Beaverton City Council Retreat - Strategic Planning Day 2 - December 8, 2025
Beaverton City Council Retreat - Strategic Planning Day 2
The meeting was the second day of a city council retreat held on December 8, 2025, continuing from the previous day's discussions. Councilors reflected on priorities from Day 1, engaged in a strategic planning overview, participated in visioning and SWOT activities, and outlined expectations for the strategic plan process. The session was facilitated by a consultant and included all seven councilors (with Councilor Tivnon joining remotely).
Discussion Items
- Reflections on Day 1: Councilors shared their takeaways, emphasizing alignment on values and priorities. They noted the productive conversations and the shared direction that emerged from the previous day.
- Strategic Planning Overview: The facilitator presented the three core questions of strategic planning: current context, desired future, and how to get there. The plan is intended to be a 3-5 year roadmap that nests within longer-term plans like the Comprehensive Plan and Capital Improvement Plan.
- Visioning Activity (True Today / True in 10 Years): Councilors wrote on post-it notes what they value about Beaverton today (e.g., safe community, quality of life, effective government, vibrant downtown, diversity) and what they want to be true in ten years (e.g., financial sustainability, thriving organization, improved mobility and infrastructure, affordable housing, a clear identity). These were grouped into themes.
- SWOT Analysis: The council split into groups to discuss strengths, challenges, and opportunities. Reported strengths included past investments, stable council leadership, good union relationships, community diversity, strong location, and a growing cultural scene. Challenges included financial constraints, external factors (state/federal laws, climate), workforce pressures, dependence on large employers, and slow decision-making under the city manager form of government. Opportunities included new funding streams, state support for housing, urban renewal, transportation updates, stronger regional partnerships, and modernization of technology.
- Roles and Engagement: Councilors discussed the appropriate roles for council vs. staff in strategic planning. They agreed that council should set the vision and priorities, while staff should develop detailed strategies and implementation plans. They expressed that the plan should be internally focused on the organization, drawing from existing plans and community input already collected, to avoid asking the community for redundant feedback. They stressed the need for the plan to be implementable, flexible, and regularly reviewed.
Key Outcomes
- Reaffirmation of Priorities: The council confirmed the five priorities from Day 1: fiscal sustainability, affordable housing, enhanced mobility (safe streets), economic development (small business focus), and community safety, with community engagement as an overarching priority.
- Direction for Strategic Plan: The council agreed that the strategic plan should be an organizational roadmap that guides budget, annual priorities, and departmental work. It should be informed by existing plans (e.g., Transportation System Plan, Facilities Master Plan, Climate Action Plan) and include annexation strategy considerations.
- Next Steps: The facilitator will produce a summary report of the retreat discussions, which will serve as a resource for budget conversations and the upcoming strategic planning process. Councilors emphasized that the plan must be actively used and socialized with staff and future council members.
Meeting Transcript
I guess I will call the role again myself. Counselor Kimmy? Here. Counselor Teeter. Here. Counselor Duggar. Here. Counselor Hartmeyer Prigg. Here. Counselor Hussen. Here. And Counselor Tivnon is joining us remotely. Do we have her? All right, we got her. She said talking. Okay. We are on continuation of our retreat from yet. Are you telling me to hold on? Well, I'm just going to wonder what's I don't often get people shishing me, but I'll just uh go ahead and allow it. I mean, to be clear, my eight-year-old does it at least 14 times a day, so okay. All right. Well, we are together for four hours. None of us will complain if we get done early. Um I would say my hopes is that we ended yesterday in a really good note. It felt really good. We had a lot of uh staff input, and even though Counselor Tivnon was missed, uh her contribution was the exact same as the council, which really felt great from alignment. So I know today we're gonna go over some challenges and commitments and next steps, and I hope that today feels as great as yesterday. So no prance uh pressure, Nancy, but um hope you can deliver. So while we're accepting and getting the thoughts. Um to get going. So but I wanted to start off by just asking in the room if there are any reflections, any reactions, takeaways from last night from yesterday uh that you want to share. Uh we will go back and take fresh eyes to the priorities uh just to kind of reset, uh not to backpedal, but just to kind of remind ourselves and and see with fresh eyes if it still fits. Uh, and then I'll walk through the full agenda of what we're gonna cover uh during our time care this evening, but really it's it shifts gears towards strategic planning, and so we're gonna get that that component started. So starting off, um reactions, thoughts from last night from yesterday? Gonna keep saying last night because it's the night now. Oh thank you. So I know we came out of yesterday, many of us sharing the the word of alignment and feeling very aligned with our conversation. I think that feels really good. One of the things I appreciated about the process is that uh we weren't all always saying the exact same thing, but we were asking questions to clarify our understanding what people were saying and pushing back sometimes. And um I think we don't always agree on the process, but we are kind of trying to point the same direction. I appreciate the the way that we came to our landing spot there at the end. Excellent. Appreciate that. Um speaking specifically about the priorities, presumably. Okay, good. Patricia, we got you right over here. Anybody else? And no pressure, you don't have to say, and just giving opportunity for reflections. I'll just add it's no surprise to me that there was a lot of alignment. I've I've worked with not only my colleagues, but the the staff for a while, and like it's not surprising to me.
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