OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Warwick City Council Committee Meetings - June 1, 2026

City Council Meetings — Monday, June 1, 2026
BodyWarwick, Rhode Island
SessionCity Council Meetings
DateMonday, June 1, 2026
StatusFILED
Video Record
0:00 / 2:02:38

Transcript — Verbatim
4:29

Good evening, everyone.

4:30

Let the record indicate it is now five oh two PM in the finance committee for the city work is called to order.

4:41

First item is PCR sixty seven twenty six.

5:00

Is 2027 049 Munisoport and update?

5:06

Court up good evening, Director.

5:09

Municipal Court update.

5:11

Say what?

5:12

Munis.

5:14

I thought you said municipal court.

5:16

I made it.

5:16

I probably did.

5:17

I probably did.

5:20

I cannot give an update on the municipal court.

5:23

My fill colleagues said you heard wrong.

5:25

It wasn't my first me.

5:26

Phil Carlucci, IT director.

5:29

It's a rare opportunity.

5:30

I get to be first on the list.

5:32

I think this is the only time it's my number one expense item for the year.

5:37

This is a request under City Ordinance 566 to award the Munis software maintenance contract to Tyler Technologies and the amount of 310,000 347.8 cents.

5:50

This represents an approximately 10% increase over uh last year's invoice.

5:56

However, I wanted to point out that for whatever reason, um, there's a training component to the ERP system we use, and that has always been a separate quote each year, and we submitted it separately.

6:12

This year, uh, they put it all into one.

6:15

So it's it's about $8,000.

6:18

It's the same price.

6:19

That piece did not go up from last year.

6:21

It was $7,995 last year.

6:25

It's the same thing this year.

6:27

We also have uh two modules that we started that were prorated at the previous invoice, and this is the first full year we'll have for those.

6:36

Uh that was the citizen self-service and the employee self-service uh modules that we're using.

6:45

So it so actually when you combine both, it really wasn't uh 10% increase, right?

6:54

It was about seven percent actually.

6:57

Okay.

6:58

And have you found um that this is pretty well the norm for this type of stuff, this that price increase?

7:07

We always look at 10% uh being average.

7:12

15 is on the high end every once in a while you'll get a three or a five percent increase, but software tends to go up somewhere between five to fifteen percent, with 10% being right in the middle.

7:26

So I'd say this is on the lower middle side of the increases we get.

7:30

It's just a large number.

7:32

It's it's our number one software package.

7:36

But what's the alternative?

7:38

Right.

7:40

Well, I I'll take this opportunity for my annual public service announcement to let you know that this cost has a suicide, but this cost is actually has a potential to double.

7:58

The reason being is they did not do it this year, but just like every other software company, we run this on premise.

8:07

So we bought the software, we pay a maintenance fee to maintain it, but we run it here on our servers.

8:15

Somewhere in the near future, Tyler will no longer offer that as an option.

8:21

When I say the near future, probably in the next year or two.

8:24

At that point in time, you would have to use what they refer to as their SAS offering, SAAS software as a service.

8:33

Um, they take the program, they update it, they run it on their hardware, you connect to it, yada yada yada.

8:40

It has some cost savings, certainly not to the tune that they charge.

8:47

Uh, we have tried our darndest to negotiate with them over the last couple years to say what incentive could you do?

8:55

Take, let's say it's a $300,000 increase.

8:59

Could you give us a hundred thousand dollar increase the first year, a two hundred thousand dollar increase the second year, and then go to a three hundred thousand dollar increase the third year so we could ramp up.

9:10

Um three times we've taken that to senior management at Tyler, and three times they said no.

9:16

I still am hopeful that when they get down to having to push their last customers to the SAS offering, that they'll be no more pliable and a little more negotiating in it.

9:28

But for this year, we decided just for you know trying to cut down our cost, obviously.

9:32

Um, we're gonna stay with on-premise for the year.

9:35

And in you know, like I said, there are some savings when you go to a SAS solution, they're just not significant enough to motivate us right now.

9:43

Okay, it also says um update licensing with pace nine training days.

9:50

Is that meaning that there's nine training days that we're gonna receive?

9:55

Yes.

Discussion Breakdown — Share of Meeting
Procedural███████████████████████████27%
Public Safety██████████████████████22%
Technology and Innovation███████████11%
Pending Litigation█████████9%
Engineering And Infrastructure███████7%
Budget Equity Analysis██████6%
Historic Preservation██████6%
Fiscal Sustainability████4%
Personnel Matters████4%
Summary of Proceedings

Warwick City Council Committee Meetings - June 1, 2026

The Warwick City Council and its committees met on June 1, 2026, beginning at 5:02 PM and concluding at 7:00 PM. The evening included separate meetings of the Finance, Intergovernmental, Public Safety, and Public Properties committees, followed by a full City Council session. Key actions included approval of multiple contracts, second passage of zoning ordinances, appointments to the Historic District Commission, and handling of public safety claims. All committee recommendations were later adopted by the full council.

Finance Committee (5:02 PM - 6:09 PM)

The committee considered and recommended approval of several contracts and purchases. All items were subsequently approved by the full council on the consent calendar.

  • Munis Software Maintenance (Tyler Technologies) – Awarded at $310,347.80 for the year. IT Director Phil Carlucci noted the invoice includes a training component ($7,995) and two new modules (citizen and employee self-service), resulting in an effective ~7% increase rather than the apparent 10%. He warned that future migration to a cloud SaaS model could double costs.
  • Medical Supplies for Fire Department – Awarded to Bound Tree Medical, Henry Shine, and Life Assist Inc. at an amount not to exceed $157,500 for one year (July 2026–June 2027). Discussion covered billing practices and expenditure tracking. Year-to-date spending (FY2026) was $82,580; prior year total was $123,590.
  • Telephone Services (Cox Communications) – Awarded at $121,000 for 12-month desk phone VoIP services. Average monthly bill is ~$1,100. The city cannot easily switch providers due to number portability issues.
  • Network Connectivity (Ocean to Ocean Inc.) – Awarded at $118,895.12, piggybacking on a state MPA. The cost is ~1% higher than last year, with a savings of ~7% due to a revised co-op pricing structure.
  • Chiller Installation at Pilgrim Senior Center – Awarded to Phalanx Engineering at $93,010, under the $150,000 capital budget allocation.
  • HVAC Services for City Buildings – Awarded to Phalanx Engineering and Cam HVAC & Construction at $80,000 for one year (August 2026–2027). Year-to-date spending was $74,639.71.
  • Barracuda Backup Maintenance – Awarded to Visual Edge IT at $78,449.70 for cloud backup and email archiving. Costs are roughly flat compared to prior year after aligning contract terms.
  • Police Vehicle Purchase – One Ford Police Interceptor purchased at $59,410.44, funded by insurance proceeds ($51,558) plus a $2,500 deductible. The previous vehicle was totaled in a DUI pursuit. Unanimous approval.
  • Fan Coils at Pilgrim Senior Center – Replacing two fan coils at $15,660, below the capital budget. Part of ongoing HVAC system improvements.
  • Citywide Street Striping – Awarded for city roadways (e.g., Sandy Lane, Church Avenue). Does not include crosswalks or state roads.
  • Marine Craft Service & Repair – Awarded for four police vessels (two 30-ft, one 25-ft, one 16-ft). Separate vendors for specialized work.
  • Crowd Control Equipment (Police) – Use of $15,835.44 JAG grant to replace 20-year-old gear (helmets, shields, knee/elbow pads) for 12 officers. Grant is from U.S. Department of Justice.
  • Medical Supplies for Police Department – Same bid as fire department; $785,841.92 balance in opioid account noted. Narcan is obtained separately via state health initiative.

Intergovernmental Committee (5:27 PM - 5:34 PM)

  • Historic District Commission Appointments – Caitlin Greeley (Ward 1) and Tyler Baum (Ward 1) were unanimously appointed after brief presentations. Ms. Greeley is a preservation planner; Mr. Baum is an architect.
  • Resolution on Athletic Field Task Force (PCR 565-26) – Withdrawn by sponsor Councilman Mudo at the request of the existing recreational panel.

Public Safety Committee (6:16 PM - 6:38 PM)

  • Claim for Whedon (PCR 62-26) – A $950 claim for lawn damage by a fire engine during an emergency. The committee held the item until June 15, 2026, to confirm whether the property owner refused the city’s offer to repair. The claimant was not present and had submitted only one bid.
  • Stop Signs at Thank You Drive and Sweet Fern Road (PCR 60-26) – Approved unanimously. A traffic study supported the installation.

Public Properties Committee (6:39 PM - 6:44 PM)

Second passage of zoning ordinances (all recommended for favorable action):

  • 4332 Post Road (PCO 9-26) – Passed 4-0.
  • Historic District Voting Thresholds (PCO 10-26) – Passed 4-0.
  • Colby Enterprises, 265 & 255 Centerville Road (PCO 15-26) – Passed 4-0.
  • Marijuana Retail Zoning (PCO 18-25 sub A) – Passed 3-1, with Councilman Ricks voting no and Councilman Lattiser voting no at full council.

Full City Council (6:45 PM - 7:00 PM)

  • Consent Calendar (PCR 67-26) – Approved unanimously (9-0).
  • Second Passage Ordinances:
    • Compensation of Officials (PCO 5-26 sub A) – Passed 9-0.
    • All zoning ordinances from Public Properties – Passed as follows: 4332 Post Road (9-0), Historic District Thresholds (9-0), Colby Enterprises (9-0), Marijuana Retail (7-2; Lattiser and Ricks voting no).
  • Withdrawn: Resolution for athletic field task force.
  • Held: Financial Oversight Commission (PCO 3-26) until August 17, 2026; Claim for Whedon until June 15, 2026.
  • New Business: Stop signs at Thank You Drive and Sweet Fern Road approved.
  • Unanimous Consent: No items.

The meeting adjourned at 7:00 PM.

Meeting Transcript

Good evening, everyone. Let the record indicate it is now five oh two PM in the finance committee for the city work is called to order. First item is PCR sixty seven twenty six. Is 2027 049 Munisoport and update? Court up good evening, Director. Municipal Court update. Say what? Munis. I thought you said municipal court. I made it. I probably did. I probably did. I cannot give an update on the municipal court. My fill colleagues said you heard wrong. It wasn't my first me. Phil Carlucci, IT director. It's a rare opportunity. I get to be first on the list. I think this is the only time it's my number one expense item for the year. This is a request under City Ordinance 566 to award the Munis software maintenance contract to Tyler Technologies and the amount of 310,000 347.8 cents. This represents an approximately 10% increase over uh last year's invoice. However, I wanted to point out that for whatever reason, um, there's a training component to the ERP system we use, and that has always been a separate quote each year, and we submitted it separately. This year, uh, they put it all into one. So it's it's about $8,000. It's the same price. That piece did not go up from last year. It was $7,995 last year. It's the same thing this year. We also have uh two modules that we started that were prorated at the previous invoice, and this is the first full year we'll have for those. Uh that was the citizen self-service and the employee self-service uh modules that we're using. So it so actually when you combine both, it really wasn't uh 10% increase, right? It was about seven percent actually. Okay. And have you found um that this is pretty well the norm for this type of stuff, this that price increase? We always look at 10% uh being average. 15 is on the high end every once in a while you'll get a three or a five percent increase, but software tends to go up somewhere between five to fifteen percent, with 10% being right in the middle. So I'd say this is on the lower middle side of the increases we get. It's just a large number. It's it's our number one software package. But what's the alternative? Right. Well, I I'll take this opportunity for my annual public service announcement to let you know that this cost has a suicide, but this cost is actually has a potential to double. The reason being is they did not do it this year, but just like every other software company, we run this on premise. So we bought the software, we pay a maintenance fee to maintain it, but we run it here on our servers. Somewhere in the near future, Tyler will no longer offer that as an option. When I say the near future, probably in the next year or two. At that point in time, you would have to use what they refer to as their SAS offering, SAAS software as a service. Um, they take the program, they update it, they run it on their hardware, you connect to it, yada yada yada. It has some cost savings, certainly not to the tune that they charge. Uh, we have tried our darndest to negotiate with them over the last couple years to say what incentive could you do?

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