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Record of Proceedings

Chapel Hill Debt Program Board Meeting - February 16, 2026

Meeting Portal — Monday, February 16, 2026
BodyChapel Hill, North Carolina
SessionMeeting Portal
DateMonday, February 16, 2026
StatusFILED
Video Record
0:00 / 13:29

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it
0:01

All right, good morning, everyone.

0:02

Thanks for hopping on on this fine February morning.

0:05

Um we already have a quorum here, which is good.

0:09

We can go ahead and proceed.

0:10

Um we're gonna have a pretty short meeting, it looks like we only have one applicant um this month.

0:15

We'll get into that in just a second.

0:18

Um just uh order of business.

0:21

If you all didn't know, the um the online application portal for the debt program has changed.

0:27

Sarah has included the updated QR code and the flyer that fortunately, thank you, Lauren has updated with the new QR um code.

0:35

So if you are have these posted in your workspaces or in the community, please make sure those get updated.

0:41

If you have additional um flyer materials yourself, Savannah, do you all have one for Carbro that you've you've been using?

0:56

See, she unmuted, but I haven't heard anything.

1:17

I don't know if she's having some difficulty.

1:19

I think she unmuted, but haven't heard anything, so I just messaged.

1:22

Um morning, Ruby.

1:28

Sounds like Savannah, can you hear us?

1:39

Okay, great, thank you.

1:40

So Savannah's gonna um replace their Carborough flyers with the updated QR code.

1:46

So um just uh loop everyone in who may have joined a few minutes late.

1:51

Um the QR code, the application flyer has changed.

1:55

Um there's a flyer attached to the email Sarah sent on Sunday with the new one.

2:00

So again, if you have those flyers posted in your workspaces, or if you need to start doing that now, please make sure to print off those new ones and save the new ones with that QR code direct to the new application um page.

2:11

That's the only difference, just the QR code changed.

2:14

Uh everything else is basically the exact same.

2:17

Um, I'm gonna go ahead and share my screen, do the formalities, and then we'll hop over to um Sarah to share the applicant we have on today's cycle.

2:31

So uh first order of business, we'll just do our roll call.

2:34

Uh I know we have quorum today, but just to get the numbers, we'll start off with Donna.

2:42

Hi.

2:43

I believe Crystal is absent.

2:48

Uh Mark is also absent.

2:50

Tiffany.

2:51

I'm here.

2:53

Um, I am present.

2:54

Danielle.

2:55

Here.

2:57

Ty.

2:58

Here.

2:59

Ruby.

3:01

Here.

3:02

April.

3:04

Here.

3:04

And Amber.

3:06

Here.

3:07

All right.

3:08

So we definitely have a quorum there.

3:10

Um next we'll move over to approval of the agenda.

3:12

So I've pulled it up on the screen here.

3:14

Um I'll just go ahead and move to approve the agenda as shown.

3:17

I'll second.

3:18

Second.

3:20

I heard Tiffany first.

3:21

Ty, thanks for the effort.

3:22

Um second by Tiffany.

3:24

And we'll vote beginning with Donna.

3:27

Yes.

3:29

Danielle.

3:30

Yes.

3:31

Ty.

3:33

Yes.

3:34

Uh Ruby.

Discussion Breakdown — Share of Meeting
Procedural█████████████████████████████████████████████50%
Debt Relief██████████████████████████████████████42%
Transportation Safety███████8%
Summary of Proceedings

Chapel Hill Debt Program Board Meeting - February 16, 2026

The Chapel Hill Debt Program Board convened on February 16, 2026, with a quorum present. The meeting covered routine approvals, an update to the application portal QR code, and a single applicant review. The board voted to postpone the applicant to March pending verification of her court fees' impact on her driver's license.

Consent Calendar

  • Agenda: Approved unanimously via roll call vote (Donna, Danielle, Ty, Ruby, April, Amber in favor).
  • January 2026 Meeting Minutes: Approved unanimously by members present at the prior meeting (Donna, Amber, Tiffany, Danielle, Ty in favor; Ruby recused due to early departure).

Discussion Items

  • Application Portal Update: The online application QR code has changed. Board members were instructed to replace any posted flyers with the updated version (attached to Sarah’s Sunday email). Savannah confirmed she will update Carboro flyers. The only change is the QR code.
  • Funding Balance: The current Chapel Hill fund balance is $8,248. Carboro and Orange County balances were noted but not specified.
  • Applicant Review – Rebecca Decimone:
    • Applicant is a 45-year-old white female residing at Freedom House Recovery Center in Chapel Hill, employed part-time. She owes $6,151.37 in court fees, including $806.40 for trafficking fentanyl, $286.65, and $41.04 from Florida cases. She is unable to obtain a driver’s license and spends nearly half her income on Uber transportation. She has no prior assistance from the program in the past three years and no violent felony convictions in the past five.
    • Board discussion focused on whether the Florida fees are actually preventing her from getting a North Carolina driver’s license. Lauren noted she previously checked the driving record but found no Florida information. It was suggested to verify with the DMV.
    • Motion made to postpone the application until the March 16 meeting to allow time to confirm with the DMV and applicant whether those fees are the barrier. Motion seconded by Crystal.

Key Outcomes

  • Vote on Postponement: The motion to postpone the applicant to March 16, 2026 passed 8–0–1 (Mark abstained because he missed much of the discussion; all others present voted yes).
  • Action Items: Lauren and/or Sarah will attempt to contact the applicant and the Florida DMV to confirm if the outstanding fees block the issuance of a North Carolina driver’s license. Results will be presented at the next meeting.
  • Next Meeting: Scheduled for March 16, 2026. Members were reminded to distribute the updated QR code flyers.

Meeting Transcript

All right, good morning, everyone. Thanks for hopping on on this fine February morning. Um we already have a quorum here, which is good. We can go ahead and proceed. Um we're gonna have a pretty short meeting, it looks like we only have one applicant um this month. We'll get into that in just a second. Um just uh order of business. If you all didn't know, the um the online application portal for the debt program has changed. Sarah has included the updated QR code and the flyer that fortunately, thank you, Lauren has updated with the new QR um code. So if you are have these posted in your workspaces or in the community, please make sure those get updated. If you have additional um flyer materials yourself, Savannah, do you all have one for Carbro that you've you've been using? See, she unmuted, but I haven't heard anything. I don't know if she's having some difficulty. I think she unmuted, but haven't heard anything, so I just messaged. Um morning, Ruby. Sounds like Savannah, can you hear us? Okay, great, thank you. So Savannah's gonna um replace their Carborough flyers with the updated QR code. So um just uh loop everyone in who may have joined a few minutes late. Um the QR code, the application flyer has changed. Um there's a flyer attached to the email Sarah sent on Sunday with the new one. So again, if you have those flyers posted in your workspaces, or if you need to start doing that now, please make sure to print off those new ones and save the new ones with that QR code direct to the new application um page. That's the only difference, just the QR code changed. Uh everything else is basically the exact same. Um, I'm gonna go ahead and share my screen, do the formalities, and then we'll hop over to um Sarah to share the applicant we have on today's cycle. So uh first order of business, we'll just do our roll call. Uh I know we have quorum today, but just to get the numbers, we'll start off with Donna. Hi. I believe Crystal is absent. Uh Mark is also absent. Tiffany. I'm here. Um, I am present. Danielle. Here. Ty. Here. Ruby. Here. April. Here. And Amber. Here. All right. So we definitely have a quorum there. Um next we'll move over to approval of the agenda. So I've pulled it up on the screen here. Um I'll just go ahead and move to approve the agenda as shown. I'll second. Second.

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