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Record of Proceedings

Weathersfield Planning Commission Meeting Summary - October 6, 2025

Planning CommissionMonday, October 6, 2025
BodyWeathersfield, Vermont
SessionPlanning Commission
DateMonday, October 6, 2025
StatusFILED
Video Record
0:00 / 2:21:59

Transcript — Verbatim
0:00

I just ate your other here.

0:07

Yeah.

0:14

Let me let me get my phone shut off.

0:24

Okay, it's off.

0:32

All right.

0:33

All right.

0:33

Well, the time is six thirty-one.

0:35

I'm going to go ahead and call it meetings of order.

0:37

Thank you, everyone, for coming out to the September 15th planning commission meeting.

0:42

Um nothing really on the agenda to review.

0:45

Any of the other uh board members want to move anything around.

0:50

Hearing nothing, moving on to comments from the chair and land use administrator.

0:55

I have no comments at the time, Brian.

0:57

Do you um one thing is uh to follow up on the interim.

4:04

And and there are rules that say you can't change your zoning bylaws.

4:12

Um, and this addresses interim zoning bylaws.

4:16

Uh so I'm gonna read this into the record.

4:19

Uh hi, Ryan.

4:21

This is one of the many gray areas in municipal land use planning, but my read is that yes, you can so long as the town meets the pre prerequisite set forth in section four four one five section A.

4:35

Quote, if a miss a municipality is conducting or has taken action to conduct studies or has held or is holding a hearing for the purpose of considering a bylaw, a comprehensive plan or an amendment, extension or an addition to a bylaw or plan, unquote.

5:00

In addition, I agree that the planning commission and select board uh would want to include some explanation and basis for why the interim bylaws are necessary to quote protect the public health, safety, and general welfare, and provide for orderly physical and economic growth, unquote.

5:15

But I think that threshold could be pretty easily met.

5:19

I agree with Susan that the prohibition on amending bylaws when the town plan has expired.

5:26

The town plan expires is for traditional zoning and subdivision bylaws, not interim bylaws, parentheses, which are expressly meant as an interim emergency measure, unparenthes, period.

5:39

Interim bylaws can only last for two years with one year extension and can be repealed by a vote of the public.

5:46

So there are limitations on them.

5:48

If the town is already moving forward with adopting a new town plan, it would probably be the most practical sense to focus on that and amend the current bylaws once adopted.

5:57

I also parentheses.

6:10

Let me know if that helps.

6:11

So a couple things that we point out here.

6:26

He asked me what was going on with that, and I told him that exactly what we had done.

6:32

It didn't rise to an emergency level under our opinion.

6:36

We had other work to do, and and that we'll wait until we get there.

6:39

So the interim bylaws are set have been tabled.

6:42

They're they're done.

6:55

I also don't see a reason for the process to consider amendment amending bylaws could not start before the enactment of the town plan.

7:03

Otherwise, you could work on the the bylaws, but you can't you can't move forward with the adoption until the town plan is in place.

7:12

And I don't know that I don't know how deep you want to do that.

7:14

I guess if you had sections that were finished, that would be fine.

7:18

But if you got sections you're working on, I don't know that you'd want to start modifying your bylaws to be finished the town plan.

7:24

Seeing as how they're the town plan comes first.

7:27

Um I think uh I I think that about sums that up.

7:33

Um is that okay, gentlemen?

7:36

Yeah, I think I was correct when we made that decision at that last meeting.

7:41

Yes, and yes.

7:42

So I feel very confident about that.

7:44

The only other question I have now is where do we get this filed so that when you're gone and we're gone, it's not gone.

7:54

I have in uh in the land use digital files, um, a folder for regulations that has the zoning bylaws, uh some subdivision regulations and all the iterations of that and stuff like that, um, as well as um state statutes that I've had to reference, and then there's also a folder for um town council opinions.

8:18

Okay, I I have it saved there.

8:20

Good.

8:20

Um that's what I was hoping.

8:22

Thank you.

8:23

One thing I found very useful when we've uh turn over at work is sometimes people do a really nice job of laying out what they're doing as they go, and some people try to do it on the last day.

8:35

And um, like as you build out structure, it might be useful to start kind of explaining what the structure is as we go.

8:46

Like on a on a something that explains how it's organized.

8:50

Here's you know, like you know, read readingly use administrator.

8:56

Yeah, though I hope you're here as long as I am.

8:58

So I was gonna add that based on the comments that you and I have just made.

9:02

I don't want anybody to think yeah, that's best case is that it never is needed, but uh had both situations happen, and I know which one I prefer to pick up the pieces from.

9:14

Yeah, um, most of the or I guess each town that I've gone to with inheriting all those digital files, it's often just a folder full of jumbled stuff, and I'm pretty hyper-organized.

Discussion Breakdown — Share of Meeting
Land Use Planning█████████████████████████████████████████████51%
Procedural████████████14%
Historic Preservation███████8%
Economic Development████5%
Public Engagement████5%
Forest Management████4%
Flood Resiliency████4%
Engineering And Infrastructure██2%
Transportation Safety██2%
Summary of Proceedings

Weathersfield Planning Commission Meeting Summary - October 6, 2025

The Weathersfield Planning Commission met on October 6, 2025, at 6:31 PM. The meeting focused on the adoption of several town plan chapters, including the mission statement, natural scenic and historic resources, and flood resiliency. Extensive discussion also occurred on the land use chapter and future land use maps, pending further review. The board also reviewed permit data from the past two fiscal years. Note: The transcript references September dates, but the meeting date as provided is October 6, 2025. This discrepancy is not fully explained.

Consent Calendar

  • Approval of Minutes (August 18, 2025): Approved with a correction to the spelling of a name ("Micheal" changed to "Michael").

Public Comments & Testimony

  • No members of the public spoke.

Discussion Items

  • Interim Zoning Bylaws: The land use administrator read a legal opinion confirming that interim bylaws can be adopted even when the town plan has expired, provided certain prerequisites are met. The board decided to table the interim bylaws, concluding they did not rise to an emergency level. The administrator noted that work on the town plan should take priority.
  • Document Filing and Backup: A discussion on organizing digital files for continuity. The administrator confirmed files are stored in Microsoft OneDrive (cloud-backed up) and will add an explicit folder for bylaws.
  • Planning Commission Mission Statement: The board reviewed and extensively edited the mission and goals document, focusing on word choices (e.g., “conserve” vs. “preserve,” “economic development” vs. “growth,” and clarifying transportation language). The statement was adopted with amendments.
  • Town Plan Re‑adoption – Land Use Chapter and Future Land Use Maps: A lengthy discussion covered the distinction between “preservation” (no development) and “conservation” (responsible use, e.g., forestry). The board debated the appropriate density for neighborhood areas (one unit per three acres), the role of PUDs, and the need to better define map categories to avoid public confusion. The chapter was not adopted; a revised draft will be brought for final review.
  • Natural Scenic and Historic Resources Chapter: Brief discussion and minor edits. The board voted to move this chapter to final draft for presentation to the Selectboard.
  • Flood Resiliency Chapter: Minor changes, including revising language on driveway permits to indicate the town should create a permit process. Voted to adopt as final draft.
  • Utilities and Facilities Chapter: Tabled to the next meeting (set for September 29, 2025, though that date precedes this meeting).
  • Permit Data Summary: The land use administrator presented permit totals for FY2024 and FY2025: 42 permits in 2024, 51 in 2025; new dwelling units: nine in 2024, 11 in 2025 (including 6 ADUs over two years). The data was provided for informational purposes.
  • Future Agenda: The board decided to review the land use chapter, utilities/facilities, and education chapter at the next meeting.

Key Outcomes

  • Motion to adopt the Planning Commission Mission Statement with amendments passed unanimously.
  • Motion to adopt the Natural Scenic and Historic Resources chapter as final draft passed unanimously.
  • Motion to adopt the Flood Resiliency chapter as final draft (with minor corrections) passed unanimously.
  • Motion to table the Utilities and Facilities chapter to the September 29, 2025 meeting was approved. (The next recorded meeting after this October 6 session is not explicitly set; the special meeting referenced would have already occurred.)
  • Motion to schedule the next regular meeting for September 29, 2025 was approved, but that date is before this meeting. The board will continue work on remaining town plan chapters.

Meeting Transcript

I just ate your other here. Yeah. Let me let me get my phone shut off. Okay, it's off. All right. All right. Well, the time is six thirty-one. I'm going to go ahead and call it meetings of order. Thank you, everyone, for coming out to the September 15th planning commission meeting. Um nothing really on the agenda to review. Any of the other uh board members want to move anything around. Hearing nothing, moving on to comments from the chair and land use administrator. I have no comments at the time, Brian. Do you um one thing is uh to follow up on the interim. And and there are rules that say you can't change your zoning bylaws. Um, and this addresses interim zoning bylaws. Uh so I'm gonna read this into the record. Uh hi, Ryan. This is one of the many gray areas in municipal land use planning, but my read is that yes, you can so long as the town meets the pre prerequisite set forth in section four four one five section A. Quote, if a miss a municipality is conducting or has taken action to conduct studies or has held or is holding a hearing for the purpose of considering a bylaw, a comprehensive plan or an amendment, extension or an addition to a bylaw or plan, unquote. In addition, I agree that the planning commission and select board uh would want to include some explanation and basis for why the interim bylaws are necessary to quote protect the public health, safety, and general welfare, and provide for orderly physical and economic growth, unquote. But I think that threshold could be pretty easily met. I agree with Susan that the prohibition on amending bylaws when the town plan has expired. The town plan expires is for traditional zoning and subdivision bylaws, not interim bylaws, parentheses, which are expressly meant as an interim emergency measure, unparenthes, period. Interim bylaws can only last for two years with one year extension and can be repealed by a vote of the public. So there are limitations on them. If the town is already moving forward with adopting a new town plan, it would probably be the most practical sense to focus on that and amend the current bylaws once adopted. I also parentheses. Let me know if that helps. So a couple things that we point out here. He asked me what was going on with that, and I told him that exactly what we had done. It didn't rise to an emergency level under our opinion. We had other work to do, and and that we'll wait until we get there. So the interim bylaws are set have been tabled. They're they're done. I also don't see a reason for the process to consider amendment amending bylaws could not start before the enactment of the town plan. Otherwise, you could work on the the bylaws, but you can't you can't move forward with the adoption until the town plan is in place. And I don't know that I don't know how deep you want to do that. I guess if you had sections that were finished, that would be fine. But if you got sections you're working on, I don't know that you'd want to start modifying your bylaws to be finished the town plan. Seeing as how they're the town plan comes first. Um I think uh I I think that about sums that up. Um is that okay, gentlemen? Yeah, I think I was correct when we made that decision at that last meeting. Yes, and yes. So I feel very confident about that. The only other question I have now is where do we get this filed so that when you're gone and we're gone, it's not gone. I have in uh in the land use digital files, um, a folder for regulations that has the zoning bylaws, uh some subdivision regulations and all the iterations of that and stuff like that, um, as well as um state statutes that I've had to reference, and then there's also a folder for um town council opinions. Okay, I I have it saved there. Good.

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