and beautification committee meeting.

Vicky, can I have a roll call, please?

Commissioner Paula.

Here.

Commissioner Cassals.

Here.

Saber Smith.

Here.

Philip Frazy?

Here.

Brian Davis.

Here.

Todd Kirkendall?

Here.

Commissioner Jones.

Here.

Commissioner Porter.

Kim Tipton?

Here.

Jamal Williams.

Here.

Thank you, Vicky.

Before you and our packet, we have the minutes from our last meeting, July 21st.

Has everyone had time to review those?

And I will take a motion for approval.

So moved.

Second.

I have a motion and a second.

All those in favor say aye.

Aye.

Anyone opposed?

Same sign?

The minutes from July 21st are approved.

First on the agenda under new business tonight.

We have communication regarding the Clovis Wings shooting complex and archery range.

We're going to have a report on the annual report from Mr.

Hooper.

Yes.

Thank y'all letting me present this.

Hopefully am I not hearing better okay thank you.

Mr.

Howald I appreciate that assistance.

We did one last year.

We did one this year.

Basically I've copied that into y'all's packet so y'all had all the details.

That's it's an improvement from before.

With those with our agreement with the uh state all funds that are generated have to be kind of be put back into that facility.

So this year we bought a new mo mower for out there so we can help clean up so basically the shooting range didn't have to borrow from someone else to go out and mow their stuff.

So that was part of the process and it was just it's good to be able to pay for something out of what you made you know so didn't come in as a new line item some of the events we had there this year we had uh three senior olympics air rifle different tournaments a Logan zone shoot high school rodeo trap shoot Melrose zone ATA one day shoot there was a head to head shoot um Southwest district 4H there was a contest I believe they did everything from shooting to archery to other stuff and we had at least over where we had 500 education classes going on.

I can answer anything else but like I say the majority of us in there a lot of that information is just stuff we have to report our standard operating procedures copies of insurance and things like that.

Thank you Russell I did have a chance to look through it and it you did a good job.

Does anybody have any questions on the committee regarding the report okay very good thank you good job all right next under new business we have discussion recommendation regarding the capital improvement list did we want to keep that or do we want to go ahead and thank you madam chair members of the committee yes and so obviously we've been working uh on the capital alley list making various improvements throughout the city one of the items that we had set funds aside for was improvements uh to our baseball facilities and potentially building uh two new baseball facilities we've been trying to work with uh the the three different leagues uh and and trying to ascertain on whether or not they would come together and form one league within the city um it doesn't appear that that is potentially going to happen and so what we are looking to do is potentially reallocate those funds still utilize them for baseball um however uh not build two new fields and looking how we could replace lights at the existing fields make improvements to the um whatever improvements and working with the leagues to do that one of the things that uh we would like to do is eliminate lockwood field as well as brady field uh two of the leagues have discussed and we're just waiting on confirmation from them uh on one of the leagues disbanding um and so that would leave us with just two leagues uh that then we would be able to potentially um not have lockwood as well as brady and so we're still working with them uh on these processes but until uh we have come to an agreement amongst the organizations uh we are not moving forward with uh building the two fields at this point in time like I said just still trying to work with the organizations uh to see um what direction uh they're willing to head so uh while we had it on here we were hoping uh to have something resolved uh by this uh date uh however we haven't been able to do that so uh we'll continue to work with them okay thank you mr howalt do you want to uh uh leave it at that and then put this on a future agenda yes ma'am okay very good all right next under new business discussion regarding entrance and parking fees at private events thank you uh madam chair members of the committee and so uh recently there was an event held uh at one of our uh uh fields and the the applicant for it or the host had uh entered into an agreement with us or some misunderstanding so we're working through those details with them some language barriers uh but we're working through those details one thing that they did at that particular event though is they charged for parking and they charged for gate entry to get into it um this is not something that we have experienced in the past and so we didn't really have any good direction or any uh guidance uh to to lean on it in regards to

And so uh recently there was an event held uh at one of our uh uh fields, and the the applicant for it or the host had uh entered into an agreement with us.

There's some misunderstandings, so we were working through those details with them, some language barriers, uh, but we're working through those details.

One thing that they did at that particular event though is they charged for parking and they charged for gate entry to get into it.

Um this is not something that we have experienced in the past, and so we didn't really have any good direction or any uh guidance uh to to lean on in in regards to this matter.

Um, however, when I started thinking about it and started thinking about uh events in general where people are renting facilities for us or have uh um user agreements that are exclusive to them, we do allow obviously those hosts, so say a fun run in the park, they charge for fun runs in the park um or at a softball tournament, they're obviously charging entry fees for that.

And so it's just not something that we ever come across before.

Obviously, the civic center, if somebody's having something there, they can charge to get into that venue.

And so my thought process is that if somebody is renting something from us or has an exclusive user agreement with us, that they basically have control of that facility and have the ability uh to charge to get in or out of it off or get into it.