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Record of Proceedings

Clovis-Carver Library Board Meeting: July 28, 2025 Highlights

Meeting Portal — Monday, July 28, 2025
BodyClovis, New Mexico
SessionMeeting Portal
DateMonday, July 28, 2025
StatusFILED
Video Record
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Transcript — Verbatim
0:50

I'll just take whatever's stable.

0:56

That's true.

0:56

He might go cancel funds.

0:58

So what is the never know?

1:00

Margaret, this is a newsspaper in 1823.

1:05

I'm just thinking of it.

1:11

1982.

1:12

All right.

1:13

No, I just have to take it to Margaret.

1:16

So you know if you want to take the importance of the program.

1:18

Okay, we'll call this main order of the Clovis Carver Library Board.

1:21

And if we could have a roll call, please.

1:24

Yes.

1:26

And Shookman.

1:29

Me Pro Tem Bryant.

1:30

Here.

1:31

Kathy Olin.

1:32

Here.

1:32

Lee Hammond Wilman.

1:34

Here.

1:34

Shelley Wynn.

1:35

Here.

1:36

Brad Benda.

1:37

Commissioner Benda.

1:38

Sorry, Chem and Benda.

1:39

Here.

1:40

Any of it works.

1:41

Rhonda Spucks.

1:43

Grayselyn Tatum.

1:45

Mel Epitheta.

1:47

Here.

1:48

Tim Bolduck.

1:50

Steve.

1:50

Steve Spulduck, sorry.

1:52

Sydney Duncan.

1:55

Do you have a question?

1:57

Thank you.

1:57

Move down to the approval of the minutes of April 28th.

2:01

If everybody's had the opportunity to look at the minutes, I'll entertain for a motion.

2:06

I'll make a motion.

2:08

Okay.

2:11

Okay.

2:12

We have a second.

2:13

All those in favor signify by saying aye.

2:15

Aye.

2:16

Aye.

2:16

Any opposed?

2:18

And motion carries.

2:20

Under new business, is request for approval of appointment of office.

2:24

The nonprofit corporation.

2:25

Miss Hinchy.

2:27

So every year, because the nonprofit meets once a year, we have to appoint officers.

2:57

Excuse me, are Commissioner Binder as chair, Commissioner Bryant as vice chair, me as secretary, and then Sarah Stevens, who's our friend as a library president.

3:06

And they don't need to be voted on.

3:08

It's just this order of operations that's both in our bylaws for the library board and for the nonprofit.

3:16

So are you both agreed that that will happen?

3:19

Yes.

3:20

Good deal.

3:21

Okay, that does not that does not be need to be voted on.

3:24

No, it doesn't.

Discussion Breakdown — Share of Meeting
Library Operations█████████████████████████████████████████████70%
Procedural██████10%
Engineering And Infrastructure██████9%
Community Engagement█████7%
Public Engagement█2%
Public Health█2%
Summary of Proceedings

Clovis-Carver Library Board Meeting - July 28, 2025

A regular meeting of the Clovis-Carver Library Board was held on Monday, July 28, 2025 at 5:30 PM in the North Annex, 701 N. Main, Clovis, NM. The board reviewed routine approvals, heard detailed summer reading program reports, received updates on building projects and staffing, and discussed the 2022 Go Bond status.

Consent Calendar

  • Approval of the April 28, 2025 minutes was moved, seconded, and passed unanimously.
  • Appointment of officers for the Clovis-Carver Non-Profit Organization: Commissioner Binder as chair, Commissioner Bryant as vice chair, Ms. Henchy as secretary, and Sarah Stevens as library president. This appointment is automatic per bylaws and did not require a vote.

Community Reports & Testimony

  • Adult Summer Reading: Sarah Wilbert, Adult Services Coordinator, reported 25 programs in June and 23 in July (excluding regular monthly groups). Highlights included International Tabletop Day, genealogy workshops with local historians, painting and journal crafts, a poetry reading, and a presentation by Miguel Brionis on his children's book series "Macho no machismo." Adult summer reading registration: 81 registrants, 332 book reviews turned in. Battle of the Badges blood drive had 67 registered on Thursday and 45 on Friday; the Fire Department won this year. Attendance numbers were lower than expected, but new families attended.
  • Children's Summer Reading: Ashley Crowfoot, Youth Services Coordinator, reported 22 programs in July and 23 in June, themed "Color Our World." Weekly movies and story times focused on a color each week. Most successful program was the zoo visit with 144 attendees. Story time was the second most successful overall. Reading program (Beanstock) had 202 readers logging 2,531 days and 34,302 minutes read, resulting in 656 prizes given out. Average program attendance was about 60 people, roughly one-third children. Programs like Lego Club, Anime Club, and Stuffed Animal Sleepover continue year-round.

Discussion Items

  • Fire Panel Replacement: A new fire panel will be installed by Intraworks of Albuquerque, starting September 8, 2025, taking about a month. The current panel works but could be red-tagged if any part malfunctions. The audio system currently tied to the fire panel will need separate replacement.
  • Skylights: Six new skylights are being installed by WWRC at a cost of $165,000–$185,000. Installation expected August/September 2025. Additional roof repairs (clogged drain, ceiling tiles) will be done simultaneously.
  • 2022 Go Bond: Balance of approximately $88,000 remains with about nine months to spend it. Funds will purchase materials, electronic media, bookshelves, chairs, and equipment for a new meeting room (the Ruth Warrior Room, named after a former librarian). A door replacement on the southeast side of the building is also planned. The 2024 Go Bond passed the legislature with 67.9% approval and will be allocated later in the fall.
  • Staff Updates: Conrad Lon (reference) left mid-July; Lori Torres (page) left end of June. Both positions have been filled. Lindsay Fisher (reference) is leaving July 30 to teach art in Farwell. Ashley Crowfoot may leave in September due to military relocation. Two interns from Curry County assisted over the summer.
  • Public Restrooms: Henchy noted the restrooms need to be gutted and redone; she will approach the Carver State Board about funding.
  • Library Statistics (April–July 2025): 1,005 new books added, 327 new patrons, 13,175 print books circulated, 5,866 electronic books circulated, 19,000 library visits, 1,275 reference questions answered. Notary sales total $756 (Square) and $265 (cash?)

Key Outcomes

  • The meeting adjourned at an unspecified time; next meeting scheduled for Monday, October 27, 2025 at 5:30 PM.
  • A groundbreaking for the new regional behavioral health facility (Crisis Triage Center) will be held August 8, 2025 at 2:00 PM on West 21st Street. The facility will have 12 inpatient beds and about 15 outpatient chairs, serving Clovis, Portales, Fort Sumner, and Curry, Roosevelt, and Union Counties.

Meeting Transcript

I'll just take whatever's stable. That's true. He might go cancel funds. So what is the never know? Margaret, this is a newsspaper in 1823. I'm just thinking of it. 1982. All right. No, I just have to take it to Margaret. So you know if you want to take the importance of the program. Okay, we'll call this main order of the Clovis Carver Library Board. And if we could have a roll call, please. Yes. And Shookman. Me Pro Tem Bryant. Here. Kathy Olin. Here. Lee Hammond Wilman. Here. Shelley Wynn. Here. Brad Benda. Commissioner Benda. Sorry, Chem and Benda. Here. Any of it works. Rhonda Spucks. Grayselyn Tatum. Mel Epitheta. Here. Tim Bolduck. Steve. Steve Spulduck, sorry. Sydney Duncan. Do you have a question? Thank you. Move down to the approval of the minutes of April 28th. If everybody's had the opportunity to look at the minutes, I'll entertain for a motion. I'll make a motion. Okay. Okay. We have a second. All those in favor signify by saying aye. Aye. Aye. Any opposed? And motion carries. Under new business, is request for approval of appointment of office. The nonprofit corporation.

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