The Warwick City Council and its committees met on June 1, 2026, beginning at 5:02 PM and concluding at 7:00 PM. The evening included separate meetings of the Finance, Intergovernmental, Public Safety, and Public Properties committees, followed by a full City Council session. Key actions included approval of multiple contracts, second passage of zoning ordinances, appointments to the Historic District Commission, and handling of public safety claims. All committee recommendations were later adopted by the full council.
The committee considered and recommended approval of several contracts and purchases. All items were subsequently approved by the full council on the consent calendar.
Second passage of zoning ordinances (all recommended for favorable action):
The meeting adjourned at 7:00 PM.
Good evening, everyone. Let the record indicate it is now five oh two PM in the finance committee for the city work is called to order. First item is PCR sixty seven twenty six. Is 2027 049 Munisoport and update? Court up good evening, Director. Municipal Court update. Say what? Munis. I thought you said municipal court. I made it. I probably did. I probably did. I cannot give an update on the municipal court. My fill colleagues said you heard wrong. It wasn't my first me. Phil Carlucci, IT director. It's a rare opportunity. I get to be first on the list. I think this is the only time it's my number one expense item for the year. This is a request under City Ordinance 566 to award the Munis software maintenance contract to Tyler Technologies and the amount of 310,000 347.8 cents. This represents an approximately 10% increase over uh last year's invoice. However, I wanted to point out that for whatever reason, um, there's a training component to the ERP system we use, and that has always been a separate quote each year, and we submitted it separately. This year, uh, they put it all into one. So it's it's about $8,000. It's the same price. That piece did not go up from last year. It was $7,995 last year. It's the same thing this year. We also have uh two modules that we started that were prorated at the previous invoice, and this is the first full year we'll have for those. Uh that was the citizen self-service and the employee self-service uh modules that we're using. So it so actually when you combine both, it really wasn't uh 10% increase, right? It was about seven percent actually. Okay. And have you found um that this is pretty well the norm for this type of stuff, this that price increase? We always look at 10% uh being average. 15 is on the high end every once in a while you'll get a three or a five percent increase, but software tends to go up somewhere between five to fifteen percent, with 10% being right in the middle. So I'd say this is on the lower middle side of the increases we get. It's just a large number. It's it's our number one software package. But what's the alternative? Right. Well, I I'll take this opportunity for my annual public service announcement to let you know that this cost has a suicide, but this cost is actually has a potential to double. The reason being is they did not do it this year, but just like every other software company, we run this on premise. So we bought the software, we pay a maintenance fee to maintain it, but we run it here on our servers. Somewhere in the near future, Tyler will no longer offer that as an option. When I say the near future, probably in the next year or two. At that point in time, you would have to use what they refer to as their SAS offering, SAAS software as a service. Um, they take the program, they update it, they run it on their hardware, you connect to it, yada yada yada. It has some cost savings, certainly not to the tune that they charge. Uh, we have tried our darndest to negotiate with them over the last couple years to say what incentive could you do?