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Record of Proceedings

Waukesha Board of Public Works Meeting Summary – February 19, 2026

Public Meetings — Thursday, February 19, 2026
BodyWaukesha, Wisconsin
SessionPublic Meetings
DateThursday, February 19, 2026
StatusFILED
Video Record
0:00 / 12:24

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it
0:00

Yeah.

0:00

We have a quorum.

0:01

All right.

0:02

All right.

0:02

Well, let's go ahead then.

0:04

Okay.

0:04

We can go ahead and get started with the uh Board of Public Works meeting for Thursday, February 19th, 2026.

0:11

We'll start with a roll call.

0:12

Channel Donald.

0:14

Kevin Riley.

0:15

Eric Payne.

0:17

All right.

0:18

With that, we can move to uh pledge allegiance.

0:26

Allegiance to the flag of the United States of America.

0:30

And you're following for which it stands.

0:33

One nation undervisible liberty and just as well.

0:44

All right.

0:44

Seeing nobody for public comment, we can move to item 4A.

0:47

4A of the uh minutes from February 5th for your review and approval.

0:53

Kevin Riley moves to accept the minutes.

0:55

Payne seconds.

0:57

Right.

0:57

Uh we have a motion, a second, any discussion.

1:00

Seeing none, we'll take a vote.

1:02

Uh O'Donnell, aye.

1:03

Kevin Riley, aye.

1:05

Pay and aye.

1:06

All right.

1:07

Motion passes.

1:08

We'll move to item 5A.

1:10

5A.

1:10

There are two payments uh for this round, and uh please note that they're both final pavements uh payments.

1:16

These are for the traffic signal projects on uh Sunset Drive.

1:20

Payne moves for payments.

1:22

Kevin Riley seconds.

1:24

All right, any discussion.

1:27

Thing none will take a vote.

1:28

Uh O'Donnell, aye.

1:29

Kevin Riley, aye.

1:31

Payne and aye.

1:32

All right, motion passes.

1:33

We'll move to item six A.

1:35

Six A.

1:36

Uh, this is the first bid we received on February 6th.

1:39

Uh this project is for uh the Davidson Road Utility and Street Improvement Project.

1:43

Uh we received multiple bids, uh very uh very close, very competitive.

1:48

Uh I'll note that the budget amount is written wrong on there.

1:53

Uh the budget is 1.22 million dollars, not 560,000.

1:58

Um, and the department recommends moving forward with the low bid from Musin Brothers and the amount of one million sixty-four thousand seventeen dollars and twenty-five cents.

2:08

If there's any questions on the bid, I'd be happy to answer.

2:11

Payne moves for a little bid.

2:13

Kevin Riley seconds.

2:15

Okay, any discussion.

2:18

Seeing none will take a vote.

2:19

O'Donnell, aye.

2:21

Kevin Riley, aye.

2:22

Pay and aye.

2:23

All right.

2:23

Motion passes.

2:24

We'll move to item six B.

Discussion Breakdown — Share of Meeting
Engineering And Infrastructure█████████████████████████████████████████████53%
Procedural███████████████████████████32%
Public Works█████████████15%
Summary of Proceedings

Waukesha Board of Public Works Meeting Summary – February 19, 2026

The Waukesha Board of Public Works convened on Thursday, February 19, 2026, at 5:30 PM in the Council Chambers at City Hall. Members present: Kevin Reilly, Eric E. Payne, and Chad O'Donnell. Members absent: Joe Pieper and Steve Kassens. The meeting covered bid awards, a contract approval, an easement, a grant application, a transportation agreement, and a routine departmental report.

Consent Calendar

  • Approval of Minutes: The minutes of the February 5, 2026 meeting were approved on a motion by Kevin Reilly, seconded by Ald. Eric Payne. Vote: 3–0 (2 absent).
  • Approval of Payments: Two final pavement payments for traffic signal projects on Sunset Drive were approved on a motion by Ald. Payne, seconded by Kevin Reilly. Vote: 3–0 (2 absent).

Public Comments & Testimony

  • No public comments were received.

Discussion Items

  • Davidson Road Utility and Street Improvements – Bid Award: The Board reviewed bids received on February 6, 2026, at 11:00 a.m. The department recommended awarding the Asphalt Base Bid of $1,064,017.25 from Musson Bros., Inc. Staff noted the budget was $1.22 million (not the $560,000 printed in the agenda). The concrete alternate bid was also received but not recommended. A motion by Ald. Payne, seconded by Kevin Reilly, to recommend the low bid carried 3–0.
  • 2026 Concrete Sidewalk Replacement – City Wide – Bid Award: Bids were opened on February 6, 2026. The low bid of $535,345 from State Contractors, Inc. was within the $560,000 budget. A motion by Kevin Reilly, seconded by Ald. Payne, to recommend the low bid carried 3–0. Staff confirmed State Contractors had performed similar work for the city previously.
  • Fire Station #5 HVAC Improvements – Bid Rejection: Bids opened February 6, 2026, came in significantly over budget. The department recommended rejecting all bids and repackaging the project with a revised budget due to a costly refrigerant issue. A motion by Kevin Reilly, seconded by Ald. Payne, to reject the bids carried 3–0.
  • Cemetery Chapel Tuck-Pointing Project – Contract Approval: Using the OMNIA Partners Public Sector (U.S. Communities) contract, the department recommended awarding the base bid plus an alternate for land and stone repairs to the front of the building, totaling $64,600. The alternate work was included because it fit within budget. A motion by Ald. Payne, seconded by Kevin Reilly, to recommend the contract for Council Consent carried 3–0.
  • Easement for We Energies at 600 Sentry Drive: The Board reviewed an easement allowing Wisconsin Electric Power Company (We Energies) to install aboveground and underground electric facilities to power the recently built MVB Storage building at the Clean Water Plant. A motion by Ald. Payne, seconded by Kevin Reilly, to recommend the easement for Council Consent carried 3–0.
  • WDNR Municipal Flood Control Grant for Deer Path Subdivision: The Board reviewed a resolution to authorize submittal of a grant application to the Wisconsin DNR for design and construction of flood mitigation infrastructure in the Deer Path subdivision, which experienced extensive flooding in August 2025 (structure damage on Hunter Road and Frost/Foxcroft Lane). The grant is competitive, up to $600,000, requiring a 50% city match (if project costs exceed $1.2 million, DNR’s share caps at $600,000). A motion by Ald. Payne, seconded by Kevin Reilly, to recommend the resolution for Council Consent carried 3–0.
  • State Municipal Agreement for Sunset Drive and Guthrie Drive Intersection Safety Improvements: The Board reviewed a two-party agreement with WisDOT for a Highway Safety Improvement Program (HSIP) grant. The state will pay 90% of eligible costs, up to $303,295, for a total project of $338,994. The project includes permanent safety improvements at the intersection, where a fatality occurred and temporary measures (signs) have already been installed. Construction is planned for 2031, with design starting in 2029. A motion by Kevin Reilly, seconded by Ald. Payne, to recommend the agreement for Council Consent carried 3–0.
  • Matter of Report – Leaf Collection Update: Director Damien reported that City Garage crews are collecting leaves as weather permits, but progress is slow due to soft ground from frost and rain. Crews will resume next week if weather holds.
  • Communications and Referrals – Upcoming Bid Deadlines: Official notices were announced for bids closing on Friday, March 6, 2026, at 11:00 a.m. for three projects: (1) 2026 Asphalt Street Resurfacing and Utility Improvements, (2) Transit Center Boiler Replacement, and (3) Deer Trails and Fox Lake Village Pump Stations Improvements.

Key Outcomes

  • Bid Awards Recommended to Council: Musson Bros., Inc. for Davidson Road project ($1,064,017.25); State Contractors, Inc. for citywide sidewalk replacement ($535,345).
  • Bids Rejected: Fire Station #5 HVAC Improvement bids were rejected due to cost overruns; project will be repackaged with a revised budget.
  • Contract Approved: Cemetery Chapel tuck-pointing project ($64,600) recommended for Council Consent.
  • Easement Approved: We Energies easement at 600 Sentry Drive recommended for Council Consent.
  • Grant Application Authorized: Resolution to apply for WDNR Municipal Flood Control Grant (up to $600,000 with 50% match) recommended for Council Consent.
  • Grant Agreement Approved: State Municipal Agreement for HSIP grant at Sunset/Guthrie intersection (90% state share, up to $303,295) recommended for Council Consent.
  • Adjournment: The meeting was adjourned on a unanimous motion.

Meeting Transcript

Yeah. We have a quorum. All right. All right. Well, let's go ahead then. Okay. We can go ahead and get started with the uh Board of Public Works meeting for Thursday, February 19th, 2026. We'll start with a roll call. Channel Donald. Kevin Riley. Eric Payne. All right. With that, we can move to uh pledge allegiance. Allegiance to the flag of the United States of America. And you're following for which it stands. One nation undervisible liberty and just as well. All right. Seeing nobody for public comment, we can move to item 4A. 4A of the uh minutes from February 5th for your review and approval. Kevin Riley moves to accept the minutes. Payne seconds. Right. Uh we have a motion, a second, any discussion. Seeing none, we'll take a vote. Uh O'Donnell, aye. Kevin Riley, aye. Pay and aye. All right. Motion passes. We'll move to item 5A. 5A. There are two payments uh for this round, and uh please note that they're both final pavements uh payments. These are for the traffic signal projects on uh Sunset Drive. Payne moves for payments. Kevin Riley seconds. All right, any discussion. Thing none will take a vote. Uh O'Donnell, aye. Kevin Riley, aye. Payne and aye. All right, motion passes. We'll move to item six A. Six A. Uh, this is the first bid we received on February 6th. Uh this project is for uh the Davidson Road Utility and Street Improvement Project. Uh we received multiple bids, uh very uh very close, very competitive. Uh I'll note that the budget amount is written wrong on there. Uh the budget is 1.22 million dollars, not 560,000. Um, and the department recommends moving forward with the low bid from Musin Brothers and the amount of one million sixty-four thousand seventeen dollars and twenty-five cents. If there's any questions on the bid, I'd be happy to answer.

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