Weatherford Municipal Utility Board Meeting - October 30, 2025
Weatherford Municipal Utility Board Meeting - October 30, 2025
The Municipal Utility Board met on Thursday, October 30, 2025, at 12:00 PM in the Weatherford City Hall Council Chambers. Chair Lindsey Hester presided in the absence of Mayor Paul Paschall. The meeting included service awards, approval of minutes and consent agenda, consideration of two regular agenda items, and quarterly performance dashboard reports. All motions passed unanimously.
Consent Calendar
- Approval of Minutes: The minutes of the September 25, 2025, Municipal Utility Board meeting were approved.
- Bid #2025-026 for Miscellaneous Concrete Improvements: Awarded to J3 Services & Concrete, LLC (primary) and Tex-Pro Construction, LLC (secondary) in a combined amount not to exceed $678,400.
- Professional Services for Utility Billing Printing and Mailing: Authorized expenditure not to exceed $190,000 with Matrix Imaging Solutions for FY26.
Discussion Items
- Amendment #2 with Plummer Associates, Inc.: Staff requested approval of Amendment #2 for additional construction phase services for the Dr. Paul Phillips Water Purification Plant – Taste and Odor Treatment project in an amount not to exceed $231,919.20. Director Rick Shaffer explained that original contractor delays led to extended oversight and inspection needs. Liquidated damages assessed to the contractor, totaling approximately $1.4 million, will cover these additional costs, resulting in no financial impact on the city. The amendment funds services through final closeout.
- Revisions to Weatherford Water Supply Reservoir – Lake Lot License Agreement: Staff proposed updating the license agreement to extend the initial term to 35 years from the date of execution (instead of from 2011) to address lender concerns about mortgage financing. Additional changes included aligning floodplain elevation requirements with city ordinance (two feet above floodplain) and reorganizing formatting. Staff recommended denial of lenders’ request for protection without an estoppel agreement. The board approved the revised agreement for all future transfers; existing license holders may opt into the new agreement.
Staff Reports
- Quarterly Performance Dashboard (Q4 FY25): Joe Farley (Electric Utilities) and Rick Shaffer (Water Utilities) presented key metrics:
- Electric: Residential rate of $0.13/kWh, 9% below retail average; CAIDI (outage restoration time) averaged 65 minutes all-in, better than state and national averages; 2.2% customer growth (16,967 to 17,343 customers); 44% of outages caused by trees, 30% equipment, 15% wildlife, 10% public, 40% weather-related.
- Water/Wastewater: Residential combined rate 17% below regional average; 1.7 billion gallons produced; 981 million gallons wastewater treated; 782 million gallons reclaimed water returned to Lake Weatherford plus 211 million gallons from lagoons; 94–100% removal of taste/odor compounds; non-revenue water percentage slightly elevated but expected to decrease; Kyle Capp’s crew completed rehab at $104/linear foot vs. contractor $160/linear foot; lift station #8 construction coming in at ~$2 million vs. engineer’s estimate of $6.5 million.
- Service Awards: Kyle Capp (Water Utilities Supervisor) recognized for 15 years of service; Jason Lewis (SCADA/Fiber Technician) recognized for 20 years of service.
- Take Back Meds Event: Reported by Chad Marbut: on October 25, 2025, over 500 pounds of unused medicine and nearly 150 pounds of sharps collected.
Key Outcomes
- Approval of Amendment #2 with Plummer Associates (motion by Ken Davis, second by Zack Smith): Passed unanimously.
- Approval of Revised Lake Lot License Agreement (motion by Ken Davis, second by Heidi Wilder): Passed unanimously. Staff directed to use the updated agreement for all future licenses.
- Recognition of Service Awards and Quarterly Dashboard: Noted as information items; no formal vote required.
Meeting Transcript
Hello, ladies and gentlemen. Welcome. It is uh 12 noon, even though that clock isn't quite caught up to the actual time. Um I am uh Lindsay Hester and uh Mayor Paul Pascal is uh not gonna be with us today. He's out, and uh also Tom Novak and Howard McClerkin. But uh it is noon, and before I call the meeting to order, I'd like to welcome Father Kevin Goodnight of Christ the King Covenant Church and ask him to bring us uh invocation. Thanks. Let us pray. Oh Lord Jesus Christ, Son of the Living God, look with mercy upon us as we prepare to do the work you've set before us today. Grant us your grace of the Holy Spirit that our words may be seasoned with wisdom, our thoughts guided by truth, and our actions directed by your holy will. Unite us in purpose that all we do may be done for the good of our community and the service of your people, strengthen us to work in peace, wisdom, and humility in the name of the Father, Son, and the Holy Spirit. Amen. Thank you, Father. I would uh like to call the meeting to order and announce that we do have a quorum at this time. Ask uh councilwoman Heidi Wilder to lead us in our uh pledges of allegiance. Please join me. I pledge allegiance to the flag states of America, for which he stands in the liberty of justice for all honor the Texas flag. Pledge allegiance, Texas, one state under God. All right, at this time, uh it's a pleasure to uh say we have two uh service awards. So uh we'll start with Rick Schaefer. Thank you, board members. Um I'd like to ask Mr. Kyle Capp. Go ahead. Yes, you do, Kyle. Ask him to jump me up here so we can all sing him happy birthday. No, we don't know. No, we won't make everybody sing, but he has uh just celebrated his 40th birthday yesterday. Awesome. Um in addition to that milestone, Kyle is here to receive his 15-year service award. Uh so Kyle is our water utility supervisor in our construction rehab crew. Um he actually began working for the water utility on November 1st of 2010 uh in our maintenance division. Um then the year after that, he was promoted to light equipment operator, and then in 2017 was promoted to water utility crew leader. Uh and then after a um retirement uh in our construction rehab crew, Kyle was promoted to the his current position as water utilities supervisor um over that division, and that was in 2018. Uh and this is where it gets real easy to brag on Kyle. Uh so Kyle and his crew uh primarily they're doing the the rehab and construction to replace our water and wastewater infrastructure. Normally, this would be um you know the water and sewer pipelines in our residential neighborhoods, uh, but uh there's not a project that's too big for Kyle. Um you've seen some of the pictures we presented, but they're putting utilities in trenches that are 17 foot deep. So when you're standing up top looking down, that trench looks about that wide. Um they've done pipelines up to well, most recently, 16-inch, 24 24-inch diameter pipe, and they are currently building what is going to become our largest lift station uh in the city of Weatherford. So, which coincidentally we'll be talking about that uh here later today. Um he also operates under a lot of scrutiny because we do present to the utility board our performance metrics on how uh particularly that crew, how they compare to our contractors. Uh and so Kyle and his crew uh provide a great cost savings to the city's ratepayers. Um if that isn't enough, excuse me. Uh in addition to his work at the city, Kyle also volunteers as a firefighter at the Central Community Volunteer Fire Department. So I guess when he's not here helping to provide water, then outside of work, he's just taking that water and putting it on a fire. So Kyle, thank you for your 15 years of service. Congratulations. Now, Joe Farley, you have a presentation to make Mr. Jason Lewis.
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