Chair, Vice Chair, and members of the planning commission.

My name is Stephen Cook, assistant planner with the city's community development department.

Uh before you this evening is a request for a conditional use permit to establish a short-term rental within an existing single family home located at 635 Mandarin Lane.

The associated planning application number is Y25-086.

The project site is located in the northern portion of the city within the Woodlands neighborhood.

The property is a 12,000 square foot reverse corner lot with frontages along both Mandarin Lane and Sugarberry Court.

The site is developed with a single story, approximately 2100 square foot residence and an attached 539 square foot two-car garage.

The main entrance to the home is oriented toward and accessed from Mandarin Lane, while the garage and driveway access are provided from Sugarberry Court.

Surrounding land uses include similar single-family residences, Belly Verde Elementary School, and nearby commercial and community serving uses.

Following the application submittal, additional reports were received by both planning and code enforcement staff indicating that the property may have continued operating as a short-term rental.

As a result, on March 23rd of 2026 of this year, planning staff issued a letter to the property owner advising that the online advertisements be removed and noting that the operation without the appropriate permit constitutes a violation of the city's municipal code.

Additionally, on April 14th of 2026, code enforcement staff issued a separate letter directing the property owner to remove all online advertisements and future bookings by April 24th, 2026.

On April 21st of 2026, the applicant confirmed receipt of this information.

And as part of staff's due diligence leading up to tonight's planning commission meeting, site visits were conducted on May 1st and May 18th of this year, and during both site visits, staff observed no active on-site activity during daytime hours.

Transitioning to the project details, the applicant submitted a business operating plan, which is included as attachment 4 to the agenda report.

This slide summarizes the proposed operational characteristics of the short-term rental.

The property owner, excuse me, the property would operate as an unhosted accommodation and would be managed by a designated host rather than the property owner.