Actually, I can.

Yes.

Community development and it's Jill Jones, the blonde headed lady in the middle.

Yes, I can go on.

Usually we will do a new agenda, they just won't add the public here.

But that's usually not a problem because we have like one or two items on board of adjustment.

Like a year.

But it's not in the case.

That was kind of embarrassing to be honest.

I'd like you to obtain commitments from the board of adjustment members.

Okay.

But uh the lady that's our vice chair person wasn't there, so she needs to be vice chair or something again.

So she's gonna come to the next thing to find out.

But I talked to Kevin like this.

It's been a recurring.

It'll be a different one to do it.

So you do it all.

Yeah.

Hey guys that are joining working, we're just gonna mute you until it's your turn, and then we'll unmute as we go along.

So waiting on one other virtual person to join.

Okay, thank you.

Okay, so it's just a lot of people.

Okay.

Okay, so we have several joining virtually today, so we're just gonna do our best.

So we may turn on my card.

All right.

Let's call to order.

Dean.

Here.

Here.

Ford, here.

Hagan?

Here.

Lock?

Schneider?

Here.

All right.

Action item three presentations.

That's no go to four.

All right.

Four.

General visit broken arrow business.

A two six-161 consideration discussion for possible approval of Oklahoma Westland 918 wrestling open rebate request and the amount not to exceed $3,125.

Okay, so as a reminder, for this item, this was um the Oklahoma Wesleyan University Wrestling Team came to us in July of 2025 for a wrestling tournament that they had in December of 2025.

So this is them coming back to kind of give us a quick report about how the event went and then to um just follow up on the hotel rebate that they qualified for.

So they did request an amount not to exceed 6250.

If you guys remember this is their first year, they were just kind of estimating.

Um so after we uh did all of the hotel verifications, it came up to 3125 is what they qualify for.

So I will let Tom, who is joining virtually, um go ahead and just give a recap of the event.

So we're gonna unmute him now.

Tom, I guess you can unmute yourself, hopefully.

And then if you can yeah, click on his face so we can see him.

There we go.

Can you hear me?

Yes, yes, we can hear you, Tom.

Okay.

Um then went really well.

Uh we had a little, I would say 225, I think, or close to that.

Competitors had two 80 pre-registered, but had some melt, as is typically the last weekend before the Christmas break for most teams.

Um, I think is what kind of caused that, I guess.

Um looking for my stats as far as attendance.

We sold around 200 tickets, and then had um 80s 88 passes between coaches, trainers, source information people, um people working before the tournament and and those things.

Um then Michaela's gonna, I think we had 77 members that we could have come for.

Yeah, we had a total of verified of 75 hotel room nights.

Um, and so we were we were happy with that number.

I know we pulled placer data from the event center, and there was a couple thousand people that were there that day, so it was just you know, bringing people into town.

So hey, Tom, I have a question.

Uh if I remember right, this was the first year had it broken air, all you did have it in Bartlesville prior.

Um did what was your numbers?

Like, did you go down since you moved it?

Did we stay the same or did were more people in attendance?

Um our first year we had just around a hundred competitors.

Last year we had right at 200 or just under 200.

It went up a little bit.

Um not as much as I would have hoped, but um it did go up and it ran really well, so um it was great.

The event center's beautiful venue, easy to get into, easily get hotels.

We had run into in Bartlesville is that we there's no place we could put more than four Macs in one venue.

I think that's a success.

That's the first year, and you've got a little more, so hopefully next year you'll get even more.

I agree.

I'd like to get um into the 300s with the are you planning to do it broken error for 2026?

Pardon?

Are you planning to do it in broken air for 2026?

Um I would love to.

Um course need to start working with the school district in the venue.

Um they were great to work with.

I know that that building gets used a lot, so I think hopefully it's available that same week if we just I will say um I did reach out to the event people from the school, and they had great things to say.

They thought it went really well.

They were very happy to have them.

Um, just they loved having the event, so we're also hoping that it's available.

We know that is a very busy event center with just broken arrows events happening is all the um school stuff.

So uh yeah, hopefully they can come back.

Well, I'll like that someone crying too, so that might make people um bring more people into town.

Might get you some more room nights?

I said it might get you some more room nights.

It might, yeah.

Uh well, I'll make a motion to approve that.

Second Dean?

Yes.

Bowie?

Yes.

Ford, yes, Hagan?

Yes.

Lop?

Yes.

Schneider.

Yes.

Thank you, Tom.

Thank you.

All right.

Action item B 26-237 consideration discussion of possible approval for the Christian uh interpreters conference hotel rebate and the request not to exceed 12,500.

Okay, so we are joined again virtually today by Angie Mathis, who is um I I don't know what your official title is, but event organizer for the Christian interpreters conference.

And so I had a quick conversation with her.

We're really excited about this event.

I'll let her tell you a little bit more about it.

Um, but they are requesting a hotel rebate.

And this event is going to be July 9th through 11, 2026.

So just a note that this is gonna be um would be fiscal year 27 appropriations as far as events go.

Angie, I believe you can unmute yourself if you haven't already, but go ahead.

Good afternoon.

Yeah, this is an established conference.

It was started in 2009 by an organization called Death as a can't hear death position.

It was in Omaha, Nebraska Council Blessed Iowa area for the first several years.

In 2021, they joined two of their conferences together.

So then it was the interpreters conference and the deaf leaders conference.

And so had a couple of big events connected to those conferences.

So it grew exponentially those two years.

Last year was in Arlington, Texas.

With new leadership definitions, they gifted the interpreters portion of the conference to two organizations, a nonprofit called Word Access, who equipes interpreters and death leaders and deaf ministry organizations around the world.

And then Sunshine Interpreted, which is an interpreting agency.

So Bern Access has hired Sunshine Interpreting to manage the conference.

And then Sunshine has hired me to manage the conference.

So that's kind of how that all goes together.

So it's the first year under Sunshine Leadership, but a very established conference.

So we are anticipating a minimum of 300.

Really has started projecting more like 350, even kind of hoping for a little bit more than that, as there's just been some really great buzz about it.

Typically a few other countries too, Great Britain, Canada, Dominican Republic.

So it has a nice international draw too.

It is a confessional conference presenter from a Christian worldview.

So we have top of the line presenters.

Professor from Minnesota, some of the top interpreters will be here presenting.

Several deaf leaders also coming in to present.

So really excited about the lineup, very very quality program.

Working really hard.

So that the audience is very diverse from students to very seasoned professional certified interpreters.

Many working professionally in their field, but some, because we're in Christian interpreters conference, some are just kind of church interpreters, maybe not working professionally.

So very broad range of people attending educational interpreters, legal anyway.

So we're really hard to keep the price point really low.

So really do depend on sponsors and other fundings to supplement those registration fees so that it's accessible for everyone.

What questions?

Well, I was just gonna ask you if you were aware of our free uh rides from the Tulsa International Airport to Broken Arrow Hotels that we pay for Ubers.

Okay.

Well, I know our people are on top of it, but I just want to make sure since they're coming from everywhere that you were aware of that.

Yeah, we will definitely take advantage of that.

But so um you know, sent out requests for proposal uh to multiple cities, St.

Louis, Kansas City, Nashville, um, Dallas Metro area, again, Omaha.

Um, and I worked really hard.

I'm from Tulsa.

I worked really hard not to sway it to just make a level playing pool for everyone.

Um, and you guys easily won.

And one of the one of the marbles that really did tip the scales was that airport transportation.

Yeah, that's good to know.

So when you came up on the screen, um, I didn't realize you were from Tulsa, so now you'll really know what I'm talking about.

I'm like, is that Kathy Taylor?

In the top right here, our you know, our former mayor from many years ago in Tulsa.

They thought you look like mayor titler too.

So anyway.

Well, how exciting that's that's good.

I don't have any more questions.

Uh I'll make a motion to approve that pending the room nights.

I'll second that.

Yes.

Booy?

Yes.

Ford, yes, Hagan?

Yes.

Lopes Schneider.

Yes.

Thank you, Angie.

Thank you.

Excited to be broken there.

Yeah, we'll be in touch.

All right.

That's pretty impressive, actually, that we were up against all those cities.

And then we came out.

Yeah, that's pretty impressive.

Sorry.

No worries.

Action item C26-256 of a film and hotel incentive rebate in the amount.

Not to exceed $24,450.

Okay, so another that we're excited about.

So Flyover Films has submitted a film and hotel incentive rebate application.

So this will be our third application that we've received, or official, I guess, application that we've received so far.

I will let them kind of talk about the details of the film, but I'll just summarize that they anticipate.

I always ask them to just say like what would be the maximum because they can never, you know, they couldn't come back and get more money, but why just say kind of overestimate if you need to.

So hotel room nights is 294.

Um and then a production office space would be 5,000, and then the maximum estimated spend.

Um local spending is uh up to 112,000.

So that's where we came up with the maximum rebate of 24,450.

Um, and I will let them I there's three of them that are joining from Flyover.

So you guys can unmute as you need to and take take it away.

Thank you so much.

Good afternoon, everyone.

Hello.

Um, I'm Jackie, I'm the director of the film, and I'm joined by my EP executive producer Maria and my producer Adria, and we're so excited to talk to all of you.

Um, this film we have some slides if it's easy to share to folks, but if it's not easy, I'll have Maria um kick that up.

But in the meantime, um flyover is a comedy film that follows three girls from Los Angeles who are in a messy state of life um return home to Oklahoma for their 30th birthday to find love, but they ultimately find themselves.

Um we can probably hear here's our the vibes that we're kind of going for.

Um but this is a film that's a comedy, it follows friendship, it's nostalgic, and I think for the three of us, we were excited to make a movie that we haven't seen in a long time, which is just a fun movie about friendship and finding yourself in kind of a fish out of water situation, but also in a place we haven't gotten to see in the movies in a long time, just celebrating for what it is.

Um, so we have you know, the sweetest thing, someone great.

I think another great movie is Crossroads from um if you guys have seen that movie, but either way, I think something we're all excited about shooting in Oklahoma is really celebrating space and the place.

Um, as a filmmaker, I've been really full that she gets a film on a lot of different places, and I absolutely love like working with community and working with spaces to celebrate a place instead of trying to make it seem like oh, this is just this like place that's supposed to be somewhere else, and we're just cheating it.

Like I think in our movie because our girls are going to Oklahoma and going to these new places that they've never been.

We're really excited to shoot in a place like broken arrow and find out like what is the broken arrow wandering hole or what is the classic date location.

Um we've kind of written things in a way that is what we've dreamed about, but I think all three of us are excited to get to know the community and work with people from Broken Arrow to celebrate a place that kind of have a unique place that hasn't been seen in a comedy film before.

So I'll let my introducer Adria talk some more of the logistics, but so excited to speak with all of you.

Thank you, Jackie.

Um hi I'm Adria.

I'll keep this brief, but um we are so excited, and um, you know, uh we're the film is set in Oklahoma.

We're excited to be shooting it in Oklahoma.

We're excited to bring that to Broken Arrow.

We wanted it to not be a big city, but be somewhere close by for those resources.

You mentioned the um airport pickup uh incentive that that the town has, which is really exciting to us.

Um we will have uh between 15 and 20 uh casting crew coming from different places, Los Angeles, New York, um, and the like and uh you know they'll be flying in and they'll get to stay in Broken Arrow.

Um the film shoot is three weeks of filming in uh in Oklahoma, so we hope to put as much of that in your town as we can.

Um we're working with some great local location managers who've pitched a lot of um broken arrow locations already, and we know how important it is you know to bring a small film to uh a town like this, and you know, after work, people are gonna need to go grab a bite, they're gonna need to hang out somewhere on the weekends when they're away from home, and we're really excited about um the amenities that Broken Arrow has, and you know, we have to fill up trucks with gas.

We have to um buy groceries for our and we can keep that all in town and keep our spread local and really help to um ideally you know keep the dollars in broken arrow in and when you guys are you know so nice to have this incentive and it's such a wonderful feature.

We're really excited about it, and we'll also have a whole crew every day of about 15 people, um, not including cast.

So, you know, that's locals and people from afar, um, as many as possible, you know, hired from Broken Arrow, but of course, some of the crew will be from the surrounding area, but they'll be familiar, and we've heard wonderful things, and uh I think that's kind of it, but please let me know if you have questions, happy to answer anything.

Is uh this gonna be a theatrical release or is it straight online or the plan is for a theatrical release for a film festival um run with the film to a prior distribution and uh ideally theatrical, you never know ahead of time, but um you know that's the goal.

Do we give them information about our film festival that we're working on?

I have not spoken with them about it yet, but I'm okay.

I'm I'm dying to know how you landed on Deb's action lounge to film that.

This script we love places with characters.

Okay, I think broken arrow has a lot of personality that yeah, we love to buy to look that up.

I will just add so that you guys know um it's it's in my report, but um our remaining as you guys know, we started with 100,000 for uh our film incentive.

So on the spend side, we have an unencumbered amount of 23,827, and part of that was re-released because Horrified didn't spend as much as we thought, and then um the hotel rebate is obviously just left over from our remaining hotel funding.

So um I just wanted to make sure you guys knew how much of that 100,000 was left for fiscal year 26.

So we're still fully funded for this one.

Yes, yep.

Cool.

I make a motion to approve.

I like the idea that that's kind of set in broken arrow.

That's kind of cool.

And I'll second it.

Dean?

Yes, Bowie, yes, Ford, yes, Hagan?

Yes, Lop?

Yes, Schneider.

Yes.

That's a movie I would go see.

Okay, thank you guys very much.

We'll be in touch.

Secondly, it's very dynamics.

Yeah, I have this here.

Thank you.

Yeah.

All right.

Action item D 26-264 consideration discussion discussion of possible approval for the post-event summary and sponsorship rebate request for 2025 Chalk It Up Festival, not to exceed 7500.

Okay, we have real it real live people down.

The virtual ones stress me out.

I'm just like hoping they can hear yes.

So Jennifer's here to talk about the uh September 25 Chalk It Up Festival.

We remember that.

But wow.

I'm usually we're one of the first things on, so I don't get to see all it's really cool to see all of the things and the requests that you guys are getting.

And kudos to the two kudos to the to that broken arrow team.

Yes, all that they do.

That's it's I always knew it was a great community to be a part of, but that yeah, just proves it even more.

So yes, so our event and the Rose Festival is here too.

So, but the uh the event in 2025 was absolutely amazing, according to Aaron.

We had 29,000 people here.

I still think that's crazy.

I don't understand how they do it, but there's a black box in a closet upstairs in my building that I hear is a part of that.

So um uh we were excited to have Chad added into the mix because he brought some stuff to the VIP end of things for chalk it up, and I'm I really feel like that event is just gonna grow and improve um now that we have him on board, and so I speak at all to the waiver or oh yeah, you can so inadvertently we ended up getting um our security waived.

I'm a big up front person, I don't want anyone to think I'm hiding.

So we didn't make that request.

I think it was some transition things that happened.

So um I just wanted you to know that as you decide what you're gonna approve as far as our remake, or I guess it's not for us, it's not a remake as far as our grain.

Any questions.

Um I have one for Mikayla.

Sure.

Uh I know they hit the we obviously hit the that's a big event, right?

Yeah.

So like w what will be the future guidelines for that?

Is it a good one?

There should be the same amount, yes.

Okay.

Yeah.

Now the thing that you know we talked about was not having getting wave waived fees and right.

However, this happened right when we changed event coordinators and it was just that they did not request it because we told you know, we said you can't get both, and so but it was waived, and so um, but in the future that's still kind of something that we'll um I think we're just going to this is really the only the event that that is happening with right now or has in the past, and so we'll just make sure that if they are going to be getting fees that you all know about it, so you can make that decision beforehand.

Um, if that makes sense.

I'm just curious about how much would that have been if you had to pay for that.

Just kind of curious.

It's I I don't it's about 4500 on both sides.

So the Rose Festival, it's a total of 9,000 for the whole festival.

Um to me that's one of the really really important reasons that we come to you guys for a for a small festival, that's an awful lot of money to come up with.

Um, but it's important.

I understand why the change was made and why they expect that you know that we pay for that security, and that security is a very, very important.

So well, and you may already know this too, but you know, what one of the things when we started is this was just to kind of get festivals off the ground.

It really wasn't made to do year after year after year.

So you may kind of keep that in mind for the future.

I've always kept that in mind, knowing that that's probably you know something, and and I think we're gearing up and making some changes now that it if you guys hit a point that you just can't support in the way that you have in the past.

I totally understand and and uh hopefully we're prepared for that.

I think you guys are in a unique situation because you share this with the Rose Festival.

So like going forward, maybe they could give the city services donated and you guys could get the money, or we can you know, obviously I think everybody agrees it's a great event and we need to continue doing it and supporting it in some way.

I hope we get compliments all the time on what an amazing festival it's really cool to hear how many people know.

Oh, yeah, I've heard about chalk it up and broken arrow.

So it's a labor of love.

It it is it is a fun and family friendly.

I I love the fact that we get so many families and this year.

One of the things that happened with chalk it up is we ended up taking Dallas and we had more kids this year.

I think I think the following of Arts at 302, it's starting to mean that we have access to kids that want to participate in the festival.

So that whole half block that was on Dallas was all families, and they were just hanging out and drawing it, it was a lot of fun.

I I want to take advantage of that and maybe do some other things on that block and play up to the fact that we have all those kids down there.

Well, and in the future, if we if we don't find, you know, give you as much as you ask for, it's not because we don't love your festival, it's just that there's more and more people wanting to come, which is you know, was kind of the purpose of this for sure.

Totally understand and agree with you and so I think that that says I'm both yeah, asking for the the money for last year, and then we're proposing for the upcoming year.

I think there's a separate item for that for the for next year.

Oh wait, no, it looked like oh no, I post event and sponsorship.

Hold on, let me look.

Both of these say 2025.

I maybe I think maybe never mind ignore me.

Well, no, I think um 2025 would be the reimbursement for you, but that it probably should read.

No, I have it's number item F is the next year's okay, and it is 2026.

Yeah, okay.

So I'll make a motion to approve the 7500 for Dean.

Yes.

Bowie?

Yes.

Ford?

Yes.

Hagan?

Yes.

Loth?

Yes.

Schneider.

Yes.

Thank you, guys.

I can't tell you how much I appreciate, and I'm glad to be a part of the broken air family.

As usual, I think you've heard me say that over and over.

Thank you.

It's a good family to be far down.

Yes, we're glad you are okay.

Action item F 26-267 consideration discussion of possible approval of the 2026 chalk it up sponsorship requests.

No, no, no, no.

Whatem E, yeah.

Oh yeah, I jumped ahead, right?

That's confusing, actually.

It's confusing.

Rose Festivals next.

Oh, well, it says chalk it up on the description.

D is D is chocolate up and E is Rose Festival, which they're separate items, so you'll do Rose Festival next.

We just approved the chocolate up, sorry.

Got it.

It's confusing.

So I'm doing E.

Yeah, so we're doing E.

All right.

The Rose Festival.

Two six-266.

Sorry.

Yeah.

Consideration to cut discussion of possible approval for post-event summary.

There we go.

Yes.

I am Trish Foster.

This is Felisa, my partner in crime, we call each other, but co-coordinators for the Rose Festival.

We also brought our treasurer, George Forrester.

If you have any numbers, he's our member guy.

So he's really good at it.

He keeps us in line with our finances and everything.

We had a great uh you also know that we partner with Chocolate Up.

Um and then the third day, we have a third day of the festival on Sunday, which is our kite event in the park.

So we actually have three days of a festival.

This year was very successful.

Um we have a including the third day.

She has the breakdown.

I'm going to break down for you when it comes.

According to the numbers that we received from the city, first of all, this is an excited year.

This year was completely different than the years before for the Ross Festival part.

Because we're promoting the roses in Broken Arrow.

This has been the best year that we received a lot of entrance to the Ross show contest.

It was amazing.

We had people coming from Glenpool from different places, bringing roses to the contest because we accept everybody.

And this is what we won.

We won everybody.

But at Friday night, we received the numbers.

8,250 people came from five to eight through.

And Saturday night, we had 21,000 46 people coming to the festival.

And Sunday, we had approximately we can not count it exactly, but we had like a more than thousand people coming to in total, we had 31,296.

I love data because I am sponsored people.

So data is very important to invest our community in our leaders.

And what we did different last year we had 26,800 people.

We get it up, and we it's a good point, Chief.

When we had the COVID, we come together with the Chalk It Up event because that helped us expenses.

But we do a lot of things to bring people together in this year.

What if we did different?

I involved a lot of the minority groups living side by side.

We had more than 59 different cultures living in Broken Arrow.

So invite uh people from China to present dancers, people from Hawaii, people from uh Bangladesh, Honduras, Mexico.

I had a Mariachi over there.

I had uh uh the community center, uh chair leaders, all these people, and the response was amazing.

It was awesome.

People were fascinated, and I had received we don't start planning, then they already start calling me.

Can we participate in your event this year?

Different cultures coming in.

So I think that we can target the business who are minorities to try to be a sponsorship too.

We had a couple of sponsors.

No, we had like a five new sponsor last year who were minorities who never participate in that thing.

So we're very excited.

The education part, the kids on, we had all these churches donating their time, and the the materials to do crafts.

All the two days, three days of the festival.

So Sunday, I can go hours and hours to tell you, but I just tell you education, awareness, cultural awareness, understanding, and given ownership to other people to realize that this is their community, that they need to invest in this community, and they were here in the same purpose if we live in a wonderful community.

So if you had any questions, because it's still a totally free event.

We rely totally on sponsors.

Um let me so any questions we can answer.

Just let us know.

Is this your your total event expenses $8,226?

Oh no, no, no, no, no, believe me.

Our number, how much dollar uh expenses $14,659.

Okay.

Cash money, but we're talking about a lot of in-kind donations that we get.

Okay.

So we get a lot of well.

I just for your own, like we have guidelines that we cannot be your largest investor, even for community events.

You know what I mean?

So I have a few like soapbox items.

I feel like I need to get off my chest.

So we have uh like kind of a fiscal responsibility for to use the city's money in this way.

And like when I'm looking at this event, especially when you present side by side, this is one event.

So is your economic impact?

I know you're bringing 30,000 people, but is it worth $15,000 of the city's money for that?

Like I'm not sure it is.

You know what I mean?

So now, like I said, I I think it would be okay to do city services and the money for one or the other of the organizations, but I don't think we're getting the bang for our buck.

Do I know like I just said I'm I'm happy that you guys are combining those things, and that's great, but we're not gonna give you $15,000 next year.

So you're gonna have to figure something else out.

Well, we understand that because you know, from the beginning we knew that this event it will be yes, the start.

I I work with American Heart Association and they cannot grant you every year.

You had to start.

I did a um vestido rojo event for the Latino community, and we started, and they did it for seven years, and after that we had to sustain it by ourselves.

We had to work it out.

So we I completely understand.

We're grateful for the support, and uh I know the next year it will be different because money has to go to us.

But I hope you realize that this event does a lot of good for the community.

Any other questions?

Any more questions are we ready to move on to action F or we do we need to make a decision there?

Okay.

Anyone have an objection or are we ready to go ahead and make a motion?

What do you think about Lisa?

Well, I mean, I I it's hard for me because I really I love the people that put it on and I love the event.

Um, but I hear what you're saying too.

It's almost it almost sounds like your event brings in 31,000 and then the other event brings in 31,000, which it sounds like to me like the one event brings in 31,000.

And um, for us to have a $15,000 investment for 30,000 people, yeah.

I agree.

It's it's probably not the best use of city money.

Right.

So we're voting, we're not we're voting on for 2026 now, right?

Right, no, yeah.

This is just 2025.

No, this is reimbursed.

Okay, so we already told them that we would give them the really need to make a motion.

Oh, yeah, I'll make a motion to reimburse them for the 2025, the $7,500, as long as they have everything turned in properly and right.

Okay, I'll second that.

Dean?

Yes.

Yes, Ford, yes.

Hagan?

Yes.

Lop?

Yes.

Schneider, yes.

All right.

Action item F two six-267.

Consideration discussion and possible approval for 2026 chalk it up sponsorship request in the amount of 7500.

So I will just so I've only received the chalk it up request for 2026.

I have not received anything yet from the Rose Festival.

So just so you guys know, this is for the new request for the new for the one coming up in September.

And with your concerns if we if we need to revisit or and how we collaborate, you know, on the I I think you guys need to choose how you're going to approach this.

So if you guys are gonna ask for the money, then that's fine.

Or if they're gonna ask for the money, that's fine.

But we definitely can't do yeah, yeah, that's a lot for I would suggest a table it if we have time for that one to get together to and then maybe present us something for next month.

Yeah, okay.

Get together and get a get a game plan.

Do we need to table it?

Do we need to make a motion to table it or can they do can they just withdraw?

I can either resubmit or you can do a motion to continue it.

Okay.

I'll make a motion to table it.

Thank you.

Thank you.

Do I have a second?

I'll second that.

There we go.

Dean?

Yes.

Yes.

Ford?

Yes.

Hagen?

Yes.

Locke.

Yes.

Schneider.

Yes.

All right.

Action item G26-268.

Consideration, discussion, and possible approval of the 2026 Tuesdays in the park sponsorship request in the amount of 5,000.

Okay.

So this item, I did have a meeting with are we gonna I did have a meeting with them a couple weeks ago and I told talked to them about our new guidelines, the new, you know, it's based on attendance that we're gonna have via place or report.

Um last year, if you guys remember we gave them 10,000, it was kind of a bump up from 7,000 because they were gonna have to pay for the stage and that whatnot.

Um and so with this new guidelines is where they've come up with the 5,000 because they believe that the combined, and you can correct me if I'm wrong, but the combined total of attendees over the four events will be within I think it was five thousand to ten thousand people.

So they're anticipating at least five thousand over those four events to equal the five thousand five thousand dollars.

So that's where they came up with that amount.

So I did talk to them about the new guidelines.

So I think there's benefit also on something like this when you're looking at it to have four separate events.

That's four times people are coming down, four times people maybe going to dinner.

It kind of touches more, touches more businesses that way.

I don't know if that's an asterisk we need to put on those going forward, but that that's how you need to.

That's a good point.

Yeah.

Hello.

Hi.

Well, here we are again talking about Tuesdays in the park, which has been going on longer than anyone remembers.

But uh tradition, and we've been looking at there's changes in the city, and so we're trying to make changes with the event too, to make it more impactful to set it apart from uh the fact that there's music event venues around us now that are more than there ever were when Tuesday started, that was pretty much it, unless you wanted to go down into Tulsa somewhere.

And even that has expanded all over.

So we're really excited.

The fact that uh we're doing some collaborations that are opening up some new ways to look at the music, bringing in people from outside our area.

So although we can't say we're going to have hotel spaces, there's entirely possible there will be if we're looking at bringing in uh professional musicians to join local groups, which is what is one of the more exciting things we have going on.

That plus adding a VIP section, which will be uh enhance our ability to get sponsors.

What I'm hoping for, my my total goal on this, and I feel that with the support we're getting is that this 5,000 we're asking for will be the last time we ask for a grant because I'm hoping that this will build to a point this year that sponsors will be wanting to be part of it.

They're gonna see the success because they're gonna be able to bring people to the VIP section, they're gonna be able to see things that you're not gonna see anywhere else with uh some of the professionals coming in and even though they're gonna see the familiar local bands, which is what brings in people.

They they know these bands, they want to see them, but when you bring in that other professional element, that is becomes extra exciting.

So that I think our sponsors are gonna see a real benefit to that, and I'm hoping that going forward it's exactly where we are, so that we're no longer as we have in the past, but a losing money situation, having to pull up mother sources, no longer needing the grants.

That I can't guarantee it, but I think the potential is there.

This will set us apart.

Yeah, and I I think to to Janey's point, we are intentionally lowering the aspirer uh for the grant for this year based on trying to be more self-sufficient, but we've also taken quite a bit of time to look at the program.

How are we attracting the community to come and listen to the music?

How are we attracting companies to come down to the park to support it, whether that be through a VIP lounge or displaying the company that night in a tent?

One of the changes we're making is rather than asking a company to be there four or five Tuesdays in a row, you can just come to one Tuesday and pay a much lower entry fee.

The feedback we were getting was it was just it's too much for companies ask for staff to be out there every Tuesday night.

And so we've made some changes based on what the community is telling us.

We think it'll engage more companies for smaller amount of time, and hopefully uh drive our our revenue and our attendance up to your point, Ben, in the application.

We did note that that number is a total number with an average over four nights.

So that's noted in the application already.

And the number we the numbers we used were a five-year average supplied by the city because as you know last year, two of them got ranged out, so the numbers were all over the place.

So we just got the past five years and didn't average, so that's where those numbers came from.

Or just like touting that that you're bringing a thousand or fifteen hundred people down four times.

And I mean, that's that's big.

I mean, that that means a lot.

Um, I mean, that's a step below a PAC show four times, you know what I mean?

Like that's that's good.

And I feel like your your um event along with you know, chalk it up in the rows, like it's also quality of live things, like you know, for our citizens.

So I mean it's not like I don't think we mind spending some money, right?

But you know, we just need to kind of look at how we've been spending it, but we love supporting it because I mean I think all of us have been to Tuesdays in the park.

It's good good times.

Yeah, I'll make a motion to approve the five thousand.

Second I have a question real quick.

Do I need to recuse?

I'm a sponsor.

Abstain.

Or abstain, yeah.

That's probably should have announced that before this.

Well, yeah, it just kind of jumped up.

Just came to him.

So sorry.

Well, that's why it's gonna work because he's helping us.

Okay.

So you're first up, Dean.

Abstain.

Bowie?

Yes.

Ford, yes.

Hagan?

Yes.

Lough, yes, Schneider.

Yes.

Yeah.

Okay.

Action item five, board members' opportunity to address the visit Broken Arrow on general topics related to city business or services.

Um, I just want to brag on Aaron and Michaela for a little bit.

Um, in my news feed, I've been seeing, you know, have your um conference in Broken Arrow and we can help.

Like I see that, you know, in my Facebook news feed, and you know, I think for maybe some people that are like, oh, so much work when they see that, it's like, oh, and it's like so professional.

Like I even have seen some of the comments are like, wow, you know, broken house really stepping up their game and how professional that is.

So I want to let you all know you're doing you're doing a really good job.

And and we appreciate you for sure.

They're doing a good job.

Can I throw something in here real quick?

Um, when we were talking about what these, and I don't know if this works into this anyway.

I don't know how this works, so we'll just throw this go for it.

And with all of these events, because they're all amazing.

I've been to all of them.

I own Functufies of the Pink Store, right?

So the only thing I will say is that when you're talking about sponsorships, those of us on the other side of Broadway are very interested in participating in all of these events.

So I know it is hard to get things onto the other side of Broadway, but uh for all of you interested are like doing that that are trying to get sponsors.

There's other businesses, and we're all down there, and so for us it's really difficult to get from Tuesdays in the park people to walk clear down to that other side.

I mean, even I'm halfway there, and I'm like, I wish I had my car.

So, like something, whatever, I don't just just in the brainstorming, because everybody's thinking about how do we do the sponsorship wise.

We sponsor a ton of stuff, I know Brian does.

Um, there's a lot of businesses that love to sponsor things, but getting people down that direction with the loft and the brio and all the things that are down there.

Um there's there's money there too.

That's what I'm saying.

So just think about it and put it out there and call on your pink friends.

I will just make a note on the uh I had um spectators, they weren't participants in the uh wrestling tournament that we're in.

And they specifically said that they had gone to Bartlesville tournaments before, and they decided they weren't going to this year until they found out it wasn't broken arrow.

So that was kind of neat.

Yeah.

All right.

Anyone else?

I think the pedicab thing would do well here for stuff like that.

And people are always bitching about parking anyway.

Like this would be a good way to I have a contact.

What about scooters?

What's the line scooters?

No, we're not doing a lime scooter.

I have my city council hat on right now.

We're not gonna answer scooters are too fun.

We're not doing that.

But like maybe petty cabin safer alternative.

Did you say you have a contact for I do, yeah.

A great idea.

That'd be great.

Yeah, that's fun.

Like a peticab.

So, like um, a guy to he peddles the bicycle and use that in the back in a little bit.

But they do have those bikes, light scooters.

You'll like a bicycle instead of a we did have those and they went out of business.

Yeah, and then they caught fire.

They caught fire.

Less as a sign.

Let's manual labor involved in the peticab, but they caught on fire in our warehouse.

Yeah.

In a warehouse.

Yeah, they were just sitting in a warehouse and caught fire.

That's not good.

All righty.

Action item six tourism director report.

I will be brief.

We paid, as you guys remember, we are sponsoring the film festival.

So that was a 50,000 just one time amount for them.

So we Aaron and I are sitting on the we're on the committee.

We've had a couple meetings.

It's going really well.

We are moving full full steam ahead on having it at Regal Warren Theater upstairs.

It's going to be really cool.

And so we're we're making progress there.

So we did give them their money as far as significant spending in December goes.

And then I did put these amounts on here just so that we know.

I wish I could kind of mention this stuff before we have the meeting, like before the meeting starts, so you guys know how much money we have left as we go.

But um we're getting towards the um little amounts left for fiscal year 26, and then we're already, as you guys know, we're already seeing requests for fiscal year 27.

So that the interpreters conference uh that we approved today is a second um grant already for fiscal year 27, and the first one was the junior golf association, so that was 15 plus this 12, and so we have a total of 90.

Um so that's I just we're getting a lot more attention.

We already have another two or three conferences that are planning on submitting applications, so we may be in a position in the next couple months where we're like we've already used all of our grant funding for fiscal year 27, and so I mean that's a good place good problem to have.

We're like, you know, people are gonna have to start planning ahead if they want to receive our hotel rebate.

So we'll see how that goes.

Where are we on increasing hotel motels tax?

Um, we are waiting to discuss this until after April.

Go on, yeah.

Yeah.

Because like, didn't Tulsa just raise theirs?

There is their voting, their vote is coming up.

Yeah.

So I'm watching how ours, correct?

Yes, it's five, and they're going to raise it to eight or nine, I believe.

Yeah.

Um, but they're genius because they're calling it a um uh visitor guest tax or something like that, and just the way they call it that is genius, I think.

Yes, for sure.

Um hotel guest tax.

I don't know.

But yes, we are gonna have that discussion after the vote in April.

Um August vote is Tulsa Aaron said.

So um hotel motel tax collections are still up.

If you see January was up like six dollars or something over um last year.

So I will take it because we're still on our streak of being up every month so far.

Um, and fiscal is still up as well.

Um so general tourism activity.

We've been just very busy with different grant requests and conversations about film, and uh we had another film festival committee meeting.

We did the crime prevention and overnight lodging class um joint with the BAPD a couple weeks ago, and that was actually great.

We had a we had uh a turnout better than I thought.

Almost every hotel was represented, which was great.

Um and that went really well, and then um Oklahoma Travel Industry Association board meeting, and then Aaron and I are working on the first steps of implementing our strategic plan, which is a lot of projects, and so we're just trying to make it digestible for the two of us.

So, and then um our occupancy rate for December did go down a little bit from um 24 to 25, uh, but otherwise we're still looking very strong.

So been busy.

Motion to adjourn.

Hold on just a second.

So, as you guys recall, I've been covering for the deputy city attorney since we've been with that one for about seven months now.

Uh, this gentleman to my left is Mr.

James Walters, he's the new deputy city attorney.

So hopefully you guys will be as kind to him as you have been me.

Most of you in the way.

Um but he will be he will be covering this meeting moving forward.

So just thank you for everything, and uh he'll take it from here.

So welcome.

We will be nice to you.

This is a nice group.

So anyway, sorry.

Well, thank you for your service though in the past seven months for being here.

We appreciate that.

Um I'll make a second to adjourn.

Dean?

Yes, buoy, yes, board yes, Hagan.

Yes, Lop.

Yes, Schneider, yes.

I thought it was gonna take a lot longer than that.

We did two.

We did good.