Good morning everybody.

Today is November 7, 2025.

We're here for a work session on it.

2.435 reports of community council 2.4.040.

And 2.400 community council maps are here at the 10 review and adjustment of the community council district boundaries.

We're on the schedule from 850 to 9.15.

The first thing I will do is apologize to everybody for this early meeting.

It just was impossible for us to schedule later pieces of the budget version we have been today middle.

So thank you all who have made it and we will tune in for the rest of the stuff.

Let's go ahead and start with the motions.

Scott Myers.

And Burling.

Christopher Moston.

On the phone, we have Ms.

Baldwin Dave.

I'm here.

Alright, so then we'll hand the ball off to Mr.

Davis.

Tom DC report.

Thanks, thank you, Tom Davis, Senior Planner, Planning Department.

And I'll just start out by giving a brief intro to myself and several other folks who participated in this process that we're here.

Secondly I wanted to just give a brief overview of the three phases of this public process.

And quickly go over the criteria and then quickly check and make sure that the packet is readable to you and some key items in the package.

That uh went through this process, and I don't know if Melinda Gand is the chair is able to make it yet, but uh ex officio member of that committee there will S is here and also speak to the community council uh process.

The uh the list of the committee members uh is on page 343 of exhibit D1 in the packet.

They were a key part of the first phase of the public process, which kicked off with a questionnaire survey that was uh received by about 10,000 people uh received about 420 responses, plus additional emails and other comments, and those public comments that came from community councils, members of the public, uh established 40 boundary study areas as part of this project.

So for this round, this uh this decennial review of the community council boundaries that we based it on feedback from the public and those new community councils regarding active issues that they have.

The federation helped the planning department form the boundary advisory committee and it's a geographically representative committee of community council active members and peers from uh Chiacko River from around the whole turn day on with that committee.

We walked through each of those almost 40 boundary study areas, committee managed meetings like a commission, open meetings, and so community council members, members of the public were invited to comment and provide uh provide advice and information.

Uh there's six meetings of that committee.

We then the next phase began, the second phase was to bring the community council boundaries to the planning and zoning commission as a public hearing draft recommendations of the planning department and boundary advisory committee.

We had informally uh engaged with the community council officers, so all community councils affected by any boundary proposal or public comment.

Uh we had been in uh engaged with those officers with those presidents, and it was at this phase that we requested each community council that was subject to any boundary study area to provide the community council's recommendations, its position as to its boundaries in a form of a written resolution adopted by its membership.

And in fact, 27 community councils provided resolutions as to their boundaries.

And a few more community councils provided comments from their officers.

The community council comments to the planning and zoning commission and the resolutions, those are available in exhibit uh D2, basically exhibit B is part two of exhibit D, and those are available on pages 25 through 10.

In that phase two process, several more community council boundary study areas came forward.

So a boundary study area that we we found just means that the area it arose from public comments and that we are going to evaluate it.

So we evaluated each boundary study area.

So we evaluate about 40 boundary study areas in the first days, and then during the public hearing process, an additional five boundary study merged based on public comments, public comments from Basher, public comments from Glen House, public comments for North Star, and the other folks.

So all of those are available in exhibit D, and then exhibit E, we received a few more comments from community councils after the planning zoning commission process, and that's why that's separated out.

The evaluation criteria are set in the municipal code, uh section 2.4.040, and those are uh that the community councils shall reflect uh natural communities and to recognize community desires as a boundaries.

Now, with respect to national communities, uh the code defines that as being uh community areas divided one from another by physical or traffic barriers.

So we looked for strong simple boundaries between neighborhoods that be easy for the public for members of those community councils to easily understand their boundaries, you know, yes, I'm in this area.

Secondly, areas having a common interest, and third, natural communities being areas that are achieving or have common identity with respect to community desires.

Community councils are not uh municipal government agencies, they are independent nonprofit organizations, and while the municipality recognizes them, they are from the grassroots, and so we do uh take uh take comments from community council general membership uh seriously, and that criteria uh was important to us.

Uh we also use the questionnaires and uh other meetings, and we can go over those criteria.

But lastly, just going through the packet, um I think it exhibits uh exhibit A are the maps that are recommended, the new community council boundary maps.

Uh in most cases, those are the exact same boundaries as the old maps.

We just have to overhaul the maps that were 22 years old and they're all the software and uh whatnot.

So we had to overhaul the maps, it's a new set of maps.

Uh secondly uh exhibit A, those maps, those are legal boundary descriptions, and so you can use those as some interpretation guidance in the code, try to interpret those, but those maps are designed so that you know exactly where that boundary is, you know, where it falls exactly.

Um these community council resolution, um skipping exhibit C for a moment, exhibit D is all the planning and zoning commission account materials, all the background materials, the questionnaire survey results, uh the boundary study area that we presented, and as well as all the minutes from the boundary advisory committee, and anyone who wants to nerd out on the community councils process and learn a lot about uh how the community councils um debated and uh decided on these issues.

Uh the five sets of minutes from those meetings is very important, and it's learning process for everyone.

Exhibit C is for the assembly, and what we did in exhibit C was to summarize the 12 community, excuse me, the 12 boundary study areas where a recommendation has come to you to change community council boundaries.

So exhibits the total page.

Well, it's just the third exhibit.

It's uh it's after exhibit these are page numbers.

There are page numbers in our accurate, okay.

Um gosh, it comes right after the community council resolution, right after the AM and the community council resolution.