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Record of Proceedings

Clovis-Carver Library Board Regular Meeting - April 28, 2025

Meeting Portal — Monday, April 28, 2025
BodyClovis, New Mexico
SessionMeeting Portal
DateMonday, April 28, 2025
StatusFILED
Video Record
0:00 / 25:04

Transcript — Verbatim
0:52

Maybe it's written.

0:53

I just try not to do that real often.

0:59

And then when you sit down and you're like, yeah, what sounds good.

1:05

We've known it.

1:09

I'll take two.

1:14

How are you?

1:19

How are you?

1:25

I mean, I've never grabbed out my hand.

1:29

I thought I was gonna win.

1:30

Oh, I guess we're busy talking about where that would go.

1:34

Thank you.

1:34

You're so sweet.

1:37

Margaret, you want to mention um just come in.

1:46

She ate some interesting.

1:49

I know look at that.

1:51

Well, I have a lot of hair though.

1:53

But I have a lot of things.

1:54

She's been making up with that since you're not.

2:00

Yeah, I am.

2:00

Isn't it pretty?

2:01

I am.

2:01

Oh, yeah.

2:02

It's a beautiful before, and I haven't been thrilled.

2:05

But it just isn't.

2:10

I don't know what to do.

2:14

Oh James.

2:15

James.

2:18

I gotta catch up.

2:22

Okay, welcome everyone.

2:24

We'll uh call to order the Clovis Carver Library Board meeting.

2:28

And if we could have a roll call, please.

2:35

Present.

2:35

Mayor Pro Tim Bryant.

2:37

Here.

2:37

Kathy Olam.

2:38

Here.

2:39

Lee Wilman.

2:40

Here.

2:40

Shelley Wynn.

2:41

Here.

2:42

Gracelyn Tatum.

2:43

Here.

2:43

Mel Perthener.

2:44

Here.

2:45

Steve Baldock.

2:46

Here.

2:47

Sydney Duncan.

2:48

Commissioner Bender.

2:50

Here.

2:50

Rhonda Sparks.

2:51

Here.

2:52

Okay, thank you.

2:54

First thing we have is approval of the minutes of January 27th.

2:58

Those were emailed out to everyone.

3:01

And if there's no corrections, I'll ask for a motion to approve.

3:05

So moved.

3:07

Second.

3:07

Okay, we have a motion at a second to approve the minutes.

3:10

All those in favor signify by saying aye.

3:12

Aye.

Discussion Breakdown — Share of Meeting
Library Operations█████████████████████████████████████████████87%
Procedural███████13%
Summary of Proceedings

Clovis-Carver Library Board Regular Meeting - April 28, 2025

The Clovis-Carver Library Board held its regular meeting on April 28, 2025, at 5:30 PM in the North Annex. The board approved previous meeting minutes, received a volunteer recognition from the mayor, and heard a comprehensive report from the library director covering completed projects, financial updates, personnel changes, and summer programming plans.

Consent Calendar

  • Approval of Minutes: The minutes from the January 27, 2025 meeting were approved unanimously by voice vote.

Discussion Items

  • Communication from Mayor Morris: Mayor Morris presented certificates of appreciation to each board member, thanking them for their volunteer service and dedication to the community and the library.
  • Library Director's Report (Ms. Hinchey):
    • Roof Project: The roof replacement is complete; all building tiles except about three have been replaced. New skylights have been shipped and will be installed mid-July, providing six new skylights.
    • New Meeting Room: The former magazine room has been converted into a free meeting room named the Ruth Wory Room (after a former library director, 1972-1982). Magazines were moved to the genealogy room.
    • Financial Updates: Balance of the 2022 Go Bond is $90,942; the State Grants-in-Aid balance is $448 (must be spent by June 30, 2025).
    • Personnel: Rad Lon returned as reference staff; new janitor Steve Smith (from Senior Services) is performing well.
    • Notary Services: January through March 2025 saw 655 cash notaries and 287 Square notary transactions, a good revenue source.
    • Circulation Statistics: Monthly checkouts range between 5,000 and 10,000 items (including e-books, children's material, state documents, etc.).
    • Summer Reading 2025: Theme is "Color My World" with activities including tie-dye t-shirts, chalk painting, themed movies, story times, a mermaid from San Angelo, the Wonders on Wheels bus from the State Library, and adult programming (stitching, quilting, speakers on railroads, arrowheads, archaeology). Reading tracking will use the Beanstack program.
    • Staff Loss: Board member Michael Lesk passed away about three weeks prior.
  • Commissioner Bender's Remarks: Shared observations on changes at ENMU Golden Library and discussed the evolving role of libraries with Director Hinchey, who noted the continued high circulation and adaptation to community needs.

Key Outcomes

  • Approved the minutes of January 27, 2025 (unanimous).
  • Accepted the library director's report as presented.
  • Next meeting scheduled for 5:30 p.m., Monday, July 28, 2025.

Meeting Transcript

Maybe it's written. I just try not to do that real often. And then when you sit down and you're like, yeah, what sounds good. We've known it. I'll take two. How are you? How are you? I mean, I've never grabbed out my hand. I thought I was gonna win. Oh, I guess we're busy talking about where that would go. Thank you. You're so sweet. Margaret, you want to mention um just come in. She ate some interesting. I know look at that. Well, I have a lot of hair though. But I have a lot of things. She's been making up with that since you're not. Yeah, I am. Isn't it pretty? I am. Oh, yeah. It's a beautiful before, and I haven't been thrilled. But it just isn't. I don't know what to do. Oh James. James. I gotta catch up. Okay, welcome everyone. We'll uh call to order the Clovis Carver Library Board meeting. And if we could have a roll call, please. Present. Mayor Pro Tim Bryant. Here. Kathy Olam. Here. Lee Wilman. Here. Shelley Wynn. Here. Gracelyn Tatum. Here. Mel Perthener. Here. Steve Baldock. Here. Sydney Duncan. Commissioner Bender. Here. Rhonda Sparks.

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