International term.

I call the uh May 6th, 2026 meeting of the information technology board to order.

Um, all members are present except for Mr.

Costolmy, who did uh inform Chris that he was unable to attend this evening.

Um we do have a quorum, and we will proceed with the meeting.

Um item two on our agenda is pledge of alignments.

And to the Republic for which it stands one nation under God with liberty and justice for all.

Yes.

Item three is public comment.

We don't have any members of the public with us uh this evening because our staff, so move on to approval of minutes.

We do have minutes from our April ITV meeting.

I took a look at them, they looked good.

Were there any concerns or questions, comments?

Is there any objection to approving those by unanimous consent this evening?

Hearing and see no objection.

We'll approve those by unanimous consent.

Moving right along.

Item five is our business items.

We have two business items to address tonight.

Uh first five A review and approve the contract with second nature for the stormwater management system.

Yeah, but Jonathan Shapakam from Public Works with us this evening.

And Chris, um, did you want to start with this?

Or you want to write over?

Um Jonathan uh was here in 2025 for the 2024.

Was it 2024?

September 2024.

Yeah, yeah.

For the 2025 CIP process.

Well, yeah, because it's 2026.

Yeah.

Um I was talking budget earlier today, so my brain is in 2027.

Yeah.

Yeah.

So he was here in 2024 talking about this project during the CIP uh project.

So he can he'll give you a quick reminder of what it was.

Um but um yeah, so this is a stormwater management program.

Uh he'll get into the details on that.

Uh one of the reasons why it's taken so long to come back here for a contract is part of the new permitting inspection program.

We did tack on this as an optional item for those vendors to um reply to.

Uh there were a handful, maybe one or two uh of those that replied back, but the the vendor we ultimately picked for the permitting uh did not have the stormwater.

So they went back to uh this one, which was came out of RFP as well, and um, and so this was the best fit for the city.

And so I'll let Jonathan take over from there.

Sure.

Okay, thank you, Chris.

Yeah, as mentioned, uh we're back in 2024.

We were looking at this particular piece of software, which is by a company called Second Nature.

The name of the actual form um program is to inform.

Um, as mentioned, it uh is a sp a stormwater specific software.

So it is is not a check of all trades, master all none, and it's really one that's primarily honed in specifically on stormwater.

That's one reason why we were very interested in it.

Going back to our September why we had mentioned it at that particular time too, is just because we have a permit with the DNR for handing our straw our stormwater called an MS4 permit.

And as part of that, we need to maintain um not only of our stormwater initiatives, but also we get credit.

We have to have certain removals of total suspended solids and phosphorus and things of that nature, and that all uh we we have our own ponds that we have for that, but we also can take credit for private ponds.

And part of this uh initiative too would help us better manage some of those initiatives too that we get from other um other entities, HOAs and things of that nature.

We have a lot of that data, but that data is all housed very nicely on in spreadsheets and on share drives and things of that nature.

Whereas this would house everything pretty much within one piece of software.

We could click on a particular BMP that's a best management practice.

That could be a pond, that could be a swale, it could be uh we call different products called the storm scepter.

It's basically a hydrodynamic separator of materials.

It's basically all about water quality at the end of the day, is what the all these different and all these different BMPs attempt to do.

And so within this program, though, it allows us to kind of house all the information in there where we can then, if we want to click on, for instance, a pond, you know, a wet pond, which would tend to settle out solids, that's kind of what its purpose is, besides looking nice and enjoying, you know, nature and things of that nature.

But what it can do is from that is we can click on that, and now we can pull up the plans for that.

We can pull up the if it's a private pond, for instance, we could get the maintenance agreement that we have with an HOA or something like that.

We have all of that right there by clicking on that item versus having to go into and now we have a spread, you know, we have uh a spreadsheet that has that information, or we have it in a share drive based on you know that particular asset ID, and we have to go there.

Just this would create a lot more of a of a straightforward process.

In addition, what it also allows us to do is especially when it comes to um the maintenance agreements when it comes to um these private entities is many of them have in the maintenance agreement a every other or actually twice a year or even annually, they need to report an inspection that they have done.

They need to report that to the city.

As I maybe told you back in September of 24, is we haven't been able to keep up with that very well.

As you can see, maybe from the cover sheet, there's over about 270 private BMPs that are out there.

We have a hard enough time keeping track of the R90 that we have right now.

And if 270, one thing we could do with this is we can automate sending reminders to if we have a contact information for that HOA, we can send a reminder out to them, and then they could self-report through this software what they've done, and then we can we can cross-check that, but we don't have to do okay.

Now we got to send out all these to all these different people, send out a separate email.

If we don't have an automated system for that, we're literally sending out this to each one of the different entities, and we're keeping a track of that and an address all could be within the software.

So a lot of ways this allows us to have everything in there.

Uh, as Chris also mentioned, too, as one reason why this has taken this to this point is we did put this in with the as what requested even by this particular board, we went ahead and put this as part of the review software.

Uh, mainstar who was part of it, the and the selected vendor for that didn't have any real solution when it came to a stormwater.

So that became a non-starter.

We couldn't even go forward with that.

We did look at OpenGov, that was one of the other ones that was uh looked at by community development as was KCI.

KCI, we reached out to them, Chris reached out to them.

They said, Oh, yeah, we're interested maybe in pairing off just this stormwater.

Then they never responded.

They went kind of ghost on us.

And then uh OpenGov was quite interested, and they went back and forth with them, but they were approximately twice as much per year annually as the cost of the particular software that we're looking at here.

Um it has other bells and whistles and it has a little bit of asset management software built into it, so there's some reason for that cost, but in our case, that wasn't necessary.

That wasn't something that we needed to have.

And so OpenGov was kind of using uh a hammer when we didn't really need the hammer that large.

So I mean, you can see from the cover sheet, there's a whole bunch of different items here, which I won't necessarily go through unless you have specific questions on of what the software allows us to do.

I'm kind of giving a high level.

Um, like I said, I don't want to necessarily bore you with going over all the details, but if you have specific questions, I'd be more than happy to answer those for you.

Yeah, go ahead.

So I'm looking through here, and I'm not seeing anything for like migration or training costs.

So are you gonna have to do all of the migration of the old data to it?

Does it no?

It's included the cost for that first year, the first year costs includes a migration that they do that has a built-in.

I can't remember what the exact dollar amount that they broke out as part of the package, but that is included in them to go for them to go ahead and integrate the software.

The nice thing about this versus some of the other entities, even that like what is this mainstar, what they're doing for pre-development, they're building that kind of from the ground up, right?

You know, they're putting all the pieces together.

This is actually a kind of off-the-shelf software they've they've created because it's that narrow of uh of a use.

It doesn't have a lot of other pieces too because MS4 is a is a national standard that is required by APA.

So it the box is kind of the box.

So that's nice that they can do this.

So migration is already built into this and then would work directly with our GIS department because it would integrate with our JS.

So there is there's some back and forth there, but in terms of the actual migration of making sure we have data and data talking to data, that is all included as part of the package.

Is there any training required for or is it fairly simple to use?

I think it's pretty straightforward.

We've had the demo.

One one thing that we had happen when we were back in back in 2024, is we took a subset, we took, I can't remember which subdivision we we took and we carved it out and we sent it to them.

They put it into their system and then we had a live demo with our actual data which was nice and then we could actually see how the how it worked with our own data and that was extremely helpful and I believe from a from a standpoint of how because it's been so tailored to its particular use we see that the training you know ceiling or floor you want to look at it is is pretty low.

Yeah there's definitely going to be some of that but overall it looks very straightforward to us based on what we've seen with our own data.

So John so you're saying that you can take uh some uh retention pond or detention pond as we call them I guess and you could click on that and see when the last maintenance was done for correct do we do we actually dredge those every so often we should yeah we've been getting into doing those more and as I think I mentioned even last time I was here is this is part of the um I came into this role I've been with the city for 16 years a prior but the first 13 or so I was all on the sanitary side and we didn't have a dedicated person uh when Alex became the director and Brandon was the city engineer we kind of re-orged a little bit and we created kind of subgroups underneath uh Brandon so one of the subgroups is stormwater which we did not have a stormwater group and then I became the group manager of that group and as part of that initiative now we're kind of ramping up making sure we're taking care of some of these ponds.

So for instance right now in the CIP not getting too off a field of what we're talking about but in the CAP we're actually working on some pond one of the ponds that's up by Patrick Pond and that's gonna need to be dredged and so this is going to help us this is what this allows us to do is we can then track some of these they our own ponds for instance where are we with this on where is this slot in to the next one this will help us slot some of those type initiatives too so we can either have with our own forces or if we need to have third parties have contracts with that but at least then we can start having a better feel of where does this fall on an on a maintenance schedule correct.

So and you can click on that and and just or put it it's like a calendar what's gonna be right well that's one option right it's like any other asset management software this is very specific to stormwater but it would be any other asset for instance the pond will be an asset so that asset will have anything about it.

It could have pictures about it it could have plans original plans it could have all sorts of details about the plan it could have last uh it could have uh copies of last inspections when those are last done what was done it could have all those items could be attached to it like any other asset so in this case this is just very specific to stormwater specific assets.

Thank you.

Sure staff do you have that would be access how many staff would be using this approximately I would say we have on my team including me we have three on our staff so we have this would cover five seats so there that's it would probably primarily be us three but this well obviously the city engineer if you want to take a look at it or garage staff could take a look at it they would have access to it too.

I could also see for instance like Joe Bacinski down at the garage because we coordinate with him quite a bit with some of the different maintenance items that's kind of within his abilities and what their staff's um capabilities are we can go ahead and he would be a an easy one that we could have as have access to some of this.

It's concurrent is my understanding the the usual cost of 25000 year two jobs at 3000 is quite the job between that's a little bit of a very good uh work on uh Chris's part in terms of uh working on some you did some nice negotiation with that the the this the rate that we had primarily with when we first came back in 2024 that first year was 32 and there was like a 32 it's 33 and it has a jump they've been able they were willing to hold that 32 all the way until now but then they had from the 32 then they were going to jump up to I can't believe they had something like 4000 and there was some significant jumps and I know in your negotiations Chris you went with them and said okay well we really need to see a maximum of three percent increase year over year what can you do about that so this is the the shell game if you want to say that they came up with is this this what you see here.

So we were able to with your you know with Chris's work on here be able to kind of rein them in get them into a a place that we felt much more comfortable in terms so that's one reason you see a jump is they essentially discounted the first year to kind of make up for some of their other years is what it was.

Yeah, and they also you know, and uh part of that first year is we don't get to really use it too much, you know.

So, you know, because it's implementation and that sort of thing, and it is a SAS solution.

I did I notice I forgot to put the IT uh technical questionnaire as an attachment on here, but it is SAS.

Um, you know, everything's encrypted uh at rest in transit.

Uh SAML sign on, so they'll be able to have single sign on, all that good stuff.

Uh it was a good questionnaire that they sent back.

Um I can certainly pull it up and we can go through it if you want to, but um, yeah, so we're able to actually, and then yeah, because of their really odd, you know, rate as how they were increasing and all that other stuff.

We were able to knock it down to 38 next year, then 3% annually moving forward, which they had it.

I think it was up over 5% is where they started.

So just for reference, uh our garbage uh John's disposal services or whatever they call up so that's a three percent year as well.

So if anybody that's about as low as I'm able to get vendors, yeah, to go.

They all want to start at five.

Maybe you were able to so that's one reason why the explanation of why that number is a little different.

And yeah, we're already in May.

So we're also not gonna have a full year of that full use of that first year, too.

So Chris, I'm I'm kind of curious.

Uh subscriptions uh for uh IT.

Uh can you have some idea what the percentage of subscriptions are versus the budget that you have every year?

Is it more than 15% or yeah, easily?

Yeah, I mean, um when I look at our software budget, uh it's primarily subscriptions nowadays.

Um there's only a handful of systems that are still on prem.

So you know, so there's an ex you know you think it takes more than 50% of your budget a year on the software, probably the the subscriptions a lot.

Yeah, well, so yeah, so when I think of my software budget, that's Microsoft licensing, which is subscription-based.

That's um our financial system, which is subscription, sure, our uh fleet management asset management program, which is subscription.

Um CAT probably, and they had that for us, right?

Yep, yeah.

Um, yeah, AutoCAD subscription, everything is you know, a software is all subscription based.

That's where they make their money nowadays.

So if they even like say, like, see that this is a concurrent user licensing model, is um not the norm anymore.

Is there any discussion about getting our data back out?

Should we want to switch providers at some point in the future?

Yes, as far as the portability of that data.

Yeah, um, so if we need our data back, they'll give it back to us uh in one of several formats, like uh it'll be like uh dot back file, which would be just a backup of the database that we can restore to an SQL server, or uh like an Excel or CSV file.

Okay.

So we we're actually just had the same conversation with another vendor around our cemetery software.

John, you mentioned the word maintenance about the the uh eyes of water.

What kind of you define the word maintenance and what do you do to the waters in the way of the uh stormwater?

Yeah, maintenance that we do in terms of stormwater, the BMPs and things that they would what kind of what constitutes the maintenance.

Correct.

Well, there's a couple different BMPs.

I'd say the most common BMPs are our ponds, they could be wet.

I call them wet by means they stay wet all the time.

They're designed to stay, so you see a pond that we're gonna call a pond.

They're also our dry ponds, they aren't made to be wet all the time.

Those are dry, those are a little different to maintain.

You could have just have a swale, for instance, is like sometimes we think of a ditch, but I we call them, I guess we as engineers call them swales, but it could be a grass swale.

Those have that, and also we have inlets or catch basins, depending on how you want to refer to those two at the side of the road.

Okay, those many of our new ones since about 2010, all have sumps in them, for instance.

So it's an area below about two feet below the outlet pipe.

Imagine an extra sump in the bottom of it.

So that's the catch road debris, catches a lot of leaves, things like that.

But we can then go around to those look, we get credit by the way, from that from the DNR for removal, part of our removal because it's not exiting to a waterway.

So that's part of what we can do.

We can then use a back truck and we can suck those out.

So that's one area of maintenance ponds, as you kind of as was mentioned earlier.

Is uh generally speaking, the standard is to have a five foot depth of water, and about three feet of that is where I should say two feet is for sediment storage.

So over time you get said once you get up to three feet of a depth, that's when you should generally be then dredging that pond and we're getting it back to that five foot depth again.

The idea is that once again those total suspended solids in larger water body will settle out to the bottom and not pollute a waterway.

You know, we get a lot of turbidity in the water and things of that nature.

So you'll have that with a that what obviously a roadsides um like a swale or something like that is you can get a lot of woody vegetation in it.

Same thing with a pond.

I should have mentioned that too.

Is one where we see a lot of ponds, is you'll see a pond get very overgrown, right?

We'll see a pond.

We had, for instance, a pond, if you want to see one that was overgrown.

Take a look at an aerial at like the intersection of Michigan and university.

That area in the southwest corner, you'll get an aerial from about three years ago.

Absolutely, you can't even see the pond.

It's it's covered with so many trees.

Several years ago, we went ahead and cleared that whole area out, and then we expanded the pond to actually allow additional um removal from it.

But you get woody vegetation on the sides.

What you do is you weaken the sides of the pond with the roots and things of that nature.

So we want to get that out.

So you're you're talking about dredging, you're talking about kind of clearing the sides, keep keeping debris, you know, just general trash out of it.

So those are kind of the things when we talk about maintenance, that kind of is a kind of a 50,000 foot view of the maintenance.

Do you have further questions?

Kind of regarding this that answer your question.

Most, yeah, correct.

Okay.

Those are the kind of things that generally though we're trying to maintain.

Yeah.

And over time, you'd be amazed on how fast nature takes back over what you intended to put out there.

You're trying to kind of keep keep on line with keeping uh growing things, growing where you want them and not where you want them.

How about like the uh person like the HOA?

You have a nice HOA, they have a pond in the middle.

Correct.

Do they know what they're supposed to do?

Do they I'm sure they do they do it?

Do they not do it?

I mean, that's a great question.

That's a great question.

We continue to try to educate HOAs because some have no clue, and some are very um well informed about what they what their requirements are, especially if they have a maintenance agreement with the city that will lay out kind of what the requirements are and how often those need to happen.

It'll have same type of things that I just you know discuss with you in terms of it will have this is how often you need to check the depth, this is how often you need to check the side slopes to check for woody vegetation, it will have those kinds of things if it's a pond.

A pond can also be a wet pond, it can also be an infiltration, in other words, it's designed part of it could be designed to actually infiltrate water into the ground to help recharge groundwater.

So it all depends on kind of what's what's in there.

But to answer your direct question, yes, some HOAs are very much in it, and some are not, and part of our part of MS4 actually is public education, and part of that is helping educate HOAs how to maintain their ponds correctly.

So this can also be kind of part of that catalyst to help us doing that.

And our stormwater technician last year had a really nice um kind of open house with a whole bunch of HOAs, brought them in, and quite a few were like, Yep, this is great in material.

We we uh we already know about it.

In other words, we're like, Great, we had no idea.

We need to go talk to our port so that we're more informed with what we need to be maintaining.

So it's quite the common thing where they build a large parking lot and you put it in a nice wet pond to catch all the the runoff of the ponds.

I'm sure that's another group to keep on who you talk to at a large store, right?

I mean, who's the person in charge of who knows about who looks at that pond, right?

Yep, there's some ponds are very um most people look at ponds and kind of just this little bit of the site out of side, even though it's you see it, but it's in terms of maintaining it, is definitely out of mind it.

It will just maintain itself, and no, there is a definite, like everything else that we deal with from an asset standpoint, it has a maintenance schedule or should have one.

Right, and that's what we're really trying to do with this is help bringing that in because we really frankly haven't maintained as well as we could have, and this is helping that initiative to be able to put things better on a schedule so that we can better maintain the assets that we do have as a city.

So a person go out and and uh measure and take pictures and you know put in a uh depth finder to see how deep it is, and correct.

Okay, we do that with uh for instance with the Patrick Pond one that I used earlier.

We actually can bring someone out there and they can do a bathymetric or a water survey, we can get the depths, we can map the base so we can know how deep it is, and then we can figure out oh, this isn't this is what we have now, this is what we need to make it to, so we can work in that case.

We can get the depths, we can map the base so we can know how deep it is, and then we can figure out oh, this isn't this is what we have now, this is what we need to make it to, so we can work in that case we're working with a consultant to re-engineer that pond so we can bring it back actually better than it was even designed because it's it's right on bedrock now.

We can actually get a little bit deeper.

It cannot turn green.

That's our goal, not turn green in the summer because if it's really shallow, you get a lot of allergy.

So there's all sorts of there's a lot of nuances to this, but this will definitely help us with some of those some of those initiatives.

That's our goal.

Very good.

Thank you.

This is the questions.

Is the MS4 the cover sheet refers to it as a permit?

Yes.

Is it a it is a permit with this with the DNS?

Is it a requirement?

Is it something that the city's obligated to do, and this helps I mean ultimately the software is going to help us comply with the requirements of that?

It is an obligation.

It is not like most things that come from the DNR, it's an obligation.

So this isn't something we're doing like because we've well because we're a good steward.

Right.

We're doing it because we're a good steward, but we're also doing it because we are absolutely required.

We are required to do.

And one thing that's coming down the pipe with this is that there's something called a TMDL, a total maximum daily load that's going to be applied to the Fox River, the Illinois Fox River they call it.

And as part of that, that then we'll ratchet up what our requirements are.

Right now, our requirements are somewhere around 25% for removal rate for like TSS, it's going to move to like 60%, which means we better have our kind of production order in terms of what what we have as our assets, because if we don't meet it with our own assets, that means we then have to have other assets that make up the difference.

And that means CIP dollars, etc.

So the better we do this here, that helps us on some other ends over here.

I asked that question, kind of knowing the answer mostly, but I I think that's an important point as we look at this.

You know, this isn't something that we're doing just because it's something we're doing because we are obligated to do this under you know state requirements from the DNR.

So that's a very good point.

And this allows us to meet those requirements much more efficiently, right?

Yes.

Um said TDS's.

I'm sorry, the total.

Yeah, so the the TMDL will create um not just for this the city, but obviously anyone who's that's tributary and is along that box river will soussex will get involved, and all the other users downstream of us will get uh involved with that too, in terms of what are the total uh total phosphorus that can be released, and what are the total suspended solids, and that will be not only for municipalities, but that will be for agriculture, etc.

And they create all sorts of maximum that you're allowed to discharge.

Okay.

And generally speaking, the screws get tightened most on municipalities.

Agriculture is not quite so much.

So we are putting what into the water in um oils from the car and freeze.

I mean, just what is going into the river stand is affected that number of well those those are those are those are specific pollutants and they aren't regulated in the sense of there isn't an amount that you're allowed to put of any of those particular things.

But phosphorus, for instance, obviously will come from you get runoff from you know from fertilizing your lawn, things of that nature, and wet ponds, for instance, are a way to help remove some of that phosphorus over time, phosphorus a little harder to get rid of.

Total suspended solids, so in other words, basically I'm gonna call it turbidity water, right?

If we bunch of put a bunch of dirt in a nice clean glass of water, we kind of spin it up and all it's kind of cloudy, we let that settle out.

That's what we're talking about, total suspended solids.

So that's why, for instance, when we have you see when you see a construction site, you'll see this ugly black fence around the silk fence we call it.

Sure.

That's part of to keep soil from migrating off of that site.

Now, when we have stabilized that site, then we we don't obviously have a soil fence around it.

We instead have like a wet pond, so stormwater runs off the road, it goes into the pipe, it goes into the pond, right, and then it can settle some of those solids out before they exit the pond and then go into, for instance, some sort of rivering area or something like that.

So that's like there's certain things that happen with construction, certain things that happen with post-construction, but post-construction, the most common one is a wet pond.

Right.

It's one of the most effective ways to remove some of these solids.

But what I'm saying is that this is uh as mentioned, this is a requirement MS4 is, but now those requirements are being ratcheted up even higher by the DNR with this total uh TMDL that's going to be probably coming at right now.

It's in we just got common periods, it's in the common period right now.

It's looking to be released, they're looking near the end of this year to release the actual TMDL for the Illinois Fox.

How can you control people you know springtime throwing the fertilizer on their lawns and things like that?

How can you control that number and um that's a great question?

It's it's it's like um it's one of those items that the DNR has asked you to control without necessarily the full ability to control it all the time.

But some of these items that but this is some of the initiatives that we're looking at, right?

Is if we can get a better handle on the items that we already have as assets and how are they, and we're working with a consultant right now to read kind of read look at our assets in terms of what our removals are we getting?

Because we we're looking at all the pounds.

We haven't done that since 2012, so we're looking at all of our assets.

What are the removal rates that we're getting for TSS?

They're working with that, but our process of giving all that information to them is very hard right now because it's all in these little places.

This now we could just basically go in and say, here, here's all of our data, run the models that you need to run, versus now we're still trying to work things together.

So this is this software will help us be more efficient at doing the things that we're required to do.

You know, other um cities that use this software now.

I'm sorry, do you know other cities that use a software?

Yes, we do.

Um right off the top.

There's none in Wisconsin.

We probably the first ones of it.

It's it's based the the company's based in California, so they have quite a few initiatives there in California with a regulation.

Uh they're pretty high regulation.

But uh for instance, I know Chattanooga uses it.

There's some other communities that have used it too.

But we were really drawn to it because it's very focused specifically on solving this one area and problem when we like that it was doing that job very well and not having to worry about did it kind of do it half well and this other stuff half well.

No, this is this is what it does, is it's bread and butter, and that's why we were especially drawn to it.

Okay.

Very good question, thank you.

And entertain a motion.

Yeah, I will make a motion to approve the contract, which is second nature for the stone water management system.

A second?

Okay.

Hi, Mr.

Group.

Any comments before we go?

Paul Ruff.

Yes.

Sean?

Yes.

Paul?

Yes.

Bob?

Yes.

Ryan?

Yes.

Daniel?

Yes.

Steve.

Yes.

Pass unanimously.

Sean, thank you.

Thank you.

Thanks for your time and your attention and your excellent questions.

Appreciate it.

Thank you.

Chris, yeah.

Anything else for me then?

There we thank you.

Chris, does that go to council next?

Yes, it will.

Yep.

Thank you.

Uh threshold there.

Okay.

All right.

That takes us to 5B.

Um it is May.

And in our main meetings, we are supposed to uh hold an election to uh for a chair and a vice chair.

Um like to do it.

We choose you.

We don't told you, Paul.

We've had the we've had the same people in those roles for a while.

I'm certainly willing to continue as chair.

I think Paul has expressed a willingness to continue as you Paul.

If anybody else is interested, I'll tell you.

Nominate someone else.

Um, so uh we'll take nomination for vice chair.

Anyone want to nominate anyone?

All right, Paul's been nominated, anyone else for nomin uh nominee.

All right.

All right, we need nominations for chair.

Anyone Bob, are you nominating Manion?

All right, I see people pointing at me.

Any other nominations for chair?

All right, there's a ballot.

I don't know that we really need to know it's yeah, you know what?

I'm just gonna arduous process.

Let's see here.

I guess we nominated Paul for vice chair.

Is that Steve?

Thank you, Steve.

It's an honor.

You might think differently, right?

I'll state an official vote.

Fun fun for the record.

Right.

It's a long motion.

Seems a type in school, right?

I'm having to type Steve's full name, so it takes a while.

Everybody at City Hall now is calling me Steve VT or SVT.

Norwegian, right?

Yeah.

Oh, you were a meeting.

I think I think I threw him into the fire one time.

It was a budget meeting, too, if I remember right.

Yeah, I had to read the whole thing, the whole printed sheet.

It was tricky.

All right.

You were gonna uh make a motion.

Well, I was just gonna restate, but if if you have an official motion that you'd like to read based on what you typed in there, yeah, go ahead.

Uh the motion text will read is this.

Paul Fabian was nominated by Steve Van Trieste for vice chair.

Bob Bruder's nominated Daniel Manion for chair.

No other nominations were made.

Motion to approve fall fall.

Paul Fabian as vice chair and Daniel Manion is chair.

Sound good?

Yeah.

All right.

That's gonna be so moved.

Okay.

So moved.

Second?

I have a second.

All right.

We'll give Sean a and it's not adjourned, it's approved.

You can call roll when you uh you're ready.

Okay.

Sean.

Yes.

Paul.

Yes.

Bob.

Yes.

Ryan.

Yes.

Daniel.

Yes.

Steve?

Yes.

Okay, that passed unanimously.

Thank you.

I have to uh we'll continue in our current role.

Status quote.

That's right.

No change is good change, right?

Don't fit less pennies.

Yeah, it's member.

Okay.

Um that concludes our business items.

Uh number six communications and referrals.

Um I did want to mention uh a little follow-up from our last meeting.

If you remember, we uh approved a piece of software for website accessibility.

Um, in case you don't follow that real closely.

The federal government um pushed back the deadline by one year for compliance.

So it doesn't mean we can forget about it because it's gonna come back, but just that's kind of a follow-up of that.

Yeah, they moved the deadline back one year for municipalities to comply.

So still a project, but not under the gun that we were under before, and I don't know if Chris has anything to add about that.

No, um, you know, thankfully that whole thing doesn't really fall under me.

Uh that's the communications team.

Uh and they're that what they have to deal with.

So um I got I guess bigger fish to fry.

Did they go ahead and move forward with that?

Or do they delay it?

Uh yeah, they moved forward with it.

Yep.

Yeah.

And because of the way the purchasing policy was, it it technically didn't need to go to any committee, but it came to ITB.

Uh because I said, look, it's technology, it shouldn't be, it should just come to ITB.

Uh even if it's just an FYI.

Yeah, it's good for us to be aware of the project going forward, and it could be you know something that we're gonna have to be involved in, or at least knowledgeable out.

Um so I appreciate it coming forward.

I just wanted to follow up on that because it was something we don't dealt with recently, and it was uh I I got a bulletin in my email and immediately forwarded it to Andrew, and Andrew was already aware of it, but uh did we budget money for that and we just pushed it to the side as it already been budgeted.

I think we're still gonna forward, we bought the software by the software.

Like I said, the compliance issue isn't going away.

Yeah, it's just that we have more time.

We have more time to come into compliance.

So the only reason I ask is you know, we're under the gun come 2028 on the comma council with the eight million dollar deficit that's rolling up on us.

So yeah.

Chris, did you have anything else from departmental side that you wanted to make us aware of?

Um well Sunday morning was fun.

I don't know if uh any of you guys were following uh cyber security news, but I I woke up to uh a whole lot of ransom or not malware infection starting to hit the network.

Turned out it was just a false positive because of a bad virus definition from Microsoft where they played uh DigiCert's root CAs as um as malware.

And so yeah, so nothing like waking up having a cup of coffee and starting off a P1 incident.

I mean, were there just a one, or is there uh quite a few?

Uh well this happened to every Microsoft customer around the world.

But uh yeah, at six o'clock in the morning, I had about a dozen emails already, and by 6:30, I was up to around a hundred emails of servers and laptops that were being reported as infected.

It wasn't revoking the cert, it was just flagging it.

It was flagging it, yeah.

Um and then by noon, Microsoft had pushed a new update to Defender to unflag it.

All false alarms just you know, wrecked Sunday morning for me, that's for sure.

Right, but overtime, right?

Yeah, yeah.

He said, Yeah, I know we know it is.

It's overtime.

I know he is.

So just uh, you know, but the what uh I'll just say a response from the third party that we have managing our seam and everything.

Um there's a couple hiccups with some communications, but those got ironed out.

So overall, um, yeah, thankfully it was just a false positive.

Consider it just to find those bumps.

Yeah, that's us just gonna say consider it an unplanned drill and uh well yeah, this is the best time to figure out yeah, some hiccups in the communication line and um get those folks and addressed.

Yep.

Do you expect more attacks?

Yeah, we've been just as an everyday.

That's a big attack.

Nationwide and global attacks.

There's some big AI instruction that runs LMS, got hit.

There's Mythos, and what's the other one?

There's another AI now that they're not releasing publicly, but Mythos is is open AI or something, and it's finds like 200.

It found like 272 open or day one flaws in Microsoft.

It hasn't hit an operating system where it did not find day ones.

Yeah.

And so they won't be listening to the public.

It's yeah, so things are probably fixed things, right?

Yeah, mythios is by Claude, right?

Yeah.

Yeah, there's another one that just that's what we're up to.

Yeah.

Eventually someone will get out, get that out in the wild, and then someone will throw that on the quantum computer, and the world will employ the code.

And then robots will be knocking on our door.

It's all the commandment code to break into servers.

So but yeah, um so that's all I have.

Do you first see having a meeting in June?

Um, yeah.

Actually, I think we're probably gonna end up canceling that one.

We don't have anything pressing.

And I'm I'm leaving the next day.

I got a baseball game to coach that night.

So um yeah, it'll just be a good one to cancel.

So we'll and we'll see about July too, because when we look at uh how that lines up with July 4th, which is uh Saturday this year, there's plenty of time, but um unless we don't have anything pressing, we might just um but then come August, we'll probably be ready for CIP.

Yeah, okay.

CS calling.

So keep an eye on your emails, but be aware that we may not have a meeting in June or July, but that's fine.

Summertime keep in mind that we may if something comes up.

So all right.

Well, hey, no better way to spend your birthday than in an ITV meeting.

I've done it.

Sean we can we can all discuss other things after the meeting somewhere else.

There we go.

All right.

Anything from the board?

Any objection to adjournment?

Hearing and seeing no objection, we are adjourned.

645.