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Record of Proceedings

Claremont Planning Board Meeting - October 27, 2025

Planning Board — Monday, October 27, 2025
BodyClaremont, New Hampshire
SessionPlanning Board
DateMonday, October 27, 2025
StatusFILED
Video Record
0:00 / 20:18

Transcript — Verbatim
0:01

All right.

0:02

Welcome to the planning board meeting Monday, October 27th, 2025.

0:08

Can I have a roll call, please?

0:11

Here.

0:11

Jonathan Elson.

0:12

Here.

0:13

Gene Michael Sandborn.

0:14

Here.

0:15

Here.

0:17

Maximum can all debris?

0:19

Yeah.

0:20

That Matt Town?

0:21

Here.

0:21

Michael's Kalaski.

0:22

Here.

0:24

All right.

0:25

Review of minutes of previous meeting.

0:28

October 13th, 2025.

0:31

Motion to approve is presented.

0:33

Do we have a second?

0:34

Second.

0:35

Any discussion?

0:38

All those in favor say aye.

0:40

Aye.

0:41

Aye.

0:41

Minutes pass.

0:43

All right.

0:44

On to new business.

0:46

Public hearing.

0:47

Uh conduit license.

0:50

Agreement for Valley Regional Hospital.

0:53

What do you what do you have, Austin?

0:55

So Valley Regional is requesting permission to run conduit with fiber optic cable in it from their existing hospital campus to the new building that's being constructed.

1:04

So this won't need any planning board approvals besides this.

1:08

The city manager is requesting permission to enter into an agreement for that conduit with Valley Regional Hospital.

1:15

So that requires city council and planning board approval for permission to enter into that agreement and council has already given their approval.

1:24

So I have a suggested motion that's very similar to the council motion that was passed uh October 8th.

1:32

Any discussion?

1:36

So is that something that they're just going to uh uh do a directional board or are they gonna push it through or what I believe they're going to um tear up the pavement and then repave and that's within the um bounds of the city manager's negotiation with Valley Regional about that being restored to its pre-excavation condition.

1:57

Okay, or ideally better caught with the whole length.

2:06

Any uh any other questions?

2:11

Uh then anybody want to give a motion?

2:14

I'll make a motion.

2:15

You want to do the just open and close the public hearing?

2:18

Oh, yep.

2:19

Just for a moment.

2:20

Yep, absolutely.

2:21

Yep, since we've got the uh public clearing, if there's anybody here that'd like to speak to it, please.

2:28

Since there's no one here, we'll bring it back to the board, close the public hearing, and let's make a motion.

2:35

Go ahead, Jonathan.

2:36

Make a motion to authorize the city manager or her designees to negotiate and enter into a license agreement with Valley Regional Hospital for non-exclusive use of a designated portion of the city's public right of way across and beneath sidewalks and paved and unpaved portions of Elm Street for the laying of conduit and installation of fiber optic cabling, wiring and electronic infrastructure for Valley Regional Hospitals private use.

2:57

This approval carries the same conditions set forth by the Claremont City Council in their October 8th, 2025 meeting.

3:03

Planning board further authorizes the city manager or her designees to undertake all actions and execute all documents as may be required to implement this motion.

3:11

Do I have a second?

3:12

Second.

3:13

Any discussion.

3:16

All those in favor say aye.

3:17

Aye.

3:19

All right.

3:20

Motion passes.

Discussion Breakdown — Share of Meeting
Engineering And Infrastructure█████████████████████████████████████████████54%
Environmental Protection████████████████████████████34%
Procedural██████████12%
Summary of Proceedings

Claremont Planning Board Meeting - October 27, 2025

The Claremont Planning Board met on Monday, October 27, 2025. The board approved minutes from the October 13, 2025 meeting, authorized a conduit license agreement with Valley Regional Hospital, and discussed a letter regarding the Washington Street twin culvert replacement project. No public comments were made during the public hearing.

Consent Calendar

  • Minutes of October 13, 2025: Approved unanimously (motion, second, all aye).

Discussion Items

  • Valley Regional Hospital Conduit License Agreement: The board considered a request from Valley Regional Hospital to run conduit with fiber optic cable from their existing campus to a new building, requiring excavation and repaving of Elm Street. After opening a public hearing with no attendees, the board unanimously authorized the city manager to negotiate and enter into a license agreement under the same conditions set by the City Council on October 8, 2025. Specific motion included approval for non-exclusive use of the right-of-way and restoration of the pavement.
  • Beta Group Letter – Washington Street Culvert Replacement: The board discussed a letter responding to Beta Group’s request for priority mitigation efforts for the replacement of severely deteriorated twin five-foot diameter corrugated metal culverts on Washington Street. Key concerns raised included:
    • Water quality impacts to the nearby drinking water intake and stormwater management.
    • Potential hazardous materials from historic uses (e.g., sawmill, fuel stations, car washes, fire losses, asbestos from demolished structures).
    • Historic resources, including a downstream stone wall.
    • Beaver activity in the area.
    • Traffic disruption during construction. The board opted to defer detailed priority mitigation lists and species-specific concerns to the Conservation Commission, which is actively engaged. Staff will incorporate the board’s input into a final letter.
  • Subcommittee Update on Proposed Regulatory Changes: Jonathan inquired about progress on proposed regulation changes. Staff indicated work is ongoing with legal review, aiming to present before the City Council in winter.

Key Outcomes

  • Minutes Approved: Unanimous vote.
  • Conduit License Agreement Approved: Unanimous vote to authorize the city manager.
  • Beta Group Letter: Staff to finalize letter incorporating board’s concerns; Conservation Commission to handle priority mitigation details. Board requested an update once completed.
  • Adjournment: Motion to adjourn passed unanimously.

Meeting Transcript

All right. Welcome to the planning board meeting Monday, October 27th, 2025. Can I have a roll call, please? Here. Jonathan Elson. Here. Gene Michael Sandborn. Here. Here. Maximum can all debris? Yeah. That Matt Town? Here. Michael's Kalaski. Here. All right. Review of minutes of previous meeting. October 13th, 2025. Motion to approve is presented. Do we have a second? Second. Any discussion? All those in favor say aye. Aye. Aye. Minutes pass. All right. On to new business. Public hearing. Uh conduit license. Agreement for Valley Regional Hospital. What do you what do you have, Austin? So Valley Regional is requesting permission to run conduit with fiber optic cable in it from their existing hospital campus to the new building that's being constructed. So this won't need any planning board approvals besides this. The city manager is requesting permission to enter into an agreement for that conduit with Valley Regional Hospital. So that requires city council and planning board approval for permission to enter into that agreement and council has already given their approval. So I have a suggested motion that's very similar to the council motion that was passed uh October 8th. Any discussion? So is that something that they're just going to uh uh do a directional board or are they gonna push it through or what I believe they're going to um tear up the pavement and then repave and that's within the um bounds of the city manager's negotiation with Valley Regional about that being restored to its pre-excavation condition. Okay, or ideally better caught with the whole length. Any uh any other questions? Uh then anybody want to give a motion? I'll make a motion. You want to do the just open and close the public hearing? Oh, yep. Just for a moment. Yep, absolutely. Yep, since we've got the uh public clearing, if there's anybody here that'd like to speak to it, please. Since there's no one here, we'll bring it back to the board, close the public hearing, and let's make a motion. Go ahead, Jonathan.

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