The professional municipal clerk is the oldest among public servants.

And whereas the office of the professional municipal clerk provides the professional link between the citizens, the local government bodies, and agencies of government at other levels.

And whereas professional municipal clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all, and whereas the professional municipal clerk serves as the information center on the functions of local government and community.

And whereas professional municipal clerks continually strive to improve the administration of the affairs of the office of the professional municipal clerk through participation in education programs, seminars, workshops, and the annuities of their state.

And whereas it's most appropriate that we recognize the accomplishments of the office of professional municipal clerk.

Now therefore I joined Mayor Winchester.

Do recognize the week of May 3rd through May 9, 2026 as professional municipal clerk suite.

And further extend appreciation to our city clerk Joy Curtis, that would be city clerk Diana Lane, City Clerk in training with TNOffice, and to all professional municipal clerks for the vital services they perform and their exemplary dedication to the committees they represent.

Signed this fifth day of May 2026.

Thank you all for what you did.

Okay, let's move to item three.

A resolution of the city of Winchester, Kentucky authorizing the completion and filing of a safe streets and roads for all SS4A program of 2026 grant application for up to 200,000 in grant program funds with the Department of Transportation.

Is there a motion?

Motion by Commissioner Strode.

Is there a second?

Second by Commissioner Toole.

Any discussion?

All in favor, aye.

Aye.

Any opposed by like sign?

Motion carries item four ordinance for second reading.

Madam Clerk, if you'll read it by title, please.

This is a summary, an ordinance promoting public health and the requirement of certification of recovery residences providing housing for individuals in recovery from substance use.

A certified copy of this ordinance can be viewed in the city clerk's office 32 Wall Street.

I hereby certify that the foregoing is an accurate summary of the attached ordinance.

Will you make the city attorney?

This is a second reading.

Is there a motion?

Uh Maried, I will motion to table this ordinance until the next meeting, which I believe is in June for the commission to further research and review said ordinance.

Okay, motion by Commissioner Tools, second by Commissioner Strode.

Any discussion among the commission?

Okay, all in favor of tables.

Well, I guess we both spoke up at the same time.

I was just gonna say I've had a lot of people reach out, so that I just think it needs a refiner tooth code.

Okay, I think that there are people that have questions about this legitimate question that need to be answered, and uh we need to maybe have you go send your questions to Mike and he can get them to Bill Dykman and uh Dan Doe get up, get an answer and satisfy what you want.

Okay, that's redundant in it.

Satisfy what you want.

Okay, are we all in favor of tabling to oh Bill?

I'm sorry.

We wait Bill, wait a minute.

We we can't hear the topic of city provided mic with a handbook to show you all that is such a complex ordinance.

He did he did.

Um that that I've seen we need to address, and probably one of the things we've had a sober living facility um group that's met ever since I've been back as the city manager.

I know I've met with them on two occasions that I can recall.

And there's a couple things there that we can look at and I'll forward those questions to Bill, but I'm gonna bring that group back together once again for any final comments.

We'll call I guess the biggest question I got, or the what I would need to know is number one.

We've got first reading of an ordinance that's before us, or that that was it before the commission at the last meeting.

Correct.

If I bring if we bring some revisions back to the ordinance that's there, is there gonna be legally?

Do I have to do we have to uh first and second events and second reading?

That's probably one of the biggest questions that I've got.

I don't care about the revisions, and at the end of the day, um, you know, this ordinance, I know people's got their own uh the the ordinance from my perspective is I'm trying to protect the city of Winchester and protect those that are providing the services to protect our citizens uh that are uh that are out there in regards to to this ordinance.

Now there's other things that are there that are I'm sure important to those folks who operate the facilities who do these type of things, but my goal and and my main focus in this is to make sure that the law enforcement and those that provide first responder services are protected and can do what they need to do as it relates to the to the operation of these type of facilities.

That's first and foremost in my mind, and then and then any subsequent um benefits that are there.

Um I'm all for them as well.

So um we'll bring that group back together again.

Okay, um, and that that's quite a substantial group.

There's 10 12 in that group that's around the table that include some of these folks that are that are right here, and we'll uh hash that out.

And then I did talk to Mr.

Palmer prior to the meeting, and he's got a few questions he wants to ask as well, and I'll run those by Bill and make sure that we take care of any of those things before we bring this back.

So I'll and I'll give Bill to answer the question of whether or not we have to have first and second reading.

Uh and and I will we'll be sure everybody's in agreement for tabling, correct?

Correct till our first meeting in June, Mike.

Yeah, because our next regular meeting, the second uh regular meeting this month's canceled, so it'd be the first.

Right, and that's canceled because it's election day and this room is used to vote in.

So okay.

Uh is there a motion to commissioner school is already done at first and you did a second.

All in favor of tabling?

Aye.

Aye.

Any opposable like sign?

Motion carries.

And Mr.

Palmer, I told you I would allow you to ask your question.

If you feel like you still need to, you're welcome to.

Thank you.

The question's been asked.

Okay, all right.

Just want to be sure.

Okay, item five, orders general A through G, Madam Clerk.

And order appointing Daniel Gillam to a four-year term on the Winchester County Administrative Hearing Board.

Is there a motion?

I move.

Motion by Commissioner Cox.

Is there a second?

Second.

Second by Commissioner Strode.

Any discussion?

All in favor, aye.

Aye.

Any opposed by like sign?

Motion carries item B.

And we're going to declare in certain city of Winchester property to be obsolete and surplus.

Is there a motion?

Sorry.

Motion by Commissioner Toole.

Is there a second?

Second.

Second by Commissioner Chenault.

Any discussion?

All in favor, aye.

Aye.

Any opposed by like sign?

Motion carries item C here.

And order authorizing the transfer of surplus equipment to the Clark County Detention Center.

Is there a motion?

Motion by Commissioner Toole.

Is there a second?

Second.

Second by Commissioner Cox.

Any discussion?

All in favor, aye.

Any opposed by sign?

Motion carries.

Item D.

In order declaring certain city of Winchester property to be obsolete and circle.

Is there a motion?

Motion by Commissioner Toole.

Is there a second?

Second by Commissioner Cox.

Any discussion?

All in favor, aye.

Aye.

Any opposed by a like sign?

Motion carries.

Item E.

And order accepting the resignation of Derek Hood from the Winchester Historic Preservation Commission.

And I will make a note that Mr.

Hood felt like since he was a property owner downtown that there was a conflict of interest.

And that's the only reason he submitted his resignation.

So is there a motion to accept?

So move.

Motion by Commissioner Cox.

Is there second?

Second by Commissioner Strode.

Any discussion?

All in favor, aye.

Aye.

Any opposed by a like sign?

Motion carries.

Item F.

An order approving a contract with Palmer Engineering for Engineering Services for the Winchester Farmers Market Pavilion and Restaurant.

Is there a motion?

So move.

Motion by Commissioner Shenault.

Is there a second?

Second by Commissioner Strode is in the discussion.

I have a question.

Um so with the scope of the project like this, does this go to a public bid or how did how did this project unfold?

I guess I'm just wondering if anyone else bid it out.

We talked about for the engineering from professional engineering services.

Oh, I thought it was no.

This is just this is just for the engineering services that are part of the project, and what we'll do is it will be bid out once these plans are done.

But we're in the process, these monies that are allocated for this were allocated in last year's budget.

They were in there.

Yes, yeah.

And then uh as we get closer to when we have construction documents, then we'll publicly bid that project, and then you'll have to you know make a decision on the low bid.

Yes, I'll talk about the technological bidding.

Yes, ma'am.

Okay, and then they did phase, they did phase one of the design, and they already had all the uh uh survey work and all the other things that are associated with that, and then this will add phase and there's an architectural part of this as well.

There's an architect landscape and all that that's part of this service, and they'll oversee it through construction to the end of the project, and then they'll work with Alicia as well as she hopefully uh tries we get some uh grant funds to help pay for that project.

Thank you.

Any further questions?

All in favor, aye.

Any opposed by lake sign?

Motion carries item G.

An order appointing Matt Davidson to a three-year term on the Winchester Historic Preservation Commission.

Is there a motion?

So move motion by Commissioner Cox.

I mean Commissioner Toole, I'm sorry.

Is there a second?

Second by Commissioner Chenault.

Any discussion?

All in favor, aye.

Aye.

Any opposed by like sign?

Motion carries.

I will tell you that I uh received uh text.

That's what I was looking for when I called you, Commissioner Cox.

Um from Shanda Cecil, who I asked to um kind of vet Mr.

Davidson, and she reported back that he records and assesses archaeological sites.

He uh records and assesses uh historical structures for his job.

He has previously been on the bluegrass heritage museum board, and so we felt he was highly qualified.

So all right, let's move to item six A through E.

Madam Clerk, an order amending the position description of grant writer personnel and pay classification.

Is there a motion?

Motion by Commissioner Cox, is there a second?

Second, second by commissioner strode.

Any discussion?

All in favor, aye, aye.

Any opposed by like sign?

Motion carries six B.

An order amending the position description of building inspector plans examiner pay personnel and pay classification plan.

Is there a motion?

Motion by Commissioner Cox.

Is there a second?

Second, second by Commissioner Toole.

Any discussion?

All in favor, aye.

Aye.

Any opposed by like sign?

Motion carries item six C.

Order reclassifying Matea Knox from receptionists finance to tax and license clerk.

Is there a motion?

Motion by Commissioner Strode, is there a second?

Second by Commissioner Shenault.

Any discussion?

I will say that my understanding, City Manager, is that uh Mattea is gonna be the finance and I mean the tax and license clerk at as she is training to become the city clerk.

Is that correct?

Yes, ma'am.

There's a period of time during the month May that uh we're very busy in the finance office, and as such, Matea is going to cover a lot of those duties that are there, and then um as she has time to do some training, and then as June rolls around, uh, and some of those um uh uh work that workload uh decreases, then she'll be moving more into the city city clerk part of it and training in those areas.

And she'll train with Joey, correct?

She is training with Jewel.

Okay, all right.

Do we have a did we do a motion?

Yes, I made it and a second.

And all in favor, aye.

Uh-huh.

Any opposed by like sign?

Motion carries six D.

And order accepting the resignation of Xavier Riley Firefighter 3.

Is there a motion?

So move.

Motion by Commissioner Toole.

Is there a second?

Second by Commissioner Cox.

Any discussion?

All in favor, aye.

Aye.

Any opposed by like sign?

Motion carries item six e an order reclassifying Alicia Martin from Grant Rider to Grant Coordinator.

Is there a motion?

I will make that motion with pleasure.

Is there a second?

Second by everybody.

All in favor, aye.

Aye.

Any opposed by like sign?

Motion carries.

Okay, let's go down to comments from the general public concerning items not on the agenda.

Alicia, we have anything, Diane.

Mike Palmer, what's the Mike says he's he's good.

Okay.

Well he he's the only one.

Uh Corey Angel looked like he scratched his name out.

Cody, I'm sorry.

Yeah, it was on it was on the okay.

Okay.

You're okay.

I mean, you don't want to speak tonight.

Okay.

All right.

Seriously meetings later.

We'll have to.

Okay.

All right.

Item eight.

We have already done that at the 4:30.

Um, we've already been in the closed session, so I will take a motion.

Well, maybe talk I'm just a second.

Okay.

You signed up.

I'd like to one more thing, but after she's gotten before we leave.

Okay.

Or make a motion to adjust.

Lulu's so I've got the budget binders and a set schedule for like Thursday.

I'm still hatching out the Friday schedule.

I need another day.

Okay.

Um, I need another day of your time, a full day.

Um if you if we can't do a full day, I can do I don't know that I can fill the full day.

Okay.

Um, so we could like start a later in a day, or we can um get done earlier.

Um, I know the mayor's first available day or festival date is the 13th.

Um, but you all can kind of hash out of that.

Okay, should we work on that Monday?

How about we work on it?

I mean Thursday.

Yeah, we'll we'll we'll plan it out.

Everybody look at your calendar because it's going to affect those that applied for those funding.

Yeah, um, so I'm gonna make sure I'm gonna give them a solid day.

Yeah, um, so I will inform them that I'll be back with them.

Yeah, but after Thursday.

But so the mayor suggested the 13th, which is next Wednesday, and you're thinking you only need a half a day, so we're thinking like nine to one or one to the twelve full.

I can do the like that.

Okay, yeah, yeah, because we're gonna do it.

We already take it.

Think about it, um, be already to tell me a day on Thursday.

And I could have to tell these uh community investment funds Alicia.

I could do the afternoon of the 12th.

Uh so I'm just looking.

Oh, you all kind of give me on the choices and we'll um kind of place it, but I do need it within the next week or so.

Uh I do need to go ahead and get them sorry about Thursdays and schedule.

I will send you Fridays and schedule.

I'll make sure that I'll join you on getting set out on our body set in stone.

Um budget binders, if you look if you look over it by it on Thursday, the first day is all of our departments.

So I'll focus on the departments.

Um so if you find anything that is not in there that you do it, I do want to see if you don't get back with me.

Um, I can uh figure all that out by Thursday.

And then I gave you all your cups.

Um thank you all for the support of that um for our employee appreciation of month um for food track I project on Fridays.

Um everybody got a cup.

Um they got a little speech tree inside of it, and everybody have tickets for a food track.

Um each on a Friday, sorry this uh Friday, it'll be in on situation that is um in their parking lot, and they've allowed us under a parking lot use, and our employees will be enjoying a free lunch every uh Friday from the future.

Um so are enjoying the lunch for like Friday as well.

Um so if you all can get me back your what you want to eat on Friday, I can I can pre-order it and that way that'll be already by our own time that we eat, and that way that we're all on a waiting um for lunch.

And we do that on Thursday.

Yes, as long as I got it for a Friday morning because I'm gonna be there.

Um I I want to be um I would have give it on to her unchang.

Okay, and so Thursday we start at nine.

Yes, you want us to be prepared to come up with a date that we can have a several hour meeting.

Yes, at least they all and you want to know what everybody wants to eat.

Correct.

Did I get it all?

Yes, okay.

And if I and pick up your budget finder, okay.

Commissioner Cox.

Uh I just wanted to make no error.

Jerry Tax is not here with us this evening.

Uh Jerry is in the hospital has been there for a month, about five, six days now.

Um actually had a major heart attack while he was in the hospital.

Violated HIPAA rules, I guess, to say that, but he told me so.

Uh but uh please keep him in your thoughts and prayers and Robin too, who's having to deal with it.

So thank you.

Okay, is there a motion to adjourn?

Motion by Commissioner Cox.

Is there a second?

Second.

Second by Commissioner Shenault.

Everybody go home, have a good evening.

God bless and thank you for those that are here tonight.

We are adjourned.

Thank you.

Thank you.