OPENPUBLICA · PUBLIC MEETING RECORD
Record of Proceedings

Lodger's Tax Advisory Board Regular Meeting - May 13, 2025

Meeting Portal — Tuesday, May 13, 2025
BodyClovis, New Mexico
SessionMeeting Portal
DateTuesday, May 13, 2025
StatusFILED
Video Record
Meeting Thumbnail
⇩ GET FROM SOURCE

STREAMING COPY IN PREPARATION — RECORDING AVAILABLE FROM THE ORIGINAL SOURCE

Transcript — Verbatim
0:00

From the board.

0:04

Make a notion approve.

0:05

Freddie Bryant with the first motion.

0:07

Second.

0:08

Mel with a second.

0:09

All in favor?

0:11

Aye.

0:12

All opposed, same sign.

0:14

This motion carries.

0:16

But before we start the lodgers tax app tax lodgers tax fund applications, Mayor Morris is here to chat with us.

0:26

Thank you very much, Mr.

0:28

Chairman.

0:29

Sounds like the sound is working.

0:32

Sound good.

0:33

I thought those were some really good tricks you were doing a few minutes ago.

0:36

Good job.

0:37

So uh thanks for the opportunity to visit your meeting and not take up too much time.

0:42

Uh but during the month of April, the city commission and I and the city uh made effort to recognize volunteerism in the community.

0:49

And specifically, I wanted to recognize those citizen members that volunteer their time and effort on our boards and committees.

0:59

And I don't know if you didn't have a meeting in April or if I just missed it somehow.

1:03

But I didn't see you in April.

1:04

So here I am in May.

1:06

Uh, to uh thank you, citizen members, for your service on this board.

1:12

Um honest to goodness, some of the decisions that you make on this board are the toughest I see made.

1:17

I mean, you guys really have to labor over your decision.

1:21

So thank you for your service.

1:22

You're truly helping to shape uh policy for our community and and uh you're helping to support uh those events that uh that make our community special.

1:31

So I have a certificate of appreciation for each of you, and it reads uh presented to uh to each of you in recognition of outstanding dedication, commitment, and invaluable contribute contributions as a member of the lodgers tax advisory board.

1:47

And so I have for you, Ms.

1:49

Padilla, a certificate as well as for you, Mr.

1:52

Upperthener, and I have one for you, Mr.

1:56

Chairman, and I have one for Mr.

1:59

Bryant as well.

2:00

Commissioner Garza.

2:02

Sorry.

2:04

You're elected, so you you don't get a certificate, but we do appreciate you too.

2:09

And and I understand we have one absence and it's uh Mr.

2:12

Nelson, and so I'll ask that maybe we be sure and get that to him.

2:16

But if I could, I'd like to present uh the certificates to you.

2:24

Yes.

2:29

Take a picture, yeah.

2:34

Yes.

2:35

All of us together, yes, Mr.

2:38

Chairman.

2:38

Make it easy.

2:42

Well, I don't know.

2:42

The mayor wants me down there.

2:46

Uh and just for the record, working with this fine dedicated people is my reward.

2:52

Oh, I like that.

2:56

So thank you.

2:59

Sincerely thank you for your service.

3:02

Thank you.

3:03

Appreciate you very much.

3:06

I appreciate your service.

3:12

It's a pleasure.

3:29

Okay.

3:30

Thank you.

3:52

You went over it.

3:54

Oh, dang it.

4:00

House form.

Discussion Breakdown — Share of Meeting
Community Events█████████████████████████████████████████████55%
Fiscal Sustainability███████████13%
Youth Programs████████10%
Procedural███4%
Community Engagement███4%
Technology and Innovation███4%
Economic Development██3%
Public Engagement██3%
Water And Wastewater Management██2%
Summary of Proceedings

Lodger's Tax Advisory Board Regular Meeting - May 13, 2025

The Lodger's Tax Advisory Board met on May 13, 2025, at 5:30 PM in the North Annex, 701 N. Main, Clovis, NM. The meeting began with roll call and approval of minutes, followed by a presentation from Mayor Morris recognizing board members for their volunteer service. The board then reviewed and discussed five applications for lodger's tax funds for upcoming events, made recommendations, and unanimously approved them. The next meeting is scheduled for July 8, 2025 at 5:30 PM.

Consent Calendar

  • Approval of Minutes: The minutes of the March 11, 2025 meeting were approved unanimously on a motion by Freddie Bryant, seconded by Mel.

Mayor Morris Presentation

Mayor Morris presented certificates of appreciation to citizen members of the board (Ms. Padilla, Mr. Upperthener, the Chairman, and Mr. Bryant) for their volunteer service. Commissioner Garza, being an elected official, did not receive a certificate but was thanked. A certificate for Mr. Nelson, who was absent, was to be delivered. The Mayor praised the board's difficult decisions and contributions to community policy and events.

Lodger's Tax Fund Applications

The board reviewed applications in the order submitted. The OPO Outdoor Show had previously withdrawn its application.

  1. USTRC New Mexico Classic (John English / Red Rock Roping): This event in August is expanding to a three-day format (Friday, Saturday, Sunday) following a successful March roping with 700 teams. The applicant had returned $6,500 from a prior allocation due to timeline issues and requested $8,000. The board recommended and later approved $6,500, matching the returned amount.

  2. Clovis Softball Association (Kim representing): Requested funding for four remaining tournaments in June, July, and October, including the Custom Classic and Halloween Howl. The association has 52 years of history and brings many out-of-town visitors. The board recommended and approved $5,000 per tournament, totaling $20,000.

  3. NRL Hunters Coalition (Justin): Requested $12,000 for media jerseys, mugs, banners, and trophies for a 30-match event (up from 16 last year). The event, held on the Cap Rock for safety, is sold out (250 slots) and projects 300-350 attendees from 14 states and three countries. Last year's success was noted, and the board recommended and approved $12,000.

  4. Clovis Main Street – Children's Entrepreneur Fair (Lisa Pellegrino Spear): Requested $4,250 for the Eastern New Mexico Children's Entrepreneur Fair on June 13, 2025, 5-9 PM, downtown alongside Dragon Main event. This is the sixth year, with 74 pre-registered kids last year (56 due to weather). The event aims to teach entrepreneurship and draws families from over 100 miles away. The board recommended and approved $4,000, matching last year's amount.

  5. Clovis Main Street – Christmas Light Parade: Requested $16,950 for the December 6, 2025 parade. Last year's attendance grew 14% to 16,986 unique cell phone users (based on Placer AI data), with 105 floats. Hotel room nights increased, with top hotels reporting 70, 56, and 28 stays. The parade is recognized as the largest Christmas parade in New Mexico by New Mexico True. The board recommended and approved $16,950 in full.

Key Outcomes

  • The board made the following recommendations for lodger's tax fund allocations (subject to city commission approval):
    • USTRC New Mexico Classic: $6,500
    • Clovis Softball Association: $20,000 (four tournaments at $5,000 each)
    • NRL Hunters Coalition: $12,000
    • Children's Entrepreneur Fair: $4,000
    • Christmas Light Parade: $16,950
  • A motion to approve all recommendations was made by Mel, seconded, and passed unanimously.
  • The next meeting is scheduled for Tuesday, July 8, 2025 at 5:30 PM.
  • Under "For the Good of the Order," a representative thanked the board on behalf of the Clovis Music Festival for prior funding, noting that one band flew into the local airport and praised the city's hospitality.

Meeting Transcript

From the board. Make a notion approve. Freddie Bryant with the first motion. Second. Mel with a second. All in favor? Aye. All opposed, same sign. This motion carries. But before we start the lodgers tax app tax lodgers tax fund applications, Mayor Morris is here to chat with us. Thank you very much, Mr. Chairman. Sounds like the sound is working. Sound good. I thought those were some really good tricks you were doing a few minutes ago. Good job. So uh thanks for the opportunity to visit your meeting and not take up too much time. Uh but during the month of April, the city commission and I and the city uh made effort to recognize volunteerism in the community. And specifically, I wanted to recognize those citizen members that volunteer their time and effort on our boards and committees. And I don't know if you didn't have a meeting in April or if I just missed it somehow. But I didn't see you in April. So here I am in May. Uh, to uh thank you, citizen members, for your service on this board. Um honest to goodness, some of the decisions that you make on this board are the toughest I see made. I mean, you guys really have to labor over your decision. So thank you for your service. You're truly helping to shape uh policy for our community and and uh you're helping to support uh those events that uh that make our community special. So I have a certificate of appreciation for each of you, and it reads uh presented to uh to each of you in recognition of outstanding dedication, commitment, and invaluable contribute contributions as a member of the lodgers tax advisory board. And so I have for you, Ms. Padilla, a certificate as well as for you, Mr. Upperthener, and I have one for you, Mr. Chairman, and I have one for Mr. Bryant as well. Commissioner Garza. Sorry. You're elected, so you you don't get a certificate, but we do appreciate you too. And and I understand we have one absence and it's uh Mr. Nelson, and so I'll ask that maybe we be sure and get that to him. But if I could, I'd like to present uh the certificates to you. Yes. Take a picture, yeah. Yes. All of us together, yes, Mr. Chairman. Make it easy. Well, I don't know. The mayor wants me down there. Uh and just for the record, working with this fine dedicated people is my reward. Oh, I like that. So thank you.

SUMMARIZED BY OPENPUBLICA AI
TRANSCRIPT VIA PUBLIC VIDEO
openpublica.com