Auburn Endurance Capital of the World Committee Meeting - May 26, 2021

Note: The provided agenda and minutes are dated June 18, 2025, but the instructions specified using the date May 26, 2021. This summary follows the instructed date while reflecting the content of the June 18, 2025 documents.

The meeting was called to order at 6:00 PM in a hybrid format (in‑person and via Zoom). Roll call showed five members present in person: Anne Thilges, Cynci Calvin, Darci Pierce, Erika Thompson, and Shannon Weil. Larry Grill was excused. No members attended via Zoom. Alice Dowdin Calvillo, Bob Peterson, and Lori Stewart were absent. Guests Paul Nolan and Caleb Ingel were present. There was no public comment.

Consent Calendar

• Agenda Approval: Approved unanimously.
• Minutes Approval: The May 21, 2025 meeting minutes were approved unanimously.

Action Items

• Treasurer’s Report (Larry Grill): Due to a city accounting error that incorrectly linked a charge to the ECC account, the committee received a $204 credit. The remaining budget for the fiscal year is $316. The report was approved unanimously.
• Swag Review and Purchases (Cynci Calvin): Recommended purchasing cowbells, stickers, and carabiners for the ECC booth at upcoming events. The purchases were approved unanimously.

Informational Items

• 2025 Event Review: Bike Month concluded with a street party; Kelley Davis was praised for organizing the month’s events.
• 2025 Event Schedule:
  • WSER (June 28–29): Booth setup begins at 10 AM at City Hall on June 28, then moving to the high school track around 4–5 PM. On June 29, the booth will be staffed in the morning. Shannon Weil will follow up with City Hall regarding a banner to be placed outside.
  • Tevis (July 12–13): Booth only on Sunday, July 13. Setup at 10 AM. Shannon will negotiate the vendor fee down to zero.
  • Festival of Lights Parade (Dec. 6): Shannon confirmed a flatbed truck from Echo Valley Ranch for the parade.
• Swag Update: No additional updates; covered in action items.
• Olmstead Tile: Proofs have been approved; next step is determining the installation timeline. Shannon spoke with A‑Town Bikes about a celebration, pending install date.
• Cycling Report: Shannon shared that she loves her e‑bike.
• Water Sports: No updates.
• Trail Projects: Trails are in great shape and ready for events.
• Website (Darci & Cynci): They will obtain a bid from Auburn Business Venture. The committee discussed the lack of visibility of Endurance Capital on the city website, but the consultant’s rate of over $300 per hour is a concern. They are currently documenting pages to cut and streamline. A Google Doc link was shared for feedback.
• Instagram/Monthly Email: No updates. Cynci asked about granting others access to post; Erika will investigate.
• Facebook: Shannon has been highlighting Pointed Rock Running Club out of Cool.

Key Outcomes

• Votes: Agenda, minutes, treasurer’s report, and swag purchases all approved unanimously.
• Directives:
  • All members to review the website Google Doc and send feedback.
  • Shannon to follow up with City Hall about the WSER banner.
  • Erika to grant additional access to the Instagram account.
• Next Meeting: Wednesday, July 16, 2025 at 6:00 PM (according to the agenda, but the instructed date for this summary is May 26, 2021).

Meeting adjourned at 7:04 PM.