OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Astoria City Council Work Session - September 29, 2025

City Council & CommissionsTuesday, September 30, 2025
BodyAstoria, Oregon
SessionCity Council & Commissions
DateTuesday, September 30, 2025
StatusFILED
Video Record
0:00 / 1:56:39

Transcript — Verbatim
0:10

Okay, so it's six o'clock.

0:12

We'll go ahead and start the Monday, September 29th, 2025 work session of the Australia City Council.

0:19

Again, for the record, it's 6 p.m.

0:22

Mr.

0:22

Spence, if we can have a roll call, please.

0:25

Counselor Davis.

0:26

Here.

0:26

Counselor Long.

0:27

Here.

0:27

Counselor Mazzarella.

0:28

Here.

0:29

Counselor Adams.

0:30

Mayor Fitzpatrick.

0:32

Here.

0:33

So I will just state that I am nursing a kidney stone, which is not the first time.

0:40

And I'll be taking a minute for that very shortly.

0:43

But just to make you aware if I need to leave, I did feel it move when I was in between the arms this afternoon.

0:50

And I'll can be kind of excruciating.

0:53

So just make you aware of that in case I leave the room.

0:59

We have four items on the agenda tonight.

1:02

And three A is the Australia Combined Sewer Overflow Integrated Plan.

1:06

I'm going to let Mr.

1:07

Spence introduce that, and then we will hear it from our community development.

1:12

I'm sorry, our public works director.

1:14

Thank you, Marion City Council.

1:16

Have some really good news.

1:17

You may recall in January when we were talking about our capital improvement plan.

1:21

A key aspect of trying to meet one of our many goals is to get an integrated plan approved by DEQ.

1:29

And I don't want to steal Jeff Harrington, our public works director's thunder, but he has an update on that one.

1:35

We want to provide you a presentation and overview and what that means for our utility, specifically our rates, and then also a proposed action that we need to take for our next regular scheduled uh city council meeting.

1:48

So with that, I'm going to have um Jeff Harrington go through a slide presentation.

1:54

Okay, thank you, everybody.

1:56

I'm gonna kind of go through this fast because I have a lot of information.

1:59

I just wanted to give you kind of a recap on what we might have covered last time with some new information.

2:04

So we have changed the title from the um integrated plan to the Astoria Combined Sewer Overflow integrated plan to give it more description and uh help the readers understand what the subject is and where we're uh where the project is.

2:17

Um so um here's some milestones.

2:19

So 1972, previous prior to 1972, um, actually in our case uh 1975, when we built our sewer system, interceptor diversion structures and the wastewater treatment plant, uh sewage and um sewage combined it combined um wastewater and stormwater, and it all just ran out to the river in pipes.

2:39

So when the Clean Water Act came about, the idea was to clean up the environment.

2:43

Um three years later, we were building uh sewer interceptor system that intercepted those lines, picked up as much of it as it could and took it to the wastewater plant, and then what it couldn't take during our large storms overflowed into the river.

2:56

So um later on, 1993, so almost 20 years down the road, DEQ comes in with a stipulation and final order to mandate us to um uh reduce our overflows.

3:08

And we're reducing our over we had a master plan on the overflows.

3:12

There's I'll get to it a little later, but there's two different techniques for doing that, one separation and one is storage, and we're doing both.

3:18

Um in uh 1998, we we got the facility plan completed.

3:23

In 2005 was our first construction project, and then 2015 we had an amended stipulation order that basically just gave us an extension from 2022 to 2028.

3:33

So that's kind of a precursor to what the integrated plan is all about.

3:37

The integrated plan is just a more enhanced version of a time extension, but it it stipulates a lot of other uh things and actually demonstrates the the need so we can uh convince the um environmental protection agency that this is warranted.

3:50

Um 2016, we have uh 11 major uh projects completed and um estimated about three to four more projects to go to control the last nine outfalls, and then 2028 was the um amended deadline in the um uh amended stipulation order.

4:10

Um so this is uh recap real quickly of our outfall locations.

4:14

So there's 38 of those throughout the city.

4:16

This gives you a rough idea of where they're at, all equally dispersed pretty much more downtown than other areas.

4:22

Um this is uh a diagram we've showed before of uh kind of showing normal conditions and then we have these weirs in place that uh during heavy rains, the stormwater will be sending um about 18 to 20 million gallons a day to the wastewater plant.

4:37

So that's treating a lot of what's coming at at us, and then when you get to the point where that's overwhelmed, um it overflows into the river.

4:45

Okay, this is the five phases of the uh projects.

4:49

Uh phase five is the last one we have left.

4:51

The largest portion of that is the uh what we call upper town Irving Avenue from about 23rd to 38th Street, and that's gonna be um uh subject of of uh one of our larger goals of getting that done.

5:00

And that's going to be um uh subject of of uh one of our larger goals of getting that done.

5:04

So once again, here two types of a project separation is storage.

5:08

Uh separation is example.

5:10

There's just a pipe piping system that either adds new um storm that the stormwater goes into or new sewer that the sewer goes into.

5:17

You're just separating the two, you can go either way, whatever makes more sense.

Discussion Breakdown — Share of Meeting
Affordable Housing█████████████████████████████████████████41%
Utility Assistance████████████████████20%
Water And Wastewater Management█████████████████17%
Fiscal Sustainability████████8%
Homelessness███████7%
Economic Development███3%
Procedural1%
Food Assistance1%
Technology and Innovation1%
Summary of Proceedings

Astoria City Council Work Session - September 29, 2025

The Astoria City Council held a work session on Monday, September 29, 2025, from 6:00 PM to 7:45 PM in Council Chambers. Mayor Sean Fitzpatrick presided, with Councilors Andy Davis, Andrea Mazzarella, Elisabeth Adams, and Vance Lump present. City staff included City Manager Scott Spence, Finance Director Hilary Norton, Public Works Director Jeff Harrington, Assistant to the City Manager Ryan Quigley, and City Attorney Blair Henningsgaard. Four agenda items were discussed: the Combined Sewer Overflow (CSO) Integrated Plan, Rapid Rehousing Program update, a Utility Assistance Pilot Program, and the Housing Initiative Program (Fund #140). No consent calendar or public testimony were on the agenda.

Discussion Items

3.a Astoria Combined Sewer Overflow Integrated Plan

Public Works Director Jeff Harrington presented an update on the CSO Integrated Plan, which proposes extending the Phase 5 completion timeline from 2028 to 2044 to reduce financial burden on ratepayers. Key elements included establishing a dedicated stormwater utility to fund ongoing infrastructure, a proposed multi-benefit project in Uppertown to reduce CSO discharges and landslide risk (potentially eligible for FEMA grants), and an emphasis on using debt savings to fund the stormwater program. Council discussed regulatory compliance with DEQ/EPA, the impact on ratepayer bills, and the feasibility of a stormwater utility. Staff noted that the plan has been reviewed and approved by DEQ and will be brought for formal adoption at the October 6 council meeting.

3.b Rapid Rehousing Program Status Update

Clatsop Community Action (CCA) Director Viviana Matthews reported that state-funded rapid rehousing ended June 30, 2025, but CCA has continued supporting about 150 households using other internal funding. Approximately 40 households in Astoria are at risk of losing assistance if state funding (expected within weeks) does not materialize. The program serves about 65 households monthly at a cost of $70,000. Council expressed concern about the potential for increased homelessness, especially with limited shelter capacity and high rents. Council requested a broader community conversation with all service providers to assess the winter outlook, and emphasized the need for data to advocate for ongoing state funding.

3.c Utility Assistance Pilot Program

Assistant City Manager Ryan Quigley presented a proposed six-month pilot program to update the city's Utility Assistance Program, in partnership with CCA. The pilot would have a $26,250 budget ($25,000 for disbursement, $1,250 for CCA administration). Assistance would be a direct credit to utility bills based on household size and income (at or below 30% of Clatsop County area median income). The pilot would run from October 2025 through March 2026, with data gathered for potential expansion. Council discussed eligibility thresholds, funding source (already budgeted $30,000), and the importance of targeting seniors and fixed-income residents. Staff will bring the program for approval at the October 6 council meeting.

3.d Housing Initiative Program (Fund #140)

City Manager Scott Spence presented options for using $500,000 in Fund #140 to incentivize workforce and affordable housing, as well as community resiliency. Council provided direction: the program should allow both grants and loans with potential for 100% forgiveness (decided per project), with a $100,000 limit per application (but council may approve larger amounts), no minimum unit requirement, and preferences for projects that create density and maximize units per dollar. Additionally, up to $20,000 grants would be available for nonprofit community partners (e.g., North Coast Food Web) and economic development projects vetted through CEDeR or the Chamber. Staff will draft a resolution clarifying the fund's purpose and bring the program for adoption at a regular council meeting.

Key Outcomes

  • CSO Integrated Plan: Staff will present the plan for formal adoption at the October 6 council meeting.
  • Rapid Rehousing: Council directed staff to organize a broader community meeting with service providers to assess winter needs and advocate for state funding.
  • Utility Assistance Pilot: The pilot program will be brought for council approval on October 6.
  • Housing Initiative Program: Staff will refine the program based on council direction and bring a resolution to establish the program, including grant/loan options, $100,000 typical cap, preferences for density, and $20,000 community partner grants.

Meeting Transcript

Okay, so it's six o'clock. We'll go ahead and start the Monday, September 29th, 2025 work session of the Australia City Council. Again, for the record, it's 6 p.m. Mr. Spence, if we can have a roll call, please. Counselor Davis. Here. Counselor Long. Here. Counselor Mazzarella. Here. Counselor Adams. Mayor Fitzpatrick. Here. So I will just state that I am nursing a kidney stone, which is not the first time. And I'll be taking a minute for that very shortly. But just to make you aware if I need to leave, I did feel it move when I was in between the arms this afternoon. And I'll can be kind of excruciating. So just make you aware of that in case I leave the room. We have four items on the agenda tonight. And three A is the Australia Combined Sewer Overflow Integrated Plan. I'm going to let Mr. Spence introduce that, and then we will hear it from our community development. I'm sorry, our public works director. Thank you, Marion City Council. Have some really good news. You may recall in January when we were talking about our capital improvement plan. A key aspect of trying to meet one of our many goals is to get an integrated plan approved by DEQ. And I don't want to steal Jeff Harrington, our public works director's thunder, but he has an update on that one. We want to provide you a presentation and overview and what that means for our utility, specifically our rates, and then also a proposed action that we need to take for our next regular scheduled uh city council meeting. So with that, I'm going to have um Jeff Harrington go through a slide presentation. Okay, thank you, everybody. I'm gonna kind of go through this fast because I have a lot of information. I just wanted to give you kind of a recap on what we might have covered last time with some new information. So we have changed the title from the um integrated plan to the Astoria Combined Sewer Overflow integrated plan to give it more description and uh help the readers understand what the subject is and where we're uh where the project is. Um so um here's some milestones. So 1972, previous prior to 1972, um, actually in our case uh 1975, when we built our sewer system, interceptor diversion structures and the wastewater treatment plant, uh sewage and um sewage combined it combined um wastewater and stormwater, and it all just ran out to the river in pipes. So when the Clean Water Act came about, the idea was to clean up the environment. Um three years later, we were building uh sewer interceptor system that intercepted those lines, picked up as much of it as it could and took it to the wastewater plant, and then what it couldn't take during our large storms overflowed into the river. So um later on, 1993, so almost 20 years down the road, DEQ comes in with a stipulation and final order to mandate us to um uh reduce our overflows. And we're reducing our over we had a master plan on the overflows. There's I'll get to it a little later, but there's two different techniques for doing that, one separation and one is storage, and we're doing both. Um in uh 1998, we we got the facility plan completed. In 2005 was our first construction project, and then 2015 we had an amended stipulation order that basically just gave us an extension from 2022 to 2028. So that's kind of a precursor to what the integrated plan is all about. The integrated plan is just a more enhanced version of a time extension, but it it stipulates a lot of other uh things and actually demonstrates the the need so we can uh convince the um environmental protection agency that this is warranted. Um 2016, we have uh 11 major uh projects completed and um estimated about three to four more projects to go to control the last nine outfalls, and then 2028 was the um amended deadline in the um uh amended stipulation order. Um so this is uh recap real quickly of our outfall locations. So there's 38 of those throughout the city. This gives you a rough idea of where they're at, all equally dispersed pretty much more downtown than other areas.

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