Go ahead and get started.

I'm calling tonight's January 27th, 2026, Beaverton Urban Redevelopment Agency meeting to order.

Will the recorder please call the roll?

Board member Duggar.

I'm here.

Hartmeyer Prigg?

Here.

Thank you.

Hassan.

Here.

Kimmy.

Here.

Teeter.

Here.

Tivnon.

Okay.

We see you on the screen, Alison.

My understanding is uh the mayor is not present tonight.

Yes.

Hanning.

Correct.

Thank you.

Jennifer Nye.

Here.

Walton.

Here.

Thank you.

Lair.

Here.

Thank you.

Great.

Thank you, everybody.

And this we will this is Councillor Tivnan.

I had a speaker issue.

I'm present.

Good.

Yeah, we we saw you.

We just couldn't hear anything.

We can hear you now.

Okay.

Thank you, everybody.

We will begin the evening by considering this year's Bureau Board Officers of Chair and Vice Chair.

As last year's chair, I will preside over this portion of the meeting until we elect new 2026 officers.

The first item is election of Bureau officers for the calendar year.

2026 Bureau Bill 2026 task Bureau 1 will begin by nominations for Bureau Chair, take a vote, followed by nominations for Bureau Vice Chair, and take a vote there too.

The positions will begin tonight and run through the calendar year.

So the floor is now open for nominations for Bureau Chair.

Nominations don't require a second.

So we'll take all the nominations people have.

So put your names in the chat.

If you've got something to say tonight, I'll make sure we call on you.

We'll start now.

I do see uh Councilor Duggar, your name in the chat.

Yeah, I was uh I I apologize.

I was gonna ask you, but I I would love it if you would accept a nomination to be the Bureau Chair again, Councillor Peter.

Okay, thank you.

I'm I'm open to it.

I'm also open to handing it off if anybody else is uh jumping up and down wanting to wanted to do it.

Okay.

I don't see any names in the chat.

So uh we have one nomination.

I am willing to accept the nomination if voted voted on, so recorder would please call the call the roll.

Duggar?

Yes.

Hartmeyer prig?

Yes.

Hassan?

Yes.

Kimmy?

Yes.

Teter?

Yes.

Tivnon?

Yes.

Hanning?

Yes.

Nye.

Oh, she said yes, thank you.

Walton?

Yes, and thank you.

Lair?

Yes.

10, yes, 0 no, 1 absent.

Okay, thank you.

We will now move forward with the nominations through your vice chair.

This is the exact same process.

So if you have a nomination, please feel free to put your name in the chat and we will get to you.

Okay.

All right.

Uh Councillor Hartmeyer Prigg?

Uh Commissioner Lair, would you be interested in continuing as our vice chair?

I would.

All right.

I nominate Commissioner Lair.

Great.

Uh any other nominations before we move to votes.

Okay.

We'll move forward to a vote.

So recorder will please call the roll.

Duggar?

Yes.

Hartmeyer Prigg?

Yes.

Hassan?

Yes.

Kimmy?

Yes.

Teter?

Yes.

Tivnon?

Yes.

Hanning.

Yes.

Nye.

Yes.

Walton.

Yes, and thank you.

Lair?

Yes.

10 yes, 0 no, 1 absent.

Vice Chair Lair.

All right.

We will move on with the rest of the agenda.

Um the first item on the agenda tonight is visitor comments.

So visitor comments allow visitors to speak to the Bureau Board about matters on tonight's agenda and also not on tonight's agenda.

So recording secretary, is there anybody here tonight wanting to address the Bureau Board?

There is no one in person or online.

Okay.

Thank you.

We will go forward to board communications.

So any board members have any information they would like to share with the rest of the board and the executive director.

Okay.

I see none.

Then we'll move forward once again, speed and red along.

We'll move on to the consent agenda portion of the agenda.

There are multiple items on the consent agenda tonight for our consideration, including the minutes from June, September, October, and November of 2025.

There's Bureau Bill 2026-02 for the Euro AC appointments and reappointment.

Either BR Bill 2026-03 for Bureau of Budget Committee appointments.

And Bureau Bill 2026-04 authorizing a letter of support support for the fiscal year 2026 build grant program applications of the US Department of Transportation for the downtown loop.

Is there a motion for the consent agenda?

Oh go ahead.

I can make the motion to pass the consent agenda.

Thank you, Council has an second.

Great.

Thank you.

Seconded by Councillor Hartmeyer Prig.

Any discussion on the motion or on the consent agenda before we call a vote.

Okay.

I see none.

So we will move forward with the vote.

Reporter.

Duggar.

Yes.

Current Mayer Prig.

Yes.

Hassan.

Yes.

Kimmy.

Yes.

Teeter.

Yes.

TibNon.

Yes.

Canning.

Yes.

Nye.

Yes.

Walton.

Yes.

Layer.

Yes.

10 yes, 0 no, 1 absent.

Thank you, everybody.

The next item on our agenda tonight is Bureau Bill 2026 05.

This is the downtown Beaverton sub-basin sub-basin strategy update.

So staff will provide a presentation updating the board on that strategy.

And Alyssa, I think you are giving the presentation.

So whenever you're ready.

Great.

Good evening to everybody.

My name is Alyssa Maxwell.

I am a capital planning project manager.

And I am going to start by sharing my screen.

Yes.

Thank you.

So good evening, everybody.

I'm here to talk with you about the downtown Beaverton subbasin strategy.

This is a project that Public Works, Community Development, and Bureau have been partnering with on for the last several years.

The intent with this project is to create an alternative approach to manage stormwater through downtown Beaverton with a focus on restoring our natural systems.

Our hope is that our downtown creeks become assets and valued green space throughout downtown Beaverton.

Brief overview.

And then retain stormwater on site to mitigate downstream impacts.

That last one is particularly challenging.

That last one is particularly challenging in that there's not a lot of excess space on properties in downtown to hold on to that water.

We also are often in a floodplain, it makes it hard to move the water off your site once you have held it.

And so what it ends up with is quite if quite often, if a development is to meet all the standards, we're looking at underground attention vaults.

These are costly, they're costly to install, they're costly to maintain, and they impact the developable space on a property, even though they're underground, they do impact what you can and can't do on above them.

So we are looking at an alternative approach, and that's what this project is doing.

With our regulating agency clean water services, a sub basin strategy allows you to take an alternative approach to manage stormwater within a designated area.

So we've identified a 1,200-acre boundary, that's the black boundary on this slide that generally includes most of Bureau, as well as the downtown Zidane downtown design district, and then other areas of adjacent areas that also drain to one of those three creek corridors.

The subbasin strategies goals again are to take a regional approach to stormwater management instead of that requiring individual development to figure it out on their site.

We want to clarify requirements for redevelopment.

We want to promote green infrastructure.

I mentioned the goal to restore stream corridors and overall align this work with other city goals and plans, such as the climate action plan and our transportation policies.

We think there's a good way to bring all those things together.

So we've been working with a consultant team to develop a sub basin strategy with city staff and clean water services staff.

And so I'm going to cover under that strategy what the requirements would be for development and redevelopment, and then what it will mean for city and burea on our implementation side.

So for development, we would still be requiring development to protect the creek and the buffer area.

That's not changing.

And then but we would really be shifting the focus on site.

What you need to do on site for stormwater would shift the focus to green infrastructure.

Instead of looking at complex stormwater management facilities, we'd be asking development to designate a percentage of their site as pervious surface.

So that lets people look at opportunities to for green roofs, landscaped areas, low-impact development facilities, permeable pavements, all these things that you can identify early in site design and establish they also have greater benefits toward tree canopy goals, climate goals, all these things are of a benefit.

So what this looks like practically, these pictures on the slide are all from the South Waterfront area in Portland, where they had a very, very strict redevelopment requirement for green infrastructure and were allowing very little impervious surface on private properties.

And so these are all approaches that were worked in a heavily urbanized high-rise development.

We're looking at less stringent requirements than that, but this gives you an idea of the types of project types of projects and approaches that sites are able to use.

That's one piece.

And then the second piece would be instead of again requiring on-site facilities, we would charge a regional stormwater charge to contribute to our regional projects.

In general, that charge would be less than the cost of installing a regional facility, and it reduces the technical complexity for redevelopment projects.

So then what do we do with those funds?

So the city and burea efforts would be looking at regional stormwater management projects with a real emphasis on stream corridor enhancement.

But perhaps some daylighting to bring those underground creeks back to the surface, looking at upland green space where we could store store stormwater, regional water quality treatment.

We have a regional vault already in downtown, and so this is an opportunity to do more of that work.

But these types of projects, especially the enhanced stream channels, would work within that vegetated corridor.

So this is an area that the development already cannot do anything with other than plant, and we'd be looking at excavating out to create more floodplain storage and then also creating opportunities for public access and trails along those creek corridors.

Again, this is generally land that's undevelopable, but development doesn't have an incentive to do those other enhancements, like they're required to plant it, but beyond that, it often can become blackberries behind a fence.

And so we want to take those often forgotten spaces and see if we can turn them into community places and real features for our downtown.

What this will do, and what is important to consider if we adopt this subbasin strategy, or once it's adopted, it also shifts our definition of infrastructure in that the creek corridors now become part of our stormwater infrastructure system.

And so that gives us some different opportunities when we're thinking about how to fund these projects.

And to be successful, city and burea are going to need to be more involved with project implementation.

We can't do stream enhancement and floodplain excavation on one side on along the fence of someone's back property.

You really need to look at a larger corridor and look at a capital project to do that work.

So we'd be involved in coordinating design, acquisition construction, as well as pursuing maybe grant funding to support the work, and then long-term maintenance of these areas as they become community assets.

Let's see.

So this is an example of a project that the city has already done in this sort of template work.

The Hall Creek Enhancement Project is at the east end of downtown between 117th and 114th.

And this is an area where a channelized creek was we did exactly what we're hoping to do in other areas.

The excavated out the floodplain to create more storage, meandered the stream.

There's an access trail along there, there's the overlook.

This creates there's now more storage for flood water during big storm events, and it's a template of what we'd like to extend further and downstream along Beaverton Creek.

So this stormwater strategy is one part of a larger vision in downtown Beaverton.

This is certainly not a new idea.

If you look at the list of plans here, we've been moving toward this over a long period of time.

Each of these plans that are listed here have consistently identified the community's desire for more green space, more public spaces through downtown.

So we have a vision for these stream corridors to be connectors, connecting creeks, open space, parks and plazas, third places, recreation entertainment, commercial uses, housing, and safe transportation.

These projects would create an interconnected Greenway corridor.

Eventually that corridor could extend from the THPRD nature park into downtown and all the way to Greenway.

We're looking to enhance habitat, natural systems, the tree canopy, and expand transportation options for all users.

There are a number of contributing projects that either have already happened or in the conceptual and design phases that contribute toward the Creekside Connections vision.

With this sub-basin strategy, we have an exciting opportunity to advance the nature-based elements of this vision and deliver transformational community impact.

But we do have to pay for it along the way.

So some of the potential funding for this project.

Obviously, we need a multi-pronged approach.

This is not all going to be a one-time set of work.

It's going to require multiple sources.

So when we look at that larger vision, we have a number of funding sources, including partner agencies and private investment.

Some of that bigger vision for redevelopment and housing comes from private investment, of course, Bureau.

And then we as staff have two efforts going on to secure outside funding.

The first is a green infrastructure planning grant from DLCD.

That would help us fund conceptual design of the creek corridors, trails, and some park and upland space to really start to hone in on exactly where those corridors would be, what the priority segments would be for restoration, looking at alternatives for trail alignments and looking at then how much property we would need and what the costs would be.

So that is an exciting grant.

We found out just recently that we received a letter that we've been selected for that grant.

Somewhat contingent on DLCD keeping their funding through this legislative session.

So everybody's going to cross their fingers on that, but it's very exciting to know that we have state support for this work moving forward.

And then the other big grant that we're chasing, actually, much larger grant, Metro has a program through the Parks and Nature Bond, the large scale community vision program.

This is a they have significant funding available for innovative capital projects that bring together nature, job opportunities, affordable housing, and safe transportation.

So we think this Creekside Connections vision is exactly the type of work that this grant was intended for.

So the money that we could receive through that grant would fund the nature portion of the larger vision.

So that's going to be a big focus for our team over the next several months.

We're working on a letter of intent and expect to be invited to apply for the full grant application.

To support that, we're working with our partner agencies because that grant does require matching funds.

And so some of the work like THPRD is doing the Beaverton Creek Trail.

We're looking at ways that their investment in that trail project could then be the match for our Metro grant uh funds to do the creek work.

So there's a lot of work between our partners to try to leverage the investments that are already happening and try to move them to uh secure additional funding.

So some next steps on both the subbasin strategy and creekside connections.

Um again, we're working with Cleanwater Services to get the final subbasin strategy, the tech that's the technical document to get that approved.

Um they are the approving agency, and then it would come to council for acknowledgement.

Um but they're uh our regulator, they are our agency there.

I apologize if you can hear my dog barking.

Um in addition, uh staff are pursuing the funding for the components of this vision.

So we expect to come back to Bureau for a letter of support for that metro grant um in the spring.

And then as we move forward, we'd be talking about opportunities for direct contributions from Bureau for this type of work through infrastructure funds.

And then we're working on developing some outreach and education materials for the downtown development community.

Um we've we were at um URAC and the neighborhood association last fall talking about this work.

Um we want everybody to be able to understand the vision for the creeks and the public spaces and to see how this work can uh support and spur on redevelopment in the area.

That's the presentation that I have for you all tonight.

Um I would love to be able to answer some questions or hear any feedback that you have as we're there.

I'm gonna stop sharing unless someone wants to see a slide again.

Thank you, Alyssa.

Do any board members have questions or comments?

Council Duggar, go with you first.

Yeah, uh I I don't think I saw this, but um, is there any concern and maybe the the strategy will address this?

You know, when you look at all the impervious services surfaces in downtown Beaverton, right?

Like like um if we have like a flooding event, um I've heard a lot of um uh or seen a lot of examples where um you know like like natural areas such as creeks and streams and things like that are are our flood prevention strategies, but like I've also seen some areas where they actually make it worse.

So is that gonna be addressed as far as like you know, when you have a massive influx of water from impervious surfaces and it all rushes towards the creek, then all of a sudden we've created a you know um a flooding event there we've shifted that away from water going into like the stormwater system and and is that gonna be addressed in the sub basin strategy or is that a little too in the weeds for that?

No, that's that's exactly what um part of the strategy does.

Um the consultant did an evaluation of downtown Beaverton and this in within this 1200 acres, um the area is already 82% impervious.

Um so that's why we are really um the right area to look at this alternative approach to stormwater management because the current regulations assume that you're taking a you know partially developed or not developed site and then paving it, right?

And putting buildings on it.

Whereas downtown, if our area is already 82% impervious, any redevelopment will actually should reduce the amount of stormwater runoff.

And so that's why we're looking at a green infrastructure approach so that we over time reduce the impervious surface downtown and we get a little bit more ability to hold water throughout the area.

Um but ultimately we are very much in a floodplain, and um we're gonna have a lot of water just kind of sitting and so widening out the creeks to hold more of that water like a bathtub, making our bathtub bigger essentially downtown is part of the goal.

Okay, yeah, no, I mean this also is really great.

I'm I'm super excited.

I've been waiting for this for a while.

The only other concern that I had that I I would hope that would be addressed in the strategy is sort of like public safety and like you know, if we're gonna surface water, like um just as we is we encourage people to interact with it, just as we're thinking about through the design process and all that, like how do we make it as safe as possible?

You know, how do we make um you know um it accessible?

Uh yeah, and and and you know just that sort of those sort of concerns.

But uh I think this is fantastic work, and I really really get excited about this.

So thank you for all of this.

Thank you.

Thank you, Counselor Doctor.

Go to Councillor Hartman Creek.

Um Thank you, Alyssa.

Mine is just a comment today that I can see the vision of where this is going, and you know, you can see the foundation of the work that's already been done, but I think this is another example of a plan of planning for and building towards the future that we want this area to look like.

And I can really envision that with this plan and the presentation.

So I just wanted to thank you.

Great, thank you.

Yeah, uh first off, Alyssa, thank you for the presentation.

Um this all sounds fantastic.

Um I I really appreciate that this was something that was brought up, I think last year and the year before at the budget meeting, the Bureau of Budget meeting that this we hadn't seen much uh you know, resources or attention go into this.

So it's it's really good to see that not only do you have a plan, but you've taken the board's feedback.

Um that was really encouraging, and I think you guys have done a great job.

So my question is I I understand what the what the city is doing and all that, but are there am I understanding correctly there's going to be requirements on new private developments as well in line with this strategy?

Yeah, that they by adopting the strategy, essentially we are replacing the regulations when it comes to stormwater management.

So right now, again, development has an obligation to do the treatment, the retention, um, and a lot of times that can be really technically challenging.

So the strategy would adopt an alternative set of standards.

So it is written as an optional choice.

So development could still move forward under their current approaches, um, which again is very technically challenging.

We rarely see sites that can actually meet all of the requirements.

So we're often looking at design exceptions and things for development downtown.

Um so instead, development would have requirements to focus on the green infrastructure pieces.

And some of that's already required, right?

We already have minimum landscaping requirements for some uh larger sites downtown.

Um so we're trying to align the marine infrastructure requirements with some of the design downtown design district elements, um, but they would focus more on site design rather than on uh infrastructure like underground infrastructure.

And would this apply to Bureau area, the sub-basin area, the whole city?

Yeah, so it's a we have about a 1200-acre boundary.

It covers most of Bureau as well as some of the surrounding area.

So yeah, it would it would adjust its focus is on the Bureau area, um, which is where we have the most challenge with meeting stormwater requirements.

Okay, thank you.

Yeah, so I know nothing about this area, so um, forgive my ignorance, but I believe that there was probably a group of people a number of years ago making the decision to put this all underground.

Um, and now we're sort of undoing that decision to to make it visible, which again aesthetically I really appreciate.

Help me understand what was the initial reason why we didn't want it to be daylighted.

Yeah, I mean, I that those decisions were decades and decades ago.

Right.

Um I think if you go back um very even early pictures of downtown Beaverton, um, this area was converted, my understanding is from swampland into um, you know, agriculture and that agricultural piped thing or like put things in, you know, ditches, and then those ditches got put into culverts so that we could build parking lots over the top of them.

I there was not a cohesive plan that said pipes are better.

Um it was more a matter of individual property owners trying to maximize what they could do on their property.

Um we couldn't do that today, right?

That's the environmental regulations would prevent that type of work today.

Um, and you know, the reality of us being able to go back to fully open creeks, you know, that's that would take a huge effort, but we want to lay the groundwork for that to be available.

We do have some examples.

Um, some of our tigers working on a project right now to daylight a creek that's been under a parking lot for decades.

So it can be done um with the right um motivation and funding.

Um and so we're trying to make sure we have the techno at this point, try to have the technical basis to support that if we got the um impetus to make it happen.

Okay.

And so would there be any impact to homeowners insurance or property insurance for that creek being open air versus underground?

Yeah, that'd be that's a really important question.

I think that's something we would have to look at with that.

Um if we were to pull the creek out of the pipe, it would impact the floodplain, the flood modeling.

Um so that would have to be part of that type of design work at that time.

Yeah.

Because it looks like based on the map and you in the documentation, it's like there's a section that's really close to a road, there's a section that's really residential, and then there's a section that's really commercial.

Yep.

Um so I think my biggest question would be what would be the impact that we're not thinking about here today, because I definitely like am for more water and the beauty of the trail, but um, you know, flooding Beaverton Hillsdale for the drivers or the property insurance um would be concerns that I would have just for controlling the volume.

That's a good those are great questions.

And that uh those would be a no-go.

Uh we do the the flood regulations would prevent us from doing any work that would elevate the floodwater.

So we'd have to do some pretty um, there would be advanced technical analysis before we were looking at daylighting anything.

Um and there are portions of the creek that will never be daylighted because they do run under Beaverton Hillsdale Highway.

We're not gonna remove the highway for the creek.

Um, yeah.

Okay, awesome.

Thank you.

Great work.

Uh Counselor Chinon.

Yeah, this is kind of a follow-on to comments made by Eric and Sarah.

Um, counselors layer and well to sorry, board members.

I've had a day.

Uming that we have just kind of gone through some pushback from the development community as it relates to what we want to do Cooper Mountain, it just has me thinking in the same vein here on if there's any kind of pushback that we should just be anticipating from developers as it relates to these new um guidelines and uh yeah, just the vision that we have for the area.

Yeah, I think that's a good question.

Um we this at the this strategy does not change our development code.

So that's important to recognize it becomes an option for development.

Um so we it becomes an opt-in, not an automatic requirement for anybody.

Uh we do think that um someone call it a big, it's a big carrot, right?

We think that the advantage to development will be a lower cost to their infrastructure overall, um, as well as more certainty in the process.

Um, but we're not at this point replacing development code that would require someone to follow this approach.

Um, we'd like to encourage them to do so.

We'd like to be able to work as a work through some of those marketing materials and some of those outreach materials to show how we think that this approach could enhance the value of their property if they are going to redevelop.

Um but at this point, it would be an opt-in situation.

Um, the biggest piece I think is gonna be from the city and staff is if we want to pursue additional property.

Um, if there are creek adjacent property segments that we want to be able to do more than just what we can fit in a vegetated corridor, we'll need to be working with those property owners.

And so it becomes more of a redevelopment strategy overall rather than um uh uh individual requirement.

If that makes sense.

It it does.

Um can you explain why we're going with the opt-in instead of just like ripping off the band-aid and saying this is what we want for all future development and redevelopment in the area?

Yeah, um partly um because we do believe it's a big, it's a big carrot and we don't think there's an there's a reason to completely change the the code for this area to be able to implement this strategy.

Um and the other option is because there are maybe sites where they already have some of the stormwater infrastructure in place.

Um and so we want to, or they may they may have an approach that works better.

Maybe they're in a weird pocket and it is easier for them to put an on-site facility, they're gonna put in a big green planter strip and it's gonna make more sense for them to hold their stormwater on site.

We don't want to remove those options for them.

Um so that that's the thinking at this time that could change down the road if we see that this is really successful and we want to um try to advance it further.

We could look for ways to prioritize it.

Um Clean Water Services has asked us to think about can we can we come up with a way to kind of uh make sure it is incentivized and prioritized as an option?

Um, but we'd like to keep those traditional approaches available as well so that we don't put anybody like tuck someone in a corner or development.

Okay, great.

Thank you.

Thank you.

Counselor Hassel.

Yeah, thank you.

I'll just echo um the one sort of maybe comment that you heard just in terms of what Counselor Tivnon brought up, which is like the development community concerns, not because I want to center them, but I don't want to end up in a situation where we're having a similar Cooper Mountain situation.

So I wonder if there's a world where the strategy that comes back to be selected has, I don't want to say levels, but just like you know, your dream, like your Cadillac, your Toyota, and like your bicycle.

Silly analogy, but I think you understand what I'm saying.

I do um and then I just want to like, I I can't remember who it was that I met with, but I had heard about some of the grant opportunities related with Metro and DLCD.

So just would love to make sure that we try to as much as is possible aggressively pursue those and then make sure that a couple of us are advocating to make sure that we push for that.

So I support this wholeheartedly.

I support the staff's perspective on it.

I do think just to prepare for what could be what happens when the strategy passes to just have those options that way we're prepared to make more of a decision around this.

Thank you.

Thank you, Councillor Hussen.

Go with board number nine.

Yeah, um, I guess my question is more on the technical side of the stormwater.

How do we make sure we're increasing the stormwater capacity ahead of development so that we aren't over stressing the system?

Um I think in particular, like the Lombard site, which is right now green, and we're gonna it's gonna become pretty impervious.

Um if they aren't doing strongwater and we haven't built more capacity, um, that's gonna stress the pond, right?

You know, so um how do we make sure we're always ahead of the development curve in order to make sure we aren't stressing the systems.

Yeah, great.

That um those are that's the focus of the technical work within developing the strategy.

So um part of the modeling work that they did, the consultant did was to look at how that redevelopment could impact the creek system.

Um again, we have because the site we are already 82% impervious with you know no redevelopment happening if we or we have redevelopment happening.

If no redevelopment happens, we're 82% impervious.

Um and we're able to show that because of the culvert um culverts under different bridges, additional water into the system has very little impact on either downstream flooding, downstream erosion, uh water, even water levels at the where we are, because it's already so we're already getting so much runoff.

Um so we do have some leeway with clean water services as well.

They're uh their approval will kind of give us some guidelines about how much uh redevelopment we can approve before we need to kind of get some projects up and running.

But the intent is the way that the technical analysis was done is essentially to show that the creek can handle, like we already have so much flooding, like a little bit more runoff doesn't make enough of a difference to impact any additional properties, raise water levels, anything like that.

And so that gives us some time to um pursue those mitigation projects uh downstream.

Okay, I think that's about it.

I will chime in with maybe one or two more questions.

Um maintenance.

You mentioned long-term maintenance being in need once we build something, if we build a trail alongside a restored creek.

Would that fall on the city, Bureau or THPRD or somebody else?

Can you talk a little bit more about that?

Yeah, I think um that's gonna be a segment by segment uh discussion, probably depends on who is the property owner as well as what agreements we have.

So um, but for example, uh uh Beaverton Creek Trail that is a THPRD project right now.

Um so that's gonna be theirs, but if there's creek segments that the trail segments that the city builds, those would have to be, you know, ours, or we'd be in agreement with THPRD.

So those are gonna be project by project similar to the other trails around the city.

Yeah, thanks.

Um that's helpful.

Yeah, I think I saw some city team members out cleaning up the whole creek enhancement area.

Yeah, so that one's ours.

Yep.

Yeah, that one that one is one that our city staff maintains.

Um BPD does the monitoring.

They're there, that's that we one of the reasons we like that project is a template is that BPD says it's easy for them to pay attention to what's happening there as well.

That's some of the we are sensitive to the fact that these wider floodplains can also sometimes become human habitat.

And so making sure that the areas are still safe and we can pay attention to what's happening, and we're not you know just creating a situation that's more challenging for everybody.

Thank you.

Um there's a lot of really good work here.

I've kind of got an open wondering that I'm not sure how to formulate, but we've got so many other plans and organizations that this work could tie into, even like our transportation system plan, um THBRD trails planning.

Yeah.

Um of that as surrounding context, or how are these different plans connecting?

Yeah, that um yes is I think the the short answer.

I understand what you're asking.

Um we are very sensitive sensitive to the fact that we are not trying to do a new any new visioning here.

We're trying to tie together the pieces.

So like the downtown parks and open space framework plan that was jointly put together by City and THPRD is one that ties really closely into this as well as previous creekside connections or creekside district master planning that was done.

So we're thinking about how we can uh transportation system plan, right?

How do we make those transportation connections that both the city and THPRD need?

Um, how do we meet some of the parks and open space goals that come out of the framework plan?

Um that's our hope is that this work uh doesn't add a new thing necessarily, but it's trying to bring previous visions to life.

Okay, thanks.

And then my final question, this might have been in the report, or you might have even said it earlier.

Uh timeline for adoption.

When do you think this would become coming before Bureau?

Yeah, um, so we every month I keep hoping that we're going to be telling you that it's adopted.

So it is eminent.

Um we it it's week to week at this point when we're actually going to get the approval.

So we're sort of just in the uh bureaucratic letter writing at this point to get it approved from Cleanwater Services.

And so then it would so and because they're the regulator, they are the ones that are technically adopting this alternative technical plan.

Um, and so then it would come to probably city council because it'll show up as sort of an amendment to the uh EDM as another another optional approach that's available.

Um so it'll probably be an acknowledgement from council, not necessarily an approval.

Um, and then as far as individual projects, it's gonna depend on our funding strategy and approach.

So um, we're like I said, our current is hoping that we have a green infrastructure grant from DLCD that would help us start doing that concept planning and design work.

Great.

Okay.

Uh that that does help clarify it.

And you said we've we won the DLCD grant, but we have not received it.

We they they let us know that they our project has been selected for funding, um, and they are uncertain of their budget going and they're going to wait until the end of the legislative session to confirm that we can be awarded the grant.

Okay, thank you.

I wish they were a little bit more reckless and willing to go faster and just give us the funding.

Uh but we have to advocate for that.

Yep.

Yes.

Yeah.

Well, thank you very much.

Um, this is really helpful and also very exciting.

I'm really excited to support it as it keeps going forward.

I don't see any other names in the chat.

So Alyssa, thank you very much.

You are Thank you, everybody.

Okay.

We're gonna move on to our next item on the agenda.

This is Bureau Bill 2026-06 resolution number 2026-070, the Beers and Central Garage Commercial Lease with Katana LLC.

Staff will provide a quick presentation on the new lease.

And so I do see Megan Bronson here.

Megan, whenever you are ready, you can go for it.

Perfect.

Thank you very much, beer chair.

Uh, good evening.

My name is Megan Bronson.

I am currently with the community development department, and I am very excited to share with you tonight um a new lease for the Bureau-owned Beaverton Central Parking Garage.

Tonight, I am requesting that the Bureau Board review listen as I give you an update on our leasing, and then hopefully um decides to vote to adopt a resolution authorizing the executive director to execute a lease with Catona LLC.

As we need to start with all of our projects, we need to back up and figure out what our goals were.

So the goals that the Bureau Board approved for leasing of the commercial spaces beneath the garage were to recruit active businesses.

We wanted them to be open during regular hours and publicly accessible.

The second was to recruit businesses that promote arts and innovation in the district.

The third to support diversity, and that meant not just with the business owners, but also the clientele that come into our businesses.

We wanted to ensure business viability.

We did want to ensure that we had businesses that would continue to grow and thrive in this environment.

And finally, we wanted to curate a collection of tenants with a mix of ownership experience levels.

So today we're here to talk about Suite 150.

For the last three years, Gray Raven Gallery and its parent organization, Golden Road Arts has been habitating Suite 150 as our first tenant that we ever signed in the garage.

Our first lease term is up, and they have decided not to move forward with a new lease.

And so this will be our first flip of a tenant in um in the garage.

So as we received Golden Roads um notice to state that they would not be renewing their lease, we put it out to the market to advertise, and we immediately got response from a local um business that was already located in the district and was looking to expand.

So Catona Pilates, they are a Pilates studio dedicated to preserving and teaching the classical method of Pilates that was specifically developed by Joseph Pilates himself.

The owner, um Tracy Catona, has a really fascinating story where she herself has needed the rehabilitation um efforts and results out of Pilates, and that is where she found the passion for it.

She then went and looked works directly from Nike in a sense word worked Nike adjacent for the last 22 years has been teaching athletes and um and employees of Nike and those in the area that are really looking for the benefits of Pilates.

She already has a current consistent um business and base of customers and was located already in the district.

Um specifically, they've been located at the Cascade Station over on Center Street and is looking to expand, is wanting more um uh professor teachers uh to and more classes and more sessions to be happening.

And so when she looked to expand, she wanted to stay where her customers already were um located and where they shop.

And they told her, hey, there's exciting things happening there in Beaverton Central, kind of near the round and city hall.

You should be located there.

And when she came and looked, she fell in love.

The deal points, um, it's a seven-year um seven-year lease with five-year potential renewal.

The rent starts at 2750 a year and goes up from there.

She requested three uh free month period, uh, three months of free rent, excuse me, and a TI allowance of what feels like only 23,000 after the reviewing of our recent um restaurant leases, which building out a kitchen is a lot more expensive.

Um it's really it was really a relief to actually look at one where we're flipping a space that was already built out, I gotta tell you.

And it means that for this deal, we're gonna break even in year three, which again is really nice to hear.

Now, before I move forward to a request for adoption, one quick additional update on our leasing.

So we still have two vacant units, and that's suite 110 at suite 120.

I am happy to state we have LOIs for both of them.

That those are letters of interest, and that means what I am where I'm hoping is that our team will be coming to you at the February Bureau meeting with both of those leases.

If not, one of them might slip to March if I'm being honest, but I'm hoping for February.

Um, and so that means in the next month or two, you will have a fully leased bus building knocking on wood, um, which I am extremely excited about.

So, with that, um, I would like to request that the Bureau Board review um uh requesting an adoption of the resolution authorizing the executive director to execute a lease with Getona LLC.

And I will stop sharing and ask for questions.

Thank you very much, Megan.

We've got a couple of names already popping in the chat, so we'll go with board member nye first.

No, that was from the last round.

Okay, we'll go with counselor Elson.

There we are.

Uh actually don't have a question.

I was gonna make an a motion to adopt the resolution 2026070.

There's a motion on the floor.

I will second.

There's a second.

Um we will have discussion on the motion.

I do see some.

I see board member Walton's name in the chat.

Um, I was just saying I love this for this area because it brings in a different um time of day, like more traffic, people before and after an exercise class.

I've also gone to her classes and she's fabulous, and I know she's really struggled.

Um with some health issues.

So I feel like this is a really good, a really good match.

So I just want to say that.

And I'm sorry that I um said that after the motion had already been made.

But thank you.

Thank you, board member Walton.

Uh any other comments for the bureau board before we call a vote.

I was just gonna add, I hope we all make a chance to go to the Pilates studio.

When it opens, yeah.

I will add that I'm also excited about this.

Um just variety in businesses.

I think make for a more more stable economy in downtown and business environment.

So I think this is this is a good addition for that spot.

And pulling people there during the day too will help balance out some of the evening activities.

So I I think it's it's a good opportunity.

I think the the rent structure is good to guarantee us some stability, but also guarantee the business some expectations of what they can plan for over the course of several years.

Um that feels really good.

And I'm also very excited about the rest of the building being probably leased in the near future.

Um so yeah, fingers crossed on that.

Um I do have a question about the build-out expenses or expenditures.

Um it's about 23,000.

Looks like breakeven is the is at the end of year one if we're getting more rent than the cost of actually doing the build out.

Am I misunderstanding something there?

No, I appreciate that you're doing your math.

Thank you.

Um we include not only rent, but the operating um common area maintenance, um, both income that we receive and the expenses.

And we the income that we receive never matches the expenses because we have a very beautiful, wonderful building that's a little expensive, and so therefore it'll take until year three until we break even if you include all of that.

Okay, that makes sense, and I'm glad that we include all of that.

So thank you.

All right, I see Councillor Kimmy.

Yeah, well, thank you.

Um I see some mixed up businesses going in there.

Just a quick question.

Um they're trying they're going to the place that was occupied by the arts books, right?

Um we have two empty spaces.

Is it because it's a better location, bigger space?

Well, and why why didn't they uh wanted to go into two empty spaces that's already been existed?

Well, one of the two empty spaces is reserved um for a restaurant and already has hood access, etc.

and is much larger.

Um at the time they were looking, I think that they might have looked also at suite 120, but the folks that we currently have an LOI with were already also looking at it, and so I think that of the two they realized that they wanted to go in.

And to be honest, they were regular customers of Grey Raven and fell in love with the space because they were in the space regularly.

Okay, that makes sense.

Thank you.

Thank you, everybody.

I don't see anybody else wanting to comment on the on the motion.

So with that, we've got a motion, we've got a second reporter.

We will you please call the roll Duggar?

Yes.

Thank you.

Hartmeyer Prigg.

Yes.

Hassan.

Yes.

Kimmy.

Yes.

Teeter.

Yes.

Tifnon.

Yes.

Canning.

Yes.

Nine.

Yes.

Walton.

Yes.

Lair.

Yes.

10, yes, zero, no, one absent.

Wonderful.

Thank you, everybody.

Thank you, Megan.

Please send our warmest welcome.

Okay.

We will move on to the next item on our agenda.

This is the executive director's report.

Andy, do you have any items for us tonight?

Uh board chair.

I I don't really have anything to highlight.

I think uh you can see some project updates in the spreadsheet that's in the packet from the loop to uh some of the topics we've talked about tonight.

Um if there are any questions, I'm happy to answer those.

Just that we have a an executive session after this as well.

I'll uh I'll just be open for questions.

Okay, thank you.

Uh board members, if we've got comments for Andy, put your name in the chat.

Andy, I'm not seeing any names, so I'll throw in one thing.

Actually, it looks like you're about to say something first.

Yeah, yeah, go ahead.

Go ahead.

I did have one thing to have it all.

Go ahead.

Okay.

Uh I was gonna ask about two projects.

One is the Center Street, the Hall and Center Street redevelopment.

We selected the recommended developer.

Just wondering how that's been going.

Is there any other detail you can provide on that specific project?

I think it's moving forward.

Yeah.

I think we always recognize that the market was hard.

You know, there's a it was a tougher uh project um for for this area and give considering the market conditions.

So talks are on ongoing there, um, still having discussions with the developer, but um we may have an update for that uh sometime soon in an executive session, but nothing nothing currently.

But yeah, things are okay, thank you.

And then the other one was on the Westgate Road redesign and alignment with Dawson and Cedar Hills uh Boulevard.

Um it sounds like that work has been moving forward with conversations with neighbors.

I'm also I'm curious about like there been conversations with THPRD about Beaverton Creek Trail Connections as they built that out.

Like, is that running through there?

Um just been thinking about that project a little bit.

Yeah, um that's uh a CIP project being um managed by public works.

Um we have enough staff that are very familiar with this project and have relationships with THPRD that I feel confident that there will be some awareness made with with the agency, and if there's any sort of um coordination that needs to be done with that, uh we will, but yeah, you're correct.

Some discussions have been happening with um adjacent property owners, and there are some um uh public works has been working, the engineering team has worked on some designs to see what will be the best um uh the best um uh concept for that for that project, knowing kind of we'll have to do some right-of-way acquisition and things of that nature.

Okay, okay, thanks.

Um I don't see any of their names in the chat, so I did want to say one last thing.

Um I wanted to get the public comment out of the way first.

You know, Megan just delivered a presentation, and I'm not sure how many folks on the on the call know, but this this is Megan's last meeting uh for the city of Beaverton in this capacity.

Um she's accepted a job with um Lake Oswego to uh I think their economic development manager and doing urban renewal there.

So I think everyone here is very happy for Megan, proud of Megan.

Um she'll definitely be missed.

Um Tyler gave me a few talking points.

He I asked him to do this because he knows Megan really, really well, but he's he's out of town and dealing with some parent issues.

So um but Megan has been at the city almost 12 years.

She was originally brought on to assist with the Creekside Master Plan.

And I think you know, two presentations ago, it's a kind of a great reminder that progress does happen, you know, it takes time, but you see some pieces coming together in downtown Beaverton.

Uh Megan was instrumental with the building improvement program, obviously.

Um it was originally a CDBG grant program, and that's for the transition to urban renewal and eventually expanded to Alan Boulevard area.

So uh she's been um one of the architects and the mastermind behind that program and has really done a lot for her businesses downtown.

Um I'll skip a couple of these um because I know we have one of her biggest fans wants to say something after this too.

So I'm gonna I'll I'll defer.

Um obviously been a big cheerleader from Main Street, the BDA, small business supporter.

Megan was showed up to all the ribbon cuttings and be a major cheerleader for Beaverton Downtown Businesses.

And I'll just say from a previous job, and we were looking to replicate some some things that um Beaverton has done to make their downtown dynamic.

Megan's name came up over and over again.

Probably not just because someone that had the knowledge and the details of the program, but was just very um uh very giving of her time and wanted to celebrate not only um the success of Beaverton, but probably just you know pass that along to other communities that that were in need to.

So um Mike, one of our biggest fans wanted to say something too, so I I'm gonna defer the floor for a couple minutes to Mike, if that's okay.

Uh Chair Teter.

Totally.

Go ahead, Mike.

Okay, can you uh hear me?

Yes.

Okay, yeah, thanks everybody.

Um yeah, um Megan was just so instrumental in some of the biggest initiatives that that we've done in community development over the past 10 years.

Um she was really the hard soul of the implementation of the restaurant strategy.

Um did a fantastic job with that, and it has been copied um all over the all over the state.

Um she helped with the guiding of the uh the Beaverton Downtown Association.

Um she also was the a critical teammate during the pandemic when we did the um emergency business grants.

Um was super enthusiastic through gave or for all through that.

And also she was um uh front and center with the child care strategy and the work we did with the with the child care strategy.

So um really a rounded portfolio of economic development and kind of community oriented initiatives.

Um and um she's she's she's really gonna be missed.

Thank you, Mike.

I want to say something too for you, Megan.

So uh I was with the Beaverton Downtown Association when I first started here working in Beaverton, and Megan was one of the staff who I worked with most closely, uh, quite often on some pretty major projects.

And there were a lot of times when the city would do something really great, or specifically Megan would do something really great, and she would say, Oh, like Kevin, we'll we'll give you the credit for this.

And like, no, no, this is you and the city doing really great work.

Uh it was never Megan, it was never about your your ego in it, and I really appreciate that.

But the humility and the passion you would bring to a lot of this work and your energy for getting people excited about downtown, a new restaurant's opening, and helping everybody just persevere through the pandemic challenges.

Like it meant a lot, and um, it meant a lot to them in the community, it meant a lot to me personally too.

Um just a lot of your work behind the scenes, but also directly with the community has just been really really meaningful.

So we will miss you, and we hope that you do some really great things over in Lake House Vegot too.

No.

Well, thank you all very much.

That was very, very touching, and thank you for doing it here.

I have definitely enjoyed my 12 years of Beaverton, and I will absolutely be paying attention to what you guys do going forward, especially in our downtown.

Thank you.

Okay, so yeah, thank you, Megan.

Yes.

Okay.

Uh we'll transition.

Thank you, Megan.

Um we do have an executive session after this.

Our next Euro board meeting is February 24th, 2026.

So we're not going to make any decisions coming out of executive session, so we're gonna go into executive session, and we're not coming back to the public link if anybody out there is.

Um let's go ahead and move into executive session in accordance with ORS 192.6602E to conduct deliberations with persons designated by the governing body to negotiate real property transactions.

Under Oregon Law, members of the news media are allowed to attend.

However, it's the Bureau Board's requirement that the items discussed in executive session not be disclosed by media representatives or others.

Any action that the Bureau Board may take on matters discussed in executive session will be done in open session.

However, that's not happening after this executive session.

We're doing that tonight.

So board members, please use the other link that you've been provided to get into executive session, and we will see you in a moment.

Everybody else have a good night.