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Record of Proceedings

Charles County Board of Fire and Rescue Commissioners Meeting - December 18, 2025

County Commissioners & Boards — Thursday, December 18, 2025
BodyCharles County, Maryland
SessionCounty Commissioners & Boards
DateThursday, December 18, 2025
StatusFILED
Video Record
0:00 / 31:53

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it

Speaker numbers apply only to this recording.

Speaker 1

0:30

Welcome to the December meeting of the Charles County Board of Fire and Rescue Commissioners.

0:34

My name is Lynn Gilroy, and I am the chairman.

0:37

I also represent the Charles County Volunteer Firemen's Association.

0:42

With me tonight are some of the other members of the board.

0:46

Mr.

0:46

Bill Deere, who is the vice chairman and represents the Charles County Association of Emergency Medical Services.

0:52

Bill.

Speaker 2

0:53

Thank you, Mr.

0:53

Chairman.

Speaker 1

0:55

We also have online with us Miss Natasha Suba Perry, who's a governor's appointee.

1:00

Natasha.

Speaker 3

1:01

Good evening, Mr.

1:02

Chairman.

Speaker 1

1:04

And finally, at this point in time, we have uh the other member of the board, Mr.

1:08

Robert Ansel, who is a county commissioner's appointee.

1:11

Thank you, Mr.

1:12

Chairman.

1:14

We'll start off this evening with the approval of the minutes.

1:18

Bill, I think you had some minor changes.

Speaker 2

1:20

I've got like three corrections.

1:22

I've spoken to the secretary about uh all are on the last page.

1:26

Uh first one's under capital quarterly projects, uh midway down uh where it says waller VFD, it should say purchase of SCBAs.

1:36

There's one too many A's in there.

Speaker 1

1:39

Okay.

Speaker 2

1:39

And then on line 16 uh should read something like uh FY26 November distribution of fire and low SAP funds, and then the same thing on line 17 should read FY26 November distribution of EMS and Low SAP funds.

Unassigned speaker

2:02

Okay,

Speaker 1

2:03

is there any other corrections

Unassigned speaker

2:07

make

Speaker 4

2:07

a motion to approve with corrections?

Speaker 1

2:09

Okay, motion to approve the corrections.

2:11

There's second

Speaker 2

2:12

second.

Speaker 1

2:14

All those in favor signify by saying aye.

Speaker 2

2:17

Aye.

2:18

Aye.

Speaker 1

2:20

The chair also votes aye.

2:22

They approved as corrected.

2:26

Next on our agenda is the LOSAP report for November 2025.

Unassigned speaker

2:31

Uh

Speaker 2

2:31

Mr.

2:32

Chairman, the November 2025 Low SAP report.

2:35

Uh totally starting off uh November as of November 3rd of 2025 and truest, we had a total of 23 million four hundred and eighty-three thousand six hundred twenty-four dollars six cents.

2:48

Wilmington trust, we had one million two hundred uh sixty-five thousand eight hundred and twenty-three dollars six cents.

2:56

So for total funds at the end of November, we had a total of twenty-four million seven hundred forty-nine thousand four hundred and forty-seven dollars twelve cents.

3:05

At the end of October, we had 23 million six hundred and fourteen thousand eighty-nine dollars forty-five cents.

3:12

So we saw a change in value of one million one hundred and thirty-five thousand three hundred and fifty-seven dollars sixty-seven cents.

3:21

Out of Wilmington Trust, uh, we have a total of three hundred and twenty-six distributions or disbursements, uh, which is an increase of two.

3:30

We've so we paid out a total of ninety-six thousand nine hundred and fifty dollars sixty-four cents in benefits, had one death benefit of five thousand dollars.

3:40

We had one reissue of a distribution payment of two hundred and twenty-five dollars, and the distribution payment for the two new uh enrollees, a total seven hundred and thirty dollars.

3:53

So total expenses from Wilmington Trust was one hundred and two thousand nine hundred five dollars sixty-four cents.

4:01

Total deposits in Wilmington Trust in uh Troop Wilmington Trust, or we had the tax deposit of one million one hundred and twenty thousand fifty five hundred and fifty-five dollars.

4:13

Uh, we had one stop distribution payment of two hundred twenty-five dollars.

4:18

We earned eight hundred and thirty-four dollars and ninety-seven cents in interest.

4:22

So total deposits for Wilmington Trust was one million one hundred twenty-one thousand six hundred and fourteen dollars and ninety-seven cents.

4:31

So total change in value for Wilmington Trust was a tot was positive one million eighteen thousand uh eight seven hundred and nine dollars thirty-three cents.

4:41

And truest, uh, we had no transfers, and we paid three hundred and twenty-six dollars eighty eight cents in fees.

4:49

So total for truest was a negative three that three thousand twenty-six dollars eighty eight cents.

Unassigned speaker

5:00

So at the end of November, we have a total of $24,749,447 and twelve cents in the low SEP fund.

Speaker 1

5:09

I can think that this is the first time we've ever had a situation where we didn't have to transfer funds to make make the account whole.

5:19

Correct.

Discussion Breakdown — Share of Meeting
Fire Department Operations█████████████████████████████████████████████79%
Procedural█████████15%
Public Health██3%
Public Safety██3%
Summary of Proceedings

Charles County Board of Fire and Rescue Commissioners Meeting - December 18, 2025

The Charles County Board of Fire and Rescue Commissioners held its regular monthly meeting on December 18, 2025, at 5:00 PM. Chairman Lynn Gilroy presided, with members Bill Deere (Vice Chairman), Natasha Suba Perry (online), and Robert Ansel present. The meeting covered financial reports, project updates, and administrative matters.

Minutes Approval

  • The board voted unanimously to approve the minutes of the previous meeting with three corrections noted by Vice Chairman Deere, including typographical fixes in the capital quarterly projects section.

LOSAP Report (November 2025)

  • The Length of Service Award Program (LOSAP) report was presented. Total fund balance at the end of November was $24,749,447.12, an increase of $1,135,357.67 from October. Wilmington Trust held $1,265,823.06 in deposits, with 326 distributions totaling $96,950.64 in benefits, one death benefit of $5,000, and one reissue of $225. Total deposits into Wilmington Trust were $1,121,614.97, including interest of $834.97. Trust fees were $3,026.88. Chairman Gilroy noted it was the first time in several years that no transfer of funds was needed to make the account whole.

Escrow Accounts (Letter of Information)

  • Fire/EMS Coordinator William Smith submitted a letter listing November 2025 escrow expenses, pre-approved by the executive committees. Notable items included: $9,039.50 for the coordinator account, $1,533.21 for mobile display terminals, $5,480 for new license/maintenance from the MDT account, $63.29 for DCON wipes from training health and safety, $4,100 for travel to a safety officer conference, $46,172.35 for high angle rescue equipment from special operations, $1,556.10 for billboard signage from recruitment, and $2,400 for two additional student scholarships. The board accepted the report as information.

Mobile Display Terminal (MDT) Replacement

  • Chief Mark Kaufman provided a quarterly update: installations of new MDTs were completed except for a few units out of service. A final report is expected next month.

Ambulance Updates

  • Ambulances 39, 399, 127 (Waldorf): No new updates; the two companies have separated but 127 remains under Waldorf for reporting until contract transfer to Westlake.
  • Ambulance 608 (CC MICU): New unit delivered, balance paid, radius installation underway. Expected in service before January 1, 2026. Old unit to be sold.
  • Ambulance 58 (Benedict): Letter of intent filed; a committee has been formed to replace a 2008 Ford E350 PL Custom Ambulance. Chief Russelllander indicated a formal request will come soon.

Apparatus Replacements and Projects

  • Westlake EMS Utility 12: Letter of intent to form a committee for replacement of a 2016 unit, part of a redesignation with Command 12.
  • UTV2 (Hughesville): 2026 Can Am Defender delivered in November; accessories and skid unit installation in progress; operator training underway. Service expected mid-to-late winter.
  • Truck 11 (Bryans Road): Factory visit pushed to January due to scheduling conflicts; no other changes.
  • Solar Panel Project (Bryans Road): Engineering phase ongoing; third-party review expected by January, permitting and interconnection by late March, installation May/June.
  • Engine 32 (Waldorf): Engineering plans finalized; production started; delivery expected July 2026.
  • Station 12 Renovation (Westlake): Phase one (men's locker room demolition/reconstruction) ongoing; phase two (public restroom) to begin in 1-2 weeks.
  • SCBA Purchase (Waldorf): Delivery delayed to first or second week of December. A board member questioned whether quarterly updates were required per policy, but it was noted the department is voluntarily keeping the board informed.
  • Bay Door Replacement (Westlake, Station 12): Replacement began December 1; delay due to 16-week lead time; each door takes ~3 days to install; building remains secure.

New Business and Reports

  • Chairman's Report (Bill Deere):
    • Bill Cook, past president, returning home after rehab for a broken hip.
    • AFG grant for 125 sets of PPE denied; FEMA indicated other applicants had older gear. The county will reapply.
    • $45,000 state grant for volunteer cancer screening postponed; procurement process reopened by state health department.
    • Annual banquet for volunteer fire and EMS associations set for January 9, 2026, at JC's Hall, 6 PM.
    • Cadet program update: 20 cadets continuing education; second-year EMTs performing well; fundraiser at Chris Krangle Christmas Market successful; proceeds to be tallied.
    • Two recent deaths: Mike Kickman of dive rescue team and David Hoffmaster, charter member from Dentsville (age 91). Condolences extended.
    • Fire prevention reminder to residents: use caution with Christmas trees, ensure artificial trees are UL approved, and keep live trees watered.
  • Reappointments: Bill Deere was re-elected by the EMS Association to chair the EMS executive committee, placing him on this board. Lynn Gilroy was re-approved by the Firemen's Association to serve another year as executive committee chair. Elections for chair and vice chair of the Board of Fire and Rescue Commissioners will be held at the January 2026 meeting.

Adjournment

The meeting adjourned with a motion and unanimous vote. Chairman Gilroy wished all first responders and families a happy holiday and prosperous new year.

Meeting Transcript

Welcome to the December meeting of the Charles County Board of Fire and Rescue Commissioners. My name is Lynn Gilroy, and I am the chairman. I also represent the Charles County Volunteer Firemen's Association. With me tonight are some of the other members of the board. Mr. Bill Deere, who is the vice chairman and represents the Charles County Association of Emergency Medical Services. Bill. Thank you, Mr. Chairman. We also have online with us Miss Natasha Suba Perry, who's a governor's appointee. Natasha. Good evening, Mr. Chairman. And finally, at this point in time, we have uh the other member of the board, Mr. Robert Ansel, who is a county commissioner's appointee. Thank you, Mr. Chairman. We'll start off this evening with the approval of the minutes. Bill, I think you had some minor changes. I've got like three corrections. I've spoken to the secretary about uh all are on the last page. Uh first one's under capital quarterly projects, uh midway down uh where it says waller VFD, it should say purchase of SCBAs. There's one too many A's in there. Okay. And then on line 16 uh should read something like uh FY26 November distribution of fire and low SAP funds, and then the same thing on line 17 should read FY26 November distribution of EMS and Low SAP funds. Okay, is there any other corrections make a motion to approve with corrections? Okay, motion to approve the corrections. There's second second. All those in favor signify by saying aye. Aye. Aye. The chair also votes aye. They approved as corrected. Next on our agenda is the LOSAP report for November 2025. Uh Mr. Chairman, the November 2025 Low SAP report. Uh totally starting off uh November as of November 3rd of 2025 and truest, we had a total of 23 million four hundred and eighty-three thousand six hundred twenty-four dollars six cents. Wilmington trust, we had one million two hundred uh sixty-five thousand eight hundred and twenty-three dollars six cents. So for total funds at the end of November, we had a total of twenty-four million seven hundred forty-nine thousand four hundred and forty-seven dollars twelve cents. At the end of October, we had 23 million six hundred and fourteen thousand eighty-nine dollars forty-five cents. So we saw a change in value of one million one hundred and thirty-five thousand three hundred and fifty-seven dollars sixty-seven cents. Out of Wilmington Trust, uh, we have a total of three hundred and twenty-six distributions or disbursements, uh, which is an increase of two. We've so we paid out a total of ninety-six thousand nine hundred and fifty dollars sixty-four cents in benefits, had one death benefit of five thousand dollars. We had one reissue of a distribution payment of two hundred and twenty-five dollars, and the distribution payment for the two new uh enrollees, a total seven hundred and thirty dollars. So total expenses from Wilmington Trust was one hundred and two thousand nine hundred five dollars sixty-four cents.

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