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Record of Proceedings

Waukesha Board of Public Works Meeting - May 21, 2026

Public Meetings — Thursday, May 21, 2026
BodyWaukesha, Wisconsin
SessionPublic Meetings
DateThursday, May 21, 2026
StatusFILED
Video Record
0:00 / 15:49

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it
0:30

Joe Piper.

0:31

All right, with that, we'll go ahead and start with item uh no seeing no public comment we'll with item three a three a the minutes of uh May 7th are before you Piper makes motion to approve.

0:43

Kevin Riley seconds.

0:45

All right, we have a motion and a second.

0:47

Any discussion that will take a vote.

0:50

Uh O'Donnell aye.

0:51

Kevin Riley, aye.

0:52

Piper aye.

0:53

Okay, motion passes.

0:54

So we'll move to item four A.

0:56

Four A, approval of payments.

0:58

There are four payments uh free review and approval.

1:03

Piper will make a motion to approve the payments as presented.

1:06

Kevin Riley seconds.

1:08

All right, we have a motion and a second.

1:10

We'll go ahead and take a vote.

1:11

Can I Chad can I ask a question?

1:12

Yep, go ahead.

1:13

So Alex with the news of station five.

1:17

Is there any way to I guess is there a way to add or is it a way different project?

1:23

They'll the electrical work that we're gonna need at station five to this contract, or is that just is it new now completely different work caused by uh rogue lawn mower?

1:32

Correct.

1:33

We're just replacing a panel and uh breakers inside there.

1:38

The this project is uh regarding more of a transfer scratch.

1:43

The generator at station five is up and running, so okay in good condition.

1:49

Thanks.

1:51

That will go ahead and take a vote.

1:53

Uh O'Donnell Aye.

1:54

Kevin Riley, aye.

1:56

Piper aye.

1:57

Okay, motion passes.

1:58

We'll move to item five A.

2:00

Five A.

2:00

Uh the first uh bid we received on Friday, May 8th is for the Prairie Park and Banteen Park facility upgrades project.

2:09

Um we received uh three three bids.

2:12

Uh the public works department recommends moving forward with the low bid uh from Will Surge, the amount of seven hundred and thirteen thousand five hundred and seventy-four dollars and forty cents.

2:22

Um if you have any questions uh about that bid, uh feel free to ask.

2:27

Uh Will Surge has worked with us in the past on numerous projects, so uh we believe they'll be able to complete this project.

2:38

Kevin Riley makes a motion to accept the bid from Will Surge Electric.

2:43

Piper seconds.

2:45

All right, motion a second.

2:46

Any discussion?

2:49

Seeing none, we'll take a vote.

2:50

Uh O'Donnell Aye.

2:52

Kevin Riley, aye.

2:54

Piper aye.

2:54

Okay, motion passes.

2:56

We'll move to item five B.

2:58

Five B.

2:59

We'd like to hold that.

3:00

So no no vote necessary.

3:03

All right, then we'll move to item five Cive C.

3:07

Uh this is uh 2026 sanitary sewer lining and relay project.

3:11

Um this actually this project came about actually after uh uh failure during uh the floods in August of last year.

3:20

Um we did complete a repair in the section that had failed, but the rest of that section uh needed work as well.

3:30

So uh uh we prioritize that section for the sewer lining uh project for this year.

3:35

As you can see, we got two bids for this work.

3:38

Uh we recommend moving forward with the bull bid from super excavators for 398,821 dollars and zero cents.

3:46

You can see that our budget uh this is over our budget, but this wasn't in the budget um completely as a separate project.

3:54

Um and we do have money uh that's available from other CIP projects that are already bid out, uh including our resurfacing project uh and that so uh we transfer that project savings over to cover this sewer uh project on Baroque.

Discussion Breakdown — Share of Meeting
Water And Wastewater Management█████████████████████████████████████████41%
Engineering And Infrastructure███████████████████████████27%
Procedural█████████████████17%
Fiscal Sustainability███████████████15%
Summary of Proceedings

Waukesha Board of Public Works Meeting - May 21, 2026

The Board of Public Works met on Thursday, May 21, 2026, at 5:30 PM in the Council Chambers at Waukesha City Hall. Members present: Kevin Reilly, Chad O'Donnell, and Joe Pieper. Absent: Steve Kassens and Eileen Micklitz. The meeting covered approval of prior minutes and payments, review of bids for park and sewer projects, and discussion of the 2025 WDNR Compliance Maintenance Annual Report (CMAR) and a change order for the Clean Water Plant Phase 3 Improvements.

Consent Calendar

  • Approval of Minutes (May 7, 2026): Approved unanimously (3-0).
  • Approval of Payments: Approved unanimously (3-0).

Public Comments & Testimony

  • No public comments were made.

Discussion Items

  • Prairie Park and Banting Park Facility Upgrades (Bid): The low bid from WIL-Surge Electric, Inc. in the amount of $713,574.40 was recommended for approval. The board voted to recommend awarding the contract (3-0).
  • Greenway Terrace Playground Resilient Surface (Bid): This item was held with no vote taken.
  • 2026 Sanitary Sewer Lining and Relay – Burr Oak (Bid): The low bid from Super Excavators, Inc. in the amount of $398,821.00 was recommended for approval. The project is over budget but will be funded by transferring savings from other CIP projects, including the resurfacing project. The board voted to recommend awarding the contract (3-0).
  • 2025 WDNR Compliance Maintenance Annual Report (CMAR): Zach Eisner, Clean Water Plant Manager, presented the report. The Clean Water Plant received straight A's in all ten categories for the tenth consecutive year. Highlights included handling of the August 2025 high rain event without plant overflows or bypasses, and the ongoing Phase 3 sludge dryer project. Discussion included questions about the equipment replacement fund balance, whether it represents cash on hand or a projection, and the timeline for the sludge dryer (expected on-site in July 2026, final completion end of 2027). The board voted to recommend adoption of the resolution by the Common Council (3-0).
  • Change Order No. 2 with J.F. Ahern Co. for Clean Water Plant Phase 3 Improvements: Zach Eisner explained the change order includes a $3,000 charge for circuit breaker upgrades, a $3,000 charge for fire protection piping upgrades, a $13,000 credit for swapping ductile iron piping with PVC, and a $39,000 credit for removing aluminum domes along Century Drive (with city crews performing final restoration). The net credit is $46,000. The board voted to recommend the change order for Council consent (3-0).

Key Outcomes

  • Approved minutes of May 7, 2026 (3-0).
  • Approved payments (3-0).
  • Recommended award of low bid for Prairie Park and Banting Park Facility Upgrades to WIL-Surge Electric, Inc. for $713,574.40 (3-0).
  • Held the Greenway Terrace Playground Resilient Surface bid.
  • Recommended award of low bid for 2026 Sanitary Sewer Lining and Relay – Burr Oak to Super Excavators, Inc. for $398,821.00 (3-0).
  • Recommended adoption of the 2025 WDNR CMAR and resolution by the Common Council (3-0).
  • Recommended Change Order No. 2 with J.F. Ahern Co. for a net credit of $46,000 for Council consent (3-0).
  • Meeting adjourned unanimously.

Meeting Transcript

Joe Piper. All right, with that, we'll go ahead and start with item uh no seeing no public comment we'll with item three a three a the minutes of uh May 7th are before you Piper makes motion to approve. Kevin Riley seconds. All right, we have a motion and a second. Any discussion that will take a vote. Uh O'Donnell aye. Kevin Riley, aye. Piper aye. Okay, motion passes. So we'll move to item four A. Four A, approval of payments. There are four payments uh free review and approval. Piper will make a motion to approve the payments as presented. Kevin Riley seconds. All right, we have a motion and a second. We'll go ahead and take a vote. Can I Chad can I ask a question? Yep, go ahead. So Alex with the news of station five. Is there any way to I guess is there a way to add or is it a way different project? They'll the electrical work that we're gonna need at station five to this contract, or is that just is it new now completely different work caused by uh rogue lawn mower? Correct. We're just replacing a panel and uh breakers inside there. The this project is uh regarding more of a transfer scratch. The generator at station five is up and running, so okay in good condition. Thanks. That will go ahead and take a vote. Uh O'Donnell Aye. Kevin Riley, aye. Piper aye. Okay, motion passes. We'll move to item five A. Five A. Uh the first uh bid we received on Friday, May 8th is for the Prairie Park and Banteen Park facility upgrades project. Um we received uh three three bids. Uh the public works department recommends moving forward with the low bid uh from Will Surge, the amount of seven hundred and thirteen thousand five hundred and seventy-four dollars and forty cents. Um if you have any questions uh about that bid, uh feel free to ask. Uh Will Surge has worked with us in the past on numerous projects, so uh we believe they'll be able to complete this project. Kevin Riley makes a motion to accept the bid from Will Surge Electric. Piper seconds. All right, motion a second. Any discussion? Seeing none, we'll take a vote. Uh O'Donnell Aye. Kevin Riley, aye. Piper aye. Okay, motion passes. We'll move to item five B. Five B. We'd like to hold that.

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