Mindy Payne here.

Jonathan Townsend?

Here.

JD Clempa.

Here.

Jason Cohen.

Here.

Robert Cornson.

Here.

Item number two.

I'm number three.

Old business we have done.

Item number four, consent agenda.

Do we have any items need to be pulled from the consent agenda?

If not, ready for a motion.

I'll make a motion to approve the consent agenda items.

Second A through D.

Second, sorry.

Have motion second approval for four A through D have roll call and vote.

Mindy Payne.

Yes.

Jonathan Townsend?

Yes.

J.

Lee Clumpa?

Yes.

Jason Cohen.

Yes.

Robert Gornson.

Yes.

Now item four C will go to the City Council on November 17th, right here at 630.

Thanks.

Item number five items removed.

We have none.

So item number six A 25-1507.

Yes.

Public hearing consideration and possible action regarding comp 002424 2025.

Comprehensive plan change, AeroForge, 99.52 acres, changing from levels three, six, and floodway, floodplain to level seven and floodway, floodplain.

Located on the south of Florence Street and one quarter mile east of all of Avenue.

Comp 002424 2025 is a request to change the comprehensive plan designation from levels three, six, and flood floodway, floodplain greenway to level seven and floodplain greenway on approximately ninety-nine point five two acres, which is in the process of being platted.

The property is located south of Florence Street and one quarter mile east of Olive Avenue.

The applicant is requesting this change to the comprehensive plan for the purpose of the development of an innovation district.

This investment by Broken Arrow Votos voters who approved the initial infrastructure needed to create an innovation district in the 2018 general obligation bond exemplifies the city city's dedication to economic growth and innovation.

Amending the comprehensive plan to level seven could potentially allow a future rezoning to commercial heavy, industrial light, or industrial heavy.

The Aeroforge Innovation District's mission is to create various job opportunities from advanced manufacturing to technology.

These jobs will offer competitive wages and the opportunity for career development and skills skills building, strengthening our workforce, and preparing industries for the future.

And the zoning districts that align with those the surrounding properties contain the following uses to the north, it is levels three, six, and floodplain and public institutional uses.

The zoning to the north is currently agricultural.

The land use is single family residential, vacant, and a public institutional land.

According to FEMA maps, a portion of this property is located within the hundred-year floodplain.

Water and sanitary sewer are available from the city of Broken Arrow.

Based on the location of the property being in between an arterial road and the creek turnpike and 2018 voter approval of bond funds for a broken arrow district, a broken arrow innovation district, excuse me.

Staff recommends comp 002424-2025 be approved subject subject to the property being flooded.

Thanks, Jose.

Any questions, staff?

Can you remind me, Jose?

Like level seven would be we could do semis and stuff.

Sorry, we'll in that area.

Oh like the allowed uses that would be potential for that area.

Yeah, I can do that.

Sorry, Linda.

Well, I think she mentioned semis like semi-trucks, right?

Trailers, yes.

Traveling on that road, living in there on that road and in that area.

Like on all frequently.

Yeah, I mean, there's a with any um I mean development, I guess in terms of industrial lighter industrial heavy, there is a potential for more um truck traffic, um, things of that nature.

Um, but with this being, you know, on an arterial and very close uh to the creek turnpike.

Um I think concerns with heavy traffic traffic, um shouldn't be too major.

Um, and I think also as well down 111th, it was recently um widened to three lanes, um, so two to one lane each way with the turn lane and all that.

My concern is the school.

The school, yeah.

The yeah, so I I think um so I wouldn't be able to speak too much as to that.

I do know that there are um there is a speed zone, a school speed zone, right after Arrow Forge.

Um and there also is a um a pedestrian crossing beacon available there for students to be able to cross the street.

Um but in terms of like truck traffic and all that, whether or not they go down Florence.

Um I mean it it's like any arterial, you know, they will have you know that traffic going down there.

Um I don't know if there's a potential for you know adding in any sort of um you know restrictions, whether that's weight or axle limits on that road to maybe try to push the traffic to go down all of instead or something.

But isn't this also the property where they are planning on can you raise that up a little bit so you can see more of the south?

They're gonna be putting a bridge and property going off that way, a road that comes off in Norfolk that comes back into that direction.

Is that not what the plan is?

Yes, there is considerations of extending so right now they're constructing the spine road through this piece of parcel or this parcel of land at the very southeast corner.

There are plans.

Our intention is to continue that road to the east and tie into to Norfolk.

Okay.

So that might help them.

Yeah, I just had concerns with the there's a little bitty crosswalk to those houses.

I don't know if we put a lot of semis as well.

Is it four lanes or five lanes there?

I do not remember when we widened it.

Once it gets to the school there, it's uh it's five lanes, two lanes each way, way to center to the five lanes from Aspen past the school, then I think it transitions to three, I believe.

The three-way, yeah.

Yeah, and that crosswalk, it's a um what they call a pedestrian hybrid beacon.

So it's the one with the weird three lights.

It's a road for yeah, and so it's I live over that way, that's why I just I don't know.

There's all those new apartments and all that stuff, and then all the heavy semis going over that way.

For sure.

Yeah.

I just had some concerns.

Yeah, I do know that I think all of is still um maybe two lanes from the turnpike to um 111.

So that might be the majority of where you know any traffic issues could be, but I think even when it gets to the intersection, um the intersection is widened and all that, so right.

Um but you know we haven't done a traffic analysis or anything like that.

I don't think so, so I wouldn't make any you know guesses or assumptions.

Okay.

Well, I would imagine we're probably looking at putting up a light coming out of the Aero Forge district, I would imagine.

That is correct.

Yeah.

I mean, I wouldn't hold me to that, but I would imagine that's what's going to happen.

That's correct.

Yeah, and there were there's pedestrian crossings in support of that, so I hope people are.

Oh no, I'm just gonna mention that I had scene where just a pedestrian crosswalk light that's only activated when there's somebody walking, has been very effective in parts of Tulsa where it's been very busy.

Um there are a lot of students crossing um for a neighborhood school, so uh it sounds like they've already got some ideas of what they're gonna do for that.

So is the applicant present?

Are you representing as the applicant?

I guess so.

Do you have any do you have anything you wish to add as the applicant since you're wearing two hats tonight?

Um no, not really.

I think this was all taken into consideration when this piece of property was envisioned.

Um I know the spine road that's almost complete was designed to handle truck traffic, and if you can remember recently, we added a roundabout uh onto the plat to allow for the accommodations for truck traffic with inside the development, too.

So it's really just gonna depend on who the user is at the end of the day on that piece of property and what their operation consists of.

Right.

All right, thanks.

So I'll open public hearing.

Did we have anybody sign up to speak on this?

No one.

All right, we'll close public hearing.

Any other discussion or ready for motion?

I'll make a motion to approve item six A per staff recommendations.

Second, we have a motion, second, have roll call vote.

Mindy Payne.

No.

Sorry.

Jonathan Townsend?

Yes.

JLie Clempa?

Yes.

Jason Cohen?

Yes.

Robert Gorenson.

Yes.

Now that'll go before the city council November 17th, right here at 6 30.

Next item is item number 6B 25-1499.

Okay, stick it.

Wow.

Yes.

This item is a public hearing consideration and possible action regarding PUD-002431-2025, a minor amendment to PUD 124, 9 acres, zoned industrial light, and PUD 124, located one-third mile south of Omaha Street and west of Aspen Avenue.

This PUD is a minor amendment to PUD 124 and is platted as lot one block one battle creek mini storage.

The original PUD, PUD 124, was approved by City Council on March 20th, 2000, subject to the property being platted and some modifications being made to the design statement.

The plot was recorded in Tulsa County on February 8th, 2002.

PUD 124A was a request for a minor amendment to PUD 124 to modify signed requirements for the development.

PUD 124B was a request for a minor amendment to PUD 124 to modify exterior finish screening, landscaping, and pavement requirements, and to allow open vehicle storage.

And this amendment was approved by planning commission on June 10th, 2021.

PUD-002431-2025 proposes to amend the setback requirements on the west side of an existing mini storage development.

The current west setback is 30 feet, and this amendment proposed a setback of 28.5 feet.

Other setbacks within this development will not be modified.

According to FEMA maps, none of this property is located within the 100-year floodplain.

And based on the location of the property, the surrounding land uses, staff recommends that PUD 2431.

2431?

Yeah, wow.

22025 be approved.

All right, thanks, McKinsey.

Now I would say that we only got the agenda yesterday.

Okay.

And so today, and I I looked at it yesterday and today I always look at it, but my internet was down all day, so I was unable to look at it.

And I know you don't want us to table it for this.

So I want to make sure I'm clear since I didn't have a chance to look at it all.

So the only change or the amendment is the West setback going from 30 to 28 and a half.

Is that what you're saying?

Correct, yes.

That's the only change.

Yes.

Correct.

Okay.

What is what is the um purpose of their request of the change?

Is there a clarification there?

Yes, they are expanding um the two buildings on the west border, and I guess the expansion will be a little bit wider than the 30-foot setback allows.

Okay.

So I know all the city departments don't have any problem with it, right?

Correct.

Do y'all take the I not to drag this on, but do y'all have the do y'all bring this up in the TAC meetings when make the the changes on the easements like this?

Or no, the easement itself is not being modified.

Just a setback.

Okay.

Okay, good.

Did the applicant bring this forward or did this pop up and approving the plans for their expansion?

The applicant brought this forward, yes.

Okay, is the applicant present?

I don't see them.

Okay.

So did it we have anybody signed up to speak on this item?

All right, we'll close public hearing other discussion.

Are you ready for a motion?

I have nothing.

I have nothing.

Well moved approved for staff recommendations.

Second.

Mindy Payne?

Yes.

Jonathan Townsend?

Yes.

Jayley Climpa?

Yes.

Jason Cohen?

Yes.

Robert Gorenson.

Yes.

And since this is a minor amendment, it's not going to city council, correct?

That's correct.

Item number seven appeals.

I have none.

Item eight general commission business eight a twenty-five-1519.

Well, these are the meeting dates for next year.

Yay.

Yeah.

End of staff report.

So has there been any anything brought up with city staff on changing the time, or is 5 30 still good with the city?

One o'clock works for me.

What time?

One o'clock.

In the morning.

Yeah.

Oh.

I don't know.

One o'clock is pretty close to me having to scoop back from lunch on time.

130.

Well, at 530, it used to be 5 o'clock, and then 5.30 we changed, and that person's no longer on the planning commission.

So I don't know if there's any been any discussions or in your heads about going back to 5 o'clock or sticking with 5 30.

So I just want to bring that up.

I think the intent is to keep it at 5 30 or later.

So if the public does want to participate in the process, they have an apple opportunity to show up.

I like the 5 30 slot for that.

And then coming from Tulsa that work in Tulsa would probably appreciate 5 30.

Yeah.

I know I appreciate 5 30.

Yes.

I do as well.

Yeah.

So I guess the only two meetings that are odd on the odd dates are the ones in November and December, right?

Correct.

Okay.

Any other discussion?

Yeah, so this came up before uh several years ago, but I just want to make sure that there isn't anything crazy like, well, if we didn't have this meeting, we got to go ahead and enjoy our Christmas or right.

I don't know if you remember that, McKinsey.

So just want to make sure, are there any holidays or anything that's gonna happen on a Friday that's gonna turn around and be like, oh man, I'd hate for you to have to stay just for as long as you all are okay with December 17th being as close as it is to Christmas, which is not particularly.

I'll be the Grinch.

No, I'm good.

And if there's no other comments or anything, I make a motion to approve the planning commission meeting schedule.

Second that motion.

I most second for approval that roll call vote.

Cindy Payne?

Yes.

Jonathan Townsend?

Yes.

JD Clempa?

Yes.

Jason Cohen.

Yes.

Robert Gornson.

Yes.

Will you guys email that to us?

Yes, please.

Now that goes on the city council for their approval, right?

Or does it go for just for their information?

I think just for their information.

Okay.

So no changes because we've done tonight then.

All right.

Actually, I think the council will take that and the board of adjustments and all the meeting agendas for all boards and commissions and have them approved at one time.

I don't remember them coming back with a change, but I just want to item nine remarks or no, I'm sorry, I 8B 25-1526.

All right, good evening, commissioners.

Um the last downtown master plan study that the city of Broken Arrow did was back in 2005.

And the fruits of those labors uh or what the Rose District is today.

And so with exciting times ahead and envisioning what uh potentially 81st Street to 91st Street looks like and down on along Main Street.

We are in the process of uh establishing a downtown master plan advisory committee on Tuesday night, council approved the the formation of that of that uh committee uh via ordinance 3898.

Um we've received 13 proposals, I believe.

Um staff is in in the process of reviewing all those to have a recommendation uh to take before city council, hopefully the first week or the first meeting in November.

So this item is uh to allow two planning commissioners that serve on that committee, just so you know there'll be about 18 to 20 members on that committee.

Each city council member will get to elect two people.

There'll be two from the planning commission, one from the school, one from the chamber, and one from the EDC.

Um Mr.

Spurgeon will appoint somebody, and then two to three potential stakeholders.

So I'll leave it up to you guys to discuss who wants to participate in these exciting times.

So will this be similar like the downtown overlay that type?

And then will this run like two from will this run from like Elm to Lin Lane, or is this just a long time?

This will go from 71st all the way to 91st from Elm to Lin Lane.

So we'll take a look at the successes of the first downtime master plan or the last one in 2005.

They're gonna look at several documents like the DROD to see how effective it is, and if we want to extend it further beyond 81st Street, uh they're gonna look at what is the Rose District, it's really not defined.

What is what the parameters of the Rose District are?

Do we want to um create another district between 81st and 91st?

Is there any benefit to doing that?

They're primarily gonna look at land use as the number one objective, but they're also gonna look at ic economic factors.

So as you know, City Hall is gonna move down to 91st in in Maine.

So what does this and what does this piece of property look like?

What do other people pieces of property that are vacant now?

Um Harvest Church has plans to relocate, so there's opportunity there in the April bond in 2026.

Uh there's potential at the Veterans Museum.

We'll move down to Veterans Park.

So what does that piece of property look like?

There's a lot of vacant land along Broadway.

Um things along the they're gonna look at everything, but they're gonna want a lot of public input.

So the plan is that we meet once a month for about 12 months.

So this will look at like the street widening thing like that.

Same thing.

Streetscapes the primary focus is gonna be on land use.

So I heard somebody mentioned me one time might change the name down from 81st on south to like another type of district, call it something else.

Is that what you said a minute ago?

Yeah, yeah, it could be could be like the Patriot District or something like that.

Yeah, that's what I thought.

So they're just gonna look at all things and and and get feedback from the committee to help guide and steer the document.

So I guess the you're you went out with RFPs and so you're getting ready to get a contract going and then the committee will start meeting after that.

Yep.

And how soon when that when will that start?

It'll be either December, probably the earliest that we meet, or January.

Okay.

Right right around Christmas.

On Christmas probably.

No.

I really would really would like to be on that.

Okay.

I would too myself.

Nobody's good with that, whatever y'all want to do.

Yeah.

Go for it.

Let's do it.

Okay.

Okay.

All we ask is that you give us provide us updates.

Yes.

We will.

Right.

We need a motion.

Mr.

Chair.

I'll make a motion to nominate Mindy Payne and J.

Lee Clempa or the Planning Commission representatives to the downtown master plan advisory committee.

And I will second.

Thank you.

Except most second and roll call vote.

Mindy Payne?

Yes.

Jonathan Townsend?

Yes.

J Lee Clumpa?

Yes.

Jason Cohen?

Yes.

Robert Cornson.

Yes.

Now we get to cause more problems.

Oh yeah.

Are you going to be there?

No.

Item number nine remarks, inquiries.

Do we have any?

Hey, why we're doing like committees and stuff.

Do we have any um update on the New Orleans square?

Square area.

What's going on with that one?

The Normal Square Overlay?

Yes.

So two weeks ago we had our first two two one with the counselors, and then we wrapped those up this week.

Um I was not able to participate in the first one, so based on the input from those two counselors.

Um there were things that they wanted to see modified.

Um the other counselors that I met with basically the same thing.

They want us to go through and see if it makes sense.

Number one, see are the things to alter uh to make it more uh developer friendly, because it's really it's kind of been a hindrance lately for us for people to have interest in developing some of those out parcels.

For example, the McDonald's that wants to tear down a rebuild, they would have to be they would have to build after uh under the the New Orleans wherever lay district and they couldn't meet the criteria.

So that uh in itself didn't make sense to me since they were existing before the the overlay district.

So um we're gonna look through that entire document to see what changes need to be made and then bring those recommendations before uh you guys and the city council to adopt those changes.

And it may be just scrap the whole thing, period.

Oh, okay.

So at one time there was some discussion about the subdivision regulations.

That was when Mavers, I think, was here.

Did that ever get done or did I don't recall whatever happened on that?

It has not been revised.

They're still we're still going through it.

Okay.

I mean that will come before the planning commission, won't it?

Yeah, one more time.

Yeah.

Okay.

Do you have anything?

I guess I alluded to this a while ago and I'll bring it up again.

I guess do you want to introduce John?

Well, I was gonna wait for my turn to speak, but if you if you don't talking quite a bit, Rocky, go right ahead.

You fell out of place now, don't you?

No, I can I can keep you from talking to that, right?

Oh I want to welcome I give you guys heads up and notice that uh Jane was coming back to the city of Broken Arrow, so welcome back, Jane, and then our new employee and our new employee Rebecca Blaine, who put several years of experience uh as the community development director in Shawnee, Newcastle, and Guthrie.

Um so she's very sharp as well.

So our planning team overall is pretty well rounded and probably one of the strongest ones here in the state.

Sounds good.

So what what's their position titles now again?

So she's the planning and development manager and she's the planning section manager.

Okay.

Got it, got it.

Now, one of the things I would like y'all to take a look at, and I I did allude to it earlier.

I don't think I did allude to it.

I did say it.

Is can we find out a way to get the agendas to us sooner?

I I mean is are we doing it?

Is there a reason why we're holding it till it's close to the last minute?

So we talk about it every two weeks this week a lot.

Um sometimes you know we wait on information from the applicant.

But if they've missed the deadline, I mean the deadlines that I understand were they not mean the deadlines, but then they're asking for hey, can you give us a little bit more time?

No, yeah, I understand.

We try to get it out as soon as possible.

It just makes it harder for us because like I said, this is a good excuse, actually.

My internet was down, so I couldn't really go through it all like I usually do.

And so it was a topic of discussion this this week, so yeah.

I mean, I I have no problem if we were to get it late, and we'll say, hey, we'll table it to the next meeting because you didn't give us a chance to look at it.

But that's gonna be in but I think now with Jane and Rebecca on board, you know, we're more fully staffed that we'll be able to accomplish that.

Yeah, we are short, they've been short staffed for a couple months.

I understand, but you know, this is on the agenda, so I have to have something to say, right?

Yeah, but ideally we like to flee you now.

Nicely, Jane.

I mean it nicely though.

You actually don't have to bring it up.

Well, we tried to shoot for Monday or Tuesday to have that to you, so we at least have two, three full days with it.

Yeah, but yeah.

Our goal is actually the Friday before, but you know how often that happens because you get the agendas.

That's happened once since I've been here.

I will say this.

You know, I was on it, I I know you're tired of this.

I was on it 30 years ago for what, 15 years, and we would always get it the Friday before, but that was the old hard copy and far hard to deliver it.

Yeah, but you had one item usually back then 30 years ago.

If you guys need wrong with us saying to the applicant it has to be in by this, if we need to change something or do something, let us have no problem doing that.

Yeah, I remember we were meeting once a month, we'd be here till one in the morning.

And then they finally went to two meetings a month as far hot.

So I I would like to say um there has been a few times that it's been on the Friday before, and it's been beneficial because I could take the weekend to go look at that area, yeah, where I don't always have the ability to look at those areas or drive in that you know part of town.

Yeah, um, and especially when you're looking at the winter months, then it's dark by the time I leave work.

Exactly.

And then so just kind of putting that out there as a perspective when we're looking at an area that could be a neighborhood or something, and then some of the community members also bring up as as a backup or worst case scenario.

What if Friday we just sent you kind of a draft with those ideas?

Oh, that'd be fantastic.

But I don't want to use that as a crutch, you know.

I'm not, I'm just saying that just to say, well, we'll slip this.

Our intention is to have it published on Friday before.

We'll give them this this little biscuit here to make them appease them for a little while.

But really, it does help that you give us the notice on the signs that are going up because it gives us plenty of time to drive by and look at them.

So that really makes a difference.

Yeah.

But and their defense though, applicants very rarely provide all the information to computers' tails.

Yeah, and that's why you gotta hold their feet fire.

You gotta let them know that they meet if they don't make the time deadline, then they they're on to the next month or something.

Sometimes that's easier said than done.

Yeah.

Yeah, I don't work for the city.

Are you talking about the applicant for 6A?

Oh, yeah, yeah, yeah, yeah.

Point at I I'm looking for clarity here.

Well, Rebecca and Jane, welcome and we try to have a good time too, as you can see.

So I lord, what did I step into now?

We have a lot of fun here.

Try to.

No, no.

I guess.

The staff is actually fantastic.

They have worked hard with a lot of uh staffing changes over the last couple of years.

So thank you.

Ready for a motion.

I'll make a motion to adjourn.

Second.

Sorry, who seconded?

No, I heard Mindy.

No, I didn't say it.

You did.

You did.

So we got a motion.

All right, I'll second.

We have a motion.

Okay, now we have a second.

Sorry.

Go watch the video.

Mindy Pain.

No.

Don't do this again.

Jonathan Townsend.

Yes.

J Lee Clempa.

No.

Jason Cohen.

Yes.

Robert Gorenson.

You know, you know what I could say, right?

Yeah.

You do what you want to do.

Yes.

Thank you.

Thank you all very much.

All we'd have to do is make another motion, right?

I'm sure you would.

You weren't setting a very good example with our new meeting.

You would have taken care of that.