I don't know what to do.

Hi, call the Broken Arrow City Council meeting to order.

We have invocation by Pastor Chauncey.

I do not see him.

I would love for you to, sir.

All right.

Let us pray.

Lord, we come before you.

We thank you for this day.

We thank you for your many blessings, your graces, and your mercies you renew to us each day.

We thank you for the opportunity to come together in this place, Lord, and to serve as citizens of this great city.

We pray you would be with us, you would give us wisdom, you give us your leadership and your guidance, and you would order our steps.

And we trust you, and we thank you in all things in Jesus' name.

We pray.

Ford.

Here, Parks.

Here.

Wimpy.

Here.

Please stand and join me in the Pledge of Allegiance.

All right.

Are there any items being removed from the consent agenda?

I'll make a motion that we approve the consent agenda as it stands.

Second.

All right.

Item seven public hearings, appeals, presentations, recognitions, and awards.

Seven A presentation of the resort results of the micro survey about the potential proposition to fund improvements to public sports facilities in Broken Arrow.

Thank you, Mayor.

Good evening.

Uh that will include about 400 million dollars worth of capital improvement projects.

That's going to be transportation, that's gonna be public safety, parks and recreation, public facilities, stormwater drainage, and a possible partnership with Tulsa City County Library System for a new library in South Broken Arrow.

That now leads us to the eighth proposition that may possibly be on the ballot, and that's gonna be at your discretion.

And at this time, we will get into the results.

So we wanted to know from folks.

We asked them to indicate their opinion about a temporary sales tax increase of half of one cent to help fund needed improvements to the sports facilities in Broken Arrow, and that temporary increase would expire after five years.

What we found was 68% of the people who responded did support said that they would support this proposition.

We have a total of 3,304 responses, and that uh 88% of those responses said that they were registered voters here in Broken Arrow.

If you're curious about how that relates to some of our other uh surveys that we've done, this is the third highest behind the the comprehensive survey that we did there at the beginning of 2024.

And uh one other one, I can't remember which one it was.

Um, but it's the third, so not bad of a really good response.

Whoop, go back one.

We asked a couple of demographic questions of folks.

One of those was do you have children under 17 living in your household?

And 54 percent said that they did.

We wanted to know how they responded.

Um, and so with those who said no to children under 17, 56 percent of them supported uh the proposition.

For those who said that they did have children under 17 um in the house, 78 percent of them supported the proposition.

We also asked about age demographics as well.

These these age categories here are listed in the order in the highest amount of participation, and 35 to 44 year olds represent about almost a third of the responses that we got.

And then you can see they're followed by 45 to 54 year olds, all the way down to 18 to 24 year olds who represented about one percent of the responses that we had.

All these age categories did respond in support of the proposition to fund uh to fund this potential proposition.

I've got technically and a little star there by it.

I'll explain that caveat here in just a little bit.

So now, how did they actually respond?

Well, we discovered that 80 percent of those between ages 35 and 44 they support the proposition.

66 percent of those between 45 and 54 years of age supported it.

65 to 74 years, it was split right down the middle as far as the uh percentages are concerned.

However, you've heard the adage that every vote matters if this petition, if this proposition does get on the ballot, it would be one of those that's 50 percent plus one in order to pass.

Support had five more votes than the opposition, and so once again, that's one of those things where every vote does matter when it comes to elections.

55 to 64 year olds, 60 percent supported, 79 percent uh support in 25 to 34 years, 57 percent support, 75 plus, and then 72 percent support 18 to 24 years old.

And then just to recap, 68 percent did support the potential proposition to fund these improvements at our public sports facilities here in Broken Arrow.

I have one more slide, but I'll get into that in just a second when I answer any questions that you may have.

And just remind us just for the record, how many um how long was this survey out?

It's a great question.

Uh, like all of our other surveys that we do, we went for three full weeks.

Okay.

Uh, this started uh towards the end of September and lasted through October 13th.

Okay.

And that information uh reminders went out on social media, it was on the website, went out on the the email newsletters, all of all of the ways.

All of the ways, yes, ma'am.

We have a very good response from our folks who subscribe to our email notifications.

That's where we see a biggest uptick.

Uh we see a spike on those days whenever we send those out.

And like this, like all the other surveys, we always do an initial email blast to let folks know what's out there.

We do another one right about in the middle, and then we do one on the final day, that final sense of urgency.

You've got one last chance to fill this out, and that's when we really see an uptick of folks jumping in there and participating.

Okay.

And I think one of the great things about this, if it was to pass, is these projects could be addressed immediately.

And the people who actually voted for it, their kids will actually be able to hopefully play on those fields, and otherwise, it could be 10 years from now before the improvements were go into effect, right?

Yes, ma'am.

That's a great point.

We had a really nice comprehensive introduction to this survey, and it spelled all that out and let folks know that if this were to go on the on the ballot, and if it were to be passed, that we would start those projects right away, and they wouldn't have to wait 10 years.

And they wouldn't have to wait 10 years, that most likely they would see them at about five.

That's one of the conditions that council said if we were going to do this.

Every single council member said that if we're going to do this, we're going to move immediately so the kids of the parents would be able to utilize the facilities.

And so that's to me, that's that's something that's going to be inherent into the question should council to uh agree to go forward that we will begin design and then once designed done, then work with the user groups and to actually begin the construction as soon as practical.

As you know, we use a company called Polco, they help us with these surveys, and we have been recognized in their 2025 best in governance awards as a top performer, and that's all due to our citizens.

Uh we are top performer in two categories community outreach and power of engagement.

And as you can see, community outreach.

That basically means we had most residents engaged on their platform.

We're up against three other uh jurisdictions, and then power of engagement is that uh jurisdiction that had the participants uh the most participants in a single survey, and so we're up for both of those.

I mean, we will find out on uh October 27th.

I have a really good feeling that we've won at least one of those.

But once again, that's really just a testament to how engaged our citizens are and how much they want to be a part of the process as far as our future here in Broken Arrow.

With that, thank you very much.

Awesome, thank you, sir.

So if I can, Mayor, yes.

So we have representatives from our sports user groups that are here this evening that we wanted to make sure that they heard the results of the survey, and so now we're at this this point where obviously the respondents have shared that there's a large percentage that would like to uh to see such a proposition.

So um I'm not sure if any of them would like to address the council members with regard to the results, but ultimately the council will have to decide uh and give direction with regard to a potential eighth proposition, and then ultimately is a part of finalizing everything, which will be sometime in early January, which I'll mention here briefly.

Council will have to make that decision so the appropriate legislation uh can be prepared, and so we can make sure that we have that that proposition correctly worded on the ballot for for April 7th.

Awesome.

Okay.

Um, item B is update on the 2026 obligation bond.

So uh I want to thank Aaron for uh his help on on this survey.

I also want to thank the members of the user group that that are here because I know that they were asked to make sure that all of the parents of their participants were made aware of the survey so they could comment.

I know many council members actually were communicating with the with the uh actual parents at various functions, and so I I do think the results demonstrate that council should strongly consider, and my recommendation is that you would include an eighth proposition, and obviously we need to discuss that as the as the the total package of potentially uh six to eight uh um uh propositions.

Uh I do want to also send out a thank you is that we had three public forums, one in August, late August, two in September.

All the council members were there, and we had great participation from our citizens at all three of those forums.

And the engineering construction team has tabulated the the results of the comments from the public, and we're gonna be getting those two use because late October, early November.

Um council is gonna be seeing a recommendation from my office of how to pare down the 600 and some million down to 404 million dollars, and then we're actually gonna be having uh you know a discussion public meetings uh as a part of our regular meetings to for council to determine which projects uh look at the recommendations, see if there are other projects, and then look to finalize uh the actual package because uh based on the the timing, uh the target of staff is to have everything ready for your consideration at the January 2nd, 2026 meeting, which would be the ordinance, also the the resolution calling for the election.

And so we have our our actually our municipal finance uh team, we have our special council, we have Trevor's team, and we have the engineering construction team that have to actually put the package together based on the recommendation I'm putting together in terms of naming 70 percent of the projects and determining what year those projects will be done.

So we're putting on working on getting it all that together so we can present it to the council.

So we've entered this next phase, we finished the public forum phase, great participation.

Council is going to see a recommendation from my office, and then also the results, which my recommendations are very consistent with what the community said in terms of the priorities, like a community center, for example, senior center.

And so I'm I'm excited to share that with you later this month, early next month.

So council begin to deliberate on how you'd like to narrow that down to the round 404 million dollars and to consider the eighth proposition for the sports complexes.

And I'll be glad to answer any questions.

Any questions?

Thank you, sir.

All right.

Item eight is citizens' opportunity to address council.

There is none.

Hi.

Yes, ma'am.

Good afternoon, Mayor, Vice Mayor, Mr.

Spurgeon Council.

The National League of Cities requires member cities to designate one voting delegate and one alternate to vote on business matters at the annual business meeting.

Historically, the council has appointed the mayor, vice mayor, or city manager to the delegate position.

However, any official may be designated.

It is my understanding the city manager will not be attending the business meeting this year.

This year's lead uh National League of Cities Annual Business Meeting is scheduled for Saturday, November 22nd, 2025.

And uh if possible, we'd like for you to approve designating one delegate voting delegate and one alternate voting delegate for the annual meeting.

I will actually not be there Saturday.

I'm flying out Friday night back to Broken Arrow.

Okay.

Oh, you please on Saturday.

So I will not be able to be there to vote.

I will be there on Saturday.

You will be?

Do you want to be as well?

Okay.

Okay.

We'll make the mayor be the one, I'll be the alternate in case she decides to bail out.

Very good.

Thank you.

You need a motion on that, or you just it's all you need.

I'll make it a motion then.

Okay, second.

We have a motion and a second.

Roll call.

I'll try not to bail on it.

I've been to those meetings, it may be easy for her to think about it.

Like, oh Johnny.

I've been to them too.

All right.

Item nine B consideration discussion and basically have the unvoted yet.

I've got to made the motion.

Who's seconding?

Did I?

You did.

I clicked it.

Okay.

I was like, did I second that?

We were just ready to move on.

Ready to move on.

Thank you, ma'am.

All right.

Item nine B consideration discussion and possible appointment of two council man members for a subcommittee on the project municipal services administration building.

Charlie Bright.

Good evening, Mayor, Vice Mayor, Council members, Mr.

Spurgeon, Charlie Bright, Director of Engineering Construction.

First, so like I say, I'm just very excited to see the results of that survey.

So it's exciting things for the community, a lot of a lot of fun things going on.

So but this items talk about another exciting thing happening in the community.

Um so the governing body of this council recently voted um on a design contract for building a new municipal services building that replaces the building that we're in here today.

You've also recently voted on a location, a new location for that site, which will be down at the corner of Washington and Main Street.

And so our team has gotten started on that design and talking with Mr.

Spurgeon.

Um he said that we've expressed a desire that the council would like more involvement in that design than maybe the standard project, which is completely understandable.

It is a big deal, and it's gonna make a big difference our community for the next you know, up to 50 years, I would imagine.

Um so here tonight we're to talk about uh getting uh two members elected for a subcommittee of the council that would help us with the design process.

Um I think before we go into it, I would like to say, like I don't think this will be like a lot of the committees we've had in the past where we have a lot of individuals.

Um our team will obviously work with you guys and Mr.

Spurgeon's office to determine what that looks like, but we really look at this subcommittee as more of uh you're coming along with our team to be in the real meetings that we have all the time and helping us make decisions in real time and kind of giving your input.

Um when you do a building of this magnitude and of this scale, um, I could give you examples, but there's about a million decisions made, and so it's not gonna be uh we work on it, make presentations work on it.

It's like we want really a committee that's there with us to help those make those decisions in real time.

So happy to answer any questions you guys have or hear the election of two people.

The only thing I want to add if I can, Mayor, is when I talk to Charlie about this, is obviously there's probably more than two people would like to be a part of this.

So I I shared with Charlie is that we're gonna have to get on a periodic schedule to where every couple of months we the committee comes back and and actually make makes recommendations that the full council votes on.

For example, this is the council chambers, and so that the subcommittee should have recommendations and the council should decide how many seats you want in there, how how you want this to be laid out.

Do you want to have a separate room for executive session like a lot of communities have to where the public doesn't have to leave the meeting?

How do you want the dais to look?

All those decisions.

He says there's a million, there's there is.

I think it's an exciting opportunity.

Um I've been buying my time when we first talked about it.

So I have two two members on the first committee and two on the second.

Um I'm I'm definitely interested in being a part of it.

Um not sure who all else is.

You can't make everything green.

Well, yes.

Orange.

Or whatever they're not orange.

You know, those are not a city colors.

I'm I'm interested in and serving on it also.

Uh, but I just felt like that that all the council would probably be you know what I'm excited to be into.

I believe you mentioned what seven or eight total meetings.

Yeah, so I think there's gonna have to be some work with whoever the council members are to just see how involved they want.

I mean, like our team's gonna have weekly meetings, and that's how we do it.

And it's like, do you all want to be logging in teams weekly with us?

We're happy to have that, and it's in real time, or we can just meet with the committee once a month and kind of update you on things that we've gone over for three meetings, and now here's the one with you.

So I think whoever is on that committee, we can kind of work with what level of involvement you want there.

Um, I think the big key for me is just saying like you're coming with us on the process versus us putting a presentation together, you know, over and over and over because it it takes a lot of time for us to get ready to present.

It's a lot faster if you can join us as part of the process.

Well, I just kind of felt like probably all the councilmen would want to serve on the committee.

Uh I think the city manager's idea of having an update.

Um, you know, I don't have to be on the committee then, as long as you know have some input as we go along.

Yeah.

Uh but I would have liked to have been on the committee, but I think you two were on the committee, you know, to start.

Yeah, and I don't mind not being on it.

I have plenty of meetings.

So I didn't want it, I didn't want to second a new one.

Second guess you say and guess you all uh I would have liked to get on it, but I'm certainly satisfied with meeting, you know what I mean every once in a while and presenting it if you want to uh continue.

I just hope we get to keep the avocado green sync.

You guys don't get to see the behind the scenes that's in that room back there.

So I'm confident we'll have a very nice executive session area with much better.

We'll we'll literally take that one.

Well, I would love to continue to serve.

I mean, I really didn't enjoy it, and I'm kind of looking forward to those meeting.

I mean, that I'm okay with those many meetings.

I think that's just another way as a counselor for me to learn the process of everything that you do.

So and this is in depth.

I mean, this would be the biggest building broken arrows ever built of this kind of scale of this type.

So it'll it'll be a good idea.

So you did say the council would have a vote, city management.

Yeah, actually, what I envision in talking to Charlie and Shannon was obviously if two members can meet periodically with staff, and that can be determined, and then at some point we're gonna stop and then we're gonna bring these items that need full council approval to you in probably a special session before, and I figured to compartmentalize everyone's time, we would do it before a regular council meeting, call a special meeting, and then we'd have specific items on the agenda that we would need council to give us direction on, and there would be the appropriate sketches or whatever's needed for you to be able to make an informed decision because once council, for example, with everything that needs to be decided about the council chambers.

That's the first thing comes to mind that all the litany of things that need to be decided need to be discussed because once council says this away the layout, then the design begins.

And so if we if there's any uh I don't know, we more if it there's like vacillation if we can't make a decision, or if there's changes, that now you're getting into the architect's contract, and there's gonna be an initial initial need, and we want to try to get this done in about a year, a little over a year or so.

And we want to try to get this done in about a year a little over a year or so and so I see it as about probably every other month for sure we come with uh items that we need the full council's consideration on because then Charlie and Shannon can give direction to narrate to actually go ahead and and move forward with designing this portion of it.

And so that's how I see it working to where obviously the subcommittee is going to come to you and they're going to give you recommendations so if it's Lisa it's counselor forward and counselor uh green for example then they would say we met and this is our recommendation to the council and the council can accept that recommendation or you can say no we want to go with something different.

But that's their role would be as as liaisons on your behalf to to give you the detail about why you're recommending that well I just figured that we would all compete for it and have a race and unless that leaves Lisa out at least so uh with those pro uh you know one of the main guidelines if if if you're wanting if you're willing to sit down and you turn a willing to serve well I'm okay with that.

I do like the idea of coming back to the whole council too because even when you said that I was like okay then I won't be quite so upset if I'm not on that one because that you know give us an update but yeah I'm thinking I think it'llo important that's your building so therefore council should be making all the major decisions.

And you didn't want to spend all that time and finally get to the to the council and we vote no on it.

So you kind of need to this is true kind of see what's going on just so you all understand I I to Mr Spurgeon's point is exactly right we anticipate the whole process taking about a year but I see the heavier load for a committee and council involvement really being on the first six months.

So the way the process normally goes is we'll go to a schematic design and then design documents and the construction documents.

Schematic design really means like the concept of what it all looks like the layout and everything else and that's when you have a lot of involvement because it's like what is the layout going to look like how's it going to function and then we'll lock that in and then they move into design drawings where they might get into a little bit more of the details about you know how is this going to feel when you walk in what are the materials and what are those and then you kind of lock all those things in and then the construction drawing phase you've already made all the decisions that's just the time for the architects to do the work to actually put all the plans together and so there's a lot less involvement so it's really that upfront piece where we make all those decisions is where we see you guys coming into play.

Exciting okay I'd make a motion then that uh Lisa and Justin be our representatives for this phase of the uh development of our new city hall I'll second that I've got some ideas I'll make sure there I've already put it on the record for green I'll make sure it's practical and functional roll call look forward to it oh my thank you all thank you Charlie 9 C consideration discussion and possible approval of resolution number 1711 Cindy Arnold good evening it's that time of year again in the fall of every year we go out for our next series um in 2018 um the voters approved 210 million dollars um this year we are selling 17 million there's gonna be series a which is going to be 14 um it's gonna be 13 um million seven oh five can you put the list of projects up please the first that is basically is all transportation um and 795 thousand scroll up a little bit i mean down I'm sorry you rather up um for proposition number five um for a total um that's gonna be the first series and then the second series will be um 2.5 million dollars but we'll get to that when we get to the next item um this will be this next year will be our last sale um we're selling 17 million in this total this year and next year we have 18 million seven hundred and seventy five million left to go out of the 210 so we're getting close um resolution 1711 um fixing the amount of the general obligation bond series 2025 a for to mature each year fixing the time and place of the bonds are to be sold designate a paying agent and registrar approving the preliminary official statements that Tom sent out to you on Friday I didn't know if anybody had any questions on that and district distribution and authorizing the clerk to give notice of the said sale.

John Wolf's here if we have any questions on the next series.

Any questions it's amazing how fast this time has gone by I mean I feel like you were just up here.

But it's 2018 it just we're getting down to the end.

You know we're probably gonna start all over though I have a feeling I just think that's the way it's happening.

Second motion.

Motion is second.

Roll call.

Item 90, consideration discussion and possible approval of resolution 1712.

Resolution 1712 is for go back to the list of project.

Is for 2.5 million dollars for drainage.

Um resolution 1712 is a resolution fixing the amount of general obligation bonds series 2025 Bixing the time and place of the bonds are to be sold, designating the pay agent registrar and disclosure council, approving the preliminary official statements, and distribute therefore, and authorizing the clerk to give notice the said sale is required by law.

Um staff is recommending approve the 2.5 million dollar 2025 B series.

Any questions?

I'll make a motion to approve number 17.

And the goal is next month we'll bring back um whoever bid um and then I'll and then we'll close in December.

Okay.

Thank you, ma'am.

Thank you.

Number or item 9E, consideration discussion and possible direction.

Okay.

Thank you.

Possible direction regarding the definition of meeting and its application to city council activities and communication.

Trevor Burrus, Jr.

Uh, thank you, Mayor, Vice Mayor, uh Council members.

Uh Rocky, if you could help me, there's a uh clicker on the podium that would be helpful.

That's your service, sir.

Thank you, sir.

The sooner we start, the sooner we can be finished.

Green.

So this is just a really quick slide slideshow presentation that just kind of goes over some of the basics of the open meeting act.

Uh we're gonna get into specifics about uh attendance requirements and what the statute the attorney general says about if if certain meetings are missed.

But just by way of background, it's uh codified in statute, Title 25, Section 301 to 314.

Um we're gonna talk a little bit about when the open meeting act applies, who it applies to, and why we should comply with the act.

Basically, the public purpose is transparency.

So the idea is everything that we do as a public body, whether it's uh fact gathering, uh discussion, uh, or actual votes would be done in front of the public so that they can participate.

It's important that we have, according to the law, a space for citizens to come and watch the public uh body take action, and it those meetings are going to be done at convenient times and places.

As you know, we post our meetings in advance, a year in advance of both our regular and special meetings.

Uh so when does the open meeting act applies?

So it only applies when a majority of the public body's members come together to conduct public business.

That's the important two terms.

It's public body and public business.

And so, as you have five members on the board, if three or more meet and there's a discussion or there's public business being conducted, then the requirements of the meeting apply.

So let's dig into that, what that means a little bit.

Uh we are a public body uh by statute under section 3041.

We're a municipal body.

Uh but let's talk about what the definition of a meeting is.

So a meeting is defined as a conduct of business of a public body by a majority of the members being personally together, or is authorized by section 307.1 together pursuant to a video conference, and a meeting shall not include an informal gathering of a majority of the members of the public body with no business of the public bodies discussed.

So it's it there's there's two things.

It gives you the definition of what is a meeting and what is a public body, and it also gives you the flip side, meaning when is it not a meeting, and that is when it's an informal gathering.

So let's talk about what that is.

So examples of formal form formal gatherings would be like uh funerals, uh community events, um, church services, receptions, uh the Kentucky Derby uh days.

If you go, you know, and you in and three of you want to go watch the Kentucky Derby uh have mint juleops, juleps, and you know, and and watch that.

So any anything that would be not public business.

So at these places, you're you're discussing social events, you're not discussing anything that has to do with the the city, you're not gathering information related to city business.

Um, you know, conferences also apply.

So for example, here's an example from the State Board of Regents.

They have a reception uh before they had one of their meetings, but the reception itself, again, you're not talking about public business.

There's not three of you getting together and informally discussing or getting information.

Conducting city conducting right or discussing or getting information related to it.

So those are those are what informal gatherings uh really constitute.

And so the open meeting act does not apply to informal gatherings.

You don't have to provide a notice of those informal gathering gatherings, and the OMA doesn't apply to it.

Now I will say our past practice has been just as a courtesy to the public.

So that's why I always caution all the members, you know, don't reply to all on the emails or the text, so we don't inadvertently create a meeting.

As well, you know, we generally advise that uh you know, majority of the council members don't get together, you know, for coffee or or dinner after a meeting, it just can lend itself to the continued discussion, and so that's why we advise to be aware of that.

So again, any time there's three or more of you together and there's discussion of city business, then you could have an inadvertent meeting and potential violations of the OMA.

Um there is a question about what constitutes conducting public business.

Obviously, this is a very uh obvious meeting where we're taking votes and taking action, but it's not just taking votes or making a decision by the public body, uh, is what the attorney general defines public meetings as the entire decision making process.

So that includes information gathering, deliberations, uh decisions, or formal or formal actions.

Um we want to be careful that we're not inadvertently circumventing the act uh by a majority getting together and forming consensus on decisions of of items before it's presented to the body in a public meeting.

Um but it does raise a question of what happens if we have less than a quorum.

This was a good example when we have the committee that's going to be advising on the building of the um of the new city hall.

That is not going to be subject to the open meeting act because there's not three of you, there's only two, and so and you're not of a committee that can bind the full council.

Any decisions would come back to the full body for a full vote, and that would be done subject to a properly noticed open meeting act.

And so that's why you can have two two one informational gathering meetings.

Um there's no consensus.

Uh it is information that's being presented, but it's not for purposes of of coming to a decision.

Uh so um again, if we always keep in mind the purpose of the OMA is to facilitate public knowledge and awareness, uh, that's usually a good uh guiding uh star.

So we want to make sure that we're properly posting our meetings, we're cautious about meetings if there's less than a majority present that we're not polling or building a consensus or trying to get votes.

Um and then here at the end here we have a quick flow chart that gives you an idea of you know how the decisions get made under the law.

So really the first question is is the entity a public body?

Yes, it is.

If there's a majority of the public body members present, present and they're conducting public business, the OMA applies.

If they're not conducting business, the OMA does not apply.

If there's less than a majority of public body, but it is a type of subcommittee that could bind the council, meaning council has given them the power.

So for example, if we told the two people who are on the meeting with the city hall board, hey, you have the right to make final decisions on our behalf, then at that point they would be subject to the OMA, uh, but not without that.

And then so that's just a quick uh faux chart for you.

And then we have the question that came up about what about absences from the governing body meetings.

So there's a specific statute that actually talks about attendance, uh that's found in Title 11, Section 8-102, and basically it just states whenever a member of the municipal governing body is absent for more than one half of all the meetings, uh, regular and special within a four-month consecutive period, then that person ceases to hold office.

So think of it as a rolling four-month counter.

So if you look at all the special meetings, all the regular meetings that the OMA applies to, not informal attendance at funerals or conferences, things of that nature.

And if a person misses more than half of those meetings in that four-month period, then the statute says they cease to hold office.

But the question is who makes that decision?

And the answer is this governing body.

This governing body uh decides whether the mandate under section 8-102 of whether or not a municipal municipal officer has vacated their office and it has to be determined by the remaining members of the body.

So you get to govern yourselves, you police yourselves, and uh it would be up to this body to enforce that statute.

So on this, that would mean like um, like it's my understanding, and I believe we all have the same understanding that like our mandatory meeting is the city council meeting, the two meetings a month that's mandatory, like to remain in your seat kind of thing.

Is that my understanding?

Not if we just if we if we put together a uh a town hall meeting or if we put together a or like a meet and greet or something like that, right?

So if they're special meetings that that that would count towards the attendance, if they're informal, again, a conference, a funeral, um, a Kentucky Derby party, those would not.

I really want to get a Kentucky Derby Party.

What about what about like the public uh the bond the bond forums?

So in my opinion, those were public meetings because we were uh disseminating and gathering information from the public.

So we weren't taking a vote at those meetings, but it was part of the decision making process where we're getting input, and so in that in that case, we we properly noticed those, and those would be considered subject to the open meeting act.

Okay, so and on something like that, if someone was already scheduled to be out of town, but we still put it on the calendar for the uh the council to be there, so they weren't able to make it.

I mean, there hasn't been an issue necessarily, but they would still be it would count against them for not being there, even though it was like our council meetings are always on our calendar.

That's we're trying to be here, correct?

Right, and we do our best.

My understanding is the clerk's office does its best to provide that calendar at the beginning of the year, so all those are are scheduled.

If there is a special meeting that is called, regardless of the content and it is subject to the OMA, those special meetings would count on the attendance under this statute.

But again, it's up to this governing body to make that determination over any rolling four-month period.

And it has to be over half of the meetings.

Right.

Okay.

See, I would say that's why when it comes to I mean, I I've I've known this, I try to keep up with it.

That's why when we have the special meetings, I don't like to have them if you all can't be there.

And so that's why you know Lori's always asking what days work and we end up trying to figure out the right day because of this of the statute.

So that's why I try to make them uh most special meetings on the day of the council meetings, like the mayor said, because those are the two you get locked in, and everyone so far has been very flexible to have those at least an hour, hour and a half beforehand, because I know that you're already you know, hopefully everyone's schedule works out and it does most of the time to have it because I know you're already going to be here at for 6 30.

Sure.

Yeah.

So if you have to miss a meet and greet, we have I think four a year, then that's counted as one absent.

Is that correct?

Uh like the uh the one that's neighborhood meetings at the HOA.

No, like this Thursday.

This Thursday.

That meet and greet.

If we do them in different wards, right, if you do them in different wards.

Um again, because we're t discussing city business, we're gathering information from the citizenry uh in the interest of transparency, I would err on considering that a uh a special meeting that would count towards attendance and what would need to be noticed.

Are we gathering information or are we just meeting and greeting?

Providing, yeah, public and we're providing information.

I mean, because like uh former Vice Mayor Gillespie held meet and greets all the time, and we didn't all attend those.

So would would that I mean and like we created that one just to kind of provide additional information to I I would say if no city business was being discussed at all if we're just talking about the weather, if we're just talking about baseball, if we're just talking about then it wouldn't be but that's not happening, yeah.

And so I would say since we are gonna be discussing things that are happening in the city, upcoming bond events, uh potentially, you know, is there gonna be an eighth proposition for a sales tax?

So those things again for the interest of transparency, going back to that guide stone with the attorney general office.

I would I would be remiss if I didn't advise that we err on the side of caution and and we count those.

So the I and the now things are just popping up in my head.

Like, remember when we used to have the annual HOA meeting, and we would come and go or whatever, sometimes you couldn't make it or whatever, but city obviously city business is being discussed because we're providing information about all the departments, etc.

And people are asking questions.

So that would have been counted as well.

Right.

If we had a majority of members that were present, uh I'm and I can't remember if if back then if so if we did have a majority there or not at all of them.

I think there reminded me could a coming and going.

Yeah.

Um I always recommend that we err on the side of caution because there are technical criminal penalties, and again, the um guidance.

So I want to make sure we know is transparency.

We probably all failed because Vice Mayor Gillespie had a meeting like every other week, coffee with Christie, and we weren't all there.

Well, that's a good thing that you weren't all there, actually, because that doesn't count as a as a special meeting because if that's just if for example you want to have a uh discussion with just your ward members, that's not gonna make that a special meeting.

Again, to uh to going back to the definition, you have to have three of you together, you have to have a majority, and you have to be discussing public business.

So it's just one or two of you together, that's not going to count.

So the more of us that miss, the better it is for us.

Oh, that's why we we we work pretty hard.

I know we we you know we stay on you about your availability because I I know when it applies and when it doesn't.

I had you shared with me a couple things that I have a better understanding now to make sure that it's to where all five of you can be there.

Because number one, all five of you need to be deciding, okay.

And so that's why you know Lori works really hard to try to make sure it fits into your schedule.

Like we do the quarterly uh workshops, work sessions.

We try to do it on a day everybody can be there because we're seeking direction.

Yeah, so uh, but that's good about the the the meet and greets.

I mean, because actually, even though there's no formal agenda, the first one we did, and then after that, it's just been just mingling with the citizens, but we're talking about city business.

They're coming there looking for engagement, albeit the bond package or they've got a drainage problem.

And so to me, that would I would agree with Trevor.

We should we should then be considered a special meeting.

So we need that's good information for us next time we vote for a meet and greet.

Yeah.

And I think that was my idea.

Especially during football season.

Yeah.

Well, and then so on that note, we have the meet and greet that's scheduled for Thursday, but I will be in DC for the NLC nominating committee.

So I will miss it.

So now I've I've got a uh count against me.

Strike.

And it only gets it's significant if you miss over half.

Okay, and in a four-month period, and when we're making it over 500 meetings a month, then I'm just kidding.

And that rolls like January through through April, but then it goes February through May.

Yeah, so that's a rolling four-month period.

So it just it resets.

So it's it's not like you have so many strikes for the year.

If you miss a meeting in October, mayor.

That will roll off, you know, at some point because you'll add be adding another month.

Okay, so okay.

And I appreciate you doing that, Trevor, for sure.

Um, I was really happy to hear that like it falls on us, like we're the ones who have the final say, not like someone that's not even in our community because we all know how active we are.

Yes.

So and things come up.

So thank you for clarifying all the things.

You probably thank you.

Absolutely.

Okay.

Fantastic.

All right.

No action needs to be taken on that, correct?

Item nine F, consideration discussion and possible direction regarding policies and fees related to broadband service providers operating in the city.

Trevor.

Yes, you're gonna hear from me just a little bit more.

Uh this is a goodness, yeah.

Uh, and hopefully we can uh move through this one uh quickly as well.

So uh the question had really come up about how are we do we regulate utilities that are in our right-of-way, specifically broadband providers.

Um, just by way of introduction, right-of-way is basically what you consider our streets or sidewalks, uh, any land that we have an interest in that uh we can own and control.

Um we don't have full title to it, but we do have basically an easement to it, so we have uh a right to use it.

So the first authority that we had regular right-of-way is actually our ordinances.

So we can require permitting, we can require a fee uh for somebody to come into our right-of-way, we could require an occupancy fee.

Uh we could have various things that would require reporting if somebody's working in our right-of-way, things of that nature.

The the authorities are pretty broad broad.

It's in 11, Title 11 OS section 36101.

Um, and it specifically says we as a city can regulate and control the use of our streets, roads, and other public ways within the limits of the municipality, and then we are also authorized to execute uh contracts, easements, and permits uh for the use of that right-of-way.

Um, so we regulate you know our right-of-way through our our ordinance and through our permitting.

We currently have an ordinance uh related to permitting under section 21-22.

It's fairly limited in that it uh really is designed to um govern if somebody's cutting, mutilating, or changing uh our right-of-way.

It's not necessarily a broad expansive uh right-of-way ordinance.

Um if we were interested in changing something of that nature, uh, you know, I would recommend that you have staff do a um a study on what different types of additional regulation that that might be recommended that could be brought before the body for consideration and also get feedback from the body on what that is.

So we do have quite a bit of authority under our ordinances to require permitting, uh also require permit fees or for reporting.

Um, in addition to our permitting uh of our right-of-ways through ordinance, uh, there's also what's called a franchise agreement.

Franchises are basically just contracts, and they're just contracts that are authorized by the Oklahoma Constitution uh to allow a utility provider to operate and and work in our right-of-way.

And so, unlike an ordinance with a permit that recovers for regulating them, you can actually obtain what's called a franchise fee, which goes into the general general revenue fund for the city to help fund the city.

This is found in Article 18, Section 5A of the Oklahoma Constitution.

Key aspects of a franchise agreement include the right to operate, the term of the contract can't be longer than 25 years.

There's franchise fees that are paid, and then it can't be exclusive, meaning it's a non-exclusive right, so other utilities of similar nature that want to operate in the right-of-way also have a right to operate in the right-of-way.

So how are franchise agreements adopted?

Well, the Constitution has a very specific process.

There's an ordinance that's created.

We have to call for an election as a governing body.

Once the voters approve it, that ordinance is then codified, and then the utility accepts that.

You may remember that we had recently gone through that process with PSO back in 2003.

That's the most recent franchise that we had renewed.

It went to a vote of the people.

It passed by, I believe, 68%.

68%.

Thank you, Mr.

Spurgeon.

Not every community is blessed having that kind of support.

But that's that's in short the process for franchise.

So we have two powers.

We have the power to regulate our right-of-way through permitting, through ordinance, and then also through franchise.

So what about our current franchise agreements?

So we currently have a franchise agreement with Cox Cable.

Uh that's ordinance number 2468.

It grants a non-exclusive franchise to cost communications to maintain a cable system.

So it's important because the power that we have to franchise depends upon what the utility is.

And so in this case, cable operators can't provide cable service without a franchise.

That's under the Federal Cable Act under 47 USC Section 541.

And so that's why we have uh franchise agreement with Cox.

But again, it's only franchising their cable services.

It has nothing to do with any of the other services they provide.

For example, I think they might provide uh broadband, I think they provide telephone service or VOIP.

And so the franchise only collects money off of the cable portion.

We also have a franchise agreement with ONG.

Uh that expires in October of 2026, and as I mentioned, we had recently renewed the PSO franchise agreement.

Um those are generally pretty lengthy uh specific documents to outline uh the rights and responsibilities, what our expectations are.

Again, it has a term in there, and it also has what percentage of the franchise fee uh you know would be charged.

Now the question has come up about just broadband companies in general.

Um the answer really of how we can regulate a broadband company depends upon what their classification is.

So the federal government has a classifications of tier one and tier two.

So a tier one would be considered just a pure information service, what you consider pure broadband.

All they're doing is high-speed internet at lightning speeds, it's usually what they advertise.

Um the second is what's called a telecommunications provider, and so that's what you would consider as the historical uh telephone companies.

Um information service provider, uh, we can regulate them both through our permitting process and through our franchise agreements if they're pure information services.

Um if they're telecommunication services, we're we're only allowed to regulate them through our permitting process.

And the reason for that is they have uh for lack of a better term, a statewide franchise agreement already encompassed in the Oklahoma Constitution.

And that is specifically found in Article 18, section 5A.

Um the way the the attorney general put it, it says the municipality has no power, however, to grant a franchise to a telephone company when the right to use the public rights of way for operating its business has already been granted to the company directly by the Constitution or the legislature.

And so that's a significant distinction because when we're looking at a broadband company, we have to determine well, are they providing informational services or are they considered a telecommunications company?

And here's a couple different things that we can look at to find evidence of what they actually are or what they're providing.

So one of the first things that you can look at is what the definition is.

It's really not helpful because it's very self-defining.

Uh, but the bottom line is if you look at it, it's what's a telephone service is.

We currently have occupants in our right-of-way that are telephone services, it's windstream.

So we don't have a franchise agreement with Winstream.

They're regulated by permits, and it's because they're a telecommunications provider.

Uh they provide telecommunications services.

Some additional uh evidence of what makes a telecommunication service is they're regulated by the Oklahoma Corporation Commission.

So in Oklahoma, you cannot operate telecommunication services in the right-of-way without what's called a certificate of convenience and necessity.

You have to have an application that's submitted to the Oklahoma Corporation Commission, and then there's publication, and then they issue an order uh issuing you know a final order issuing that certificate of convenience and necessity.

If that's done, and this is notable, the Oklahoma Corporation Commission does not have the power to regulate or or uh regulate broadband providers.

So if it's a pure information service, the Oklahoma Corporation Commission is not going to have any authority uh or jurisdiction.

So one pretty significant piece of evidence is if a company is providing telecommunication services and as proof of that they've applied and received a certificate of convenience and necessity to provide telecommunication services for the corporation commission, they're likely the telecommunications provider, and so in that case, we would regulate them through our permitting process and by ordinance, not through a franchise uh agreement, according to the um attorney general.

Um and so that issue had come up.

We specifically have uh a company, a broadband company, Metro uh FiberNet uh in our right-of-way, I think has recently been um doing work, and uh I talked to the Oklahoma Corporation Commission and I found their application and I found their their final order, which is attached.

And numbers five, seven, and nine are uh paragraphs from the certificate of necessity that outlines the uh conclusions of facts and findings of law that the corporation commission had issued for Metronet, and they specifically said that Metronet seeks to provide facilities-based and resold competitive local exchange and resold interstate inner exchange telecommunication services within the state of Oklahoma, and you can see there at the end, uh it's in the jurisdiction of Windstream Communications.

Uh, they've also found that Metronet's uh demonstrated sufficient technical managerial financial ability to provide the telecommunication services and that they satisfied all the requirements.

So they're authorized by the corporation commission to provide telecommunication services.

I guess the only question that really remains open is are they actually providing those services as of today?

I don't know the answer to that.

Uh I did look at their website.

I didn't see anything that necessarily indicated that they were providing a regular telephone service, but I didn't say anything that said that they that they that they were or wouldn't.

So at this point, the safest way to go forward because the city has the power to regulate them through permitting, uh, would be to regulate them through permitting.

Uh if the body was interested, we certainly could uh dig deeper with some of these broadband companies to see if what they've told the corporation commission is accurate, if they are providing telecommunication services, uh, and to confirm that they really are operating under the Oklahoma Constitution, uh, and they and that they're not we're not able to do a franchise agreement with them.

So I know that was a lot of information and a short amount of time.

Um, but I know this is an important issue, and so I wanted to make sure I try to cover as many questions and issues that as I could in that time.

So happy to answer any questions that you have.

Um question is is Windstream and Kinetics the same company?

Correct.

Uh Connect is the doing business as I think their version that that is the internet, uh, but they are uh windstream.

Okay, so they're windstream, they're kinetics and their metronet.

No, no, kinetic and windstream.

Right.

Metronet is different.

But it says let's see, and that number five there.

Yeah, that's the area of the service that Metronet would be servicing, which would be the same as as you see at the very end, it says uh doing business as Windstream Communications Southwest.

Right.

And my understanding is Kinetic is a subsidiary of Windstream that does their uh broadband work.

Okay.

And it's my understanding that uh kinetic, they're they're like a loop system.

I don't even know what that means, but when I talk to Aaron Morris, he's like if there's not any access for internet or phone or whatever, like they have to provide it.

Kinetic has to provide it that's way out and like where you live, yeah, yeah, way out there.

Like Kinetic has to provide it, so they do get some kind of maybe like breaks, sort of, because they're that kind of a company.

Okay.

So um did you have any other questions?

Yeah, go ahead.

So um, I guess I have a couple of different issues with this.

I I would like to know who's in our right-of-ways in our city right-of-ways, and and I would like for them to have to be accountable for the things that they tear up.

And I don't know of how we know who's on our right-of-ways if we don't charge permits and you know, find out what what's going on, specifically in my neighborhood, stone know.

I'm not gonna say the name of the company, but they added some service to a brand new business.

Um and they had left a big sinkhole.

It took it took the city probably three, four weeks, if not even longer, to even figure out who was doing work there to go to them to say you need to fix this.

You know, working on it.

It was really kind of dangerous because it was it was very deep.

And then when we finally figured out who did it, they came out no less than four times to try to fix it appropriately.

And that was very frustrating.

It's frustrating to me as a city counselor telling my neighborhood it's like, well, we're working on it.

We don't know who was there.

Yeah.

So I feel like we need to have some accountability for who's in our right-of-aways.

I think there needs to be a fee because what if they do tear up our water lines or they tear up something else?

Like we need to they need to be accountable.

So that's why I kind of brought this.

And then again, it's like Cox Communications, which I know there was a lot of words, a lot of words.

Um I know that because we have a franchise with them, that we they do charge a franchise fee, which is a pass-through to the customers.

I think we make about a 850, the city makes about $850,000 a year from that franchise fee.

And I just think it would just make a level playing field to have other people providing services like that to also have to charge a franchise fee that then comes back to the city.

So I guess that's a twofer.

So I guess what I hear you saying is if we want staff to go further into maybe looking at permit fees, what that looks like, or even on the other hand, too, like franchise fees for the people that we can legally charge a franchise fee to.

Yeah, and I would refer to Mr.

Schwab on the specifics of the permitting or so we do have a permit um process right now.

Anyone in public right-of-way, and we're really talking streets, arterial public street in your neighborhood if they were going to do something in the front yard in that right-of-way, they do have to go through and go through the right-of-way process.

We review their plans.

There is no charge, and that would be something that we can definitely uh take a look at.

Easement wise, like in your backyard side yards.

Um, we've always taken that as that's a really a public easement, and everybody has a right to be in there, but under this, we could look at that and have a charge on that.

So I I would support putting my team together and coming back with you know a uh summary of our findings to you.

I I would appreciate that because what I hear from my constituents and I'm sure the other council members do too, is when people work in their backyards and they leave a mess, and then it just takes a while to get the mess fixed.

But even on our main streets, you'll see ruts from where you know they worked, and because they bring all their equipment up on the grass, they make ruts, and then they just leave it.

And so I would like to see some accountability.

Absolutely.

We're we meet with Metronet routinely, they're the only ones that meet with us right now.

We can even uh do a requirement on that.

Now it could increase our staff time, obviously, because there's a lot more.

When we started this a couple years ago when Metronet actually met with staff and then actually met with council and two by two by ones and came to the council meeting, it was really just Metronet, of course, Windstream and Cox.

Uh but right now there's four or five companies uh in broken air with five or so.

Let us put a team together and get you some information and get back to you.

Thank you.

Okay.

And I'm I'm definitely not opposed to accountability and you know, being equitable in in this thing.

Um, but I also want to remind us that we have to consider if we are trying to add franchise fees, those fees are passed on to our citizens.

Um so we're gonna be increasing their bills as well.

But we're already doing that just to Cox customers, they're already doing that.

I'm sure only if you're just I'm sorry, if we're adding additional ones, we are adding those additionals to the rest of the citizens as well.

Just something to consider.

I'm not a Cox customer, but I'm just saying I just think it needs to be fair for everybody.

So we'll actually review the permitting process.

I think there's some other communities that do charge for reviewing applications and processing, and so it's obviously you we try to be as proactive as possible.

Then when it was just Metronet, but we've just been inundated, and so we've been looking at this and looking at some other communities so we get that information to together and come back with the recommendation as Kenny came mentioned.

And and to Mr.

Spurgeon's point, Tulsa did go to if you want to call it a rental fee for the right-of-way as opposed to a franchise fee.

They were uh if you're working in there right away, putting your utility in there, they went to a rental fee.

I want to say 10, 12 years ago, maybe a little bit longer.

Um I was a director of engineering at that time, and we did discuss it internally.

Um I think it's time for us to look at that.

You know, back a long time ago, they had uh uh and and uh been in construction.

We go into to the right-aways a lot.

Uh but um we had to be bonded for anything that was damaged.

You know what I mean?

My company was responsible for anything.

If we cut through perpendicular and hit one of their lines, then we had to pay for uh repairing it and everything.

So, and if we didn't pay it, then they went to our bonding company, which really affects your business also.

And to your point, right now, any one of those companies, if they hit a sanitary sewer line that ties into our public system, or even if they hit a water in front or something, um, they're actually supposed to pull a permit because now you're gonna get a licensed plumber to come out and address it.

Sometimes they have, sometimes they haven't, so that needs to be uh more accountability to your point.

They hit a gas line, there's an issue, but they have to deal with a gas company.

Um so, yes, we can do that.

Thank you.

Any other questions?

Okay.

Nope.

Thank you, sir.

Awesome.

9G consideration discussion and possible approval of an authorization to execute a professional service agreement with Brook and Arrow Film Festival.

Michaela Barton.

Please share some exciting news with that.

Good evening.

Michaela Barton, tourism manager.

Once again, I want to thank you for being able to do the fun talks.

Um tonight when we said that.

Okay.

Um tonight I am pleased to present to you all a new opportunity that aligns closely with our growing presence in Oklahoma's film industry.

With our recent implementation of our film incentive program and the overwhelming attention that it's generated already, we have an exciting chance to further position Broken Arrow as a leader in supporting and promoting film and the arts in our state.

The proposal before you is for the Broken Arrow Film Festival and Convention, a collaborative effort between Brad Heath and the Broken Arrow Film Festival, LLC, and visit Broken Arrow.

We're considering this uh inaugural year as a co-hosted effort to help successfully launch what is envisioned to become an annual signature event for our community.

Plan for October of next year, the festival and convention would bring together filmmakers, vendors, and industry professionals from across Oklahoma and the surrounding region.

The visit broken arrow board last week unanimously approved a $50,000 in funding at our last meeting, like I said, to cover essential startup costs, marketing, and event programming for this first year.

Brad Heath is here, and he will speak a little bit more in depth in a moment about what he's seeing in the industry and why why broken arrow.

Well, the first year of this event, there's a lot um of unknowns.

The organizers have committed to coming back after the event and providing a full post-event report, including attendance, hotel room nights, budget outcomes, and recommendations for improvement.

And then this will allow us to examine and determine how visit Broken Arrow and the city should be involved in future years.

This project has strong potential to enhance Broken Arrow's cultural landscape, generate tourism, support and grow the film industry in our city and strengthen our reputation as a destination for arts and film.

So at this time, I'd like to introduce Brad Heath, uh, who will share more details about the vision for the Broken Arrow Film Festival and convention and plans for the event.

Thank you.

Mayor, Vice Mayor, Mr.

Spurgeon, Counselors, thank you for the time this evening.

As Michaela mentioned, um, what an exciting time to be working in this industry.

It's growing at a uh very nice pace, and in order for cities like Broken Arrow to not just offer an incentive where you attract uh films to be filmed here and of course gain that revenue that they spend while they're here.

Uh, you also have to find a way to support those activities.

And one of the ways that we uh support them is through film festivals.

And these festivals can range from very small intimate um type situations to very large festivals like you have in Oklahoma City with uh their festival called Dead Center, which has been around for 26 years.

It's an academy qualifier and it's part of the Film Festival Alliance, and um it's great.

So we're looking to bring that type of event to Broken Arrow.

We don't want the small, intimate little convention, small film festival.

We want a very large film festival.

We want to attract people not just from Oklahoma but from surrounding states and even internationally.

We want to be on that stage with all of those people.

This particular one that we're talking about right now, like Michaela said, is in his first year.

It's an infant.

So there are other film festivals in Oklahoma that we would be competing with, not directly because we try to stay away from one another as far as the dates are concerned.

But in a very short time, we could be one of the top destinations for film festivals in Oklahoma.

Obviously, with the incentive and with what Broken Arrow has to offer through its locations, beautiful Rose District, fine dining, uh museums.

There's a lot that we're going to be able to expose to filmmakers.

So the directors and the producers and the production companies are coming in and they're getting their first look at Broken Arrow.

And I can almost guarantee you when they see what Broken Arrow has to offer, they're going to want to come back and film here.

Not just for the film festival, but for the incentive as well.

So I look forward to bringing this opportunity to Broken Arrow.

I look forward to growing this industry within Broken Arrow, and I look forward to hearing from you and answering your questions.

So what does that look like?

The film festival itself.

Two-day event.

We've kicked around a three-day idea, which would really be uh Thursday night and then into Friday, and of course Saturday would be the final uh day.

Um this event would have a VIP host, a name that you would certainly recognize, and that host would open the event, be part of a VIP uh gathering, and uh breakout session as well.

So you have you have different things going on at different times at a film festival.

You'll have blocks of film, some will be short films, so typically 20 minutes and shorter, so you can put a block of those together, and you'll have feature films, longer films, obviously, different genres, and you'll have breakout sessions where say um you have a director and a producer who want to talk about a film like Horrified that filmed here recently.

Um you have them in a breakout session where there's an audience with them and they're doing a QA session.

Um these festivals will also bring in people from the industry, and if we couple this, and the plan is to couple it with a uh type convention, industry type convention, then we're looking to pull people from Oklahoma City and Guthrie and Enid and Chickasha and get them to Broken Arrow and let them set up and and be part of the festivities.

But the film festival itself, two-day event right now, it would be a Friday, Saturday event, it would go basically all day.

And you get casual fans walking in, purchasing tickets, and you get uh people who are involved with the films.

So as an independent filmmaker, distribution of your film is tough, it's hard.

Not everybody gets the mega package to have uh uh worldwide release or even a U.S.

release.

Sometimes it's much smaller than that.

Sometimes it's zero, and you're using film festivals to try and land that distribution.

You're trying to land maybe a tube or a Pluto or a Netflix to come in and make that purchase to show it on streaming, and so that's one of the functions that a film festival serves.

So people come in and watch films.

Like I've not ever been to a film festival, so I'm like, I like literally want to know what goes on.

Yeah, Saturday is is kind of the big big deal.

It's you know, that night, of course, there'll be features shown during the day at night.

There'll be a feature shown.

Um, and it's also the awards presentation time.

Now we sometimes you divide that up between the two days, and sometimes you do it all at once.

But that's kind of the red carpet night.

That's when people will get dressed up and they'll come out and we'll have award presenters and we'll have uh cameras and the whole thing, and and uh it's a it's a fun time.

It's a fun time.

And then where's it held at?

So right now we are in discussions with uh Regal Warren.

We think that's a great location for it.

We've met with uh the manager there, and we've actually toured the facility, it's set up really nice for us.

And as these things continue to grow, sometimes you you outgrow.

So if the convention continues to grow, it may end up at Stony Creek, which would be a great place for it.

But the film convention itself or the uh the film festival would stay right there at Regal.

Okay.

In his presentation to uh visit Broken Arrow.

What I really what really I really liked hearing him say is this is the first year, so there are some unknowns.

But he's like, I'm hoping not to come to you the second year for money.

That's correct.

I like that.

That's the idea is to is to roll it over and make this just a perpetual event that it's not an ask.

You know, we're not coming every year going, well, we need this amount, we need that amount.

We get this off the ground now, we get it running, we roll it over into next year, and you guys are just showing up to present an award.

You're not you're not showing up to uh cut a check.

So that's the goal.

And of course, of course, to expose everyone to what Broken Arrow has to offer.

Yeah, I've seen a lot of positive remarks on I don't I don't remember who posted it, but somebody posted this, and there was a lot of positive comments about it.

And there are a lot of things that the city um will get in return as far as advertising goes.

All of the social media posts, both the city and visit BA will be a part of that on the screens when the movies are showing the logos will roll, any uh VIP passes, logos will be on those, uh, volunteer t-shirts, logos on those.

So there's a lot that we're going to be adding to this.

Um we've submitted a plan for most of that, but we still are developing ideas, and the committee that we're putting together, which is industry leaders in Oklahoma, they're gonna have some ideas as well.

So we'll be submitting those to Michaela.

I was just gonna add too.

This is a class of 1990 classmate of mine.

Of course, so I'm sure you're surprised.

We graduated with everybody.

Yes.

And like the award winners, they'll be putting that they won whatever award at the Broken Arrow Film Festival.

So, like there's always that reminder.

And the award itself, if I can just take another 30 seconds of your time, the award itself is truly broken arrow.

It it's gonna reflect broken arrow.

When you see it, you'll know exactly what it is and where it's from.

And uh these are are not only great pieces to have if you're a filmmaker, but for the city and for the film festival itself, it's something people are gonna want.

And so when when when people submit to uh film festivals like this, you cross your fingers, you hope that the judges like you, you hope you're an official selection, and you get to post that broken arrow film festival has liked your work and you're an official selection, and then we get down to okay who's actually gonna be shown and who are we gonna bring in.

Very cool.

All right.

Any other questions?

I think you asked most of my questions I was gonna ask.

So I do have one question from Michaela.

We may thank you.

Okay, just um to help everybody to understand.

Can you talk a little bit about where um the the funding for this would would come from?

Okay, are we here citizens or are we spending our tax dollars for this or that, or how's this coming about?

So can you speak a little bit about that?

Sure.

So this fund is visit broken arrow funding.

Um, it's all 100% our hotel tax dollars, lodging tax dollars.

So when visitors come and they stay at our hotels, I guess citizens could stay at our hotels as well.

Um anybody that stays at our hotels, um, you will see that there is a uh four percent charge um that a visitor will pay to stay there, and so that is where this fund comes from.

Um all of the work that we do is through that 100% through that that fund.

So every year we put a certain amount of of that fund to the side um to fund things such as this or other um other grants.

And um, and the idea is that we are investing in order to continue to get more sales tax dollars from those visitors that come, and it just basically is a multiplier um by using those sales or the hotel tax dollars to generate more sales tax and more hotel tax.

So it's kind of a cycle, um, and we always obviously want a net positive, but that is where those dollars are coming from.

So if we approve this, this $50,000 is is not part of the reason that the utility rates increased or anything, is it not at all?

Okay, just putting it out there for the council point.

Yes, thank you.

Thank you.

All right, any further discussion.

I'll make a motion that we approve item 25-1475.

Second.

With a motion, a second roll call.

Congratulations.

Thank you.

Item 9H, consideration discussion and possible approval of film and hotel incentive rebate in amount not to exceed 53750.

Michaela.

Okay.

Speaking of film, tonight we have a um our second film incentive application.

So we've had a lot of interest.

This is the second application to actually go through and us be ready to present it to you all.

So it is Live Like That Movie LLC.

It's a feature film that will be partially filmed here in Broken Arrow.

And so we are seeking approval for a film rebate for that.

Cassidy with Red Clay Studios is here tonight to tell you more in more specifics.

But basically, this budget of this film is 6.7 million.

So to compare Horrified was about 2.5, and this is a 6.7 million million dollar budget with an estimated spend of 1 million.

Although I think I heard Cassidy say this weekend to the Senator Haste that it would be more maybe two to three million.

So that would be amazing.

Again, at the October 14th meeting, the Visit Broken Arrow Board approved up to 53,750 in total incentive funding.

And that is because after Horrified, we we approved up to 59,000 for them.

Out of the 100,000, we only have 41,000 left.

So 41,000 of this would come through the film incentive program, and then 12,750 would come through the hotel rebate program.

And that's based on for ever which we do for all of the grants that come through 500 um dollars for every 12 room nights that people stay.

So that is actually a low estimate again with their increase in what they originally applied.

Um I think they said 250 to 300 hotel room nights, and now it's estimated 550 to 800 hotel room nights.

So our hotels are gonna be happy and full.

And so I will let um Cassidy Loonman with Red Clay Studios talk a little bit more about that.

And I believe there's a presentation if you have that.

It's not a world film.

Thank you.

I know it looks really good.

Hi.

Hi.

Thanks for having me here.

I'm very excited to be filming in your lovely city.

Um we're really excited that you guys had an incentive.

Um it always helps us out in in film, just in general, even these very small amounts are really exciting.

Also, I'd say the hotel tax was really exciting.

Um obviously it's it's why we're putting up a lot of our crew here.

The crew keeps growing.

Um, you know, being split between Oklahoma City and Tulsa.

Uh, we we we actually just bring a lot of Oklahoma City or maybe even Dallas residents up into uh into the city.

So we were really excited about that.

We're it's growing uh every minute.

I think I'm bringing two more people as we as we speak, but uh to give a little bit about our film.

Uh Live Like That is um a Sony a firm um uh film.

So Sony uh class so Sony Pictures um in general is the is the parent company.

Um as as Michaela mentioned, this is six point seven million dollar budget.

We start shooting November 10th, um we finish uh December 17th, so we go through the holidays.

Um and this will be a theatrical release right now.

It's scheduled for about 2,000 uh screens, so hopefully we'll maybe we'll do one at Regal.

Um the other company involved is myself, Red Clay Studios.

I'm a producer, I moved here five years ago from Los Angeles.

I've um helped um move along with the with our great lobbyists and a couple of other wonderful individuals within our state, the the film incentive, which I think is um a really positive thing for communities.

Um being a producer myself, I watch how much money goes into the community.

We spend about 60% of that in labor and the other 40% in goods and services.

Um so as you can imagine.

Well, granted, I'd say uh about two million of that is above the line.

We gotta pay our actors a lot of money.

We should all become actors in a second life.

Um but uh we can probably go to the next um so um our uh our story is a true story.

Um we're replacing uh Broken Era and Tulsa for um for Pomona, California, where you're going to VFX in.

Thank goodness for VFX palm trees.

Um but this is a true story about um this this wonderful community in Pomona, about two and Sony A firm is it there is Sony's um faith-based arm.

And so this is a faith-based film um about two pastors who live in a community, and one of them's son used to be a gang member, but then moved into um you know trying to bring people into the fold, and he was end up uh he ended up being shot by another gang member, a rival gang member.

And um uh so it's a beautiful story about the forgiveness of this one family to this to this other family and how the community comes together based on what this um young youth pastor who is killed uh wanted to do to create a march uh with all the different community gangs to create kind of um unity between all of them.

And it's actually a true story about how uh they created this march and this forgiveness happened and um within the community crime rate dropped 50% along in in after this march.

So it's a really beautiful story.

Um Isai Morales, in fact, the other company that's doing this is Mucho Moss Media.

They do a lot of Latin um forward content.

Um so if I don't know if I know I know these names, a lot of people may not other know these names, but Isai Morales Labamba, if you don't know La Bamba, I'm happy to screen it with you.

So um, Rosalind Sanchez is is in without a trace.

We have another uh a number of really great casts coming in staying both here in Broken Arrow and of course both Tulsa E Sai might get a Airbnb, so I'll be asking you about Airbnb soon.

Um we could probably go to the next slide.

So um this was before um you know our budget numbers are are are always moving.

Um I anticipate probably a two million plus spend uh probably over 500, closer to the 800 hotel room nights, uh five to seven shooting days.

Uh yes, I think all I think Michaela mentioned all of this.

Yeah.

Um so we're we're gonna be a fun group in and around your area.

We do have some shooting nights.

We'll probably ask for some grace uh because uh you're gonna see big lights probably in the middle of the night at 3 a.m.

We work very long hours.

Um I can probably go on and on about the return of investment, but you guys already invested uh in this incentive, so I'll probably skip that.

Um this is what we were requesting, obviously, not knowing that that uh um horrified had already taken some of the incentives, so skip that.

That's totally fine.

We're we're good with that.

We understand what we're what we're looking into.

And then just to give you a little bit of track record of a firm films, you know, they're the they're the uh studio that's put out Heaven is for real, Miracles from Heaven War Room, one of my personal favorites, and Soul Surfer, also one of my personal favorites.

Um so anyways, it's a really great um stood uh, you know, Sony Sony on a on a national and worldwide level who is picking up our worldwide this film worldwide.

Obviously, we'll be on 2,000 screens.

I think it's gonna be really cool to have broken arrow stamp uh right, you know, in the credits.

Um so it we we get some worldwide um publicity, and I always love to be able to have that, and that's always fun to share and show.

So um did I miss anything?

No, yeah.

So just thank you for your time and everything you guys are doing for the community and to bring arts and culture into your community.

I personally think that's a uh wonderful way that that attracts people.

I think, in my personal opinion.

Um, well, actually, not my personal opinion, I think there's actually facts about that on my computer.

But that art and culture really bring in a community and drive people to a community and create interest within the community to um encourage people to move to a community with arts and culture.

Um, and that those are proven numbers.

But anyways, thank you for your time and consideration.

Yes, thank you.

You guys have any questions?

No.

You're all invited to set.

Yes, please come to set.

We would love to have you come to set.

Uh I I'm the chair of OKM Oklahoma Motion Picture Alliance, which is the comp the alliance that I was telling you about that uh lobbies for film incentives in the state, and our um lobbyist Samantha Davidson, I will reach out to every single one of you, and I would love to have you on set.

So that would be awesome.

Where's Set going to be?

All over, all over.

Um Tulsa here, obviously broken arrow.

Um here, Tulsa.

So because we're filming um two and a half weeks before Thanksgiving, and then another two and a half weeks after Thanksgiving.

Um, whenever you're free, we'll just we'll you know, you you guys can always come out anytime.

We don't shoot over the weekends, thank goodness I get a break, but Monday through Friday, and again we have some nights.

So if you're you know, sleepwalking or just you know, a let like have insomnia like my husband, you can just come and visit us.

Okay, awesome, thank you.

Thank you.

Exciting.

I know stuff.

I'll make a motion to approve item 25-1476.

Second okay.

Preview ordinances.

10 A, consideration discussion and possible preview ordinance.

No, it isn't.

I think you missed one.

Just kidding.

It was still you.

Yeah.

I'm ready.

All right.

9I, consideration discussion and possible action regarding comp plan 2330.

Good evening, Madam Mayor, Mr.

Vice Mayor, members of council, Mr.

Spurgeon, Rocky Hinkle, Community Development Director.

Before you tonight is a request to change the comprehensive plan designation from level three to level four on approximately 2.42 acres, which is currently unplatted.

The property is located on the northwest corner of Washington Street and Lin Lane Road.

The applicant is requesting the change to the comprehensive plan for the purpose of a future rezoning.

Pending approval of this amendment to the comprehensive plan, the applicant intends to submit a rezoning request to change the zoning to CN commercial neighborhood.

The approval of this comp plan would be in alignment with the other surrounding comp plan designations.

At the planning commission, uh they approved this request uh 5-0.

There were a couple of citizens that didn't speak in opposition but had concerns.

One was uh about when this piece of property develops, how it'll impact flooding on her property, and the other citizen had concern about what potentially could be there, what could go there.

Uh specifically bars, clubs, and uh medical medical marijuana dispensaries.

Are we happy to answer any?

What what it how it could develop in the future?

So if it does go to the CN zoning, you know what what are the uses of that piece of property?

Is that where the rose roses ink was?

So I thought that was already like a commercial just to the west.

It wasn't in the center of that.

No, ma'am.

Okay.

Because I thought the upper tree thing that's was part.

Not to my recollection.

What I recall was uh it was just to the west to that location.

Okay.

That's that record.

I'm impressed that you pulled that up.

That's just that complete northwest corner of that intersection there, then I mean I definitely would have the same concern if someone wanted to put a dispensary right there, but what's the likelihood of something like that?

I mean, do we have any idea of what they actually are wanting to do?

The applicant is here if you want to address those questions too.

Then I didn't think I was talking tonight.

Yay.

I thought I was just gonna be in the audience.

Um, so we are just basically trying to create a marketable piece of property.

Um the comp plan shows all the other corners as C in, which is commercial neighborhood.

Um we don't know what's gonna happen with it.

We just want to market it.

So in order for it to be marketable, it needs to not be agricultural.

Okay.

So everything in the future obviously would go through you all.

So exactly.

Does that answer your question?

It does, thank you.

You know, I will add that the property owner, we work with them just to gain the easement necessary to to actually improve the intersection.

And that was very important for us, you know, and this came up as a part of those discussions.

And uh obviously I I've I have every confidence that they're going to whatever they would do would be consistent with what we're doing, especially in the Rhodes District.

And so I fully recommend that this application to the council because I know the people that are interested in this property and how important making sure the right development is done in broken arrow.

I think it's important to uh we consider not soon.

This is gonna fall in line with the fact that we like you said we are gonna make improvements in that intersection and whatever whatever whomever should be purchasing this, probably won't happen until I'm not sure what the time frame is on the intersection, but um assuming that's not gonna be till after those improvements are done because now there's gonna be a lot of concerns about the additional traffic on there, but we already have that in the works.

Voters have approved two miles from 81st to 101st.

Those plans are being designed.

We're gonna start, I believe, from 101st to 91st and then 91st to 81st because of the railroad we have to cross.

We're gonna break out and do the intersections separately, and so ONG is out there right now actually relocating their assets so then we can actually bid out the intersection, which I would anticipate sometime early next year.

So you're right on point, Counselor.

And the remaining portion is not really big enough for a complete shopping center.

So I don't think you're gonna have I I foresee it being like a scooter's coffee.

There's not much left after the red widens.

So hopefully that puts them at ease a little bit.

Yeah.

Well, it also makes it more compatible with the other intersections there.

You know, also I was kind of surprised that it wasn't that uh to start with.

It's really weird, it was just that portion was left out of the on plan.

Figure that.

Maybe they thought we wanted to put crops on it or something.

Okay, thank you.

Any other questions?

I'll second the motion.

Okay.

Thank you all.

I was like, who made the motion?

It's in a process.

There we go.

It was on there, I saw it.

Okay.

Now 10 A.

Consideration discussion and possible uh preview of ordinance 3895.

Good evening again.

Uh the property owner, Oak Hills LLC has submitted an application requesting the closure of a 15 foot wide easement on property located approximately one quarter mile north of Florence and east of Lynn Lane.

The property is currently in the process of being platted as Oakmont Hills.

Uh staff recommends you preview preview the ordinance and set it for adoption.

Any questions or discussion?

Seeing none, entertain a motion.

I'll make a motion that we approve the request.

A second.

It's not okay.

I hit it once.

It's getting late.

For me, or it all right.

Item B consideration discussion and possible preview of ordinance 3896.

This is the same piece of property, but another 15 foot wide easement.

Uh staff recommends preview the ordinance and set it for adoption.

Any questions or discussion?

So move.

Approve it.

Okay.

Roll call.

Right.

So we don't need a motion, do we?

Or is this motion to actually preview it?

The motion is we have actually approved it.

Okay, I don't know if this was the preview or if we're okay.

That is a preview.

This is a preview, right?

Correct.

Item 11A, consideration discussion on possible adoption of ordinance number 3894.

This item was previewed at the last council meeting.

Uh this is basically an ordinance to uh bring the city's ordinance into compliance with the Oklahoma Food Truck Freedom Act.

Uh staff recommends you adopt ordinance 3894 and set it for adoption.

I'll make a motion we approve 25 item 25 to 1490.

Second roll call.

Item B is the emergency clause.

Make a motion we approve the emergency clause.

Okay.

Roll call.

Item C is consideration discussion and possible adoption of ordinance number 3898.

This item's a fun one for the community development department.

Um in 2005, the city of Broken Arrow completed the Broken Arrow Downtown Master Plan.

Uh product of that master plan is what has become to know as Rose District as we know it today.

Most of the growth and the reinvestment along Main Street has occurred between Kenosha and Houston Street, and with all the success along Main Street stemming from the recommendations of the downtown master plan of 2005, it's time to begin envisioning what the second half of the second mile of Main Street from 81st to 91st Street can envision.

A big part of the success along Main Street was the input from various stakeholders during the 2005 master plan study.

This ordinance will allow the creation and formation of the downtown master plan, allowing input and engagement from various stakeholders.

A little bit about uh the creation of this committee.

Uh I don't need any recommendations now.

Um, but our our plan is to bring uh your recommendations for approval at the first meeting in November, along uh with the consult that has been selected to to conduct the downtown master plan study.

And just to give you a little bit uh of information on what the committee is gonna be comprised of, uh it'll be 18 to 20 members, so each of you will have two representatives.

Um the city manager will have one representative, uh planning commission will have two representatives, the chamber will have one, the EDC will have one, um the school will have one, the tourism board will have one, and then two other various stakeholders like business owners will be uh part of this process as well.

And this will last how long how long so the uh we envision being about a year or so about a meeting a month for the next 12 months, and just to give you a little bit more information, we received 13 proposals for the study, so that's a excellent turnout of people that are interested in providing uh in our future for downtown master plan.

Okay, any questions or discussion.

So it's a little larger than Charlie's committee.

Yes.

So mayor, when would you need our two people like each of us recommend when do you know when you would need that?

I do not know that.

I'd like to have them before the November 4th meeting, I believe is the next time we meet.

So then I could bring all the recommendations to you for you guys to vote on those.

Okay, thank you.

And what will that look for?

Will they is there an application or we just give you a name and number and you reach out to them?

Yep, just give us gives yeah, give me the contact information, we'll reach out to them and see if they're interested.

So I feel like they need to fill out the form that's online to be in boards and commissions, and it's online, and that'll get they'll fill in all their information.

I know, but that's I feel like that's what needs to happen, Rocky.

I'm sorry, I just feel like that's been that's been consistent with council.

If you pick someone and they haven't filled down the application, they can have they can ask it to fill them out.

I will say as there's a number of individuals that have expressed an interest, and so if council decided to move forward, I'm gonna have Laurie Hill share with you that list of names for you to consider, but obviously each council member can pick whoever whoever they choose, but there have been some folks that that have expressed interest because they've been following what's going on, so that would be something for you to can to consider in terms of uh those that have an interest.

And I would suggest if they haven't filled out one, and I think also on that list is going to be anybody that's asked to be on a committee that goes to the city clerk's office.

So you're gonna have that probably in the next day or so to actually determine if you want to choose from those folks that have expressed interest okay.

So we're not just appointing our appointments, won't get automatically.

We're all voting on okay, yeah.

Yeah, so in the ordinance it states that council has to approve everybody that's part of that committee.

Okay, entertain a motion.

I'll make a motion that we uh approve ordinance number 39 or 3898.

Second.

Okay, we have a motion and a second roll call.

Item E is the no, it's not.

Item D is the emergency clause.

Make a motion we approve the emergency clause.

Second.

You have a motion, a second roll call.

Johnny.

I will tweet it for you.

So you go put it on the half of the high.

Thank you.

Thank you, Rocky.

Item E, consideration discussion and possible adoption of ordinance number 3897.

Trevor.

Uh, thank you, Mayor, Vice Mayor, Council members.

On November 1st, 2025, the Oklahoma Municipal Carry Act changes and specifically authorize elected officials of municipalities as well as uh municipal judges uh to carry uh concealed firearms so long as they have a valid self-defense act uh permit.

Uh what this ordinance does is track state law word for word, and it recognizes those changes.

Um recommendation is that you would adopt it.

There is no emergency clause because it does go in effect on November 1st of 2025.

Well, and I know this actually be went to the legislation because of an incident that happened, and I requested that OML start working on it or we find some way to create this.

Um then kind of hoping we were gonna be the first city that recognized it.

But um McLeod did, but McLeod's mayor was actually one of the ones who helped draft the original legislation, so it seemed a little easy for him, and he's an attorney.

So kudos to Mayor McClure.

So yes, there's that.

Any questions or discussion?

No, it says the F authorizing municipal elected officials and municipal judges to carry concealed farms.

Is that correct?

So that narrows it down to who can carry that.

Is that correct?

Yes.

That's with the state.

Yeah, the state.

So you're asking if we want to adopt it.

Is that correct?

It goes into law.

It'll be state law.

So we'll have to.

So why are we voting on it then?

We're recognizing and accepting it.

Okay.

Okay.

I accept it.

Okay, I'll make a motion.

Can I do that?

Can I do that?

Yeah, you can.

Okay.

I'll second it.

Oh no.

Pickle become.

All right.

No, not yet.

All right.

Um remarks by governing body members.

We have safety spectacular coming up Saturday night, free.

Tons of fun.

Six to eight.

Six to eight, yeah.

Rose district.

What was it?

Five to nine.

Well, for 20 years it was six to eight.

Yeah.

So it's five to nine.

That was a long time ago.

It is a great event.

It's safe for the family.

There'll be a lot of police officers out there.

And I don't even know what the weather's gonna be.

I've already had people calling me saying what's gonna happen if it rains.

I'm like, I don't know.

Not my problem.

You're my number.

Yeah, not my event.

But anyway, um, I don't know what the weather's gonna be like.

So anyway, it is a great, it's a great event.

Yeah, there's a there's a ton that's going on.

So uh tomorrow at 4 45 at the uh Tulsa Airport, the heroes flight will be returning, and they would love to have people come out and welcome all the veterans um home.

There were 30 of them that went off to DC this week, so that would be amazing.

And I got to speak at their send-off, which was amazing.

Um, and then Veterans Parade is uh February 1st, so that'll be before just kidding.

Interesting.

She's veterans parade.

November first.

No wonder I'm confused.

I know.

November 1st.

Um 10 a.m.

on Main Street, and we'll have an F-16 flying over.

Well, and in our consent agenda, we also approved a helicopter landing in the I don't know what it was all about, but not just a helicopter, a black hawk.

Okay.

Nice.

Yeah, big time.

Yes, it'll be landing at the community center pool.

Yes.

Yes, so we'll have Black Hawks that'll fly over and then one will be landing that citizens can go and take a look at.

So awesome.

Speaking of uh veterans, uh one of my jobs in the in well, my main job in the military was certainly honoring veterans.

And it was easy for me because I'd honored my dad and Myrna's dad had served and I've always honored uh veterans, especially the ones that uh had died and in service at uh uh at Arlington Cemetery, but two of our city uh uh officials were inducted into the Oklahoma Military History Hall of Honor induction this last Thursday, and that was uh Michael Spurgeon and uh Mayor Deborah Wimpe.

So I was very excited.

It's uh a big deal.

Uh they were honored that night.

Uh we did get a free meal with that, but uh they did go over their what they were honored for, and uh and it it is uh military people that have really served, and those that have really served the military.

Uh so it'll be people that have worked with the military, and uh I know the mayor certainly has ever since I've known her.

So uh that is uh great.

You heard her just talk about meeting the veterans as it's coming back into town.

All the veterans know uh Deborah.

So uh anyway, I was real proud of both of them.

They did a very good job, and it was a very eventful night.

Uh I love to see our veterans honored.

Thank you, Johnny.

Thank you.

Thank you.

Um continuing with veteran things.

I forgot Saturday morning at 10 a.m.

at the Veterans Park, we'll have a mission 22 replaying ceremony.

The community is invited out for that as well.

And then we do have a uh the Reads Across America, our Park Grove Broken Arrow Cemetery.

They are um we're hoping to be able to place a wreath on every grave, and it's a little over 700 graves that we have veterans in our Broken Air Park Grove Cemetery.

So I know there is a fundraiser for that where you can purchase the the wreaths.

Um if you'd like to get back in that way, purchase a wreath.

Can you go?

What did you say was Saturday morning?

The mission 22.

Yes, but you called it a resuming.

Wreaths across America.

No, a replaying ceremony.

We're gonna reclaim all those wreaths.

Okay, replaying ceremony.

So I rest my case.

You know, she's still with veterans, so well, not only is our mayor uh hall of famer, she also has been appointed by the governor um to be on the Americor Ameri Corps with the Oklahoma Commission.

So I wanted to congratulate her on that.

I know it's fair that we're proud that you're on there and representing Broken Arrow, and I know you'll be a big asset to that board.

So congratulations.

All right, any other announcements?

I just want to give a big congratulations to our local Pride of Broken Arrow marching band to return from St.

Louis over the weekend where they won the uh the super regional championship, and actually all of the bands from Oklahoma that went to St.

Louis made it to the finals.

Yeah, so that's a big accomplishment.

Well representative.

Well, they also won like Best Costume and like Best Overall.

I'm not a band person, but like they have a bunch of they swept all the awards.

Yeah, that's it's a great show this year.

Yeah, good.

Are they gonna do a performance for the community?

Yes, so coming up uh in a couple of weeks.

Uh don't have the exact date on me, but it will be one where they do a community performance as a send-off to go to the Grand National Championships in Indianapolis, and admission is always a uh canned item for broken arrow neighbors.

Right, which the band's been able to donate um thousands of pounds of food over the years, so it's it's a big event.

Uh well attended.

Okay, or you could watch them this Friday at the home game, Broken Arrow versus using it.

No, that's a Thursday, Tuesday, Thursdays.

Thursday.

Yeah, we will we can't go to that.

We can't go because we have a meet and greet.

Oh my goodness.

I don't remember.

That's my career.

Goodness.

Well, I'm just kidding, then you need to come out to our meet and greet.

Forget the football game, I guess.

Probably about 30 minutes because we gotta make it at the football game.

Yeah, sure.

We're gonna be at the meet and greet.

Thank you for letting me know.

I did not know what got changed.

Just this afternoon.

So I don't know if I don't want to steal Mr.

Spurgeon's uh thunder.

Are you going to introduce our new employee who's okay?

Don't steal it.

I have no announcements.

Okay.

City manager.

Okay, so just a couple of things.

First, uh today was a pretty special day because we had the new vice president of real estate development, uh, Tom Ashley from Venue was here today.

And he's only been the new vice president for about four months, and he wanted to come to town to actually see the progress that's happening on the amphitheater itself, and so we actually put together a very good program for him to where we brought in not only the city the city leadership from the from the city council, uh also our partners at the chamber at the school district and uh Wagner County.

And so we had uh uh essentially two one uh two one sessions and then we had lunch uh because obviously they're looking at uh opportunities for sponsorship and naming rights and so forth.

And so uh Mr.

Ashley was able to meet with everyone uh that's on our team that they'll be working with.

You know, representations and expectations were created by Mr.

Mudd on behalf of in you, and so I thought it was very important for all of our partners to be there to make sure that he understood those expectations, and it was great to see the superintendent uh Roslin Van Jackson and also uh Darley Heller from Wagner County were able to come by.

Then in the afternoon, we actually went down and toured the the venue, and Lori has sent out an email to the council members, and I would really like for uh the the uh the four that haven't been out there when you have an opportunity to schedule two two, right, Trevor?

Two two yes okay um to go actually tour the venue because uh you can't get a you can't get a complete understanding until you're actually on the property and you're standing in front of the stage and you're looking out to where uh the 12,500 people are going to be, and they'll put you put you in a uh a gator uh with a hard hat and a vest because there is an there is so many people out there working right now, it is absolutely incredible.

And so I'd like to coordinate that with council members at your convenience to go out and make sure everybody sees everything that's happening.

It was just very impressive.

And so um uh Mr.

Ashley and his wife, Carrie would be at the state of the city along with another member of the communications team, and so they um they've got a lot happening.

Nothing I was gonna mention at some point in the next month.

Uh we'll need to bring back an amendment to the agreement because the mainly because of the timing for completion of construction, and so there's a couple other things we're recommending, and so I'm getting that to Mr.

Ashley this week.

So I wanted to to uh to mention that.

And then also, as Counselor Green said, is that we have a new economic development director, and he is on day seven, and his name is Travis Stevens, and I'm gonna ask Travis to come up and actually just um obviously a lot of people watch our council meetings, yes, and so I didn't want to do this in the uh economic development meeting because not everybody always stays on.

Um but I wanted to just introduce Travis.

Travis has an incredible amount of experience in economic development in a couple of organizations, and right now he is uh really just being immersed with what's going on in the community.

So Travis, just take a second and just introduce yourself.

Thanks for putting me on the spot, Michael.

You're welcome.

So uh welcome.

I'm I've met all of you guys, but I'm really excited to get to know you better.

Um you've got an incredible community.

I'm elated to be a part of it, so I'm grateful for this opportunity that Michael has given me.

And um I've found Broken Arrow to be one of the most business friendly forward thinking communities.

And I've I've spent a lot of time in other communities.

I've spent a lot of time studying other communities and benchmarking and learning best practices and and broken arrow is just uh top shelf.

And I'm I'm super excited to be here, and I I can't wait to get started and make a lot of things happen.

And and you guys already have a lot of momentum, but I'm ready to just continue that momentum.

So thanks, Travis.

Thank you.

Welcome.

So the last thing I want to say was something interesting.

Amber Miller, and I'm gonna give her credit for this.

We're meeting today, and she made a comment that uh basically said people don't move to broken arrow until they visit Broken Arrow.

And you know, our brand is a great quality of life, and the amphitheater obviously is a very important part of that.

So you're gonna be hearing me using that.

I'm gonna tell her I'm gonna be using it because that's what happens is and that's the and there was two people that were at lunch today that said the exact same thing.

They had heard about broken air but never been here, but they were here most of the day, and they had the exact same impression that Amber mentioned about they weren't they heard about broken air, but when they came here, they now see why so many people want to be here.

So it was very it was very heartfelt to hear uh them to give their story about about broken arrow.

So that's enough words for right now, it's all I have.

All right.

We have no executive session, so I'll entertain a motion to adjourn.

Motion to adjourn.

Second, and I voted.

Good job.

Uh I don't can have earlier.

I only have a council.

Sorry.

I only have a council check, I don't have the rest of the agenda.