Public Meetings - Spearfish, South Dakota

The Spearfish Planning Commission met on Tuesday, December 2, 2025, at 4:00 PM in the Council Chambers of City Hall and via Zoom. Members present included Bill Moths, Amy Davison, Scott Duncan, Dylan Wilde, Toby Bordewyk, and Meghan Byrum. Member Rick Tysdal was absent. Staff present included Planning Technician Vasiliki Pistoftzian, City Engineer Kyle Mathis, and City Attorney David Knox. The meeting was called to order by Chair Davison and adjourned at 5:25 PM. Consent Calendar - Agenda approved as amended (amending the action for item F.2 to "hold a public hearing and make a recommendation to City Council"). Motion passed 5-0. - Minutes from the November 18, 2025, regular meeting were approved as presented. Motion passed 5-0. - No conflicts of interest were declared. Public Comments & Testimony - Item F.1 (Christensen Rezone): Jeremy Smith asked about future road connectivity between the proposed subdivision and the Miller Ranch subdivision. Staff noted the private road limitations but acknowledged potential connectivity during future annexation. Lanna Christensen, the applicant, spoke in favor, stating the expansion could provide 30 to 35 additional affordable housing units to support young families. - Item F.2 (Soncy Subdivision Variance/Plat): Jeremy Smith opposed the variance, arguing the layout could be adjusted to meet the 1,200-foot block length ordinance without a genuine hardship, given the lack of written confirmation from MDU denying a second crossing. He also criticized the park space (0.5 acres proposed vs. a park plan formula suggesting approximately 2.4 acres for 96 units) and questioned the plat's consistency with a 2023 state grant for multifamily housing. Micah Peters supported the need for pedestrian connectivity to future commercial phases and agreed that MDU confirmation was prudent before a decision. Discussion Items - F.1 (Christensen Rezone): Commissioners noted the city's definitions of "manufactured home" and "manufactured home park" contain inconsistencies. Staff clarified that the Conditional Use Permit (CUP) requirement was the stricter interpretation currently and that a consultant is reviewing the zoning ordinance to address these conflicts. The motion was amended to explicitly state the campground's non-conforming use status under Section 156.066. - F.2 (Soncy Subdivision): Staff detailed the Block 6 variance request, which exceeded the 1,200-foot maximum block length due to a 50-foot MDU gas pipeline easement limiting road crossings. No written MDU correspondence was provided. Commissioners expressed the need for verified hardship and raised concerns about park space adequacy and pedestrian connectivity. A motion to approve the variance failed for lack of a second. A subsequent motion to table the item to the next meeting was made and passed 4-1 to allow the applicant to provide MDU documentation and address concerns. - F.3 (Wordeman Minor Plat): Commissioners discussed the need for an easement for an existing overhead power line that crosses proposed Lot 1 to service Lot 2. The commission decided to add the easement to the mylar plat to ensure legal utility access. Key Outcomes - Rezone Recommendation (Christensen Drive): Passed 5-0. The Commission recommended City Council approval of the rezone from AG/PUD to R-3, with the specific condition that the campground remains a legal non-conforming use under Section 156.066. - Soncy Subdivision Variance Motion: Failed. A motion to approve the variance to the 1,200-foot block length requirement died due to a lack of a second. - Soncy Subdivision Tabling Motion: Passed 4-1. The item was tabled to the next regular meeting for further information from the applicant. - Minor Plat Recommendation (Wordeman): Passed 5-0. The Commission recommended City Council approval of the minor plat, contingent on the addition of an easement for the overhead power line on the final mylar.

The Spearfish City Council met on December 1, 2025 at 5:30 PM in the City Council Chambers. The meeting included public comments, approval of routine items, and votes on several resolutions, ordinances, and contracts. Vice President Klarenbeek presided with Mayor Senden and Councilmembers Hafner, Hourigan, and Myers present; Councilmembers Jacobs and Rath were absent. Finance Officer DeNeui provided an overview of new sound and microphone system. Consent Calendar - Approved meeting minutes of November 12 study session and November 17 regular session. - Noted added and adjusted wages for Joseph Van Driel (Wastewater Operator I) and Paula Gengler (Human Resources Generalist). - Added Hunter Scanlan and Laura Lloyd-Smith to the Library volunteer list. Public Comments & Testimony - Doug Markworth (1912 Cowboy Lane) questioned the lack of Q&A during meetings, criticized the city administrator's employment contract, and argued it was contrary to citizens' interests in an at-will state. - Greg Moselle (194 Pine Cone Avenue) thanked Councilmember Myers for a clarifying conversation, requested more public dialogue, and suggested creating a citizen advisory group. - Stan Triplett (Hill Street) recalled past meetings where public could ask questions and lamented the current lack of interaction, citing the need for transparency. - Pam Mattson (2313 Bridgestone Street) urged fiscal restraint, cited the Black Hills Pioneer article on property tax reform, and questioned the need for 17 unassigned city vehicles and a new vehicle purchase. City Attorney - Resolution 2025-58 – Resolution of Intent to amend lease with Spearfish Economic Development Corporation (SEDC) for the Atlas building. The new lease would be retroactive to October 21, 2025, extend through August 2033 with a 10-year option, and include a payment-in-lieu-of-taxes formula for private tenants. A public hearing was set for December 15. Note: The minutes state all voted in favor, but the raw transcript records one vote in opposition. - First Amendment to Development Agreement with Hills View Homes – Approved a price adjustment for 10 lots on Centauri Drive due to extra grading, reducing price from $21,800 to $18,200 per lot, and setting remaining lots at $20,000. Overall adjustment offsets the extra cost. - Real Estate Purchase Agreement with SEDC and Hills View Homes – Approved sale of 12 additional lots in Sky Ridge subdivision for $222,000 total ($18,200 each for 10 lots, $20,000 each for 2 lots). - Resolution 2025-57 – Authorized transfer of 12 lots from City to SEDC to facilitate the sale to Hills View Homes. All approved unanimously. Finance - Ordinance 1410 (Second Reading) – Supplemented the 2025 appropriations by $2,153,480 across multiple funds. Passed with Hafner, Hourigan, Klarenbeek, and Myers voting aye. - Ordinance 1411 (First Reading) – Supplemental appropriation of $593,000 for a $6,000 donation to Rec Center for CrossFit equipment and increased TIF District 1 (Elkhorn Ridge) revenue/expense authority. Passed unanimously. - Resolution 2025-49 – Levied an annual street maintenance fee of $1.25 per front foot, maximum $125 per platted lot, for 2026 taxes payable in 2027. Unanimously approved. Library - Reappointed Julie Gardner and appointed Sara Freng to the Library Board of Trustees for three-year terms ending December 31, 2028. Unanimous. Parks and Recreation - Approved final change order for the skate park site preparation project, increasing cost by $12,634.10, for a total site prep cost of $92,512.46. The entire skate park project total is $644,760.86 funded by $600,000 general fund and $60,000 park gift fund (with grants/donations). Accepted certificate of completion dated December 1, 2025. Roll call: Hafner yes, Hourigan yes, Klarenbeek yes, Myers yes. Planning and Zoning - Public Hearing (6:27-6:34 PM) on Resolution 2025-59 to vacate a portion of the North Avenue right-of-way (at Taco Bell property). Jeremy Smith questioned the reason and impact on potential future below-grade crossing and stormwater. City Attorney Knox explained the city is vacating its right-of-way; the property is owned by the adjacent owner. The city will retain utility easements. Resolution approved unanimously. - Dedication and Acceptance of public improvements from SFP-E, LLC (Les Schwab Tire Centers), including road, sewer, and stormwater infrastructure. Unanimous. Public Works - Awarded the 2026 Biosolids Hauling Services contract to Gunderson Trucking at $58,380 (monthly hauling to Gillette, WY landfill for composting). Roll call: Hafner yes, Hourigan yes, Klarenbeek yes, Myers yes. - Approved Final Under/Over Change Order 1 for Airport General Aviation Taxilanes Project (2024-12) with a net decrease of $18,140.90. Voice vote unanimous. - Approved Certificate of Final Completion for that project, starting one-year warranty September 3, 2025. Unanimous. - Approved HDR's amendment proposal for engineering services on the Sandstone Hills Remediation Project at a total cost of $46,850 to prepare a new plan set for 2026 mill and overlay. Roll call: Hafner yes, Hourigan yes, Klarenbeek yes, Myers yes. - Approved Final Under/Over Change Order 3 for the Dakota & 5th Street Utility Improvements project with a net increase of $75,779.04 due to wet weather subgrade issues. Roll call: Hafner yes, Hourigan yes, Klarenbeek yes, Myers yes. - Approved Certificate of Final Completion for that project, starting two-year warranty November 18, 2025. Unanimous. Bills and Salaries - Approved bill list totaling $1,329,966.95. Roll call: Hafner yes, Hourigan yes, Klarenbeek yes, Myers yes. - Approved November 2025 salary and wages report totaling $1,032,289.36 (including credit card fees). Roll call: same. Mayor and Council Discussion - The library received a Lego set donation (FYI). Departmental Discussion - Public Works Director McMahon updated that the East Low Zone wellhouse, waterline, and tank project is nearing completion; the tank is online and the well is expected to go online this week. Remaining items include backfill, grading, and fencing before final closeout. Key Outcomes - All resolutions and ordinances were passed as listed above. The meeting adjourned at 7:00 PM.

The Spearfish Planning Commission met in regular session on Tuesday, November 18, 2025, at 4:00 PM in the Council Chambers of City Hall and via Zoom. Chair Rick Tysdal presided. Commissioners present included Rick Tysdal, Bill Moths, Amy Davison, Scott Duncan, and Meghan Byrum. Staff present included Planning Technician Vasiliki Pistoftzian and City Attorney David Knox. The meeting adjourned at 4:53 PM. Key actions included setting a public hearing for a rezoning request and receiving an update on the Land Development Regulations Assessment. Consent Calendar - The November 18, 2025, agenda was approved as presented (Davison/Duncan, 4-0). - The November 4, 2025, Regular Session minutes were approved as amended, correcting a formatting error in the Items for Action section (Davison/Moths, 4-0). - No conflicts of interest were declared. Public Comments & Testimony - Micah Peters (239 Evans Lane) asked about the contents of the draft Development Regulations Assessment and whether the public would have access to the issue identification memo from Clarion Associates. - Planning Technician Pistoftzian responded that the memorandum had been uploaded to the agenda packet and that the final assessment document would be shared with the public for comment after its completion. Discussion Items - Rezone Request (Christensen Drive): Planning Technician Pistoftzian presented a request from applicant Lanna Christensen to rezone three parcels at 621 and 701 Christensen Drive from Agricultural (AG) and Planned Unit Development (PUD) to Multi-Family Residential (R-3). The purpose is to expand the existing manufactured home park and replace the legacy PUD zoning. Staff noted the property includes a legally non-conforming campground, a portion of which is already zoned R-3. Commissioner Bill Moths expressed concern about setting a precedent for allowing campgrounds in R-3 zoning, noting campgrounds are permitted in Highway Service Commercial (C-2) zoning. Staff explained the existing use is legal non-conforming and recommended a single Conditional Use Permit (CUP) for the manufactured home park and campground to regulate the overall site. Commissioners requested that the staff report for the public hearing clearly state the non-conforming status of the campground to avoid miscommunication. - Development Regulations Assessment Update: Maggie Squyer of Clarion Associates presented a progress update on the Land Development Regulations Assessment project, which evaluates Chapters 152 (Manufactured Homes), 154 (Subdivisions), 155 (Trees/Landscaping), and 156 (Zoning) of the municipal code. Squyer outlined three key focus areas: 1) Streamlining development review procedures, including clarifying the role of the sketch plan, establishing a single variance procedure, and allowing administrative adjustments for minor objective standards. 2) Updating zoning districts, uses, and development standards, such as aligning districts with the new Comprehensive Plan, creating a consolidated use table, right-sizing dimensional standards (e.g., the uniform 8,000 sq ft minimum lot size across residential districts), and clarifying non-conforming use standards. 3) Improving code user-friendliness through graphics and consolidation. The final assessment is expected to be presented to the Commission in early 2026. - Commissioner Discussion (Engineering & Parks): Commissioner Rick Tysdal asked about the timeline for the new Engineering Standards and Specifications and whether the Commission would have an opportunity to review and comment before adoption. City Attorney David Knox explained that the reconciliation of the ordinances with the new standards is ongoing, with ordinance amendment drafting anticipated by the end of the year. Commissioner Tysdal also raised concerns about the Parks and Recreation Master Plan, citing a requirement for developments adding 50 or more dwellings to dedicate park space, and questioning its impact on affordable housing costs. Commissioners and staff agreed that the Parks and Recreation Director and an Engineering representative should present at future meetings to explain how their respective master plans and standards interact with development processes. Key Outcomes - Rezone Request (Christensen Drive): The Commission voted 4-0 to set a public hearing for the proposed rezoning at the next regular meeting on December 2, 2025 (Motion by Davison, second by Duncan). - Development Regulations Assessment: Clarion Associates will proceed with drafting the final Land Development Regulations Analysis, which will be presented to the Planning Commission in early 2026 and subsequently opened for public comment. - Commissioner Education: Staff will coordinate future presentations from the Parks and Recreation Director (regarding the Parks and Recreation Master Plan) and the Engineering Department (regarding the Standards and Specifications) to ensure the Commission is informed of policies affecting development.

The Spearfish City Council met on November 17, 2025, at 5:30 PM. The meeting featured extensive public comment regarding the city administrator's salary, alongside action on budget supplements, public works contracts, and a discussion on re-establishing a personnel committee. Consent Calendar - Approved minutes from the October 29 study session and November 3 regular session. - Approved the Treasurer's Report for October. - Approved event sponsorships recommended by the Visit Spearfish board, including $1,500 for the Camaro Rally and $1,000 for Chinook Days. Public Comments & Testimony - Greg Moselle (resident) expressed strong opposition to the recent pay raise for City Administrator Bobby Falcon, stating his salary now exceeds $200,000. He compared this unfavorably to the median Spearfish income ($59,000) and the salaries of state and federal officials, questioning the process and the use of an outside consulting firm from Georgia. - Doug Markworth (resident) directly urged the council to rescind the pay raise and benefit package, citing the council's authority for reconsideration of a previous action. He emphasized the council represents the citizens, not the mayor or city administrator. - Dennis Wilson (resident) stated his research found the administrator's salary to be over double the highest-paid city manager in South Dakota ($94,000 in Pierre) and in the 90th percentile nationally, questioning the mayor's leadership on the issue. - Note: The Mayor stated he would follow up on perceived inaccuracies in the comments but did not address them during the meeting. Discussion Items - America's 250th Proclamation: Mayor Senden proclaimed Spearfish an official America's 250th South Dakota Community to commemorate the 250th anniversary of the signing of the Declaration of Independence. A volunteer committee is being formed. - Budget Supplement (Ordinance 1410): Finance Officer DeNeui presented the first reading of a $2,153,480 budget supplement covering various departmental needs including IT upgrades, fire training tower, chip seal costs, RTU replacements at the rec center, and TIF 8 engineering costs. The funding mostly comes from available fund balances. - Credit Card Acceptancy Policy: A new policy was approved establishing a $5 minimum for credit card transactions and implementing a fee on online building permit and license payments to offset processing costs. - Public Works Contracts: - Awarded the Rainbow Road Box Culvert project to North Star Construction Inc. for $479,324.32, significantly below the $1 million budget. - Approved a $421,475 engineering design contract with Mead & Hunt for expanding the Airport Terminal Apron. - Approved several change orders, including a $100,781.17 net increase for the Colorado Boulevard project for groundwater mitigation and sidewalk additions. - Vehicle Purchase Discussion: An initial proposal to purchase two mid-size SUVs was modified. Councilmember Jacobs successfully moved to purchase a single large or mid-size SUV at the budgeted amount of $65,000, foregoing the second vehicle. The remaining 2026 vehicle and equipment purchases totaling $558,100 were approved. - Personnel Committee: - Council discussions centered on re-establishing a personnel committee, which was eliminated in 2020. - Councilmember Hourigan advocated for its formation to improve information flow and transparency on staff-related issues. - The council directed City Attorney Knox, Jody Mathis (HR), and City Administrator Falcon to develop a framework and guidance for the council's consideration. - Departmental Updates: - Public Works Director McMahon reported that a week of power outages tested city infrastructure, revealing issues with traffic signal backups that are being addressed. - City Attorney Knox updated the council on the snow removal committee, which has held two meetings and plans a public forum before bringing recommendations to the council. Key Outcomes - Approved the Consent Agenda and $1,411,348.89 bill list. - Approved a special exception for infrastructure delays in the Sawmill TIF District. - Advanced the 2025 budget supplement (first reading of Ordinance 1410). - Approved the Credit Card Acceptancy Policy. - Awarded multiple public works bids and change orders. - Directed staff to create a framework for a personnel committee. - Entered executive session at 6:42 PM to consult with legal counsel regarding litigation and contractual matters. The regular session was adjourned at 7:41 PM.

The Spearfish City Council held a study session on Wednesday, November 12, 2025, from 4:15 p.m. to 5:42 p.m. in the Council Chambers at City Hall, 625 5th Street, Spearfish. Mayor Senden presided, with Councilmembers Hafner, Hourigan, Jacobs, Klarenbeek, Myers, and Rath present; no members were absent. Staff included City Administrator Falcon, Finance Officer DeNeui, Public Works Director McMahon, and Assistant Finance Officer Tyler. The session was discussion-oriented, covering the upcoming regular council agenda, the special maintenance fee, the election date for HB 1130, and a possible personnel committee. Public comment opened at 5:32 p.m. Note: the minutes say the meeting was on "Monday, November 12, 2025," but November 12, 2025, was a Wednesday and the transcript references "Wednesday night." Opening and Agenda Approval - Councilmember Jacobs moved to amend the agenda to add item 3C, discussion on re-establishing the Personnel Committee; Councilmember Hafner seconded, and the amendment was approved unanimously. - The amended agenda was then approved unanimously. Review of November 17, 2025 City Council Agenda - Staff reviewed the draft agenda for the November 17, 2025 regular council meeting. Public Works noted it would be adding an item. - The draft consent agenda included meeting minutes, the treasurer's report, a proclamation recognizing the city's 250th anniversary, and a $20,500 transfer from the hospitality tax fund to the general fund for staff time on special events. - Finance Officer DeNeui reviewed first reading of Ordinance 1410, a budget supplement that would draw about $985,000 from available cash without touching reserves. It included items such as a $200,000 supplement for chip seal and RTU replacements, a $75,000 supplement for Rec Center credit-card fees, $100,000 for a police department frontline vehicle, and multiple fund corrections. - The draft agenda also included a proposed credit card acceptance policy; a Taco Bell parcel request to vacate right-of-way occupied by its parking lot; the Rainbow Road Box Culvert project award, which received 17 bids with a low bid just under $480,000 versus an engineer's estimate over $1 million; a $421,000 engineering proposal for the airport terminal apron project estimated at about $6 million; a change order of just over $100,000 for East Colorado Boulevard roadway improvements; a final change order for the wastewater treatment plant EQ basin project; and a request to purchase two mid-size SUVs instead of one large SUV at a net $25,000 increase. Discussion Items Special Maintenance Fee for 2026 Taxes Payable in 2027 - Finance Officer DeNeui explained the special maintenance fee, also known as the front foot assessment. The current fee is $1 per linear foot with a maximum assessment of 100 feet per parcel, raising about $315,000 annually. The council has already set the 2026 collection at $1.25 per linear foot with a $125 maximum per parcel, expected to raise about $390,000. - DeNeui presented options for 2027: keep $1.25 with the 100-foot cap, increase the rate, or remove the 100-foot cap. Removing the cap at $1.25 could generate over $550,000; removing it at $1 would generate about $460,000, based on 2021 front-foot data. The funds are restricted by law to street care and maintenance. - Council members discussed public education and a possible press release, noting the fee does not cover actual street maintenance costs. One council member favored keeping the 100-foot cap for consistency, while another argued larger commercial properties with big parking lots should pay more. Staff was directed to prepare public information and bring the topic back for further discussion. Election Date for Implementation of HB 1130 - DeNeui led discussion on whether to hold city elections in June or November under HB 1130 from the 2025 South Dakota legislative session. June would combine with school district and county primary elections; November would combine with state and national elections. - Lawrence County entities other than the city had indicated they were looking at June, and the school district business manager was also recommending June. Council consensus was to move toward a June election despite the burden on finance staff. Staff will prepare an ordinance change and resolutions to extend terms expiring in May 2027 to June. Personnel Committee - Councilmember Jacobs proposed reinstating a personnel committee that would include some staff and council members for hiring director-level positions. Councilmember Hafner expanded the idea to include a venue for employees to voice grievances and provide checks and balances on administration. - Discussion noted the prior committee did not produce formal minutes, and staff had not yet found when it was discontinued. Council consensus was to continue developing the framework, place the item on the November 17, 2025 regular meeting agenda, and begin organizing the work through an email by the end of the week. Public Comments & Testimony - Joe Jorgensen commented on the Special Maintenance Fee, recalling that special assessments were originally used when the city paved gravel streets and that he had been told he would not be assessed again after paying for Third Street. He also asked how frontage is calculated for Walmart, noting its only frontage appears to be the two access streets. Departmental Discussion - Councilmember Rath noted there are no school zone signs around Mountain View Elementary. Public Works Director McMahon responded that staff have been talking with the school about school zone signs and recommended a discussion with Police Chief Smith. - Rath also questioned the business sign ordinance, specifically whether window signs require a permit. McMahon said the question would need to go to planning. - Councilmember Myers asked for an update on the bucket truck purchase. McMahon said the purchased truck had a recall and repairs were being completed before delivery; the city is using a loaner truck from the company in the meantime. - Myers also asked about engineering standards and specifications. Mayor Senden responded that the updates are out for public comment, staff are still working on construction specifications, and the changes will lead to many ordinance revisions before adoption. - Councilmember Klarenbeek asked City Administrator Falcon to be more aggressive in covering graffiti, particularly under the Jackson Street bridge. Falcon said he would visit with law enforcement and parks. Key Outcomes - The amended study session agenda was approved unanimously. - Consensus was reached to move city elections to June pursuant to HB 1130; staff will prepare the ordinance change and term-extension resolutions. - The personnel committee question will be added to the November 17, 2025 regular council agenda for discussion, with initial organizational work to begin by email by the end of the week. - Staff will prepare public information on the special maintenance fee and bring the topic back to a future study session. - No formal ordinances or resolutions were adopted during the study session. The meeting adjourned at 5:42 p.m. following a motion by Councilmember Myers and a second by Councilmember Jacobs.

The Spearfish Planning Commission met in regular session on Tuesday, November 4, 2025, from 4:00 p.m. to 4:58 p.m. in the Council Chambers at City Hall and via Zoom, chaired by Amy Davison. Members present were Bill Moths, Amy Davison, Dylan Wilde, Scott Duncan, and Toby Bordewyk; Rick Tysdal and Meghan Byrum were absent. Assistant Planning Director Jaymia Ecker and Mayor John Senden also attended. The Commission unanimously approved two ETJ sketch plats, received a Safety Action Plan update, discussed a potential campground-area rezoning, and welcomed Commissioner Bordewyk. Procedural Approvals - The agenda was amended to add “Welcome Toby Bordewyk” under G. Items for Discussion. Motion by Wilde, second by Moths, passed 4-0. - The October 21 regular session minutes were approved as presented. Motion by Wilde, second by Moths, passed 4-0. - No conflicts of interest were declared. Items for Action — Sketch Plat Approvals 1. Wordeman sketch plat — 3825 Caballo Drive - Staff presented a proposal to divide an existing single lot of just under 36 acres into three lots (Lots 1–3 of Gov’t Lot 2, Less Tract A), ranging from just over 8 acres to almost 14 acres. The plat dedicates 40 feet of right-of-way for Caballo Drive and proposes a 40-foot private access and utility easement over the existing driveway for the benefit of the resulting lots. - The property is in the ETJ and zoned A2 Residential Agriculture by Lawrence County, with a 10-acre average density requirement; the proposed average is 10 acres. The smallest proposed lot is just over 8 acres. - Staff noted that the initial application had proposed plating only the house lot and leaving a remainder; it was revised to plat all three lots because County zoning currently makes further subdivision unlikely. Applicant Ryan W. Wordeman confirmed. - Commissioner Moths expressed concerns about shared-driveway arrangements and future road expectations, saying he did not want to encourage more rural shared drives; staff explained that road-district or maintenance requirements would be addressed before final plat recording. - The transcript contains a discrepancy: staff initially said the existing home would remain on Lot 1, but the later discussion described Lot 2 as the location of the existing house. - Motion by Bordewyk, second by Wilde to approve the sketch plat, passed 4-0. 2. Metzger/Ewing sketch plat — 10563 Homestake Road - Staff presented a proposal to revise Lot H by adding roughly 7 acres from an adjacent 54-acre quarter-quarter section, increasing the lot from about 7 acres to about 14 acres. - The property is in the ETJ and zoned A1 General Agriculture, with a 40-acre minimum lot size. The proposed 14-acre lot does not meet that minimum, but the Lawrence County planning director recommended approval because it brings the lot closer to compliance and leaves more than 40 acres in the remainder. - The existing single-family home, private well, and septic remain; no apparent utility easement was found for the overhead power line, and final plat review may require county approval and a highway superintendent signature for Homestake Road. - Commissioners and staff discussed historical zoning and surrounding subdivisions in the area. - Motion by Wilde, second by Moths to approve the sketch plat, passed 4-0. Discussion Items Spearfish Safety Action Plan Update - Ecker provided an update on the federally funded Safe Streets and Roads for All grant awarded in 2023, supported by local match, with consultant SRF of Bismarck. - Public engagement included focus groups, pop-up events at Autumn Fest and BHSU, and an online comment map that received about 90 comments. - Common themes were pedestrian crossing and bicycle infrastructure safety, intersection sight-line issues, safe routes to school, speeding and aggressive driving, limited police staffing and enforcement, and pavement marking improvements. - The crash analysis used state-reportable crashes from 2020–2024, including more than 1,000 incidents. Crashes were more likely at intersections; motorcycle, pedestrian, and bicycle crashes were more likely to result in serious injury. - Hot spots and high-injury corridors include Colorado Boulevard/85 South, North Avenue, Main Street, a portion of western Colorado Boulevard, and Jackson Boulevard between North 7th Street and North Meyer Avenue. Interstate crashes were removed from the severe-crash density analysis, though some adjacent service-road crashes remained. - Staff noted Colorado Boulevard improvements are nearly complete, a proposed two-lane roundabout at 85 South is slated for construction around 2027, and a design comment period is open through November 11. - Next steps include a detailed crash-evaluation memo by the end of the week, council study-session discussion in early December, plan adoption targeted for January, and an implementation funding application in spring 2026. Upcoming Planning Commission Items - Ecker described an application to rezone a portion of Chris’s Campground to R3 for additional manufactured-home park use. The existing campground and manufactured-home park are under a historic PUD, and a campground would be nonconforming under R3. Commissioners suggested staff ask the applicant whether they would consider rezoning the entire property to create one unified zone and conditional use permit; no formal action was taken. - Ecker reported that the zoning consultant Clarion is completing a development-regulation analysis memo. Commissioners asked for the memo by November 11 so they can review it before the November 18 Planning Commission meeting, where a 15-minute presentation and discussion are planned. Mayor Senden had suggested a joint session with the City Council, and council members will be invited. - The Commission welcomed Toby Bordewyk back; their term fills the remainder of Greg Kruskamp’s seat through December 2027. Public Comments & Testimony - No public comment was made. Key Outcomes - Approved the Wordeman sketch plat at 3825 Caballo Drive, 4-0. - Approved the Metzger/Ewing sketch plat at 10563 Homestake Road, 4-0. - Directed staff to ask the Chris’s Campground applicant about rezoning the entire property to R3 under one conditional use permit. - Staff to deliver the zoning consultant memo by November 11 and present it at the November 18 Planning Commission meeting. - Safety Action Plan schedule set: crash memo by end of the week, council study session in early December, plan adoption in January 2026, and implementation grant application in spring 2026. - Commissioner Moths indicated he may be unavailable for the November 18 meeting and would try to attend by Zoom.

The Spearfish City Council met at 5:30 PM on Monday, November 3, 2025, in City Council Chambers. Council members present: Hafner, Hourigan, Jacobs, Klarenbeek, Myers; absent: Rath. Mayor Senden presided. The meeting included a proclamation, public comments, and numerous approvals covering real estate, cannabis licensing, liquor licenses, fees, infrastructure contracts, and an appointment. The meeting adjourned at 6:22 PM. Consent Calendar - Approved minutes of the October 15 study session and October 20 regular session. - Noted added/adjusted wages: Ashlynn Jensen (Front Desk & Concessions Coordinator, interim, $30.43/hr), Sam Funk (Police Detective promotion, $38.01/hr), Bryan Robb (Police Officer new hire, $31.97/hr). No action required. Public Comments & Testimony - Jeremy Smith (287 Evans Lane) updated council on completed mural projects at Evans Park (Rocket Ship Park) and the City Campground, encouraging formation of a mural committee. He also expressed opposition to the preliminary plat for False Bottom Addition in TIF 8, arguing the development conflicts with comprehensive plan, future land use map, and Colorado Boulevard study (which recommends roundabout later). He requested tabling of the plat to reassess alignment with community values. - Heath Johnson, Executive Director of The Matthews Opera House and Arts Center, presented a grant request for the Back Exit Stairwell Reconstruction project, citing safety issues and deferred maintenance. He noted $50,000 raised through community events and a $70,000 contractor quote. - Emmett Reistroffer, Director of Government Relations for Genesis Farms, expressed excitement about opening the company’s 13th South Dakota cannabis dispensary at the same location, emphasizing local ownership and community partnership. Discussion Items - VFW Buddy Poppy Day Proclamation: Mayor Senden proclaimed November 11, 2025, as VFW Buddy Poppy Day. VFW representative Dave accepted and noted poppy sales at Millstone and Perkins on Saturday and Sunday. - Matthew's Opera House Grant: Council approved a $35,500 matching grant and waiver of building permit fees for the stairwell reconstruction, funded from Hospitality Tax. Vote: 5-0 (roll call). - Real Estate Purchase Agreement & Resolution 2025-55: Approved sale of ten lots in Sky Ridge Subdivision to Hills View Homes via SEDC. Council member Klarenbeek requested an update on construction progress; City Administrator Falcon noted approximately 50 homes built this year, with systematic development westward. Resolution 2025-55 authorized transfer of lots from City to SEDC. Both items passed unanimously. - Cannabis Establishment License (Genesis Farms): Public hearing opened and closed with no opposition. Approved application for license at 320 26th Street, Suite 5, due to ownership transfer. Vote: 5-0 (roll call). - 2026 Liquor and Wine License Renewals: Approved renewal for all existing businesses on the list, with some paperwork pending. Unanimous. - Resolution 2025-56: Approved resolution supporting Elkhorn Ridge Apartments’ application for financial assistance from South Dakota Housing and Development Authority for multifamily housing near Peaceful Pines. The developer seeks funding before potential program changes. Unanimous. - Bid Opening for Liquor Licenses: Set bid opening for January 20, 2026, at 1:30 PM for two off-sale licenses (minimum $100,000 each) and one on-sale license (minimum $300,000, reduced from $500,000). Unanimous. - Second Reading of Ordinance 1405: Approved revisions to City Personnel Policies and Procedures Manual. Vote: 5-0 (roll call). - Resolution 2025-54: Set new fees effective December 1, 2025, primarily for water park/outdoor programming (9-12% increase) and one library card fee ($30 to $35). Includes scholarship program for low-income families. Unanimous. - Skate Park Construction Amendment & Certificate of Completion: Approved first amendment adding three-year warranty (from October 1, 2025) at no cost due to quality issues. Also approved certificate of completion and $0 final change order. Unanimous. - Preliminary Plat – False Bottom Addition: Approved preliminary plat for Lots 2-6 of Tract R (5 lots, 4-11 acres each, zoned heavy industrial) within TIF 8. City intends to sell two lots and retain one for fire department. Unanimous. - Airport Terminal Building Change Order 2: Approved net increase of $14,708.97 for building code adjustments. Vote: 5-0 (roll call). - Pavement Condition Survey: Approved IMS proposal for data collection and management report, $64,807.69, budgeted for 2026. Last survey in 2019. Vote: 5-0 (roll call). - Joint Powers Agreements: Approved with SD DOT for weather cameras at Black Hills Airport ($10,800 from state grant) and for $1,000 funding for Black Hills Flyin event. Both unanimous. - Fire Training Center Grading Change Order 1: Approved net increase of $1,470.00 for erosion control adjustments. Vote: 5-0 (roll call). - Bill List and Salary/Expenses: Approved bill list totaling $4,119,372.27 (including three bond payments) and salary expense/bank/credit card fees for October 2025 (total $1,510,846.04). Both approved via roll call, 5-0. - Appointment: Appointed Toby Bordewyk to Planning Commission to fill Greg Kruskamp’s term, expiring December 31, 2027. Unanimous. Key Outcomes - Proclaimed November 11, 2025, as VFW Buddy Poppy Day. - Approved $35,500 matching grant and permit fee waiver for Matthew’s Opera House stairwell. - Authorized sale and transfer of ten Sky Ridge lots to Hills View Homes. - Granted cannabis establishment license to Genesis Farms at 320 26th Street, Suite 5. - Renewed all 2026 liquor/wine licenses. - Supported Elkhorn Ridge Apartments’ housing finance application. - Set January 20, 2026, bid opening for liquor licenses (off-sale minimum $100,000; on-sale $300,000). - Adopted Ordinance 1405 (personnel policies) and Resolution 2025-54 (fee schedule). - Approved skate park warranty amendment, certificate of completion, and final change order. - Approved preliminary plat for False Bottom Addition (TIF 8). - Approved various infrastructure contracts, change orders, and agreements as detailed above. - Approved bills and October salary/credit card expenses. - Appointed Toby Bordewyk to Planning Commission. - Future: Planning Commission to hear presentation from Clarion on development regulation analysis on November 18, 2025.

The Spearfish City Council met in a study session on October 29, 2025, at 4:15 PM in the Council Chambers. The session focused on reviewing the upcoming city council agenda, discussing three major items: liquor license availability, the Spearfish Safety Action Plan, and the Clarion contract for zoning code review. The meeting also included departmental updates and public comment. The session adjourned at 5:12 PM. Agenda Approval - The council unanimously approved the agenda as presented (motion by Rath, second by Myers). - Staff reviewed the draft agenda for the November 3, 2025, City Council meeting, including consent items, public hearings, and resolutions. Discussion Items - Liquor Licenses: Finance Officer DeNeui led a discussion on the availability of two off-sale (package) liquor licenses and one on-off sale (bar) license. No bids were received during the previous round (minimums: $100,000 for package, $500,000 for on-sale). Feedback indicated interest at lower prices (e.g., $210,000–$225,000 for on-sale). The council directed staff to readvertise the licenses in mid-December with a bid opening in mid-January. A reduced minimum of $300,000 for the on-sale license was suggested and supported by the council. - Spearfish Safety Action Plan: Assistant Planning Director Ecker provided an update on the federally funded plan. Key points include: the city has received federal grant money for the plan and will apply for implementation funds in spring 2026; crash analysis (2020–2024) identified high injury networks on Colorado Boulevard/85 South, Main Street/North Avenue corridor, and part of Jackson Boulevard; community engagement (focus groups, pop-up at BHSU, online map) highlighted concerns about pedestrian crossings, speeding, and pavement markings. A crash evaluation memo will be posted next week. The next study session update in November will focus on project recommendations and vision/goals. - Clarion Contract: Ecker reviewed progress on the contract to identify pressing zoning and subdivision code issues. Focus group meetings and a survey for homebuilders and developers are underway. A draft memo identifying high-level issues has been reviewed by staff and returned to Clarion. The next step is to bring the memo to the Planning Commission for discussion, with council members invited to attend. Departmental Discussion - Public Works Director Caron: Addressed public feedback on chip seal projects, noting they are cost-effective and will improve with time. Announced Colorado Boulevard widening is nearing completion (expected to open later that week). Also reported progress on a new water tank at Exit 17 and well house. - Parks and Recreation Director Ehnes: Reported on the successful skate park closeout process: contractor fixed identified cracks and spalling over three days, and a warranty amendment extended coverage to three years. - Planning and Zoning: Clarified that the plan review fee listed in OpenGov is actually a non-refundable deposit based on a percentage of the building permit fee. For residential permits, the deposit is being reduced from 65% to 35% (commercial remains 65%). This is an administrative change only. - City Attorney Knox: Noted a possible request on November 3 to extend the deadline for the snow committee's work (from November 12) to allow more public input. - Finance Officer DeNeui: Announced year-end budget adjustments and supplements will be presented at upcoming meetings; a stop-spending notice will be issued soon. - Parks and Recreation Director Ehnes: Announced that Game, Fish and Parks has given permission to design and engineer new trails near the disc golf area, adding more miles of trail for the community. Key Outcomes - Liquor licenses: Council directed re-advertising in mid-December with a mid-January bid opening; a reduced minimum for the on-sale license (to $300,000) was supported. - Safety Action Plan: Staff to post crash evaluation memo next week; continued community engagement; November study session to present project recommendations and vision/goals. - Clarion Contract: Progress continues; memo will be presented to Planning Commission; council members may attend but must notify staff to avoid a quorum issue. - Plan review deposit: Administrative change reducing residential deposit to 35%; no change to commercial deposit. - Snow committee: Coordination transferred to Parks Director; first meeting set for this Friday. - Trails: Permission received to design trails near disc golf area. - Public comment: No comments received.

The Spearfish Planning Commission met on October 21, 2025, at 4:00 PM at City Hall and via Zoom. The meeting covered routine approvals, public comments, and several land-use action items including a preliminary plat for the False Bottom Addition and variances for Blue Sky Estates. Key outcomes included the appointment of a Vice-Chair, recommendation for approval of the False Bottom preliminary plat, and approval of some variances while denying others for Blue Sky Estates. Consent Calendar - Approve Agenda: The agenda was approved with a motion to move the public comment period to before Items for Action. (Unanimous) - Approve Minutes: Minutes from September 16, 2025 and October 7, 2025 were approved with minor revisions noted. (Unanimous) Public Comments & Testimony - Emily Castopolis (Green Acres subdivision property owner) spoke about her lot at 31st Street and 7th Avenue, zoned R3. She requested a variance to allow subdivision of the lot into two separate townhomes for individual ownership, noting current R3 zoning allows two rental units but not separate lots. She withdrew her formal variance request to first seek commission feedback. Commissioners suggested exploring a condominium structure, meeting with planning staff, or rezoning to DRD. No action was taken. - Micah Peters (239 Evans Lane) spoke during the later public comment period. He thanked the commission for public discussion, suggested bonding for road improvements proportional to development, raised concerns about open space requirements, and cautioned against relying on past inconsistent decisions. (No action taken.) Discussion Items - Appointment of Vice-Chairperson: Commissioner Amy was nominated and elected to serve as Vice-Chair for the remainder of the term (through January 2026). Motion carried unanimously. - Preliminary Plat – False Bottom Addition (City of Spearfish): The city proposed a preliminary plat for Lots 2-6 of Tract R, False Bottom Addition, located at 4025 E Colorado Boulevard (Heavy industrial zoning, TIF District 8). Staff presented updates from the last meeting, including added floodplain limits and topography. A commissioner expressed concern about the future extension of Aspen Drive across the creek, citing cost and limited benefit. Staff explained it stems from the Colorado Boulevard Corridor study as a potential east-west connector. The commission recommended approval of the preliminary plat. Motion carried. - Variances – Blue Sky Estates (Rory Maynard): The commission considered three variance requests related to subdivision standards for a preliminary plat (3 tracts, 60 acres) south of E Colorado Boulevard and Maitland Road (ETJ area). Each variance was discussed separately: 1. Variance 1 (Road Width & Base Course): Applicant requested a 24-foot gravel road (with 4 inches of base course) instead of the required 36-foot minor arterial (with 6 inches). Applicant cited extreme rock conditions and topographical hardship; staff highlighted the master transportation plan. After debate, a motion to grant the variance for the 24-foot width and approve the 6-inch to 4-inch base course reduction was approved on a tie-breaking vote by the chair (commissioners split 2-2). 2. Variance 1 (Road Extension): Applicant requested to omit construction of the eastern portion of Centennial Road extending to the property boundary, required by ordinance. A motion to deny this variance carried. The commission noted the matter could be revisited at final platting with a possible deferral and financial guarantee by city council. 3. Variance (Grade, Slope, Curve Deviations – Subpart 3): Staff supported the minor deviation due to unique topography. A motion to grant the variance carried. - Preliminary Plat – Blue Sky Estates: After the variances, the commission considered the preliminary plat itself. Staff recommended requiring a pedestrian access easement at the north end of the cul-de-sac. After discussion, the commission declined to require the easement due to steep topography and limited utility. A motion to approve the plat as amended by the granted variances carried. Key Outcomes - Vice-Chair appointed: Amy was appointed Vice-Chair of the Planning Commission. - False Bottom Addition preliminary plat: Recommended for approval to City Council. - Blue Sky Estates variances: Two variances granted (road width/base course and grading/curve deviations); one variance denied (road extension to property boundary). e- Blue Sky Estates preliminary plat: Approved by the commission. nNote: Meeting adjourned after public comment and commissioner discussion regarding ordinance updates and future study sessions.