Welcome to the City of Broken Arrow Drainage Advisory Committee.

We'll call the meeting to order.

It is six o'clock straight up.

Roll call, please.

Hicks.

President.

Hambleton.

Wallace.

Pickle.

Here.

Parks?

Here.

Mason.

Hendricks.

Here.

Item number three consideration of consent agenda item A, twenty-six dash five four nine approval of drainage advisory committee special meeting minutes of February twenty-third, twenty twenty-six.

A second.

Shall there be any discussion?

Roll call, please.

Hicks.

Here.

Pickle.

Yes.

Parks?

Yes.

Yes.

Here's the same as yes.

Yes.

Getting here.

It is.

Yes.

For consideration of items removed from consent agenda.

There is no action.

Uh number five, presentations.

Do we have any presentations?

No action on that item.

Number six, general committee business.

Subitem A, twenty-six-five six nine.

Consideration discussion and possible action to recommend to council to expend funds to survey an area near the intersection of Elm and Washington to assist in in-house design of drainage of a drainage system.

Case number 26-011.

Thank you, Madam Chair.

Members, uh Kenny Schwab, Assistant City Manager of Operations.

She's on maternity leave.

Yay, Sarah.

And it's just David and I.

David's put most of this together.

Uh with some drainage.

And it's located near Washington and Elm.

So that area, if you're familiar, that's where the Goldies restaurant is.

I think used to be a bank there.

I think it's an insurance office now.

But uh from the picture up there, you could see the large paved area and then the surrounding subdivision of homes.

The homes came in uh before the uh the shopping center, and I think it was late sixty-eight, sixty-nine range, maybe seventy-one range, right around the nineteen seventy.

So the the homes were built first, and then the shopping center was built second.

Uh for those that recall this, I think it's a consignment store now, but it actually was a supermarket, I think an IGA way back in the day.

Um we didn't have the standards for drainage engineering construction that we do today.

Um I mean, we're 50 years down the road.

We didn't have on-site detention requirements, we didn't actually have uh stormwater criteria that you had to meet with respect to drainage and calculations.

Um the system that's put in place, you can see that we've got a see if I can point it out this way to you.

The applicant's home is actually on the corner.

That's actually who brought it to it, Miss Coker, and she is here.

But we've actually talked to her and maybe a couple of other property owners, but there's an inlet on the drainage side right here for the audience side applicant, is actually at this point.

But the neighbors, they've all worked together working with the city, and there's a drainage at this point that gets collected.

A little bit of blow up on it.

So what happens if you're if you walk it, and I'll show it in another picture.

All of this parking lot drains to this location into an inlet.

This part up here drains out to the Washington, south side of Washington, the street right away, and it goes into a bar ditch and it gets picked up.

It's a small pipe to take that whole drainage system, all of that.

It gets clogged, the pipe gets clogged, the inlet gets clogged, and when it gets clogged, the water will find its way through this yard into her yard, and it's actually gotten into her house.

With today's standards, that never would have happened.

But we have an opportunity to survey this.

Can we actually put in a little bit bigger of a drainage system to collect it?

We've reached out to the property owner, the actual property owner here.

Haven't quite heard back from them, but we do know I think there's uh two owners there.

Uh so hopefully we can get some positive feedback from them.

But right now that pipe is blocked about halfway.

Let's see if we have some other pictures.

There's an inlet.

We've cleaned the inlet off.

We being the city of Broken Arrow went out there a couple of weeks ago knowing more storms were coming, and she's had water in our house kind of routinely.

So we went out there and cleaned the inlet off.

I went out and took a look at it, and I said, Well, that doesn't do a lot of good because once I get the inlet off, it is full of sediment, silt, leaves, debris.

So uh got with our street crew on a Friday evening or uh Thursday evening and said, Can you clean this out on Friday?

Because we have storms coming in the next day.

They went out and actually jetted the pipe.

This was actually blocked in.

This is the discharge on the south side of Washington.

In the lower right hand picture, you are looking west on the south side.

We had to clear about 20 feet just to get it to drain.

It was actually covered up and it just wouldn't drain.

It's helped, but it's not a real good long time solution.

There's two different uh pipes in there and where they meet.

I think we have tree roots blocking it.

Here is closer to the inlet in the upper left.

We're standing real close to the inlet.

What happens is it jumps behind those curb stops and gets in their backyard and then drains north to Washington and spreads out, and it just covers her backyard and gets into her house, as I said.

Um this is kind of pulling back up the proposed solution right now is to survey this whole stretch, and can we get a better inlet in here, a larger pipe in here, get a system that is better drained because you're draining quite a bit of that parking lot.

You're draining the whole basically about half that parking lot in a small pipe.

Again, we still have to work with the property owner uh knowing the past when we've worked them, I don't think that's a problem.

It's just not touching base yet.

Um the recommendation would be $12,000 to get a survey, write an easement, make sure we have the legal documents in place because there's no dedicated easement on this property, as you would imagine being built in the early 70s, and then sizing up the pipe and making sure it works.

So you feel like we've already kind of the engineering part of it covered.

You're just looking at the surveying part.

Well, once I get it surveyed, then we would go back and see can we size up the pipe?

Today, there's different types of materials.

They've got, I'm sure corrugated metal on one side, plastic on the other.

Uh, it's probably cracked and broken.

The corrugated metals probably rusted out after 50 some odd years.

Today we would use something called HP storm that you can actually drive over the cross across the top of it.

It's it can handle those type of loads.

Um so can we get a bigger inlet in there and a larger pipe and drain it out, catch uh more frequent storms and move you know more water to the north and get it out.

So we would be looking for money for design, which starts with the survey and the documents.

Um right now I'm only looking at design.

Be happy to answer any other questions.

So will this the inlet in the pipe will that be on the residential side or it will be in the commercial lot?

It'll be on the commercial side.

So at the end of the day, I have to get permission from that commercial owner to do this.

I don't know why they wouldn't do it because right now it'd be a code enforcement action routinely, uh, and it doesn't have the capacity.

So I am making a little bit of assumption that yeah, they're gonna be willing to work with us.

In today's standard, there'd be a detention pond and it'd all be sized.

You don't think you'll have a problem.

Okay.

We just haven't.

I know one of the owners personally, we just haven't touched Laurie knows them well.

Do you think good or bad?

I'll sick lorry on them.

I I have no apprehension that that you will obtain the from the property owner that will not be an issue.

I agree.

I'm yeah, I don't think that there's an issue.

Any other questions, concerns?

I'll entertain a motion.

Uh the app the homeowner and applicant is here if you'd like to speak to them.

Miss Coker.

I don't know if you want to come down and talk.

You don't have to.

Okay.

Let's see.

No one's coming down.

Uh-uh.

No.

I'd make a motion that we approve the request.

I'll second.

We have a motion from Parks.

Second from Pickle.

Any further discussion?

Roll call.

Yes.

Yes.

Yes.

Yes.

Item B 26-570.

Consideration discussion and possible action to recommend to council to expend funds for conceptual report and possible preliminary design of a drainage solution case number 26-012.

Thank you, Madam Chair.

Members, I believe this one will win the award tonight for being the longest one, oldest one of you know, having a challenge here.

So 323 East Midway is right across from Rhodes Elementary School.

Um Rhodes is kind of in the down, it's in the downtown area.

It's actually located on the northeast side of downtown, and it used to be called Northeast Elementary School, close to Tiger Hill.

So you can see where flight safety is.

Tiger Hill.

Here's Rhodes.

Here's the property.

The drainage way falls behind all of these homes right here face north on the south side of Midway.

And then this is Greeley.

So this is the block between Greeley and Midway.

This is fourth.

This is third.

No, this is first.

A few blocks through here.

And the drainage actually runs behind these houses.

The subdivision was platted in 1952.

So when I said previously that we didn't have any drainage criteria in the 70s, we certainly didn't have it in the 50s.

We had a lot of challenges in the downtown area because it's just the old bar ditch and uh pipe covered under a drive or something of that nature.

And there wasn't a lot of real thought on how you handle drainage.

We're talking almost 75 years ago.

Um so it does drain behind these houses, and then eventually we'll turn and go across the street to the north into our detention pond.

That detention pond was built around 2002-2003.

Here's another kind of blow up of it, and this is not a few of our utilities on it.

So you see, we've got a sanitary sewer running down that same drainage way.

I'm not saying a very well-defined channel that uh has been able to be maintained over years and years and years.

Uh, that is not what it is.

It is really people's backyards with fences and trees that have grown up for 75 years.

Um had you just bought in there without actually seeing uh a rain event, you may not even known you had a drainage way in your back.

It's it's that type of uh condition.

Here are some pictures.

It uh actually spread out in both sides uh in their backyards and actually damages fences, uh anything else that they have in that location.

Here's some of the debris that's built up in there.

There is no drainage easement.

There is a utility easement for sanitary sewer, but there's no overland drainage easement.

Wasn't thought of back in the 50s.

Um here are some pipes that are leading into that where you can see on that location.

Let me point to this one right here.

If I'm not mistaken, this is gonna be on the south side of Greeley, uh kind of south of that drainage.

You've got collection on greeley coming in, and then it gets in and crosses over.

Um so the thought is to clear out the channel.

What I would really like to do is see if we can get a design for a better solution.

Um have no problem with clearing it, but remember we have no easement.

We'd have to get with every property on there and develop an easement and get rights to go in there just to even clear it.

But can we get in and get a better solution?

Can I pipe it?

Can I get a real channel built?

Uh, do we even know what the flow peak volume and rate is?

City of Broken Air actually did a study, I'm gonna say about 1996, and they looked at this, so we do have some information on it, and as part of that study, it was recommended to build a detention pond over here, and you can see the green line.

This is where the water's coming through and getting into here.

Eventually it drains out and goes down midway, goes down Main Street to the south, and ends up in Park Grove Creek.

And there's another item on that is further downstream that this actually impacts.

This has always been a drainage issue for Broken Arrow.

Uh, like I said, I actually um one of my first stormwater projects was in 1996 on this one, so I know about it a little bit.

Um I would like to spend about 75,000 to look at a more comprehensive design fix across these properties, and then if there's money left over, apply that towards construction.

And I do believe that there may be some property owners here for this.

Yes, we do.

Okay.

Yes.

So go through the rest of it.

It's just another blow-up of it.

Is it damaging the sanitary sewer anyways?

Uh David.

We're not sure.

Like not from an erosion.

Okay.

Yeah, I contacted the utilities, and we don't have anything showing that they were getting any kind of I and I into the sewer or anything like that.

I will state that it actually drains even a little bit of flight safety.

It'll catch a little here.

Um, see this is Greeley.

It'll pick up yards here, come down here.

So it gets, I think David said about 12 acres to the applicant's home, so it's actually a little bit more.

It catches quite a bit of drainage.

So what we'd really like to do is get in and figure out what flow rate am I looking at, what type of conveyance system?

Does it have to be open channel, or can I put it in something else, and then we can talk drainage easement and something right now.

We just don't have enough information to figure out how to approach it, so that's why we're asking for some monies for design.

How many homes is this?

You know how many homes it's affecting?

I think there's like 12 or 13 before it makes the north.

See if I can find a so what he's saying, uh upstream, it's gonna turn maybe here, somewhere in here to get into the pond.

12 or 13 homes here.

If it fills up high enough, it turns and goes north, but it can still drain west and it still impact other homes.

So you would be looking close to 20.

I would agree, that's probably less than 20.

So you're gonna have to uh uh you're gonna have to get into that easement no matter what you do.

We at the end of the day, we're gonna have to request an easement, yes, sir.

That was really a question.

I didn't really know.

No, no, you you're correct.

We have no drainage easement, we have a utility easement for backyard utilities and sanitary sewer, but it's not specifically stated that uh overland drainage.

That's not uncommon for anything downtown 1950s earlier.

But this would be survey calculations to figure out how much water we're looking at and alternatives, what how can I convey the water?

Uh and then if like I said, if there's anything of clearing and fencing and stuff like that.

You don't think there'll be any issues with the other homeowners, property owners?

It's been many years since I've dealt with them and they've changed hands some.

I you know, I wouldn't think that there'd be a lot of issues.

I would think that we would uh end up holding a public meeting right there across the street roads and get everybody's input.

That'd probably be about the first thing to do, which you'd be welcome to do.

But uh the applicant is here if you'd like to uh Murta Roca?

Yeah, is that correct?

Come on down, the next contestant.

That's right.

Hi.

I'm uh uh I've been living in Broken Arrow for over 25 years in the condominium.

Recently I bought a purchase of a house on February 20th on Main Street.

I want it to be close by after I retired to walk.

Little did I know what I got myself into.

I my cross place space is flooded.

And then the drain that's in front of the house, it's not big enough.

We've been having rain since February, and my garage has been flooded every time we have the rain.

I've been putting sandbags, it's not helping.

I had someone get into the crawl space yesterday.

I have pictures, it's filled puddles with water.

There's mildew, and I'm and I'm starting to smell it inside the house.

So I need for for all of you to please remedy the situation because it the drain is not big enough.

I don't know if it's clogged, if it's small, but all that rain, what the drain doesn't hold is coming down in my house.

It's getting into the crawl space, it's getting into my garage in the backyards flooded for weeks on, and David was there, and I have pictures.

Is it just it's overwhelming?

And one should not have to live like this.

We're broken arrow.

We're not here just to fix Main Street.

You people can't forget about the residents that's around that's made up broken arrow.

That's Main Street.

A lot of people buying are coming and filling it up.

I remember before the stores and restaurants were there.

I used to walk there when it was empty, just farmers.

It there was nothing, and it's grown.

And I'm amazed, and I'm glad, but also that's my home from my ever home.

And not a lot of people have said anything, possibly they're okay with it.

Maybe they're not sparing what I'm experiencing, but I've been there since February 20th.

And instead of enjoying my home, my yard, it's been one thing after another.

Now I have to spend thousands of dollars for someone to get into my crawl space.

All the damages, the wood rot, removing the mold, and I've been having a lot of cough because I had no idea it was there.

I was concentrating solely on the drainage, the garage, but then I started coughing, it started smelling very strong, and I had a friend of mine go in there, and it's flooded.

It's puddles.

So please help us.

Where's your house at?

323 East Midway Street.

Is that the one with the red rocks around it?

Okay.

Okay.

Yeah, that that's my home.

My life savings.

I I bought it to retire and enjoy.

And it's it's heartbreaking.

And I know it's not something you possibly want to hear or me to stay, but I'm just talking from my heart.

That we we need, I need your help.

We we need your help.

Thank you.

Thank you.

Yeah, thank you.

Nice.

She brought up a really good point that I probably went over very quickly.

Um this is fourth street.

On this side, there is a culvert, it drops into a pipe and crosses, and you can't see where it picks up again.

And then about the same thing here, there's a culvert goes into a pipe.

So we know there's a pipe system back here.

The way this was built in 52, it's not a public system.

Once we leave right away, it goes back to private systems.

Uh, in today's standards, there's no way in the world that we would develop and allow development of that nature because there was no thought.

So as they buy these properties, they're buying a piece of a pipe that they don't even know whether it's on their side or on the others or whether it still exists.

So I think we need an overall solution to better uh remedy this issue.

Any other questions?

I'll entertain a motion.

I'll make a motion to approve.

Is it 26?

It was 75.

Oh, sorry.

26-570.

26-012, I believe.

There we go.

There it is.

I knew I'd find it eventually.

26-012.

Oh, second.

570?

That's it.

570.

You're right.

Come on, Kenny.

I'm reading what they give me.

We have a motion by Pickle, a second by Hicks.

Any further discussion?

Roll call, please.

Hicks.

Yes.

Pickle?

Yes.

Parks?

Yes.

Hendricks.

Yes.

Item C 26-571.

Consideration, discussion, and possible action to recommend to council to expend funds for cleaning of an overgrown channel.

Case number 26-008.

Good evening, Chair and members.

So this one, like Kenny had suggested a moment ago, further downstream of the one we just looked at is gonna be where this one's located at.

There's gonna be a corner here where there's freeport, um, and then it's a couple blocks east of Elm.

There is a channel, part of a creek that drains through the part of it goes through the alley that's present there, but part of it doesn't go through the alley, it goes on to uh both sides of the property lines in a couple spots.

And what has happened is that over time um this part of the channel has become blocked and overgrown.

And so they are one they here's a blow-up of the drainage area.

It's right at the corner of Freeport and Date.

There is about it is roughly 175 acres that drains through this.

So you can see here.

Thank you.

Uh right over here is gonna be about there's Lin Lane.

So there's gonna be about Main Street.

So it goes all the way on the other side of Main Street is gonna be the drainage area.

Um the 1% peak chance uh according to this the stream stats is gonna be about 652 uh cubic feet per second.

These are pictures that were sent in by the applicant um post-a-storm event.

It has damaged his back fence and has pushed one of his chicken coops all the way down to the edge of the creek.

This is a picture of the channel taken from the upstream and the downstream in the second picture.

You can see this fence here.

This fence is the same fence as this fence.

So we just got a picture from each side so you can see the entire channel at once.

Here we have a few spots in the middle of the channel.

This one here, I believe, has um one of the blue recycling bins that's been washed down in the channel and caught.

There's he says there's there's numerous things that he's had that's come up in there.

So um is there any easement through there, or is that so there is the alleyway, but the alleyway doesn't cover the full extent of both sides of the creek.

But we do have right of way about there and a little bit about there that we do keep pretty clear.

Um, and he actually got in contact us with the first time because we were out clearing our little portions of the right-of-way that we were responsible for.

There is a electric company that has lines overhead, and he says they do come in and clear, but they only clear just right around their uh their power lines.

So with this one, we we were asking for um 50,000 just to go in and clear the channel because it's got the overhead lines, and we know that we're gonna have to do a little bit extra to protect those as we're clearing.

So it the easement, does it go the complete way?

I mean, we can totally on leasement if we go in and clear it.

Not the entire way.

Um the alley is only this little portion here.

So this whole section up here and a lot of the section down here is not covered.

So we're gonna have to have permission to go in.

Yes, yeah, it's all contingent on if um if you can get all of the neighbors around to agree for us to come in and clear.

Poor planning.

What year was that, Kenny?

That's probably uh 1902.

Yes.

It's part of the original town.

I should have thought more than that.

I take back my statement of 1952 being the old assistance.

Oh, because once we get in there and clean that out, then we'll probably need to go in there every few years and clean that out.

We would require the property owners to maintain that easement, but at least with an easement, if it didn't happen, you go back in.

Uh you can charge them for it.

With this drainage advisory uh recommendation, we would prefer to just use the monies to get in there and clean it one time.

We've done that occasionally.

I don't have any problem with that.

I just looking in the future, you know what I mean, to let them be aware that it's not something that we have to do all the time.

No, I think what we would do, and we talked about this before, but we actually haven't had the uh case come before us yet to do this, is we talked about like drafting a simple little agreement with the property owners to let them know that they are responsible to maintain it and keep it open uh for drainage, and then we'd file it with the property uh or have them file it with the property.

We do have uh one of the property owners here, Stephen Jones.

I just want to say thank you for considering this.

Um I've lived here at that house since 2015.

Um over the years it's just gotten worse and worse.

The power company comes through.

They I don't think they can get equipment in there, so what they do is they get in there and they just crawl around and cut down the trees on that.

I guess it would be the side that goes across before it turns and goes around my house, and they just let the branches drop right there.

So as you've seen it was all overgrown, and it just crisscrosses, builds it up, and then the fence at the back of my house.

I've measured the debris inside the slats, and it's I think 18 inches of water that comes through that backyard.

Um it's pretty significant.

It's been more and more every year because that whole easement is just filling up with debris, trash cans.

I had a um next door to me to the uh west there of my in my the yard to the west.

A jet ski floated through my backyard and ended up in that uh west yard next to my house.

And I'm like, where did this jet ski come from Main Street down and did you figure it out?

No, it sat there for weeks, and I think the city of Broken Air came and grabbed it with the grapple and they probably reported it stolen.

I was like, how it couldn't have come through my front yard because that's the street, so it floated through that's how deep the water was.

Um so that was that would have been last year.

So I just thank you for considering it and uh appreciate it.

Well, uh and I'm certainly not opposed to it.

I'm just wanting to looking at the future, you know what I mean before they come back.

Uh uh, you know, it because we have funding for it now, and they voted for it, so it's their monies to spend.

It's just that we don't have that money so every five years or whatever.

I think that's a great point, Vice Mayor.

In the past, when we've cleaned out a creek, uh, I was a director of engineering, so it's been many years.

We sent a letter to the property owners, and I think that's good, but I think if we could file something with the property at the courthouse, then that way if it ever sells, that property owner also knows that it's our responsibility.

I think that would be good to do that.

And we we can work with legal to do that.

So if you say electric is coming in and cleaning they clip uh they clip it about 10 feet below their lines.

Are they not responsible for picking up what they cut?

Well, they should be.

I mean, because can't we hold them accountable for some of that?

That would be my recommendation that we send a communication to the utility company.

We can do that, we don't always know when they come and do it.

Yeah, um, but yeah, they should they should be responsible for do that.

And there's got to be an easement through there if they've got electric light through.

It would be a utility easement.

So facility.

Most likely, like David said, there's an alleyway right here.

Yeah, runs east-west.

Alleyway for the audience is probably right here, east-west, almost lines up with this.

So they're probably just running down an alley, so they probably don't if it's a 20-foot alley, they on Old Town, they don't even have an easement, they're just running down the alley.

And you said that if we were to file the information with the property, and then maybe also send a letter, it then becomes the property owner's responsibility to maintain that.

And if the city comes through and finds that it's not being maintained, they'll be charging a little bit of a fee to try and help support that.

Great, great follow-up on that.

The way our easements are written is it is we have the right to come in, so in this it's drainage.

We'd have the right to come in and address a drainage issue if you did not, as a property owner or property owners, and then we have the right to charge back, and I think it's about 300 bucks an hour or something, maybe 350 now.

I don't remember the exact number, but we charge back to that property.

And if we don't get paid, you can file a lien.

Drainage is usually one that's a little bit harder because it can get pretty expensive.

Um it's prop six.

But yes, that's basically the answer to your question.

It would make it easier for them to take care of it too if we cleaned it out.

If it's cleaned out once it's cleaned out, because it's probably just gone so far now that it can't the individual person can't take care of it.

Absolutely.

Um trees grow up so much, and then you get more debris in there.

So like I said, we've done this a couple times in the past, and when we actually put prop six together on the 2018 bond, this was actually one of the items that we said this would help because now we have a better legal mechanism to get in there and dress things when before it's kind of maybe a little iffy on how how we were interpreting things.

This is a lot clearer.

Right.

Any other questions?

Anybody else can speak?

No, there's nobody else wanting to.

Is that correct?

Yes, it is.

I'd make a motion that uh we approve the $50,000 on this uh item to spend from the uh 2018 general obligation bond proposition six fund.

I'll say it.

Well, this is yours motion from parks, second from pickle.

Any further discussions?

Roll call, please.

Hicks, yes, pickle, yes, parks, yes, Hendricks, yes.

Item D 26-574 consideration, discussion, and possible action to recommend to council to expend funds to hire a consulting engineer to design a storm sewer system northwest of the Houston Street and Midway Road to help alleviate this the surfacing groundwater and to use any remaining funds to go towards construction case number 26-10.

Thank you, madam chair and uh members.

So the item before you is actually persisted for quite some time, but it's become uh probably a bigger problem more recently because of a lot of the development and some of the work that's actually been done out there with uh extending and upsizing some sewers that it's become more evident to everyone.

So as you said, the item is near Midway, 257th and Houston 81st Street South, just right on the kind of forest ridge, the main part of Forest Ridge on the southeast corner of it.

And you can kind of see where we've highlighted where the area of concern is.

Here's midway, and here's Houston area concern right here.

For the audience, this is midway.

This is Houston area concern right here.

Um this is Antler Falls, it's under construction right now, and I believe they're actually building some homes in this location.

Antler Falls.

Um the area that we're talking about is really part of a private subdivision and forest ridge, gated subdivision, if I'm not mistaken, and they're getting a lot of groundwater, but the drainage at the intersection of Houston and Midway isn't draining well.

So if you already have a groundwater problem and you're not draining well, you have not helped yourself, you've only hurt yourself.

Um so we want to take a look at that.

Covington Creek is way over here to the west side, right here.

Audience, this is Covington Creek.

The drainage is supposed to be going down this way, uh, but you'll see here in a minute that the natural drainage way was actually this way as well.

Here's the backyard of that private subdivision, a couple of uh homeowners.

I believe one of them is here at least, Mr.

Henderson.

Uh, he's been communicating with city staff for quite some time, and we've looked at it from uh utilities, sanitary sewer.

Uh, is there a problem going on there?

We think we may have found some issues, but the bigger issue is groundwater surface water.

Uh so now we need to elevate it and try to address this at a higher level.

This is the individual's backyard.

And basically, and that they can speak to this, but my understanding is almost any rain this happens.

You've got some water out in the front and the gutters that it just continues to seep.

You can see here it's dry.

Well, this has been going on days after the rain.

Well, water damages concrete, damages asphalt and everything else.

Uh, so you've got high groundwater table here.

So this uh left hand picture right here is the north side of Houston.

Trying to think if that's a uh that should be the north side of Houston, and it's draining down towards that Covington Creek that I talked about.

It doesn't have a lot of capacity, it's pretty flat, it doesn't drain well, it gets backed up.

There's actually a place where they grab the stormwater from groundwater and dump into this, and I think when the ditch is high, it blocks that flow off.

Right here, French drain, as you can see.

There's some French drains, and they pick up water down to this point.

So in that ditch, when that water gets a little bit higher, it blocks that flow of the groundwater off, may actually go reverse and go back the other way for a little bit for the audience.

It's on this location, north side of Houston and west of Midway.

This whole area just needs to be looked at again.

Now I will add at this point in time, the City of Broken Air in their 2018 bond had some monies for this intersection.

And we just recently, as a governing body, took over the maintenance of Houston for that whole mile.

So we're in design or will be.

I think we've got a contract in place, working on a contract to redesign this intersection.

They will, in that part of the design, they will address that sanitary sewer issue that we think we're having, uh, which is adding to it.

It's not causing the problem, but it could be adding to it.

And they will also look at some of the drainage, but they won't be looking at really the off site back into here.

How can we get this fixed uh comprehensively?

Um again, that just shows you the area of concern.

But I will want to say that let's see if I can find a good picture of it.

I can do it from here.

This is a detention pond for Antler Falls.

It drains out this way.

You can barely see it, but there's a drainage ditch that comes over here.

Originally, before all of this developed, and Forest Ridge really started in uh 1986.

There's a blue line that runs this way.

That was the natural drainage way 40 some odd years ago.

So as it got built up, uh, we still believe groundwater does what?

It still follows a natural drainage way, even though you may change the surface above uh groundwater may still travel the other way.

So we may get surface water going one way and groundwater going the other in this location.

So, as I said, a more comprehensive uh look at this to try to help pick up that water and address it would benefit uh all of these uh residents, but it also benefits from a utility perspective.

We've got a sanitary sewer line that crosses that uh intersection.

Um, there's a rural water lines all over the place.

There's a cow pine line that runs through here, I think a 24-inch.

So there's a lot of utilities, and we do know that we've got two or three other locations in this general vicinity that has groundwater issues.

I think that's a lot of the reason why Houston as you go down this way to the east, going down to Oak Grove Road.

Houston is getting a lot of groundwater and it's just tearing it up.

We'll be looking at that as we move forward with the road.

So the request here is uh $50,000 to go hire a design engineer.

Most likely the engineer that's working on the intersection would make the most sense because they'll be getting a survey for the intersection.

With that survey, we can ask them to go into the subdivision, do some more survey and try to tie all this stuff together, and how can we address this drainage?

Be happy to answer any questions you may have on this.

Has there been damage to Houston?

It seemed like in one of the pictures, the side of the road looked a little crumbly.

Oh, and back on that one.

There is.

On the right hand, when we put the riprap in there, that's to stop the drainage from undercutting the road on the left hand.

On the left hand, over the years, we've just dumped asphalt asphalt and the riprap will do kind of the same thing.

Instead of really going in and trying to figure out all this drainage and address it, we're trying to protect the road, which is a maintenance is something that we need to do.

But with these funds, we have a potential to go in and let's see what we can do to address the drainage problem as opposed to just continue to maintain the road.

Well, a lot of times it comes back to whether you're able to lower the water table.

You know, also it doesn't necessarily I don't say what I've seen be on top of the ground, it can be down in the ground a foot or so, and the water's gonna take the path of least resistance, so it can come out from there also.

The groundwater is the biggest concern, uh, the biggest unknown uh to uh Vice Mayor's point.

If we can address the surface water, that will help, and then let's figure out a better way to address the groundwater if possible.

Um you said the property owner was a property owner will see this.

I believe one of the property owners is here.

Mr.

Henderson, would you like to come and speak?

Hello everybody.

Thanks for meeting with us tonight.

I appreciate your time.

Uh my name's Bob Henderson, and I'm out myself here, of course, and I'm representing three of my other neighbors along Houston there.

We actually all of our homes back up to Houston.

Uh, we're in the uh gated edition you were talking about.

Um I've lived there since 2018, and we never had the issue until uh they started doing the uh construction around for Antler Falls last fall.

And about October, uh my neighbor at the east discovered he had some pooling water in his backyard coming under the fence and probably extending about 20 feet up into his backyard.

And I'm a little bit lower than he is, and so he came over and warned me about it.

He said, Hey, I'm afraid it's coming your way.

Well, about two or three weeks later, that was my yard you were looking at there.

The water was just sitting there the whole time.

And it it was there for actually from November 8th, I believe, all the way through the end of um March.

And so it was just sitting there the whole time.

It was very distressing to look out your window every day and just see water there, and you don't know how you're gonna get rid of it, what you're gonna do about it.

But uh after that, it actually extended into my neighbors to the west of me, two of them, and you saw the pictures in the street.

I think it's going under their houses, I believe anyway, and coming out in their front yard and draining into the street and down the street.

Um it's it's something I just so we live there, like I said, since 2018, and and we didn't have the issue until this started.

Um, an interesting thing, it did happen though, at the end of March, it started to dry out for a couple days in my yard, and it kind of goes away, and then it would come back, go away and come back.

Um right now it's dry, but my neighbors are the east of me or the west of me, are still they have it in their front yards pooling in their front yards.

And so we actually found out that I think it was B and H constructions doing some uh work in that area, putting in some lines for ONG along midway, and they'd have this huge big pit dug there, and they're actually pumping water out of there.

They said periodically, because the groundwater you're talking about is so great.

And I think what's happening the reason our two yards have dried up for now is because they're doing that, and I'm afraid once they move on, once they finish the project, it's just gonna come right back again.

So I really would appreciate it if you guys could uh do something for us.

Um I don't know if a French drain along Houston would help our yards, maybe stop it before it gets into our yards.

We weren't able to determine um where it's coming from.

I know we had three people come out, uh, and David was one of them to uh visit our our situation back at the end of March, and uh they took pictures and everything, but uh we weren't really I don't think able to determine where it's coming from.

It's just that um we would appreciate it if there's something you could do to reroute it before it gets into our backyards along Houston there.

So I do appreciate your time and consideration and hope you're help us out with it.

So thank you.

Thank you.

Thank you.

I will add not too far from this location.

Um I'd say maybe a half a mile west and a half a mile south in the Highland Park subdivision.

We did run into a high groundwater table on a peak of the hill of all places, and we did put in kind of an edge drain and uh right at the road and tied it into our storm sewer system, and that helped immensely.

This is a little different, but you could do something somewhat similar.

So I just think an overall solution with the intersection, the drainage.

Um I appreciate what Mr.

Henderson had to say.

Uh with this subdivision that's under construction now.

I mean the homes right here.

This is their detention pond, and they do discharge this way.

So you can imagine with concrete uh and asphalt and rooftops in there, the detention will hold it back and it meets our criteria, but you're gonna have longer duration of discharge, and if the surface water is having a hard time being conveyed to the west to that Covington Creek that we talked about here, that problem that they're experiencing could uh be longer term, longer duration.

So I think a better overall comprehensive plan of addressing both issues, and I think there are some solutions that we can take a look at.

Do we know how many houses are going in at Antler Falls?

They're larger lots, are there uh there are small lots and there's a lot of homes.

I don't remember right off.

For some reason, I think 140, but I could be way off.

It's a lot.

Any other questions?

I'll entertain a motion.

I motion to approve this recommendation and move forward with it.

Second, you got that motion from Hicks, a second from Parks.

Any further discussion?

Roll call.

Hicks, yes, pickle, yes, parks, yes, Hendrix, yes.

Item E 26-575 consideration discussion and possible action to recommend to council to expend funds to assist with clearing of a portion of Aspen Creek to restore functionality of drainage path and protect city utilities.

Case number 26-007.

So this one is located closer to um the Arkansas River and the Indian Springs soccer fields.

Um it's the corner of West Jasper and Aspen.

The applicant is in this area here.

There's actually two applicants.

There's this one here, and these neighbor there.

Um they're wanting, they're needing help with uh large trees that have come down in the floodplain and along the uh Adams Creek or Aspen Creek.

So this is all floodplain.

It is um it's still just the overall floodplain.

It's not had a detailed study done on it yet, and there is a blue line stream that runs through.

So the core coordination will be necessary for any work that we're gonna have to that we're gonna want to do.

Um with this, it should be covered under just like a normal nationwide permit because it's just gonna be normal maintenance, and then the flip plane department floodplain development permit would come through our own stormwater department.

One of the main concerns they have is that there is a sanitary crossing that has become exposed when it was a first initially installed in 2008.

Um it was I think 0.4 feet below the flow line of the creek.

It is a 36-inch encasement, and the encasement is completely exposed.

So the water is now flowing partially under the uh the encasement, so it's been had more than four feet of erosion.

So you can see the extent of the exposed sanitary here.

This is a shot of a little bit upstream of the creek where you can see some of the trees that have become downed.

Um, and then they are also wanting some assistance with uh armoring the bank of their stream so that they don't have more erosion off of their properties.

So we have reached out and talked to our utility department about um mitigating the erosion at the crossing.

But the for the tree clearing and the armoring of the uh the bank, that's gonna be something that we would want to to proceed through the GAC with so I think that's that's all I have.

And then we do have a couple of the applicants.

Yes, Mr.

Abernathy.

You had you're saying that's four-tenths of a foot deep.

It was it was whenever it was initially installed.

I mean, you know, it was going to erode, so they knew it was going to uh be a problem one of these days.

Looks like they tried to work it out or encase it better or something at that time because that's not very deep.

It's doesn't seem like it now.

No, not when water's running over the top of it.

But I know that that's why they do encase it for whenever it does eventually erode, and then it has the peering system as well to hold the encasement.

And it's encased in with a a uh it's not concreted in, it's encased in another pipe.

Is that correct?

It's got a uh 36 steel encasement and it's around uh I believe it's a 21-inch pipe.

So it's protected in this way.

Okay.

Yeah, it did they usually protect it um 20 to 30 feet out from each side of the bank.

Okay, so eventually if it does erode all the way that way, then the the actual uh pipe would be exposed.

Okay.

All right.

Thank you.

Oh well, I am uh the sewer pipe actually doesn't run across my property, it runs across Scott and Julie's property, but I'm the neighbor just to the west of them.

Uh that Aspen Creek.

So the the line the street that we're on is South 143rd East Avenue.

Uh we got annexed in several years ago, but there's only four homes on that street, and it actually dead ends back to the north.

So everything that's on the east side of South 143rd is our property that we own.

Um when they added Iron Horse originally, you know, that was supposed to be five-acre tracks with a large uh with not so many homes.

So we had more anticipated more groundwater um easier dealt with than having so many homes that's in Ironhorse over there.

So when they added that neighborhood, and then they also added uh Chestnut Creek, which is the town homes that back up to the west of my neighbors there, uh the water flow has been significantly increased down through there in such a fashion that it's undercutting the bank and these large trees or 7500-year-old trees that we're losing along that bank line that have been a great source of retention of the soil along that bank line.

With every one of those, uh the undercutting of the soil just continues to increase, increase, increase.

And so that creek line has been been greatly changed.

Uh we've been in in our house for uh a little over 26 years.

Scott and Julie have been there just under that.

Uh so um we've seen the the significant change in the water flow down through there.

Uh used and that that creek has water in it 24-7, and it's crystal clear all the time.

But in storm waters now, it's a raging river, and that's what it has eroded the bank in some areas.

Uh when David was actually there, uh he and Sarah and uh Renalto came out and looked.

It's incredible how much deeper it is than when than what you anticipate when you are from our house, you would think, oh, that's just a small creek.

And you go over there and look and see how much further down it is now that sewer pipe that runs across Scott and Julie's property.

Um they were assured it was going to be subsurface uh and now is not, you know.

So any help that we could get with clearing the the clearing the trees out is a huge much bigger project than um just cutting a tree and pulling it out because of how deep they are down in there, and uh I've done some retention on the on our side of the creek to help with the undercutting of their of the uh creek point during storm waters, and I've even done some work on Scott and Julie's side to try to hold their bank as well.

Uh but we continue to have such a challenge in in addressing the issues.

Um I'm a retired Tulsa fireman, but I also had a landscape business, so fortunately I had uh still have my skid loader that I've used for years.

Um I've had friends that are in the trucking industry do have done uh they do concrete tear out and stuff, and they've brought me clean concrete that I could shore up the bank, and I've spent days uh moving concrete and I've probably moved 60 65 dump truck loads of concrete along that backside, and we could use more uh to help hang on to it.

But um and David came and looked at as well at what we what I've done to try to shore it up and then uh also put some clean soil to try to uh address the the raw concrete on the top to make it look better for Scott and Julie and us, uh but it's it's trying to get those trees out of the out of the ditch and and mitigate that problem uh in some fashion would be a great benefit and great help to us, but um you know you you hear water runs downstream.

Well we're almost downstream.

We're at the end of the the run there, we're a mile from the river, so everything that comes down through and when they've added these other neighborhoods and continue to expand, you know, it's great for the city um and we've done what we can to mitigate what we could uh without it, uh just taking it upon ourselves, but uh anything we can do to help address it for future would be greatly appreciated.

Um and we've done what we can to mitigate what we could uh without it, uh just taking it upon ourselves, but uh anything we can do to help address it for future would be greatly appreciated.

So that's Aspen Creek, is that correct?

That's correct, sir.

And that is uh not in the city.

Aspen Creek's not in it's not city property.

It's part of the yes, city property.

So it's our responsibility to keep it cleaned out.

Oh, you're saying own ownership, right?

I don't know.

That's what I said, it's not the city of Broken Air.

Right, it is private property, but uh I'm sorry, I misunderstood your question.

It is private property.

Um but like he said and and David said, that is our Spring Creek uh trunk sewer line.

It should be a 21-inch sewer.

I believe it's in a 36-inch diameter pipe encasing it.

That Spring Creek sewer follows that creek all the way back up to 121st, and then I actually extends all the way to Florence.

Um a lot of the new development going in there gets picked up by this sewer and goes down to the Indian Springs lift station and then over to our our plant.

Um so it's not just stormwater only, it is sewer line.

That is a sanitary sewer under there.

Yeah.

And that and this will help protect it by cleaning those trees and stuff out of there.

Yes, I would actually uh make sure that the motion is clear and use protection like riprap or whatever we might need uh to ensure that that erosion is you can never stop erosion, but you can slow it down.

This type of soil out here, um, I like to use the term sugar sand.

It is very fine particles, um, very polished, smooth, and you step on it, you could step through it.

Uh it doesn't give you a lot of strength.

That's why it's so erodable.

So uh we would try to clear, but we would also try to make sure that we're protecting with riprap or whatever the case may be.

I was gonna ask about um all of the construction at that intersection and how is that going to impact the creek.

See if I can find a I mean because I mean, would it be where they would be going against each other?

So I mean, like from a construction standpoint, it's like, well, we're working on this here, we're working on this here.

No, no, but it's causing issues across the board, or is it more cohesive?

They're actually separated.

Very good question.

Um what we're doing right now is working on the intersection at Jasper and Aspen right here to widen it, and then we also have funds and we're almost ready, not sure the time of construction, hopefully this summer or early next year, to widen this road to five lanes.

The intersection will be approved, and this road will be widened.

We're working on the south side, and I'll show the audience.

Uh this intersection is will be improved, and this will become five lanes.

But all this will be, if I remember correctly, is three lanes, but we tie back in by the bridge, which is very tight.

Uh we're wondering about that.

We're not to cross that bridge, we're gonna have to widen the bridge, and that's a whole well, I've got to go through FEMA, so there's a lot of work to it.

We just figured we could get the intersection improved and then address this at a later date.

So they are separate.

And that construction fund right there is brutal.

But all that water flow that comes down the creek uh is actually just to the south and to the east of Scott and Julie's property.

So it all comes through there.

Uh and the gentleman that used to live there, uh Mel McCormick, he did some retention process on his own before it hit that culvert to go underneath on the south to the Arkansas River there.

And and he's absolutely correct, it is super super fine sand uh out there.

Once it starts eroding, yes.

I mean it can water can catch uh a mole run and do a tremendous round of damage right there, you know.

So I live right there by you.

So you know I know I live in the road.

Sandy sand.

I live about half a mile down the road.

Yeah, we're we're struggling through the uh construction as well, but it is appreciate you.

People don't know that you can't turn left, you know.

They have problems with that.

And he mentioned Milt McCormick.

Milt lives lived right here, and we worked with him quite a bit.

And you can see the floodplain.

It's just the floodplain incorporates so much.

So a lot of uh erosion at that point, big high flows.

So we would recommend um how much did you recommend?

75 75,000 for clearing and protection.

So if we can get in there and find a better method of like riprap, or there's some other methods.

When you start getting into that type of soil, we're gonna have to look at a few things.

Well, I think it's perfect.

For me, I think it's perfect timing because of all the construction that's going on.

Let's go ahead and take care of this while we're at it.

Let's see what we can do to help protect everything.

Yep.

Agreed.

So all the property owners are those two individuals.

Is that correct?

If there are any others that we need to talk to, we'll talk to them as well.

Okay.

Um, where it kind of loops behind their property.

Um, but they would be more than amable to allow access and what they had a bridge back there at one point because they actually owned the land to the north and it was the bridge out for several years ago.

So one of the things that we do with drainage is we have public meetings, and then we put them on our drainage advisory committee when they show up.

But uh that's been three of them.

Uh, but we will hold a public meeting with the affected property owners.

Um, they live it, they know it, they can always give us valuable input, and then we can kind of address it from there.

Any other questions?

I'll entertain a motion.

I'll make a motion to prove 26-575.

And we just include in it the uh riprap or anything, yes.

If we could add to it, good call.

I'll second motion by pickle second by parks.

Any other discussion?

Roll call, please.

Hicks, yes, pickle, yes, parks, yes, Pendricks.

Yes.

Item F 26-576 consideration discussion and possible action to recommend to council to expend funds to obtain a feasibility study to assess the health of a channel in the aspen pond subdivision, case number 26-13.

Are you sure we got funds left?

My team has told me I have enough funds, but I don't have a lot left.

Uh good question.

Aspen Pond Channel.

Um Aspen Pond is located south of Washington, about a half mile, uh east of Aspen.

Um, it's a subdivision.

Let's see, I started in 2008 and it was in construction around that time.

So it's been around not quite 20 years, but the item in question, and just to the east of Aspen Pond is Vander Elementary.

So I'll point all that out.

Here's the subdivision.

Here's Aspen, here's Washington up here.

The uh item that we talked about earlier day on Washington was just right over here.

So here's Vandever Elementary School.

There is a channel that runs through here, and on the north end, it becomes concrete line channel.

It makes this 90-degree bend and goes west.

When it makes that bend and runs west into that pond, it's the city of Broken Arrows.

So when the subdivision built, or prior to it, and and Vice Mayor, you probably know this better than anybody.

This location right here for the audience.

This location right here was a wastewater treatment plant for the city of Broken Arrow.

It was our second plant in our history.

Um built 1960, 61, and by about 1970, 71, it was offline, only in place for about 10 years.

Um city grew so quickly in that time.

Um they took our sewer all the way south to where it is today, Indian Springs, and at the same time, jointly with Tulsa to the Hakey Creek plant.

So around 707, City of Broken Air was in construction on two wastewater treatment plants.

One we own completely, the other uh was a joint and ownership.

We put in a new sewer system that collected this and took this to the to the other plant.

So this plant at this location right here came offline.

We owned the property and through the legal process actually deeded some of it over uh to a developer who ended up putting in the Aspen Pond subdivision, but we've retained ownership of that pond, and then over time uh to maintain this pond, uh they deeded us the channel.

So we have the channel on the pond.

This is owned by Aspen Pond.

Vandever uh came in.

I'm not sure exact time, but it was there by the time of the wastewater treatment plant, early 70s, uh 7172.

It came in.

It drains pretty much over this way.

There's a couple drains that come into that that channel.

And honestly, the grass line portion, which is really the south part, is maintained maintained very well.

I went out and met with the HOA a couple times and actually told them I'm very impressed.

I actually want you to do a video and show other people out and maintain a channel.

It's mown mowed real well.

It's kept down.

There's not a lot of trees, not a lot of debris.

When you get to the concrete line.

So as I said, here's the north.

This is the gymnasium on the school.

About that point, you can kind of see the concrete starting to pick up to make that turn.

Concrete is used to protect against the erosion of the soils where you have high velocities.

There is nothing wrong with erosion on your property.

So the Aspen Pond subdivision could allow erosion on their property as long as they are not creating a conveyance problem on the stormwater.

They also had to convey the subdivision stormwater to the south.

This runs all the way to the where the old uh Franklin Memorial Hospital was.

It would pick up water and come all the way through here.

Um it does provide conveyance.

We don't have a conveyance problem.

But what's happened over the 20 years or just less than 20 years?

The concrete has started to crack, and you've got water in behind the concrete, and now moving the soils out, so it's cracked more.

And you can see some cracking right here.

You see that fence in the upper left hand right here for the audience, right here.

That's the property boundary next uh Vandiver and the subdivision.

As you walk down that fence, and I don't know if we actually have a picture of it, but you can see the other thing about concrete is once it cracks, it starts to heave, voids underneath.

Um I would have liked to use something else.

I mean, it's a private property, and they designed it, but when you get into steep slopes, concrete was about your only solution.

There are other solutions today.

As long as this has conveyance, there's not a problem.

Here's the problem.

You see that fence up here?

You can barely see it right there in that corner, and I don't know if we have another one.

All of a sudden, that fence drops because the slope slid and it dropped the property line.

You have kids, you have a school with kids, and all of a sudden, they've the school has come in and set off of their existing fence, which is plus or minus on the property line, another fence to keep the kids away from the fence that is has buckled down a few feet.

Other thing that you see, big power poles, those are transmission lines.

They're steel, so they're gonna be deep.

They're probably not a problem, but there's a few other power poles in there.

I don't know if that's one or not.

That are wood.

That's a distribution power line, not a transmission.

Those are shorter that could erode and fall, and you could lose your distribution power.

Here's some other pictures of what I'm talking about.

Uh, you can see the power overhead power lines, and you can also see uh the fence and the cracking of the concrete.

There's a good picture from this, looks like uh Vandiver school.

Now we're looking to the west at their fence.

You can see where it's starting to slide down.

So let me go back to that picture and just hold it there.

So, as I said, the issue in one sense, you could argue, well, there's not really a big issue because the erosion is on their property.

Is it where does it end up?

Some of it will end up in our our pond, the city of Broken Arrows Pond, some of it's in the channel, some of it is eroded underneath, but the problem is the property line between the two owners and the security with kids in play.

That's their playground.

Uh, not only is that you know, broken air has an open playground system, meaning that when we're not in school, other people can come and play.

I know uh broken air youth football has several teams that practice there.

Uh soccer's may practice there as well.

You have a lot of people using Vandiver property with that fence down.

The school would like to have it fixed.

So, as I said, I've worked with the HOA, they've been great to work with.

I think the recommendation is can we get a feasibility study?

Is there a better solution here to maybe you don't replace everything?

Do we just shore up that slope at that location along their property line?

Um why is broken area involved?

We're immediately on the north end of it.

Not only, I mean, it's it's our property.

Um is it undercutting and now undercutting our property too?

So it's about a twelve hundred foot long channel, but I'm saying only the last several hundred feet, and it may be four or five hundred feet.

Um more than less than half the channel is a problem.

The the stuff that's native ground soil, uh grass isn't a problem, it's just the concrete area.

Happy to answer any questions.

How about when it turns back to the uh west then?

Um our property.

I didn't go walk it last time, but I'm not I didn't see any cracking.

All of a sudden, we're not as high up.

Uh the ground drops real quick, so um it's not as far.

And if we did have some cracking in there, that would be ours right now.

So it doesn't look as b bad as this right here then.

Is that correct?

I did not walk it, but the HOAs here, they they probably walked it.

Um let me see if I can find the overall picture.

Um so Vice Mayor's question is do we have problems on our stretch of cracking?

And I have not walked it and I did not look at it, but the HOA may be able to tell me I if I have a problem or not.

Again, it our concrete is not near as high, it's a lot lower.

Okay.

Looked like he was shaking his head, yes.

Well, he didn't know what he's talking about.

My channel's fine.

Any other questions?

I'll entertain a motion.

How about the gentleman that is shaking his hand?

Oh, yeah, HO's hit.

Let me hear it.

You want to go ahead and if you don't mind.

I don't mind.

I'm always up to hear from the public.

Sir, when you arrived, would you state your name for the record?

I'm the treasurer of the HOA.

Thank you.

Uh sorry, I had too many surgeries in six months, so goodness.

Yeah, on the property that he's mentioned on their side, it we do have some cracking and erosion as well.

It seems that the water line, I think he was explaining it does come from even the other side of the properties, and the water from Vanderbilt as well, it's higher.

So all their water comes into that drainage system.

We only have one drain that's feeding into that reservoir from our HOA, and we're maintaining that whole area as best we can, but the cracking, we don't know where it's coming from, where that water is coming from that is eroding that the concrete, but it's affecting both sides, his north side and all west side.

And it's just cracking certain areas, but we've tried to clean it and try to maintain it as best we can.

So to let you know there is some cracking on that side, but not as bad as the the higher concrete line.

Okay.

Okay.

So thank you for that.

And anything that you can help us is we we're trying to help.

We're just a small community, and we're a young community.

Yeah, and we were really unaware of that we even owned that property until we looked into it a lot more and uh and I've tried to read everything on it, and uh I had it cleaned out and maintained as best as the community could.

Okay, thank you.

Thank you for the example.

Thank you.

Uh one other question, Kenny.

The uh this where we see all the cracking, is water coming from the soil and coming down there?

I mean, yes.

So I'm seeing it.

This picture probably shows it well enough.

So here is their school's track, and it I think it's just a gravel track, but you can see right here they pick up drainage from on this side, pipe it under just a little culvert underneath that, another little culvert, and then it comes just runs out on here.

If you kind of see this area, you can kind of see where water might drain this way, and then it gets over here.

Uh well, you see that the change in grass that typically means water has stood there, killed the grass.

So I can kind of see uh a little bit of uh water that way, water this way, and I don't remember if there's one more, I think that may be it.

So they do get surface water from the school, and it's higher up coming down, so you have that problem, and as we talked about in one of the previous ones, there's groundwater, the stuff that infiltrates in still will go underneath the ground to this channel.

So when the concrete got built over here, you still probably have some groundwater trying to get in and now it's blocked off some.

So you you've got a couple of challenges there.

Okay.

Good question.

I'll entertain a motion.

Let's just say, since um, like you're saying, you guys have done everything you possibly can, and they're a textbook example of how to maintain it uh from an HOA.

I think we should definitely help them out.

And if if I may add, when we first started talking about Prop 6 in 2017, this actually was one of the projects that came to my mind immediately.

Going, if they don't have a problem, they're gonna have one most likely one day.

Well, here we are.

Well, I just appreciate the the effort in doing as much as they can to help mitigate it as well.

They've been great to work with and they've done a good job.

Yeah, so I make a motion to approve uh 26-013 case number.

Oh second motion from Pickle, second from Hicks.

Any further discussion?

Roll call, please.

Hex, yes, pickle, yes, parks.

Yes, Hendrix?

Yes.

Item G 26 572 consideration discussion and possible action to recommend approval to council to expend funds to design mitigation plans for the outlet structure at the Boy Scout Pond near 23rd Street and New Orleans Street, case number 26-9.

So, as you said, this is near 23rd County Line, New Orleans 101st, and it's on Broken Air Creek.

Um the Boy Scout camp has been around for many many years and been a big part of Broken Arrow.

It's just west of the turnpike, west of NSU.

Um, it was built basically on old strip pits, and I think I probably have a maybe a better picture in here.

Um, here are some of the floodplain.

So Broken Air Creek drains from the north.

Um, this is Washington right here, and this is kind of line.

So here's the intersection of Washington and County line.

The floodplain comes across, and at this point, it diverts around.

There's been some discussion is did the creek actually go around the strip pits or did it go through.

I think we've gone back to like 1898 maps and 1916 maps to try to find the creek, and it actually appears that the creek, the original creek before they started doing the strip mining in the 30s and the 40s, went this way.

And then when they did the strip mining, there's a diversion.

Uh actually, when I was in consulting around 2002 or so, maybe 2000, I worked on this project with the city of Broken Arrow.

Actually, went back to the microfish film to find the uh FEMA floodplain and go through the modeling.

There's about a thousand CFS that gets routed around in a diversion channel, and then the rest went into the pond.

Boy Scouts have spent a lot of money over the years, and really in the last 15-20 years, I'm not sure exactly the time frame.

Went in there and made a lot of improvements.

Um here's a 1956 topo map that we found, and a 1958 aerial map, trying to figure out exactly the flow and the diversion and how this worked.

Um, what is going on today?

Let me see if I can find a better photo.

That's still probably best.

Um, is it's coming in here and down at this location, it discharges back into the drainage way outside of the pond, that diversion channel.

So let me back up one or two.

The diversion channel runs around here and comes in this way.

This still gets the majority of Broken Air Creek, and then this drainage way that uh goes up towards the creek turnpike and the broken air expressway and drains all of this.

This still comes onto the Boy Scout camp, and here's all the strip pits, and they've when it rains, this turns into a lake, if you will.

They've got a couple different levels, but it did one of this charge points is here.

I actually think another one's here, and they come together at this culvert underneath 101st.

Discharges here, may actually have a little overflow here and comes together.

I actually used to live out there 25 years ago, and you could see a roaring river coming through when you had heavy, heavy rains.

You're talking engineering terms uh when it comes together somewhere around 4,000 cubic feet per second.

That's a pretty big flow, moving pretty quickly, very erosive.

But the Boy Scouts have spent quite a bit of money over the time.

Let me see photos, and they have built a low water crossing, so that's where this is the main point of discharge.

Actually, built a weir to hold the pond at a certain elevation.

That's this picture right here.

So the water will flow over the weir and out the structure, over the weir and out the structure.

For the audience, this is a little weir they've built that holds your pond at a certain elevation, but as soon as you get some runoff and rain, it flows over.

And they've they've done some engineering calculations on it, and it doesn't necessarily pass a hundred year.

It's a low water.

You don't you're not going to pass it, so what does it do?

It backs up and flows over the top.

Backs up and flows over the top.

And then you're always going to get big logs that clog it up.

They're having some erosion problems, as you can imagine on both sides.

So they've come to the city saying, is there anything we can do?

Because we know immediately downstream is a main culvert for New Orleans.

So that would be Wagner County trunk sewer, picks up NSU, picks up Zico, picks up about everything uh out west that pumps to it.

It's a big sewer.

We just spent a lot of money uh around the the NSU area to uh fix the sewer.

Um so we want to make sure that we're protecting that trunk sewer.

If we lost that trunk sewer here, we would lose Wagner County, uh, pretty much most of it, about half of it.

So I think some of the recommendation here is can we work with them?

Here's some more.

You can see where they're getting some of the erosion right here.

And Boy Scouts have done a lot trying to protect this, and it just continues uh overtops this, wipes this out, I'm sure, and comes down.

They can answer this.

I actually think they get some flow coming another way as well, but is there some method of better erosion protection so they don't lose this, or is there another method of potentially increasing the capacity so we're reducing the velocity that creates problems downstream?

Uh they do have a couple of videos.

I don't know if we have one that's clearer.

So this is looking northwest at the overtopping of the outlet.

Um I have actually seen it overflow, and it does look like a roaring river coming through there.

So I know there's no way you can truly address that one percent chance hundred year, but uh, is there a way that we can work with them to either protect their structure they've got or increase the capacity that reduces some of that overtopping and reduces some of that erosion, which provide protection of our road downstream.

Uh the road, this is less than 200 feet from the road.

And so I believe that's the pond you see from the road, yes, sir.

Okay.

I wonder how they dug all those coal pits through there with that water coming through reaching through there.

I bet they were pumping continually.

Like I said, it it was a debate.

We looked at a lot of maps, and I'm like, I think it went through.

But we are requesting 70,000 for design to see if we can come up with some either better solution or a better solution of protecting what they've got one way or the other.

Can you say guess about how much detention's in it?

You know what I mean?

The pond and where the overflows at?

Uh, ironically, about two thousand.

The city of Broken Era was talking to the Boy Scouts saying, is there a way that they could actually raise the embankment in the pond like one foot and gain that one foot of detention because it's a big surface area.

There's actually a number, I just don't remember what that one is.

So we might be able to do that.

Is that right?

Um the fact is right now it overtops so much you couldn't do it here.

They actually had it two ponds, they had an upper pond as well.

I see.

Tell us your names.

Thank you.

Yes, thank you.

Um, my name's Art Hawkins, and I'm the executive director of the evangeline.

I mean, sorry, of the Indian Nations Council, um, and who owns this property.

Um, I started here in 2021, um, got here as fast as I could and uh and got caught up.

Um after having been here a couple of years, every time we have a a large rain situation, um, my staff or my on-site ranger was constantly calling saying I need another three thousand dollars for rock.

I need another three thousand dollars for rock.

And after a while, I'm like, look, how we're gonna you're gonna bankrupt bankrupt us with rock.

What are you doing with it?

Where are you selling it?

What are you doing with it?

And he explained to me that that the water um is washing out the the left and right side of that concrete weir.

That concrete weir um was built in 2008.

It was engineered, it raised the level by a foot.

They created um uh uh a levee structure um down the west side of the um of the main channel, um, as well as it looped around and and back up, and it worked for years.

It it did a great job.

Um, and then around 2014-2015, um, is when it started to wash out.

The water was getting to be higher and higher, and for whatever reason, my predecessors, uh, I don't know what they did to try to discover what was causing that.

Um, but when I got there, I guess about a year or so ago, I met Pat and Sarah out on the property.

I thought I had figured out what it was.

Well, the um broken arrow creek comes down and it goes along the western side of our property.

And my ranger said, Well, you need to come take a look, because just about a hundred yards north of our property on that western side, somebody at some point had cut a channel from the broken arrow creek into our waterway, and it's been there for a while because there's some trees there, and it wasn't recent.

And so that's what I wanted to meet with Pat and Sarah about, and he's looking at it, and he goes.

Well, what if we just left it?

I'm like, leave it.

No, there we got we got problems here.

We need to fix it, and who do I who do I need to go after to to make it right?

Because it's damaging our property, it's overwashing the weir wall, which is causing problems on the south side um of New Orleans.

In fact, there's been a couple of times where the water has washed out New Orleans Street, has gone over the top of it.

Um, it's just inundated.

Well, the the thing is is that to the north of our property, and here, and on this side, so the left side and the right side.

If you go back, if you've got Google Earth and you go back to 2014, those landowners cleared that property and regraded it.

In fact, I'm not even sure they may they may or may not have had permits to do that.

But now we've got a lot of water coming in from that north side, which is really what we believe to be the massive cause that is inundating us going over the engineered structure that was put in place and causing problems even for the uh landowners that are south of the property.

I don't know if there's any questions.

Great.

Thank you so much for your time and consideration.

Appreciate it.

Yeah, like I said, I think trying to help protect and armor that low water crossing.

I think that is something that's probably easily done.

Concrete is better.

The problem with the concrete, as you saw in the previous one, is if it starts getting water underneath or behind it, you don't know until it's too late.

Uh, but it at least this way you're not getting rock washed out all the time.

So there might be other solutions.

Uh there's mats that you can use that uh we can come up with.

I do think we want to look, that's why we've asked for a little bit more.

Can we look at a better overall solution if possible?

Uh if not, we certainly can get into doing the protection as well.

Are there plans to look at how that has been modified to the north?

Yes, yes, that would be included.

I do also not try to remember the time frame, 2009, 10.

There was a uh corporation commission when they were trying to come back and doing some reclaimed property, and I think that's probably on this side.

So we have to make sure that we have that that didn't really go through the city, but we were involved in on knowing what was going on.

Any other questions?

Well, entertain a motion.

I motion that we approve the request to spend up to 70,000 to design the mitigation that we need.

Thank you.

I'll say it.

Motion from Hicks, second from Pickle.

Any further discussion?

Roll call.

Hicks here, pickle?

Yes.

Yes.

Parks.

Yes, I'm here.

Hendrix.

Yes.

I'm just kidding.

Item H 26-543 consideration discussion and possible action.

To recommend to City Council to expend construction funds to construct to drainage improvements near 8624 South Harp Boulevard in the Cambridge Estates subdivision, case number 26-005.

All right, very good.

Thank you.

I believe this is our last one.

And one way this is the easiest one because it's been before you uh before, and we recommended some uh monies for design improvement.

So as you said, this is in the Cambridge Estate subdivision, which is located on the southwest corner of 241st or Oneita Road and 81st Street Houston.

Um the subdivision was built in Wagner County.

Let me point out where you're located.

This is where you're located, and I believe this is Force Ridge Baptist Church on Oneita Road.

Um these streets were built in Wagner County, I think it was 1978, and they were inverted crowns.

Um inverted crowns.

Most streets are built this way, so the runoff will will run off the street, but when you invert the crown, you actually bring the run off to the center of the street.

And this was an inverted crown system, which was uh common around 75 to 78 range in a couple of subdivisions.

Uh doesn't built under wider county standards.

We don't we don't accept those, you probably don't anymore.

Um and when it comes down the street, it discharges into a couple of culverts and it just drains through the people's yards for the most part and out to the drainage way.

Um we have some videos here in a minute.

We call it a flume, as you can see, uh, to get it off the street.

So we've done the design and we've come up with a couple of, if you will, a pipe system to convey the water so it doesn't flood their yards.

Um you may still get a flooding in the 1% chance or a two percent chance, but the mitigation is all these frequent events.

Let's get the water out.

Uh they would provide drainage easements.

Here are some of the pictures if you recall.

This is their front yards.

Uh, this is the one on the left.

That's your inverted crown.

Um, and then it drops out on this one, and here's another one that drops out.

I think this is a video.

And I don't recall, they may have some homeowners here.

I don't recall if it ever got into their homes, but I know it's gotten up to it.

It got into homes.

Yeah, it has gotten it.

Okay.

You would think can somebody ride a sea dude through that?

They probably missing CD.

That's it right there.

There's a good Lord.

Yeah, this is what they live with.

Um I know we annexed it in uh at a later date, so it is in the city limits of broken era, was not built in, but we did annex it in.

Uh, and honestly, being here 17 years, I did not know this one.

Uh this one I did not know about until they actually presented and came to us, and I said, we gotta fix this.

I think we have a solution.

The goal would be put this underground in a pipe.

You may still have a little swell over the top that way if the pipes ever blocked, or if it just uh an incredible rain that the pipe can't handle it, it's still it would run through like this.

But for the uh overwhelming majority, we'd be in a pipe system to get it into the creek and get it away from them.

I mean, it runs right by their houses, so we would require an easement.

I believe that both property owners have talked to uh our staff and said they'd be willing to uh grant that.

Here is a design.

We've already gone through the design.

Um, so we're basically right at the point.

I believe Mr.

Spurgeons actually signed off on it.

He's the last step for approval.

So I think we're ready to go.

We just probably need to get the easements and the goal here is 60,000.

We've already talked to a few people to see what it would cost.

We would want to go ahead.

Anytime we get into people's yards, we prefer to put it out to a competitive bid and go through that bid process because a couple of reasons we get uh we get more liability uh warranties uh bonds.

So we are ready to move it to the construction phase.

So they're gonna take it from the street, both of them from the street, and take it down and double.

Yes, see if I can back up one.

Um I can see uh like a little collection system here and a pipe coming over here.

Um not sure if I have another one or not.

I'll have to double check, but I know we can collect it here and bring it along the property line.

Um point it in the right direction then get it underground as much as possible.

Certainly in your lower frequencies.

Um, I mean, engineers like to say 100 year, 1% chance, 50 year, 2% chance, but the storms that you see more often will be those two-year, five year, 10-year events.

You just flip that over, and you you know that's a percent chance.

So on a two-year, you have a 50% chance in any rainfall event over the course of a year to see that amount of water or not.

That stuff will be in the pipe and and stay underground.

Sir, would you like to come forward and speak?

Please tell us your name.

Thank y'all very much for your time.

My name's Matt Cokewit.

I'm the neighbor uh that has filed for this.

Um we do, we deal with water coming down through there.

That's actually a light rain event that happened uh because it'll go from one house to the other.

I mean, it uh that'd be it'll be wall to wall uh going through there.

Um my only question is, and I guess it'll be actual with y'all as well.

Is I see that I see that we are putting the pipe system stuff in here.

What about the actual covert and stuff that feeds into this that comes through there as far as the drainage?

Because the reason why I had the most concern about it stays wet consistently throughout the whole year, except for maybe two months out of the year, and that would be July and August.

Uh the reason being is is right here where that coverage at, it eroded at some point, and the city of Broken Arrow came in because the ground gave way.

So my wife and I called to have a repair naturally uh for safety issues.

Um but whenever they came in and did that, they cut it out, and when they did, they did not place the covert back up to where it needed to be.

So now the covert is actually bent down, and there's still a gap in there.

They covered the culvert and then pour concrete on top of so now all that settlement and stuff that came through there and everything, that covert's only showing about a quarter of itself.

So not only is it out of them that he's dealing with the issue with the water coming in his house, it does.

I mean, he's definitely got it worse than either one of it.

I can assure you that.

And uh I pray every time that it rains that it doesn't get in their house because it gets very close.

But I think we're only putting a band-aid on it if we only do that portion of it.

We don't go ahead and do the culvert and do up a little bit more than that because it's only going to cause issue to continue.

So any thoughts on that?

I can get I can get with the engineering staff and see if there's a way.

I mean, there's a way, but let's see what the it looks like to collect it here and tie it into a junction box here.

So now you're actually picking up both strands in this.

That was my biggest concern.

That's kind of what you drew well ago.

Yeah, yeah, from the other there.

So let me just double check that.

It may cause that pipe to go up a little bit bigger, but that's not a problem.

Well, thank y'all very much for your own.

Thank you very much.

Thank you.

I like that t-shirt.

I do too.

What's that?

I like the t-shirt.

Thank you very much.

That's the first election I got to vote in.

There you go.

I'm still good with the request for the funds.

Um if there's anything additional, we could come back, but I I think we can still get it for the money here.

I'm sorry, if we can do that, I'm I'll be the one that signs over the easement stuff on that.

I'd be more than happy to do that.

Be more than happy to do that.

Thank you.

Any other discussion?

I'll entertain a motion.

I'll make a motion we approve uh number 26543 as the uh sixty thousand dollars to actually do the job.

Thank you.

I'll second motion by parks, second by pickle.

Any discussion?

Roll call.

Thanks.

Yes, yes, parks, yes, yes.

Thank you very much.

Item seven adjourned.

I have a uh just one comment first, uh making sure that everyone knows that all of this funding comes from the 2018 uh bond issue.

Uh certainly none of that can come from this last bond issue that we did passed, which we really appreciate.

There'll be funds in that for the future.

But this came from the 2018 uh uh bond issue because that's money that we can use at this time.

And if I may absolutely so for those that uh the applicants, this is the recommending body they recommend to the governing body, the city council, and typically we go on not the first meeting, uh next one.

So this would be the second meeting in May.

I think it's the 19th.

So we should we will uh get in touch with everybody, but just for everybody's clarification, we've got to these will since there was no opposition, they'll be all put on consent agenda for the governing body.

Okay, great make a motion to adjourn.

Second that motion by parks, second by pickle to adjourn.

Uh roll call.

Yes, yes, parks, yes, yes.

745, we are adjourned in time to go watch the thunder.

Go thunder.

Thank you.

Thank you.

Thank you all very much for your time.