We have invocation by Pastor Chauncey.

It's good to have you back, sir.

Good evening and uh happy new year.

Let's bow our hands in prayer.

Father, in the name of Jesus, we thank you again for the great city of Broken Arrow.

And we thank you, Laura, for all that you are doing here as we step into a new year of 2026.

We lift up our entire city council and all the other leaders who work for our city.

We thank you, Laura, for the wisdom that they need to make right decisions for Broken Arrow's advancement.

We thank you for continual prosperity and economic increase for the city.

We thank you for constant protection, and we ask that there would be unity even in tonight's meeting.

God, we thank you for insight.

We thank you for foresight.

We thank you for workable strategies for implementation, and we thank you for your sovereign will be done here at all times.

We thank and praise you for hearing and for answering our prayers tonight in Jesus' name we pray.

Amen.

Thank you, sir.

Real call.

Green.

Here.

Ford.

Here.

Here.

Here.

Please stand and join Councillor Green for the pledge.

All right.

Attention.

Salute.

Pledge.

I pledge allegiance to the United States of America.

And to the Republic for which it stands.

Are there any items to be removed from the consent agenda?

I'll make a motion to approve the consent agenda.

Second.

Oh, you know what?

Mine is not up.

That's not help.

I need help.

I need help on mine.

Let's turn it off and on.

That's pretty good.

Oh hey, look at I just did it all by myself.

You just need it to come up here.

Good.

Yeah.

All right.

Item seven is public hearings, appeals, presentations, recognitions, and awards.

Seven A is presentation and discussion of public education efforts to provide um information for the 2026 obligation bond package.

Uh Aaron, sorry.

Good evening, Mayor Whampey, Vice Mayor Pars, Counselor Ford, Councillor Green, Councilman Track, City Manager Spurgeon, Aaron McCullough.

I'm with the communications team here for the City of Broken Arrow.

And I am happy to talk with you today about the public education phase of the 2026 general obligation bond.

Uh this actually represents kind of the culmination, if you will, of two years, two plus years of of hard work.

You city staff, citizens, community organizations, civic group, to really help build this package to build our future here in Broken Arrow.

So just really excited to be able to come to you today and talk to you about it and kind of give you an idea of what it is that we're gonna be doing as far as educating and informing the public.

Kyle, if you don't mind, do you have that presentation?

Thank you, sir.

So just real quickly, the 2026 journal obligation bond.

We have seven propositions that will be funded through property tax revenues at a no property tax rate increase if approved by uh by voters.

Proposition eight would be a temporary half cent sales tax increase, about 53 million dollars, and that would go to fund the public sports facilities here in Broken Arrow, totaling about 468 million dollars.

And of course, as you uh as you officially called for the election last month, we now know that voters will go to the polls on April 7th, 2026.

We'll start the public education phase with a very site specific website here, build our future BA.org.

It is now live.

It went live last week.

Uh it is very intuitive, very easy for users to use.

It's gonna be a great year resource for them.

They're gonna be able to go through, look at the propositions, look at all the different projects within each proposition.

There's frequently asked questions, a whole slew of information, if you will.

And it is mobile responsive, which is really important because as we know, more than 50% of our traffic does come through mobile devices, so folks will be able to access it very easily on their phones, and they'll be able to access it through the My Broken Arrow Action Center app.

We placed it at the top of the app, so that's the first thing that folks see whenever they go there.

More digital media.

We've got uh we've got a lot planned social media, email blast, digital ads.

We're working with a consulting firm that's gonna help us with some targeting on webs, apps, streaming over the top, that sort of thing.

Utility bill inserts.

Now, while that's not really digital, I didn't want to have another slide, so I went ahead and just threw it in here.

It's more traditional, if you will.

Uh, billboards, Cox Cable Channel 24, and of course, we'll be doing some podcasts.

We'll be doing quite a bit to let people know exactly what's going on.

But we're gonna lean very heavily on in-person meetings.

We're really gonna go heavy with this homeowners associations, civic organizations, community user groups.

You can see the entire list.

We had the opportunity this morning, Mr.

Spurgeon did, to meet with Broken Arrow Parent Teacher Association and District Leadership from Broken Arrow Public Schools.

Fantastic meeting.

They were incredibly engaged, very excited.

We saw lots of pictures being taken from the group.

This is a really important event.

Uh, this is a really important strategy for us as we continue to go through this, and we're gonna be reaching out to you and asking you to to join us whenever uh whenever we get to this, whenever we get to this phase.

Uh you can see there are 51-day educational blitz.

We've we're really looking at this as February 16th to April 7th.

That's when it's going to be very incredibly busy.

Um we're hoping to have just about every evening or day, have something that we can do that we can be out in the community informing and telling folks about the benefits of this bond package and what it's going to mean to them.

Public forums.

We had a lot of success back in August and September with those three public forums that we had, uh, letting folks come in, help you whittle down those $600 million worth of projects to get down to that 415.

We're gonna go back to that.

We we have four of these planned, three in March, one in April.

We are gonna skip spring break week for obvious reasons, and we were pretty deliberate here in making sure that we were in each of the four wards as well.

And I just I don't want to, I'm sorry to interrupt your no, please.

I did have some people that say, Do I have to go to the one that's in, you know, like in the ward lab.

And I told them no, but we want to make sure we get that messaging out there too.

They can go to all of them like I said, you can go to every one of them if you want to.

I mean, that's so whatever.

No, that's a great point, counselor.

And we saw that back in August and September.

We had a lot of repeat customers, if you will, at those forums, and we want that.

We want to see that, and we will message that appropriately so the folks don't know that they have to go to one specific one.

Come one, come all.

Informational one sheets.

These are gonna be for each of the propositions.

We created a one-sheet, and it basically lists all the allocations, all the projects, and then all the money that's allocated to each of those projects.

Uh, each one of them is as the name says, it's one sheet.

However, some are gonna be double-sided.

Transportation, um, proposition three, quality of life, those are gonna be double-sided because there's so many.

Proposition four, one side.

We did combine five and six, so it's um double-sided as well.

But these are gonna be great opportunities for us whenever we get a homeowners association meetings.

I know Mr.

Spurgeon and Mr.

Schwab went to a homeowner's association meeting about two weeks ago.

They took some of these with them and they said they were a huge hit.

Just really uh it's a great another one of those great resources for people, and they're gonna be able to use those and just quickly see what's in each of those propositions.

These informational palm cards, each of you have one.

Uh, we distributed those to you before you arrived this evening.

These are gonna be used whenever we do some pop-up events.

You may have seen that on the slide about two uh two slides again.

We have some opportunities where we may go out to uh Broken Arrow Soccer Club has a soccer tournament, uh, youth baseball has tournaments, put up a booth, and we'll take these out there with them.

These are gonna be fantastic, they don't crumple as easy, those of them may be a little less hard to throw away.

The hope is that folks will keep these, they'll take them home, they'll slap them on the refrigerator with that magnet right next to their kids' drawings, and they'll remember to vote.

But it has all the information and it has the QR code as well, so that folks scan that and they can go right back to build our future BA.org and they can find all the information and really get the details about each one of those propositions.

If you need any of these, please let me know.

I'll be more than happy to get those to you.

The GoBond answer line.

Now, this one's new.

This is really cool.

I'm really excited about this one too.

Um not getting my phone out because I'm getting a text.

I'm actually gonna use it here in just a second, anyways thing is being rude.

This is an AI assistant phone call.

So our customers, if they don't want to go to the website, if they don't want to hear us, they can actually call this number 24-7, whatever it's convenient for them, and they can ask questions and just about the bond, and it's gonna give them the answers.

If it doesn't have the answers, we're gonna have a phone number that the AI assistant is going to be able to give the caller, and they'll be able to call in.

We've got two people that are gonna be ready to take those calls, check them every day, and then we're gonna be able to get back with folks very quickly with whatever uh with what are questions they have, we'll get the answers back to them.

So if you'll indulge me, I'd love to go ahead and call the number, just do a quick quick little demonstration here.

I'll ask it a couple of questions, I won't ask it too many.

And then we'll be able to get the data of what people are calling and asking that AI is to want to know what's important.

Fantastic questions.

Absolutely.

You'd think I'd have this number memorized by now.

Yeah, it's not in your favorites.

All right, I can answer any questions you may have about the City of Broken Arrow's upcoming Go Bond initiative.

Hi, yes.

Can you tell me how this is going to impact my taxes?

Of course.

Here's how the Go Bond would affect your taxes.

For propositions one through seven, there would be no increase to your current property tax rate.

These propositions cover transportation, public safety, quality of life, public facilities, stormwater, drainage, and a library partnership.

Proposition eight is different.

It wouldn't affect property taxes, but it would add a temporary half percent sales tax for five years.

This dedicated sales tax would apply in both the Tulsa County and Wagner County portions of the city and would be used exclusively for sports facility improvements.

After five years, thank you.

Can you um can you tell me about the community center and prop three?

Absolutely.

Proposition three is called Quality of Life and includes 18 projects totaling 74 million dollars.

There's no increase to your property tax rate for this proposition.

One of the key projects in proposition three is a VLAN.

So there you go.

So there you have it.

So that's very cool.

Uh, we're really excited about that.

We are going to push that out to the public on Thursday.

Let them know about the website, let them know about the AI answer line, uh, the Go Bond answer line, excuse me.

And just it's a really great opportunity for folks to be able to get that information whenever they want it, whether it's through the website, if they don't want that, they can do it right there.

And there you have it.

There's uh there's the website, and again the phone number, and like I say, we will start promoting that on Thursday of this week.

And the great thing about that line too, and the website, we're gonna be able to build as we go.

So I can tell you right now, neither of those are perfect.

We will continue to add to them.

We're gonna find mistakes with them, and that's just part of the course when uh you know, part for the course whenever you go through technology.

We'll build on that.

So if you recognize anything that needs to be fixed, please let me know, and we'll we will get that taken care of quickly.

What will its answer be whenever it says, well, what if this doesn't get approved?

Well, we will make sure that to correct it to say that each of the propositions gets voted on individually, and so we'll go something along those lines.

Like it's you're not voting.

And we will actually, yes, we will go down that route too.

You'll be complaining about the streets for 10 years.

10 years, yeah.

That's right.

Um, I was wondering too, like when we have the each individual um meetings, is there a way that we can also do a call out in that area, like a week or two ahead, probably a week ahead of time.

Like I used to do that for my neighborhood meetings, you know, you because at that time we had a program where you could do exactly like the neighborhood that you were gonna talk on, and and I think we still have a program like that.

So that would just be one more way too to let people know, you know, it'll be in your area or whatever.

If we've been relying upon the HOAs for those that we're setting up, that's something we can certainly talk about because we'd like to have more people to come out.

Yes, and we can look into that.

What was that with landlines?

Because most people don't have those anymore.

It's however that it's what you can get a text, you can get an email.

It's however you sign up for it.

You can get a text email or um on your landline.

I think you can get three different ways to be contacted.

Splendid.

As as I'm as I mentioned to council, is we're finalizing the meetings.

We spent quite a bit of time today, actually making sure we've covered every every um meeting that we need to be at.

And obviously, the government body is welcome to attend, but I want to make sure that out of respect to the open public meetings act, only two council members can be there.

And so when you um when you get the look the list to take a look and let Laurie know as quickly as possible, because obviously uh we won't we want to make sure there's only two there.

But some of the most important meetings uh you know, for example, we're planning on going to the Broken Air Public School District and the Union Public School Districts, and we'd like to have uh the BA graduates go to the broken air public schools, and then uh uh the what those that are involved in union go to there as well.

So uh we'll be uh setting that up.

Also, we'll be meeting with our partners.

Um also I'll be meeting uh every month with all of the user groups and sports organizations uh all day at individual meetings to talk about um the their efforts with their stakeholders from the from the respective sports to make sure that you know do they need anything from us and what feedback are they getting because when you look at the at this particular time, feedback from the residents is extremely important and to pass that along to elected officials, city staff, so as we go out to be able to address those questions, and so we've we've got a whole uh network set up to where as we get feedback that that's disseminated to to everyone so that way you'll have answers to those questions because probably a lot of questions are gonna be the same.

And so we want council to have that information.

And so uh we're very excited.

I really can't add much to Aaron and what we put together.

Uh many of the directors will be involved when we go to the meetings because obviously there may be other questions related to something in their neighborhood.

So there's been a lot of networking in regards to wherever we're going uh is what is what's happening in that area, so we can have the applicable department director there to actually address those questions or take those questions back so we can follow up.

So but when you see the list, you may think of an organization that we need to go to because obviously you know it's not all inclusive.

So any suggestion council has and who you think should go there, uh we're more than more than willing to uh to add that to the list because we want to make sure we cover everybody from east, west, north, and south.

I think thank you, sir.

Thank you.

Good job.

Very good.

All right, um, item eight is citizens opportunity to address the council.

And we do not have any of those.

Item nine is general council business.

Nine A is consideration discussion and possible approval of an authorization to award to the lowest bidder, uh, Cherokee Pride Construction.

Travis Smalls.

One small singular.

Sorry.

Good evening, Mayor, Vice Mayor, Council, City Manager, Travis Small Engineering Construction Department.

Uh very happy to be here tonight for this project.

Uh this is the ninth in Washington intersection project, which is part of a 2018 uh general obligation bond transportation project.

Uh staff worked with a consulting firm to get this uh project uh designed and get construction documents together.

It was advertised in December and we opened bids in January 20th.

Uh we received six bids, and the apparent low bidder was Cherokee Pride with a bid of uh a total bid of approximately two point two million dollars.

Uh that is under the engineer's estimate, which was almost 2.7 million dollars.

So happy to have uh take any questions you have uh and we would recommend uh approval of this item.

If I may Mary, before council takes action, uh just a reminder is that the voters approved the two miles from 81st to 101st, and there's a railroad track that is near uh 81st, and so it was recommended by Kenny uh Travis and and Charlie is that we're gonna break this out because when remember when we finished 209, uh we we said that the immediately the traffic jam and the concerns would be would be Lin Lane, and so the the bottleneck right now is at the intersection, and so the design are being is still being done to do the widening for both miles, and we're gonna start at some point and come south to go north for the first mile because to try to secure the railroad approval.

But the most most uh impactful area that we can actually help Lynn Lane right now is is uh is addressing the intersection.

So, what are the plans for that intersection as far as widening?

Because I've heard widening and then I heard roundabout at one point in time.

So where are we at?

We are going to widen the lanes uh in all four directions and put a new uh traffic signal in uh with uh ADA uh improvements and stormwater improvements there.

So it's gonna be a widened intersection, not a roundabout.

Okay, and we'll have turn lanes.

Uh yes, sir.

It'll be a five lanes in each direction.

Fantastic.

I'll make it to council meetings on time.

Let me ask a question, if I may, the city manager.

This was part of the 2018.

This is closing that down.

How long will it take us to probably close most of the that 2018 bond issue as far as those two miles there?

Uh we've actually I'm I feel safe saying is that we've completed over 70 percent of those projects, and nearly the other 30 percent is somewhere in the construction cycle.

Okay, and so obviously there's still a couple of roads, uh, for example, 209th from 51st to 41st.

There's there's challenges with right-of-way, and so that's still gonna be is probably a couple of years away.

But actually, it was a part of the package that we're putting together to go out to talk to the HOAs and the citizens is to give an update on what's happening with the 2018 bond package, because there could be a question because there's actually still I think eight or nine miles of roads that are currently very close.

Like we just awarded Houston, the the east, the east mile.

There, and then we have another part of Houston.

So we're having some information together to be able to answer folks' questions about where we are.

Uh, we're doing the same thing uh at the intersection of Tucson and Aspen as we're doing tonight by doing the intersection first.

So when we go to Aspen, I believe it's Aspen uh Pond or one of the Aspen uh HOAs, you're gonna want to know about the the five uh five lane, the widening that's coming uh very soon.

And so uh we'll have that information with you whenever you when you start going out and talking to the residents.

That'll be great.

And this is uh also just to make sure that if we hadn't passed that bond issue, we wouldn't be building these roads.

So uh that was a very successful bond issue back in 2018.

So uh need to follow up with that.

All right, any further discussion?

I make a motion we approve and authorized the award to the lowest responsible builder, Cherokee Pride Construction.

I'll second that motion.

We have motion and second roll call.

Item nine B is consideration discussion and possible approval of and authorization to pay additional funds to the Oklahoma Department of Transportation for the Broken Air Creek Trail phase two project.

Charlie Bright.

Good evening, Mayor, Vice Mayor, Council members, uh Mr.

Spurgeon, Charlie Bright, Director of Engineering Construction.

Um excited to be talking about this one tonight.

Um this is Broken Arrow Creek Trail Phase Two, which uh for a reminder to you all.

This is the trail network continuing down New Orleans Street in front of what used to be South Intermediate, now is the freshman academy, and then turning down First Street, going in front of the gel, um, our streets and stormwater area and all that.

Um we have federal grant money, so ODOTs in running this project.

Um, so it's not our team, so we're not asking for award or anything because um obviously when we have federal money and ODOT runs a project, the way the process normally works is we come to the council and ask for and a commitment of funds to give to ODOT ODOT bids and runs the work, everything else, and then they just since we've already made a commitment of funds, they just award the work and to get started.

Um so really this is twofold.

One a notification to you guys that they bid that work and we're about to get started.

But two, when the bids came in, um they were higher than the estimate, and the federal funding was capped at 1.2 million dollars.

And so for the project to go forward, our contribution had to increase.

Um for you tonight, we're asking for the additional funds of 468,362 dollars and twenty cents.

Um we show a couple of projects that we've already closed out that have that money remaining in them.

So we're suggesting the transfer that money over to this project, cover the difference.

Happy to answer any questions you guys have.

Okay.

Questions or discussion.

I think this this trail system is important.

I've had a lot of comments about our trails and connectivity, and I think this is important that we get this uh project completed so we can continue that quality of life building here in Broken Arrows.

Absolutely.

Okay.

All right.

I'll make a motion that we approve 26-207.

Second.

Item 9C is consideration discussion on possible approval of and authorization to award the lowest responsible bid to Myers Cherry Construction for the Broken Air Fire Station number eight, Charlie Bright.

Uh good evening once again, Mayor, Vice Mayor, Council members, Mr.

Spurgeon.

My name is Charlie Bright, Director of Engineering Construction.

Um really excited to be presenting to this one again as well.

We've talked a lot about bonds tonight.

You know, we're talking about the 2026 bond, and this is just another project we're completing that 2018 bond as part of the 2018 general obligation package.

Um, the voters approved a new fire station located somewhere in the north.

Um, tonight is the consideration of award for construction for that fire station to be up at the uh at the training center over there on Omaha Street or 51st.

You know, talking to Chief Moore and Mr.

Spurgeon, everybody else.

This has been a very important um station for us to get out because it helps our citizens with our response times in the north part of the city.

It's uh you know, we've had a lot of subdivisions, a lot of growth out there, and this will help our response times for our fire department.

Um with that, we have uh followed the state bidding process, um, open bids here recently.

We actually had 10 bidders, which was a very good turnout, and uh staff is recommending award to the lowest responsible lowest responsible bidder if it's the Myers Cherry Construction.

Um I will point out that that low the recommendation from staff is actually the second lowest bidder, which as you know we've done several times before.

We don't always go with the low bidder.

Um, and I know there is uh some frustration over that from uh the low bidder, um, but I'd like to go into a little bit of how we make that recommendation for you guys to understand.

So there's three levels of criteria that my staff looks at when we award a bid.

Um, first you start with state law that governs state law title 61 says that we will award the project to the lowest responsible bidder, which is what you see on the agenda every time we present it to you guys.

Um, as our legal team has talked to us in the past, and as my team understands it, state law does not give any weight to the words lowest or responsible.

So we look at those words on equal footing.

Um then next we go to our own city ordinances, which specifically say that we will award the project to the contractor that is most advantageous to the city, and then it gives criteria in there that says we will use past experiences and all that kind of stuff with it.

And then the third thing we do is we go to the bid documents, which we submit to all the contractors, and which our bid documents specifically say the city of Broken Arrow reserves the right to select the proposal, the award of which will, in the city's judgment, best secure the efficient and due performance of the work.

So it's saying we will find we will determine what we think is best the most efficiently get done the work.

In this situation, the low bidder and the second bidder had less than a one percent difference in cost.

Um you're talking about six million dollars and you're less than one percent off from one another.

And so the low part was very, very close.

Um, so then we go on to the next word responsible.

You have low, um, which they are the low, so they were given the weight to be that low, but then we move on to the next word responsible, and we go through the criteria that we look at for that, which is our past experiences and everything else.

Um we are not stating that the low bidder is completely unresponsible.

We are not stating that we would not work with them in the future.

We are simply stating that when we compare them to the second bidder, we feel like the second bidder was significantly more responsible of a party that does work for us.

We have experiences with both contractors.

Um, so just to give you a little bit of justification of how our team got there, but we're recommending award to Myers Cherry Construction, and uh I'll be happy to answer any questions you guys have.

Had both um built fire stations before.

My understanding is yes, they both have.

Okay, we do have um someone that wants to speak on on this item.

Tyler Detring.

Thank you for having me.

My name is Tyler Dietring.

I'm the uh owner of Ascend Commercial Builders.

Um Ascend timely and properly submitted its bid and all required documentation prior to the established bid deadline and was identified as the apparent low bidder at the public bid opening held on Thursday, January 29th.

Ascend fully complied with all bidding requirements set forth in the bid uh bid documents, bid requirements in the bid documents.

January 30th, the SEN was contacted by an employee of the city of Broken Arrow and advised that the city intended to recommend awarding the project to the second lowest bidder, a contractor currently performing two ongoing projects for the city.

Ascend further informed ascend further informed that this recommendation was based on open warranty items associated with a public works field office project in the belief that those items were not being addressed quickly enough.

As you're aware, the field office renovation project reached substantial completion in September of 25, and Ascend was subsequently paid retainage after all required documentation was properly submitted.

Uh furthermore, on our on November 12th, ascend representatives met with city representatives to receive project feedback.

This was requested by us to get uh feedback to improve our processes.

At that time in November, there were no outstanding issues or concerns identified when we specifically asked that.

Ascend also asked whether the city of Broken Arrow would recommend or use Ascend again as a contractor, to which the city representatives responded affirmatively.

Since that meeting, SIND has been made aware of some certain minor warranty items which are currently being addressed.

These items are routine in nature and do not impact the city's ability to occupy or operate the public source facility, and they're being handled currently.

Ascent is fully capable of completing the fire station number eight and has recent relevant experience on comparable public safety facilities, including an ESEMS facility.

That was 15,000 square feet, six million dollars, and also had a safe room and uh storm shelter.

We're also doing an Oklahoma Highway Patrol facility in Tulsa.

References for these are available upon request.

At the time of bidding, city officials had no issues with us bidding until their contractor of choice did not win this bid.

Based on the facts outlined above, ascend respectfully submits that routine warranty matters associated with a completed project do not constitute a valid basis upon the bid requirements for bypassing the lowest responsible bidder.

Accordingly, I send respectfully request that the city reconsider the proposed recommendation and award the fire station number eight project in accordance with the bid documents, or redo the bid process and better define the criteria under which the city will award a project.

Thank you.

Would you like me to address a couple of the concerns?

Yes.

Okay.

Um so one, and the only thing I really have contention with what I just heard is the statement of contractor of choice.

I think it because I think that implies that we're doing something improper, and I absolutely have a problem with that statement because I feel like we offer we all we operate with integrity and we do things for the right reason.

We follow state law, we follow our ordinances, we follow the bid documents.

Um I would even like to specifically say, and against that, yes, we have experience with them, yes, we're working with them, but it's because they do extremely well work, like they are working well.

Um, but they're not our contractor of choice.

We recently went out for a CM selection for City Hall.

They put in for that, and we did not pick them.

And in that situation, it wasn't a low bid situation.

We could pick any contractor we wanted, and it was not them.

All right, so they are not our contractor of choice.

In this situation, they happen to be the second lowest bidder, and when you compare the two, we feel like they are more responsible.

Um he did point out that at the time of a meeting where he asked our staff if they had any issues, and our staff said they would recommend working with them in the future.

Um, my understanding is I wasn't present, but I'm going off of what was said.

That stat that meeting was in November.

A lot of the issues we've had with warranty work and everything have happened after that meeting.

They got fully paid, they finished their work.

You know, they don't have a lot of incentive to do anything after that point because they're not getting paid any more money, and that's when we've had a lot of trouble getting them to come back.

But I don't want to leave it as that is the only reason that it's not all warranty work.

There are issues that were happening during construction that we documented as well.

Um, we did say at the time of talking with them that it was for warranty issues, but that was one example given, and it's probably the main example because it's the most recent, but that's not all of the examples, and I'd be happy to provide any other details that you guys want at any time.

Um, I'm I'm happy to get into any detail you guys want, but I think that's sufficient unless you have any other questions.

I think you sent other items to the council.

Everyone received question or discussion.

Do you have anything you want to add?

I I was I'm glad Charlie brought that up because I don't appreciate saying that we have contractors of choice.

We followed the law, and staff may have made a recommendation, and I support that recommendation further discussion.

Yeah, um, I'll make the motion to accept uh the lowest responsible bid to Meyer's Cherry Construction LLC.

Yeah.

Councilor Peck clicked it.

Um D consideration discussion of possible approval of BAC 2565-2025.

Rocky.

Good evening, Madam Mayor, Mr.

Vice Mayor, members of council, Mr.

Spurgeon, I'm community development director, Rocky Hinkle.

BAZ 2565-2025 is a rezoning application proposing to change the zoning on this property from A1 agricultural to CG commercial general for repo for a proposed commercial development.

Uh this property is located on the northwest corner of Kenosha and ONETA Road.

Uh if you recall back to the last council meeting, this body uh approved a comp plan amendment for about 8.8 acres to bring it in compliance with the other three tracks of commercial.

Um the planning commission at that time for the comp plan amendment recommended approval of 3.2 at the joint January 20th, 2026 city council meeting.

The proposed development has had a 94-page traffic impact analysis completed, which reflects no change in level of service during peak hours with the addition of this development.

The executive summary of the analysis is provided as an attachment in your documents.

Uh it proposes a ride-in ride-out turn lanes uh along Kenosha Driveway to promote the left-hand turns at the stoplight.

Uh during the planning commission meeting on January 8th, 2026, no one spoke in favor or opposition of this rezoning request.

Uh Planning Commission approved this request for to O staff recommends that BAZ 2565-2025 be approved based on planning commission and staff recommendations subject to plating.

There is a representative of the property owner here that'll be able to answer any questions as well.

Okay.

Yeah, I have a couple of questions.

Yes, ma'am.

Um, well, that it looks like the site plan hasn't changed any, and my major concern was ONITA Road, which is not ready for any semi trucks for deliveries or anything like that.

Um it was my understanding that ingress and egress were going to be off of 71st until the last meeting, which is when we saw this, and it showed two entrances in X6 off of ONITA Road.

Um so I will say this is just conceptual in nature.

So if you reappro if we approve now, we approve we would go further on down the line and we will get into engineering.

Um but I don't as far as whether or not the the site plan is changed or not, that'll be up to the applicant to get any other question.

Okay.

Then I'll ask him when he comes out.

You want to have her come down?

Yes.

I believe it's her, yes.

Good evening, Mayor, Vice Mayor, Counselors.

My name's Natalie Cornette.

I'm with Aller and Dietrich here representing the developer.

Um to so as as Rocky mentioned, this is a conceptual site plan, but um the intent for this project is to have access off of ONITA.

Um, I don't know if those if it will be two drives or if they will be in those exact locations.

Um what I will say is we have performed our a TIA and we analyze those two drives as well as the one off of Kenosha.

And currently ONITA is operating at a B and A level, which is really good, obviously.

Um the our TIA said that indicated that level of service would remain B and A, even with the addition of those two drives when this project was fully built out.

So will it it will obviously be um a new visual element to what's currently a vacant corner, and obviously there will be a change in traffic patterns, but um the the analysis tells us that um it will not get worse and and will remain the same.

So that's that's I'm happy to answer any additional questions the counselors have for me.

Um but but that's where we are in the process right now, and certainly at the time of plotting and engineering, if additional requests are made from the engineer um to ensure you know safe traffic movement, then we'll obviously do what the city requests.

And then and at that point we can talk about uh maybe somehow to mitigate you know the bright lights shining into the houses that are directly across the street, and maybe so if the zoning ordinance to speak to that as well.

I mean, there's certain requirements after me when it comes to lighting noise and all that.

Okay.

We do have someone signed up.

Oh, do you have that?

I had a question.

Yeah.

Um the street, sometimes I get confused on whether they're in the city or in Wagner County.

Is that a Wagner County street?

Onita Road.

City at that point.

And and both ONIDA and Kenosha are primary arterials designated as primary arterials.

And what is it a Wagner County Road or is it a city road?

City.

City.

Okay.

So in your in your TIA, did it say that that ONIDA is conducive for semi-traffic?

I remember I've recall being out there and looking at the pictures, it seems like it's a sure doesn't seem like it.

Yeah, it's just it's just a step above a dirt road.

Pretty much, yeah.

That's why I was wondering about who jurisdiction it was for sure.

It sure feels like a county road.

I know that's what I thought too.

Is it on the list for improvements in the near future?

Not that I'm aware of.

When's the next bomb issue?

Too late.

Property.

Tropics.

2036.

2036.

Yeah.

Okay.

But the traffic impact said there wasn't going to be an impact.

I'm sorry, Council.

I'm just gonna I was just gonna say, obviously, we have street maintenance.

It is a city road.

And so we can actually within within Tom Cook is here, and he can always correct me if I'm wrong, as long as we stay within the curbs.

And so there should be some kind of partnership.

And I I think council should condition any approval on making sure that that Onita can handle that type of traffic.

Well, I think about 81st when FedEx came in.

And we weren't prepared for that.

And that was just showed up.

Yeah.

If I may, Mayor.

So at this phase, it's just the zoning.

The engineering, they've only submitted the TIA.

We haven't reviewed it yet.

I mean, we've all read it.

We haven't reviewed it.

We don't completely agree with it.

I personally along with engineering believe that you probably should have D cell lanes on ONEDA, which allows them in.

I do believe that you should have the left turn on Kenosha.

It warrants it, but they uh recommended that we don't do that.

Those comments and the review of their design will come as they submit that.

This, as Rocky said, is just a conceptual, and we'll start reviewing all of their plans and making sure they meet the criteria, and that still comes back before you apply it.

I just want to make sure that I continue to ask and request it.

No, perfect.

You did a great job.

And vote.

Yes.

Well, and when I looked at the traffic study, it's from Kimberly, Kimberly Horn, which we use a lot.

And so you're saying you don't think they did a good job with the traffic study.

But at the same time, we still know our issues better than any of the consultants.

So something like this, we could still hire a third-party consultant to look at it, and we would actually go back and forth with them.

I do believe you need D cell lanes to allow the traffic to continue.

ONEDA Road is not heavily traversed right now.

That's why they're saying it doesn't need as much.

But we're looking at growth in the future.

So those discussions will still be had as they move forward in the process.

Is that road wide enough to sustain CMRs?

Well, that's why we would actually add a D cell lane on it too.

So if they're actually coming from the turnpike from the north or something, they can pull off of the road in a D cell line to turn in.

On ONITA right there?

Yeah.

A D cell line is a separate, it's just like a right-hand turn line.

Um not right now, it doesn't have it.

It does not have it now.

Yeah, I was like, Yeah, correct.

We we will have that discussion with them as they move forward, and Mr.

Spurgeon is correct that our street sales tax can do D sell lanes.

So as Mr.

Schwab pointed out, that if you do approve this tonight, we will go through the engineering process, the platning process.

So the last step that comes before you that you get a final approval on will be the conditional final platform.

This piece of property.

So that's where all the changes engineering will be made at that time for your approval.

Okay.

And I know as right now no one has spoken for it or against it, but as we get closer, probably less.

So well, the notes said that they're so for the comp plan, there were a couple people that spoke in opposition for the rezoning request, there was nobody that spoke in opposition or for it.

Yeah, the comp plan had a 3-2 vote for originally, and then this last time was 4-0 for the correct.

That was for the comp plan.

Yeah, nobody spoke on the rezoning request.

There were people that spoke in opposition for the comprehensive plan amendment.

Okay, gotcha.

Okay.

So we do have a gentleman that wants to speak.

Okay.

Colton J.

Good evening, Council.

Thank you for letting me speak.

Uh my name is Colton J.

Um, and I did.

So I live at 6975 South 241st East Avenue, um, directly to the east of this property.

Um I did submit a uh drawing, if you will, uh to our uh city clerk, and uh from the looks of it, it is terrible.

I apologize.

That is not what it was supposed to look at.

I actually had my two okay, that's better, but I had my two-year-old son Jack draw that up for me.

So not very professional.

But uh some of the so I wanted to to bring up some items uh for you know your uh consideration with this, like like we've like you guys have mentioned before.

Um the uh the Onita being able to handle the trucks.

Um so right now they've got the the northernmost entrance.

Um that's to me it looks like that's the truck entrance.

Um so like somebody mentioned that's gonna be bringing trucks off of uh the highway north uh up uh north of here.

Um I I believe that's the 51st exit from the highway.

Um I would ask that that be removed and that be changed over to the the entrance closest to the power substation on the south uh west side of the the property and the trucks go around uh the back side of that building uh there.

Um and uh so that would remove obviously that that entrance.

Um I added uh a yellow entrance down the bottom, it would still be approximately 100 130 yards from the entrance on the very bottom far left.

Um, and while stu still being 250 feet, I think is the uh requirement from the intersection.

Um then I uh along the uh eastern side um where it borders you know uh my residence, some other residences things like that.

I've uh would like for you to consider um uh landscaping such as uh rolling hills, um broad base trees like evergreens and things like that, so it will shield um more uh headlights and things like that from our property.

Um there are it look I mean I understand it's just a very basic drawing in the trees and things like that in the in the uh parking lot with the uh larger um canopy, if you will.

Um I do like those because I feel like that would better uh uh shield some of the lights from like the parking uh you know, lights and things like that for the um parking lot.

Um another thing that I would like to bring up is possibly adding a storm uh water drainage pond by adding a approximately five acres of uh impervious uh surface here, what you know, rough concrete and things like that.

Um my concern is I understand that there's going to be engineering involved.

You can finish your and you know uh drainage of water and things like that, but during you know, like heavy rains, flash floods, and things like that.

Um there's a lot of water that really uh uh really overruns a lot of the drains and and rushes down this road and and is continue to uh put a lot of pressure on on some properties to the north that are already um flooding a lot.

So good ideas.

Um that's all I have.

Thank you.

Thank you.

This is not a PUD, right?

Correct.

So in the in the zoning ordinance, I'll address a couple of the items in the zoning ordinance.

Uh there are landscaping requirements as far as shrubs and trees and what size and how far they need to be spaced apart.

Um so if this were to be approved and we get down uh down the down the road, then we'll address those during that process as well.

Um to the point about the stormwater detention pond, you know, it that'll again will come like you said through the engineering process.

Um obviously, you know, you cannot adversely impact uh your neighbors or surrounding uh properties.

So again, if if the developer thinks that that is the best option is to detain the water on site or if they're required to based on uh what our stormwater engineers say, then that's the process we go with.

But again, we will not know that until we get further down the road.

Um and I I believe I mean, knowing who is supposed to be going in there, I think they will do a really good job to try to address some of these concerns and try to be good neighbors where they're at.

So it's in their name.

So absolutely further discussion a motion by anyone.

I make a motion that we approve uh BAZ 002565-2025.

I'll second motion and second roll call.

All right.

Thank you again, Mayor.

PUD 2514-2025 proposes to create a planned unit development for a proposed therapeutic farm.

The property is located south of Washington Street and east of Aspen Avenue.

BAZ 2575-2025 proposes to change the zoning designation on 14.5 acres of land from RS and RM to CG and AG.

More specifically, 7.9 acres will be rezoned to commercial general, while six 6.57 acres will be rezoned to AG.

The split zoning will allow for the rear portion of the property to be used for the farm aspect of the development.

The PUD will request also the PUD request also includes a request that buffer yard landscaping requirements be weighed for zoning boundaries within the development.

The surrounding land uses are as follows.

To the north, the zoning is RS residential and currently it has a residential single family home, homes.

To the east is RM residential multifamily.

The family the property is vacant.

To the south, it is zoned RS residential single family.

The property is vacant.

To the west, it is zoned RS residential single family, and the property is vacant.

The public hearing for PUD 2514-2025 and BAZ 2575-2025 was held during the January 8th, 2026 planning commission meeting where both items were unanimous unanimous unanimously approved 5-0.

No members of the public spoke on this matter in favor or in opposition.

Staff recommends approval PUD 2514-2025 and BAZ 2575-2025 for planning commission and staff recommendations.

Mayor, at this time I'd like to bring up the property owners to describe uh what this project entails.

All right, good evening.

My name is David Tapp.

I'm excited to be here.

I'm out of Little Rock, Arkansas.

Drove three and a half hours, so it's good to stand in front of you for a little bit and then drive back tonight.

My wife actually thought of this concept.

It's called the Pediatrics Plus Farm.

Uh we've been in business for about 24 years.

We started out of our house a long time ago.

And since then, uh we do therapy for kids, occupational physical speech.

And then here in the past 10 years, we do autism therapy.

During COVID, my wife thought of the idea of how can we treat kids with autism differently?

And uh she said, Well, if we do a farm, and we both grew up on farms, and I said, Well, let's try it out.

And so we have four farms in in Arkansas that we've opened in the past two years.

Uh, we're fixing to watch three new farms in Arkansas that open uh next month, uh June and August.

Uh one in Talico, Oklahoma that's fixing to start um in August as well.

And this will be our second one in Oklahoma as well.

And so the concept that you're seeing right here is a farmhouse, and the kids come here Monday through Friday, and uh it's eight to five.

Uh the biggest questions that we always hear is traffic.

What's this gonna do with traffic?

Um we're not like a preschool, we're not like a school.

So kids will come at 745, they'll come at 8.15.

Uh we have about 50 to 55 kids that'll be on site during the day, and then about 430 to 515, 530, they'll leave.

So most that we have on traffic is usually about six cars, maybe seven cars at one time, and then they leave and maybe 10 or 15 minutes later, another car pulls up and drops their child off.

Um but we're excited about this concept.

The reason why we're doing a PUD is we have the commercial zone up front.

So if you look on East 91st Street, uh the very top portion of that is where our farmhouse will be.

Um, at the back side of it is where our chickens and our two donkeys and our two sheep will be, and a garden and greenhouse.

And so what this does is kids with autism and special needs, they'll be able to get the eggs, uh, get the vegetables, and uh they can make uh uh cupcakes or cookies or birthday parties and stuff like that, and then they can have people come over and uh buy uh the vegetables that they made and uh feel like they're part of the community.

So we're very excited to share this with Broken Arrow, and like I say, we've got these going um in Arkansas, and we're uh just excited to be here for sure.

So any questions I'll answer as best as I can.

I love the design, it looks like my home actually.

Well, it was a new concept, and we didn't know if this is gonna work.

And so um the first house we built was a mile and a half from my current house.

And I told my wife if it doesn't work, we're gonna move here.

Yeah, so I wanted to build it where I could enjoy it too, and and fortunately it's it's been a huge success in Arkansas, and uh, we're excited to bring this to to Broken Arrow as well.

No roosters though, right?

No roosters, yeah.

25 chickens.

Yeah, they're not allowed in the city.

As egg prices are rising, uh we get more famous.

Everybody's like, we need some eggs, and so typically we give eggs to the families because we have more eggs than we know what to do with.

So as the parents come and pick up their kids, we'll be like, hey, we got six eggs, take them home and um do that.

So we're we're excited to share that with the families too.

So we can donate all our egg cartons to you guys if that's right.

Absolutely.

Okay.

Oh, and one other thing, sorry if I'm running out of time.

Lighting, we try to do minimum lighting.

Um we try to have this as a farmhouse like kids feel like they're part of uh a house, and it's not like medical uh type looking.

So we'll try and get with the city and some places we go, we have 17 light poles, some cities we go, we have three.

Uh we do want to have safety for our families and and for our therapists because we leave at like 5 30 or 6 and it gets dark, but we try to do uh as less lighting as we can that's safe, but we'll follow the city recommendations when we go through permitting.

So does someone live in the facilities?

They do not.

No, it's it's Monday through Friday from about 7 45 to 5 30.

Uh we do have a farmhand uh to take care of the animals, uh but he doesn't live there, she doesn't live there.

Um they're Monday through Friday as well.

Um we had snow in Arkansas.

I think you'll have snow here too.

And so our farmhand had to go out and break some ice um on Saturday and Sunday just to make sure the animals are good on those days, but typically uh they're not there on Saturday and Sundays, and the animals we get, uh, sheep and donkeys, they're they're pretty sufficient, and chickens they can live through anything.

There you go.

So will you build like a barn, I would assume or yeah, we we've started out building a barn, and now we do a custom barn that we get from Oklahoma City actually, and they deliver it, and it's uh two stable barn with the office in the middle for our farmhand with an air conditioning unit.

Um as we build multiple, it's just easier to just have one that's pre-made.

And so we do have a barn and we have a stable area so the kids can come out, and they work with a full-time farmhand where they uh come out and play with, or I say pet the donkeys or pet the the sheep and do therapeutic training with the the animals.

Okay, amazing.

I know that kind of training is very beneficial.

I have uh a niece and nephew who are twins who are autistic.

Okay, uh they participated in riding therapy and different things.

So it's amazing what that kind of therapy can do for a child in a family is going through that kind of thing.

It can, you know, I think my niece had her first word after she was as she was riding a horse.

Okay, so it's uh it can definitely be beneficial.

Absolutely.

And I'm assuming all these animals are within our ordinances, right?

Yes, sir.

Okay.

No kangaroos.

No, no exotic animals.

No, some in Tulsa County.

We did have to change it.

Yeah.

So in Talliqua, um, we were uh walking the 20 acres that we eventually bought, and once we started construction, if you've ever seen Indiana Jones, he falls into this snake pit and he's like, I hate snakes, right?

When they started doing construction, they found around 200 to 300 snakes, and they were cutting them up with their um track hose and bulldozers.

And so this piece of property I walked, I'm just thinking, I hope they're we don't find snakes, but in Oklahoma, apparently you'll have some snake pits or something uh that's that's crazy in Arkansas.

We I've never seen 200 snakes in my life.

Um we don't do exotic animals and um just donkeys and and sheep, two donkeys and two sheep is our our recommendation on and 25 chickens.

That seems to work and be enough for the kids and the farmhand to take care of.

Well, this is exciting.

We we do a lot of things for um our tourism.

There's a lot of things for kids with autism, and so redates and stuff like that.

So that'd be awesome.

Thank you all.

Thank you, sir.

Oh, yeah.

You might want that back.

Are we ready for a motion?

Yep.

Okay.

I'll make a motion that we approve 26-234 PD 02514-25.

Second.

Motion and second roll call.

Thank you.

Thank you, sir.

All right.

Uh item 10 is preview ordinances, 10A discussion, consideration, discussion, and possible preview of ordinance number 3905.

Trevor.

Uh, thank you, Mayor.

Council members.

Before you is a uh recommendation for changes to our short-term rental ordinance.

Uh before I give you a summary of what the changes are, because they are extensive.

Uh they are designed to address specific life safety police issues that we've had.

This is actually these changes were requested by our police chief Arnold in and consult consultation with community development.

So before I uh summarize what some of the changes are, I wanted to invite Chief Arnold uh so he can discuss some uh critical incidences that we've had involving short-term rentals, and that will give you some background and some ideas for the policy reasons for the recommended changes.

Good evening, Mayor, Vice Mayor, Counselors, Mr.

Spurgeon, um, Lance Arnold, police chief.

And as Trevor mentioned, yeah, this is an issue that we brought uh to the city attorney's office as well as community development and Rocky's team.

After over the last year, we've responded to I don't want to give the impression that it's tons, but certainly enough to cause concern uh where we had uh firearms involved, or large gatherings, reckless driving, fights.

Most of these involved teenagers, some of them juveniles.

What we were starting to find is a lot of these were out of town, uh adolescents that were coming to town, the an adult would have rented the the property for the night, and it became the place for a big party.

Uh and a lot of times there were multiple jurisdictions that were coming here from all the way from Muscogee, uh Tulsa, sometimes all in the same place, which then led to some type of violence.

What we also found with that is uh really difficult to one find out who the property owners were.

Uh most of the time when we did find the property owners, they weren't local, they were non-responsive to be able to come assist with that issue at the time.

Many of the short-term rental platforms also are really no help in at you know one o'clock in the morning when uh when you really need to get a hold of somebody.

And so those are some of the challenges that we brought up with the city attorney and the community development uh department.

And and so what we really found is that the the current ordinance that we have is uh it has some protections in there, but it was really designed from a community development standpoint, not necessarily an enforcement standpoint, and so it's a little bit vague in nature on what specific actions can be taken when you do have these types of violations.

Um and so those are some of the things that we tasked the city attorney's office with really trying to help us fix.

I know that they reached out and benchmarked places like Norman, Oklahoma, Plano, Texas, Lincoln, Nebraska, and looked at their short-term uh rental ordinances, and we together between community development, the police department and the city attorney's office really crafted the ordinance that we have previewed tonight before you so go ahead.

So there's there was several, like I just got a long list of questions regarding it.

And my question is when there when these incidents have occurred, because I know they do occur.

Why are we not just addressing that single why don't we have contact for them?

Like obviously they should just be shut down that that person if they don't have a license to operate in our in our city.

So why are we making it harder for these people who have these short-term rentals that are just trying to have some extra revenue and income in and their lives?

We're making it harder for them to operate when they actually are operating under our ordinances and our and our laws.

These were short-term rentals that that we responded to.

Um they were licensed permitted short-term rentals.

Um and but the the problem that I was uh mentioning is is that when we did have these issues with these, they permitted uh you know, certainly lawful short-term rentals within the city, um, it was the follow-up with that.

The the current ordinance is really vague to allow any type of action, not the immediate enforcement action of certainly breaking up the party, but to make sure that it does not happen again.

There's when you look at our current ordinance, there's vague language that says the owner will do due diligence and and you know, checking who's renting the property and those kinds of things.

But we were really starting to see a pattern develop, and it was a concerning pattern, primarily uh like I mentioned, a lot of juveniles or young adults uh that weren't old enough to even rent the property, but they were showing up.

Um we're getting complaints from the neighbors.

Obviously, those usually come along with parking um complaints and and everything as well.

And so some of the things that that we have added in here, I've I've heard some concerns as well, Mayor, about uh excuse me.

Um Counselor Ford brought up earlier uh a concern about the noise monitoring device.

Uh, and so I did look into that.

You you can find those devices either on a subscription plan for as low as ten dollars a month.

Um they would alert direct to your smartphone or something like that.

If it increases, they're not allowed to record, but they're made specifically for short-term rentals.

Um, or you can buy the device outright for around a hundred dollars.

So those are some of the concerns that we've heard as well.

But to answer your specific question, these were actually permanent properties.

We just didn't have the language that was specific enough to be able to take action against those property owners after repeated violations.

And Mayor, if I could add to that, so for example, having a requirement for a local responsible agent, that would address the issue where the police show up to one of these short-term rentals, and nobody knows who's in charge, like who owns it.

And if it is somebody who owns it out of the state or out of town, you can't get a hold of them to shut down the you know what's going on at their short-term rental.

So having somebody that's local that has to be responsive uh within an hour, 24-7, that's not an unreasonable request because if if we have that kind of incident, critical incident, we need to get a hold of somebody who can um you know take care of the situation.

Um if it is an issue with with folks, they don't want to be the person, uh, it's too burdensome on them.

There's property management companies uh that they can hire that can perform that service.

Which is an additional expense on them.

Absolutely.

But with the concern over uh house parties and juveniles, underage drinking, uh firearms being involved, uh those those are the policy reasons that we're recommending those some of these changes.

Okay, what about the the million dollar additional insurance policy?

Where does that come into play?

When they probably already have homeowners' insurance and sure, and so again, benchmarking what some of the best practices are from other cities.

Let's say that you have you know 25 to 100 people at one of these house parties, and then there's a catastrophic fire, uh, you're gonna have significant amount of damages and and people are gonna need to have a pile of money that's available to cover those type of type of injuries.

And so that's what that's designed to do.

Obviously, we could adjust that if you want to uh waive that or or remove it, you certainly can.

But I think it's important that we have our short-term rentals done in a responsible manner so that if there are damages, because a lot of these people are out of town, um, some of them could be juveniles, and if there is damages or injuries to them at at a property, or if somebody for more example uh drowned in a pool.

Unfortunately, those type of things happen all the time.

It doesn't even have to involve somebody getting intoxicated and then drowning in the pool.

You can have children uh that could have you know that kind of situation.

And so it's just important that there's coverage available to make whole the folks who get the.

And I'm just going by the questions that were asked to me, and the people who asked me were local.

Um but so like that just seemed like whenever they already have homeowners insurance and it's their property that they own to also require them to have this additional just in case something happens.

I just feel like that's something like why are we forcing them to have that?

I mean, I I if I may too, I I did look that up.

I I was aware that that was a concern that was raised as as of today.

And um, so a couple of things on that.

One, if if they own the property and they're not living in the property and they have some type of homeowners insurance or something like that, then I do know that most of the rental platforms do offer this kind of you know, million dollar policy as a secondary policy for a much cheaper rate.

Uh if they don't, you know, if they if they don't live at the property um or own the property, or I mean I'm sorry, it's not the property that they have homeowners insurance on, then this is a commercial liability policy.

Uh it ranges and depends on how many renters they would normally get, the size of the structure and all of that.

I did look those prices up too.

You're talking anywhere from about $500 a year for that.

It sounds like for a million dollar policy, but about $500 a year all the way up to maybe $3,000, depending on again a larger structure with a lot more sleeping areas and those kinds of things.

Uh the one question that did come up I know that came from Councillor Ford was a question about a an owner that had these rental properties that were on her own property, like an accessory dwelling unit.

Yeah.

Uh and in that case, I again I'm not an insurance person or don't don't pretend to be an expert in that.

But I would just guess that most insurances would not particularly want to cover that under your existing homeowners policy, if you're renting that out regularly as to in this short-term rental fashion, that those really should be probably covered separately than your house.

But again, that's that you can if you have coverage on that already.

I do know that many of the platforms offer a secondary policy that would satisfy the city's requirement, and that would be at a much reduced rate than just an outright policy in and of itself.

I I still I'm just wondering why we as a city are wanting to make that requirement on individuals when that should be their their choice of how they want to handle it.

I think it's an accountability and responsibility that we're we as a city are allowing.

There are a lot of cities that don't allow short-term rentals at all.

So we are allowing them and we're trying to govern them just like we govern our hotels and motels.

Um so we're trying to govern the actions.

We have visitors that are obviously coming to Broken Arrow for an event or a function or a stay here.

And we do have a due uh regard to make sure that their public safety that we take that into account.

And so we're trying to hold owners, all owners responsible and the ones that haven't been so responsible, really accountable to make sure that when people do come to visit here for a function or they stay in one of these short-term rentals that that the everything is even across the board and that we have the best you know life safety in mind for all of them.

And there I could I do completely understand that.

Um it's just it feels like one of those things that because there's a few bad eggs that the ones that are legitimately doing a great job and trying to be good neighbors and and just again make a little extra income in these times like they're being can constantly like piled upon new restrictions and new requirements and so I understand uh to kind of make an analogy about the insurance, it's really no different than mandatory liability insurance for driving a vehicle.

And so there's mandatory uh insurance.

So if you drive a vehicle, you have to have insurance so that you can drive it.

And to the chief's point, a lot of these homeowner policies for your private home don't necessarily cover uh commercial activity.

So for example, I have a private insurance on my car, but if I start using that as a Uber, uh my private insurance isn't gonna cover that.

It's gonna be dictated by the terms of each policy.

So when you have a requirement that they have a separate commercial policy, you know that they're gonna have coverage.

And I agree.

I mean, these are definitely uh increased regulations and burdens.

Unfortunately, we've had these incidences that have have required it.

And sometimes you know, the few bad apples can spoil it for everyone.

Um but we think that this is these are important changes for the life health and safety of our community.

I think the other thing is not only were was it what we've experienced over the last year, we're looking forward to this fall when we open the amphitheater, and that it is going to c draw a significant amount more activity for a lot more people that one want to get into the short-term rental business in Brooklyn Arrow, and two for the people that already have those short-term rentals in Brooklyn Arrow.

And so again, with that amount of people coming into town, we're trying to look out for the welfare of everyone.

And these requirements may seem burdensome, but again, like on the noise monitoring device, that that that question was posed as just really burdensome thing.

It's a ten dollar a month subscription that you can get the device and it does everything that our ordinance would require.

These are minimal really things that we're asking for people that are making money off renting their property.

And speaking from experience, when I moved here, I can tell you how much those rental properties cost uh over a period of time.

So, you know, I I do get that they're making a little bit extra money.

There are some people that are making quite a bit of extra money, and this is a really low impact for that.

And here's here's the thing.

I'm just thinking out loud here.

Um, you know, we're talking about people who don't who own from out of town versus people who own in town.

It can happen to anybody.

It can happen to the the sweet mom and pop who own that, you know, they can rent it to to Justin Green.

I can just let my kids go and go wild in their house.

It doesn't matter if you're local owners or out of town owners, it can happen to any of our owners.

Um so it's not uh us versus them kind of thing out of town versus in town, it's it can happen to anybody.

Yeah, no, I know it happens, and I just it's the insurance part of us forcing someone to get additional insurance on your I didn't I didn't know we were in that that regulation at that point, but that we're forcing that.

So and they're at the preview stage, if that's a directive that the council would like to uh direct to remove that or to lower those, we certainly can.

Uh again, these are just recommendations that staff are bringing uh and you have discretion on any of these.

So if you want to remove them, uh just let us know.

We're happy to do that, and then we can bring it back, uh, or if there's revisions or or there's provisions in there that you don't want to see.

Um counselor pickle, as an insurance agent.

Do you have any comments?

I was gonna say going back to kind of what um police chief was saying about the cost of uh a policy.

You know, when you do have people like your saying making the extra money, there are you know they have to have certain endorsements on their homeowners' policies and things like that, or commercial policy, if it's just strictly they're renting out, and normally the cost of an uh million dollar liability really is maybe depending on the home, it might just be two or three nights worth of rental for the entire year that's gonna cover all of that.

And just from that liability perspective, we want to make sure that we're you know taking care of uh we have the you know public safety and health and well-being of our citizens and all that kind of stuff.

And the liability portion is really uh a small piece of it, not a large piece of the pie, it's a very small piece.

Uh and I would just the last thing I would mention is is that when you look at the amount of regulations like I mentioned earlier that we put on our hotels uh and things like that, then these are operating, you know, they're not completely alike, but they're the the idea for health welfare safety and all that are the same that we would request or require for someone operating something like that as we do of Stony Creek or Holiday Inn or any of the others.

And right now, I guess with it being a preview, we can take some time to discuss if we need to before it comes back for adoption and have some further discussion, do a little bit more research into it.

Well, I I would really like to see because like right now we have them uh do a permit, which one of the things I feel like on the permit is list a number that can be reached 24 hours a day.

I'm I'm you know, I would have thought we'd have already had that on there.

But I also want to see where we can pull their permits or find them if our officers have to keep going.

Because if I lived in that neighborhood, and you know, when they come when when the neighbors have come and talked to us about not wanting Airbnbs in their neighborhood, because of this exact same thing that's happening at some of the places, and we tell them we'll take care of it, our officers will take care of it.

We need to give our officers some meat to be able to take care of it because right now there's nothing.

So I feel like we need to be able to pull their pull the permit, and there needs to be consequences if they don't follow our our rules.

Yeah, I can't.

And I also think they need to be paying a hotel motel tax, all of Airbnbs, because our hotels have to charge it.

So does that not go through Airbnb?

Don't there the taxes go through that?

I don't know.

That do we get do we get a check, Cindy?

From and how do we so like we'd have to have I thought we were gonna hire a company to track all of that?

Didn't we do that?

Or no?

I feel like we have a lot to talk about.

Yeah, I feel like we need to talk, we may have to have a special meeting.

I feel like we need to talk, we may have to have a special meeting.

But I want to be able to give, you know what I'm saying?

Like, I mean, we we tell our citizens we're gonna take care of them, and that if parties happen, we're gonna take care of them.

Yeah, and they want to take care of them, yeah, but we don't give them the meat to take care of them.

Yeah, so clearly we need we need to work on this for sure.

I definitely agree with all of that.

I'm just was very concerned about forcing them to have this extra insurance policy that we continue to add more.

I think like that doesn't have anything to do with them enforcing right.

That's like, oh, if someone drowns in a pool, well, that is on them already, like they have to handle that already.

That doesn't and something we could do too is like the email that I'm sure that you're re uh referring to, it was like 175 square feet and one was 275.

Maybe we could say if it's 500 square feet and lower, they may not have to, or if they live on the property because she does live on the property.

Um, I didn't ask her if her homeowners associate or if her um homeowners insurance actually covered the rental property, right?

I don't feel like it does, but I'm not an insurance person, and that's not what she was asking me.

Yeah, so I didn't really get into that.

But but also if I'm a renter and I'm renting one of those places, and or even if I'm an if I'm a neighbor and a party goes wild and there's gunshots and someone gets killed, and then you find out well, our homeowners associate our homeowners' um insurance doesn't cover it, so you're out of luck on the death that we just caused because we didn't follow the rules.

I mean, so it's not just the people that are I I mean I'm not an insurance member, it's not just the people that are renting it, it's also the neighbors who are our constituents who we promised that we were gonna keep a handle on this, and definitely with that amphitheater coming in.

If we don't get a handle on it now, it's gonna go really crazy, in my opinion.

So and a lot of times rather than having a completely separate policy, they can just up their coverage limits on their current policy to an amount that would be when it sounds like that secondary.

I mean, that's not much at all, $500 a year.

And up to $3,000.

Well, depending on how big the house is for sure.

And I and thank you, Chief, because like literally I dumped all this on him right before city council meeting.

It's like I'm sorry, I've been driving all day, I haven't been able to do all this.

But um, you've you found out everything I asked you, the question, I appreciate that.

Um, and being able to get it in, I think ten dollars a month or even a hundred dollars to purchase the thing is not much to have a business.

I mean, you know, that's not much to keep our rules in, but the insurance thing it just all adds up, yeah.

I can take it.

But a business is a total separate thing, they're two separate entities here.

But the question that I have back to the permit, can we pull a permit?

If we do find out that there's two sanctions that are not following the law, permit Vice Mayor, I can address that.

So under the revisions, we actually have an automatic suspension and revocation process.

So there's actually a ladder system that's that's built in.

So if we have verified complaints, uh like from verified police observations, uh, we can have um, you know, if there's serious incidents, you can have immediate suspension, uh, and it's possible for maybe major issues.

Um there are there would be an appeals process to city council, uh, but those penalties are tied to the escalating.

I just wanted to make sure that we were able to pull that permit, you know what I mean, and stop it, yeah.

Uh under the revisions, we we have addressed that, and and you can.

Okay, and then if we did pull that, what if they continue to like rent it out?

How who's keeping track of that?

We once we found out about it, then we we did it send code enforcement.

Okay, okay.

Okay, we do have one person signed up to check.

Okay, Sherry Pullman.

Hi, Mayor, Vice Mayor, Council members.

I'm Sherry Pullman.

I have Sherry's Cozy Cottages, and we have our two cottages are right on our property.

So what I was concerned about.

Um, well, first of all, I'm a super host.

And if you don't know what that is, that means we are good people.

I am right there.

I have the cottages, okay.

Right.

I have a guard dog of seven pound shihtzu who lets me know when they're coming and going, and if there's any problems, which you'll be surprised what you see in a little cottage, but we're right on it, you know, so we've never had to have any problems or anything.

Um I agree with the noise units, however, we don't need them because we're right there.

I mean, we know if there's a second car, we know what's going on at all times.

Um however, the million dollar policy, you're choking us.

We're being we're not making that much money off it.

The electricity and everything just keeps going up and up and up, and we can't keep raising our rates.

I mean, we're little guys, so we would appreciate the not million dollar policy.

We have it under our homeowners, but like I said, we're there all the time.

One of us is there all the time.

Um, and I do have a question about let me find it.

It was under licenses to operate section seven, four six eight, and it was section E.

Oh no, I'm not gonna it says evidence of mailed notice to each abutting property and those directly across any abutting public streets of the applicant's intent to secure or renew or short-term rental license.

So we're supposed to notify them every time renew, we renew it.

That doesn't make any sense.

I mean, we had to get their approval when we got our license, but to renew our license every year, we've been doing this for five years.

We know our neighbors well, except for one neighbor which is turning over and they're having contention at the house right now.

Um but I don't see why we have to notify them every year and send out the documents every year.

Do you have a clarification?

I kind of feel like we're the city is the one who does that on the renewal, but I don't know where I read that.

It says for us to have to do it.

Mayor, if I can.

If you look at section 7-468 license to operate for the application and the contents, um and it is says all persons applying to the community development director design for a license to operate a short-term rental shall file on an application with a non-refundable processing fee in the amount specified in the manual fees, and then you have all the separate A, B, C, and D and E.

We can clarify this that uh it doesn't apply to renewals.

Um it's not written that way under the general section of 7-468.

It's not our intention that a renewal would include that.

Um, this body might want to consider that.

The policy reason would be people move and you have you know new neighbors, and they might not know that there's a short-term rental that's being operated.

Um, I'm not recommending that you you you add that, but it's something that you could certainly consider.

Could it be worded differently where it's as if like if there was a a change in ownership, then they have to but like in this, like in the cases where it's the even if it's not a change in ownership, I think it gives the the neighbors opportunity.

You know, let's say not saying that yours particularly, but let's say that there's one in my neighborhood, and and there have been a lot of problems with it, and now I have opportunity to voice my concerns at this renewal stage.

But they can voice it at any time.

They don't know.

But you're already within a permit, so it doesn't matter.

But at the renewal, it gives the opportunity if there are a bunch of problems, then we can say, Well, we need to review this, or we need to, you know, you need to do XYZ to continue with this, etc.

So it just gives an opportunity um to review that.

I just wanted to avoid the pettiness of some people sometimes because especially after this last election, you know, we have our group of Republicans on this side of the block, and then we have the Democrats on this side of the block, and there's that little fighting going on, and I don't want pettiness brought up to something that would affect me, which shouldn't affect me.

This shouldn't be a partisan issue.

Well, you'd be surprised.

Rocky, I was just gonna comment, Mayor, that uh counselor Green and Trevor are correct.

I believe the intent of this was for if there were neighbors that were to relocate and someone else purchased the property that those individuals would be notified, uh, and then also it's an opportunity for um those neighbors if they want to voice their concern, that's the time to address it too.

But also to to her point, uh, if these are if the police show up and there are offenses, uh, that's the time that it would be reviewed as well.

So uh whether you're petty or not, it's not really gonna come into play is whether or not the police show up and there's action that it had to be taken.

I've seen people move next to a train track until the train to stop running.

Really, I have it's like so I don't want somebody moving in just saying all of a sudden say no, I can't do this.

It's like I've been doing it for five years.

Yeah, I think at that point they the city would review and see, and they would not be allowed to shut you down just because of that, if there's not been any complaints or complaints or any issues on that.

Because if the properties were sold around the Airbnb, it's not like that's something that um a realtor has to disclose to the buyer, so there'd be no way that they would even know they're buying a house next to an Airbnb until correct.

Yeah, okay.

On um, like I think it's probably rare that someone lives on site.

Like, is that something that we could adjust like does that need to be addressed differently?

I I'm not uh familiar with the numbers.

I don't know if we've taken a survey or census.

I can't imagine there's very many that live on the pretty rare and with that small too.

Small units and they're on site.

I that's why I was thinking it just seems like there's some things that we need to.

I think yeah, that's why I said we can address this offline instead of taking a lot of time tonight as a preview.

We have time outside of here that we can discuss it further.

And certainly if you wanted to regulate different sized uh you know, short-term rentals differently, you you could consider that.

I I'm a little concerned about uh disparate treatment.

Um generally having one standard for everyone is is a very defensible position to take.

But if there are certain circumstances that that lead to you know needing to have a different regulation, we we could certainly entertain that and and we could work on on drafting that if there's you know specific sizes that that you'd want to see treated differently.

Well, but like the people who rent out bedrooms, yeah.

Rocky, would there be any way for you to know how many of the licenses that we have that they live on the same land that the Airbnb is?

I mean no, we don't ask if they're home occupied or not.

Okay.

We could know going forward, yeah.

And then at the time of renewal.

I mean, there's just a fine like add an additional question.

Okay.

Sounds like that may be a work session for us.

Yeah, and I'm listening, and it seems like I mean, obviously, I appreciate the chief and and and Trevor, you know, being the proactiveness, especially with the fact that you you you're going to see an increase in the number of short-term rentals that you know you know.

I Bob Mud told me the other day, for example, he believes there could be closer to 70 events versus the the minimum of 45.

And so I'm glad we're way ahead of this.

And so I think we have enough information from council is that we can start working on this, and then it's probably something we should do a special discussion about either before council meeting looking obviously the next month or two might be a little difficult, but I'd like to move on this, so maybe it's a it's a special meeting before the council meeting for consolidate council's time.

Okay.

I think that's wisdom.

Yeah, okay.

Open motion.

What would the motion be?

It's a preview proof.

Oh, it's a preview, yes.

Sorry.

Okay.

Thank you.

So should we just table it?

Could should we make a notion to take motion to table it until we have our or do we need to do anything?

You don't have to do anything if you want to do it at a work session.

You could take a motion to say you'd like to have this place till the next available work session.

That would be an option.

Uh, or if you don't take any action, uh, certainly if you instruct Mr.

Spurgeon to you know coordinate with us to get that, we can do that.

Okay, okay.

Council meetings in March are third and the 24th.

And so let me take a look at the third to see if we could have an hour uh work session before the council meeting.

I know because you have NLC that's in the in there.

Oh yeah, we have the four public meetings, and so we could some dates.

So once again, I don't want I don't want this to linger.

Yeah, so let me look and see the third.

I'll work with Lori and and Curtis, and obviously legals heard enough tonight, and so we'll would have a menu of discuss things that need to be discussed.

And we let the public know those that are here tonight, and we're gonna have it so they could actually it would be a meeting, it'd be a work session we would have in here for those that are interested.

Come.

Okay.

Perfect.

All right.

Um 11 as ordinances, 11a consideration discussion and possible readoption of ordinance number 3901.

Trevor Burrus, uh thank you, Mayor.

Uh, back on December 16th of 2025, this body had passed this uh ordinance number 3901 uh that had content neutral objective standards for amplified music at places of assembly due to administrative oversight.

Uh this wasn't published properly, and so then we ran out of the time with a window to have it published, and so once we recognize that simply wanted to bring it back to this body so that they could adopt it, and then we could properly get it published.

Happy to answer any questions you may have.

I'll make a motion to adopt ordinance number 3901.

Second, another motion and second roll call.

Item B is the emergency clause.

I'll also make a motion to um adopt the emergency clause.

Second roll call.

Councillor Ford.

Um I clicked it.

I think it's remarks and inquiries by governing body members.

First, I want to thank Curtis Green for wearing his matching tie.

That was very nice.

Thank you very much.

Um let's see.

We we Lisa and I attended the state of the state yesterday at the at the Capitol, which and it was opening session, so uh your husband is now gone.

Yeah, yeah.

It's a very long day.

Yeah, it was a very long day.

Um and then I spent last week uh in DC at the U.S.

conference of mayors and um learned a lot of really great information, so um, which I'll be bombarding you guys with soon.

So you know, I um this isn't really addressing the council, it's actually addressing uh the citizen that we just came up.

When I was talking to her sister, you know, she said that she was she watches all of our council meetings and she gets our agendas, so she knew what was on the agenda.

And if you think about all of the Airbnbs we have in our city, that's the only email was from her that I received, and I don't know if you all have okay.

Um but if she wouldn't have showed up and talked to us about her concerns or even sent the email, then the question I always ask is did anyone speak against it?

So it could have very easily just gone on and got approved because we don't know that you know you know that that yeah, that there's issues.

So um just if people don't know, you can sign up for our issue, our issues.

You can't sign up for issues.

Um you can sign up for the agenda and they'll be emailed right right to you.

They've plenty of time for you to look it over and see if there's something that you're interested in to speak of.

And a lot of times it's just having a conversation.

A lot of times people reach out to us and we can have a discussion and then they're like, okay, I I see where you're at now.

You know what I mean?

So I just wanted to put that out there.

It it's important to be involved and engaged for sure in our city because we listen.

So I'll just add on the uh big shout out to the entire city on how well they address the snow and the ice and all that kind of fun.

I mean, how often is it we get an email from a citizens that's really giving kudos for those types of things?

I was coming back from Dallas on the 25th and 26th.

Let me tell you, there was a big difference in how they treat their roads and how we treat our roads because it was night and day.

Um better.

Yes, very, very much so.

So just again, thank you.

Uh please offer that up to the received lots of.

I received a lot too.

Yeah, it was really good.

Yeah, we have such time.

Well, mayor, actually, I was uh good good evening again, everyone.

I I just I was going to start with um recognizing the uh street super uh street uh street department director, his team, all emergency management, all the organizations, departments that actually participated to make sure the part the planning that went into uh making sure that we're prepared for for whatever amount of um snow ice we received, and once again uh we went above and beyond, and so I want to thank uh especially uh Tim Wilson and his team and all the planning uh also to to Kenny Schwab uh specifically for serving as acting city manager for for those few days, and I appreciate that very much, Kenny.

But uh also the communications about what's going on.

Uh also we also were we got some participation from several churches for some warming shelters, and so that was uh a good sign uh you know that the support we have for those that may be uh vo vulnerable, so I was very happy with that.

But once again, the entire organization responded and our citizens responded well with the appreciation.

Do we have anyone using the warming uh any did anyone go to the churches?

Do we know?

I haven't had a chance to talk to Kenny.

Okay, if that's the case, uh, but uh but I will know that I can lay counsel on that.

I'd just be curious if anyone utilize them in burger.

And I know that we were we got added to the Oquoma website for our warming station.

So the other thing was I wanted to mention is when we had the special meeting out at NSU on January 12th, uh there were a lot of folks that attended obviously over 1300.

I've got an email from a long time resident who lives uh off of uh New Orleans between County Line Road and the University about the number of cars that were there trying to get in.

And so I just want to let council know is we've talked about the fact the impact with NSUBA growing uh to being for university and with the amphitheater.

So the traffic committee is gonna be looking at and we're gonna be closely monitoring the truth the traffic from where uh people that go to the amphitheater where they're coming from, and so that's something then long-range plan, you know, there there may have to be some type of uh addressing the the traffic in that people that are coming from west to the east on 101st.

And so if anyone asks you, is that that's something that Kenny is already thought about and and we're gonna we're gonna be discussing it, and it's not something we need we need to do today.

Obviously, one meeting doesn't necessitate going out and put a traffic signal on one of those three streets, and which one would it be?

Uh but basically just and just let anyone know is that is on the city's radar screen, and we'll be monitoring it as the amphitheater opens up and making sure that if there is a need for any type of traffic control in that in that mile stretch or so, uh we'll be addressing it.

That's all I have.

We do have executive session, so entertain a motion to take a brief recess to go into beta.

So move.

So Bama, rather.

Pickle.

Yes, three, yes, four, yes, parks, yes, wimpy.

Yes.