True.

Okay.

Good evening, everyone.

Good evening.

Ms.

Burroughs, Mr.

Morris, the team from the city.

Good evening.

Mayor Pro Tem Commissioners, members of the public.

We'll begin the meeting in just a moment.

But first we'll have a prayer and we'll say the Pledge of Allegiance to our United States flag and we'll salute the flag of the State of New Mexico.

So if you pray, please pray with me.

Our Father, thank you for your goodness and your mercy and your blessings.

God, thank you for our amazing community and for the opportunities to be involved in in so many good uh activities and and work on wonderful projects.

God, we pray you'd give us your wisdom and your direction to make good choices and good decisions with tonight's business, but on an ongoing basis so that we might reach our full potential as a community.

And we pray that you would be glorified in that.

We lift up those who aren't with us this this evening and pray for uh pray for healing and uh your blessings.

God, I pray these things in the name of Jesus, amen.

Please join me in the pledge to our flag.

I pledge allegiance to the flag of the United States of America to the Republic for which it stands.

One nation, in the visible liberty and justice for all.

I salute the flag of the State of New Mexico.

We are called to order.

I would like to ask the clerk to please call roll.

And will that be Ms.

Foster?

Good evening, ma'am.

Thank you.

Just start.

Mayor Pro Tem Bryant.

Here.

Commissioner Jones.

Commissioner Porter.

Here.

Commissioner Zamora.

Here.

Commissioner Garza.

Here.

Commissioner Cassaus.

Here.

Commissioner Tarsen.

Here.

Commissioner Paula.

Here.

Mayor Morris.

Here.

Thank you, Ms.

Foster.

We have Commissioner Garza joining us online and Commissioner Jones absent this evening.

Next, we'll take up approval of the agenda.

I've been notified by uh Commissioner Zamora that she would like to take item two from consent, which item we will take to new business and uh we'll make it number one in new business.

Uh and are there other rearrangements or removals that you would recommend?

I would mention that there's um at least a couple of reports uh that that aren't uh listed, but when we get to reports, we'll we'll just take any available reports at that time.

Any other rearrangements or removals?

Hearing and seeing none.

The agenda is adopted and we'll record yes votes for each of the members.

Next we have approval of minutes.

The minutes from the September 8th special joint city county commission meeting.

If you've had the opportunity to review those minutes, are there any objections?

And hearing and seeing none, the minutes from September 8th are adopted, and yes, votes will be recorded.

Next, I'd have you consider the minutes from September 11th, regular city commission meeting.

Any objections to how those have been prepared?

Hearing and seeing none, the minutes from September 11th are adopted, and yes, votes recorded for each of the members.

Next, we reserve a space to recognize visitors.

Thank you to each of you who have joined us in the meeting chamber.

We acknowledge that there are uh folks who watch online on at the city's website as well.

So thank you for being here.

Thank you for your interest in uh what your city commission is considering this evening, and we look forward to hearing from you when we reach uh the agenda item that you're here for.

Proclamations, awards, and presentations.

We have a couple of planned presentations.

Uh Ms.

Burroughs, do we have folks from the Hartley House here this evening, or will that be you?

That's you.

Okay.

First up, we have a presentation of proclamation proclaiming October 2025 as domestic violence awareness month in the city of Clovis.

Ms.

Burroughs.

Yes, uh good evening.

Uh Mayor Mayor Protainment Commissioners.

Uh my name is Claire Burroughs.

I'm the uh vice chair of the Hartley House Board.

And Victoria Reyes is here with me this evening.

She is one of the nineteen members of that board, and we also have uh uh Chief Throne here this evening, who's in a couple of minutes just gonna talk about uh domestic violence in the community.

Just wanted to let you know um that the Hartley House has been in existence since I think about 1979, and the safe house was built in nineteen eighty-five.

They have an office um which they moved into in May 2003 at 900 Main Street, and of course um this month is domestic violence awareness month um to honor survivors and raise awareness and strengthen the efforts to end domestic violence and support organizations who uh are working to do just that.

Um the city of uh uh the Hartley House is uh is sorry, the Hartley House Board um holds a festival of trees um every year, and that's coming up in um um November, and we would like to uh invite you on November the 8th and the public at 6 p.m.

at the Civic Center to come and join us for that activity.

Um information about that can be found at the Hartley House Board um website, um Hartley the Hartley House dot org.

If you'd like to go and find out some information.

If there are people watching this evening that have any kind of domestic violence emergency or need, please call 575 7690305.

They have a 247 hotline.

They have, as I said just a few minutes ago, a safe house for those uh who are in need, and of course you can always call 911.

Um I'd like to thank uh Representative Reeb for supporting the Safe House over the last couple of years uh with funding for fencing last year and then uh the year before for improvements at the at the Hartley House.

And I'd like to thank the City of Clovis for their support of the Hartley House Safe House.

They own the Hartley House Safe House and um and provide support in that way for those who uh are victims of domestic violence.

Um so just another reminder uh November the eighth for the Festival of Trees, if anyone would like to donate a Christmas tree, it's a great fun activity for the community.

I think we raised about 74,000 last year.

Um so if anybody would like to uh donate to that, I know several of you on the commission, thank you, Mayor, for donating uh for a tree, and and those of you that help support that and um and attend that event.

It's a like I said, it's a it's a great way to start the uh continue actually the holidays.

You've got the mayor's ball this weekend that's kind of kicks that off and we'll just keep going.

So um Chief, I just I contacted Chief just when uh Donna Horton sent a apologies.

She wasn't able to be here this evening and she called me and asked me if I'd do it.

And so I asked the chief just to give gets a few inf pieces of data about domestic violence in the city from the PD's perspective, if you'd like to hear that.

That would be great.

Appreciate the chief being here.

Yeah, Mayor uh Mayor Pro Tem Commissioners, thank you.

And I mean, unfortunately, domestic violence is a it's a real topic.

It we see it throughout the nation.

We see it here in Clovis.

Um just last year alone in 2024, we had 1,100 calls for service for domestics in progress or domestic reports.

Um those numbers are way too high.

But I do want to say thank you to the Hartley House and their support and supporting our victims.

You know, what they do is a blessing to our community.

And I just want to say thank you for all the support that they offer the victims and the residents of our community.

So you do.

Yes, thank you for what you do, Chief.

Appreciate that.

And Miss Reyes, thank you for your service on Hartley House Board.

And for always reminding me that I'm donating a tree.

I would just say you know, the men and women that experience domestic violence, so I must want to thank the Hartley House for being there for them.

They're so important.

So thank you.

It's a beautiful thing you do.

And um, Mayor Mayor Pro Tem and Commissioners, it's not just in Clovis and the numbers that the chief just gave were the Clovis numbers, but um the Hartley House serves uh Carrie Roosevelt and Quay County's.

We have offices in Tugum Kerry and in Portalis as well, so it's uh more of a regional activity.

But yeah, the staff does a wonderful job.

Really do, really do.

Hartley House is uh is uh mercy extended to to people who need need rescuing, and so thank you to the Hartley House for all that you do.

I'll share the proclamation.

Whereas domestic violence is a serious crime that affects people of all races, ages, genders, and socioeconomic backgrounds, threatening the safety, health and well-being of countless families, and whereas the devastating effects of domestic violence extend beyond the immediate victim to children, families, friends, and the entire community.

And whereas community partnerships among law enforcement, victim advocates, social service agencies, health care providers, and concerned citizens are essential to preventing and addressing domestic violence.

And whereas Hartley House, our community's domestic violence shelter and advocacy organization provides vital services, including emergency shelter, counseling, crisis intervention, and education to support survivors and help break the cycle of violence.

And whereas creating awareness through education prevention programs and supportive resources such as those offered by Hartley House helps empower survivors and build a safer, healthier community.

And whereas October is recognized across the nation as domestic violence awareness month, providing an opportunity to unite efforts, honor survivors, and remember those lost to this tragedy.

Now, therefore, I'm Mike Morris, Mayor of Clovis, and on behalf of the Commission to hereby proclaim October 2025 as domestic violence awareness month in the city of Clovis.

Thank you.

Next, we have planned a uh presentation.

We've invited our partners and our friends from Clovis Municipal Schools in, Superintendent Renee Russ, Mr.

Kevin Summers, and Mr.

Jay Brady are here to uh share and present on the Clovis Municipal Schools Bond issue.

We'd like to invite you to come and share with us now if you like.

Join me.

Good evening, Mayor, Mayor Pro Tem, and Commissioners.

We thank you so much for giving us a little bit of floor time tonight.

We know that you understand the importance of having the public informed when we're coming before them, especially with a tax-related question in the upcoming election.

So we're very appreciative of the time.

I'd like to introduce Mr.

Jay Brady and Mr.

Kevin Summers.

They have put a lot of effort into putting together our informational campaign.

So they want to share a little bit of that information with you tonight.

Um route you to where more information can be found and then take any questions that you might have.

So thank you so much.

Thank you.

Good evening, Mr.

Mayor, Mayor Pro Tim, Commissioners.

I think ultimately what we'll do is we'll start with uh a quick little video, and uh Mr.

Brady will take it away from there.

Sounds great.

Thank you.

For decades, Clovis High School has been the heartbeat of our community.

Since 1956, when the oldest building today was finished, tens of thousands of students have walked these halls, learning, growing, and preparing to take on the world.

These walls have witnessed generations of memories of pride, of achievement.

They carry the stories of our town, the spirit of our people, and the legacy of those who came before.

But time moves forward.

What was once state of the art is now worn and outdated.

The world has changed, and so have the needs of our students.

The spirit of Clovis High is as strong as ever.

But spirit alone cannot prepare tomorrow's leaders.

Our students, our families, our community deserve more.

They deserve the best.

Modern education requires modern spaces, safe, flexible, innovative classrooms that inspire creativity, fuel curiosity, open doors to opportunity, and empower wildcats.

And this is about more than just new buildings.

New schools are a promise to our future.

They're a beacon to families searching for a place to belong.

They give businesses the confidence to invest, to grow, and bring new opportunity.

They assure the men and women of our community that their children will be cared for, challenged, and inspired in safe world-class schools.

Clovis High School has given so much to us.

Now it's our turn.

Our turn to honor the past while imagining the future.

Our turn to carry forward the dreams of those who came before us.

And our turn to build something even greater for those yet to come.

There is a much longer version that will be uh available soon on our website.

Mr.

Summers, I'd like to give him recognition for what he did.

He took the theme and the idea and he converted it into what you see, so we really want to thank him for his talents.

But what do you need to know about the bond?

Being an educator in Club of Schools for 30 years, elementary, middle, and high school, our job is to equip kids with the skills necessary to go out and be competitive in the workforce into higher ed or the military service, you know, and whatever other option that they have.

We're competing in a region with other districts that are stepping up, and it's our turn to step up for the kids in our community.

Hobbs uh built a career and technical education center about two years ago.

They spent sixty-five million dollars on a trade school that is equipping kids with certifications and skills necessary to go out into industries and get into paying jobs immediately past graduation.

Carlsbad recently voted a bond for $200 million, and the community is putting the repl the replacement of that school 100% on their back without any participation from the state.

Clovis simply cannot do that.

So that's why we need the bond.

Our high school has aged out.

The age of a high school of any school building is about 50 years.

We have parts of our building that are almost 70, they're 69 years old.

And then the average age of the remaining structures is 49 years.

So we're at end of life, simply stated.

And so it's time for us to address that.

Can't do it all at once if we uh put a bond in front of the community and we said, hey, we need you to support the replacement of a high school.

Number one, we don't know where we would put our kids for the time that it would take to build that, and number two, uh, we would think about the tax burden that we would incur as a community in doing that.

So we've come up with a three-phase approach.

Phase one, uh, and the bond that we're asking for voters to consider on the November ballot is a bond issue that will increase taxes.

We have not asked our community to increase the tax rate and support a bond in all over 50 years.

And so it's time for us to tackle the biggest uh issue that we have, and that's the high school there on Thornton in Purdue.

With that being said, uh phase one would get about sixty million dollars worth of work done.

Phase two, we would have to come back to voters.

We would not ask for a tax increase, we would ask for a continuance on our bond rate, and we would do another sixty million dollars worth of work.

And then phase three would be another approval of a third bond over a 12-year period, we've accomplished this, only asking our voters to increase their taxes one time, and then to continue it.

So, what is exactly pay uh uh the plan for phase one?

Our kids took a survey at Clovis High School when we did our strategic plan.

Mrs.

Russ, the board, and a group of people worked for months putting together a street strategic plan, and that included kids.

Kids put forward that they want to see more arts and uh and more arts instruction in our in our school.

So to facilitate that, part of the bond and part of what we would do with our phase one is we would renovate the lecture hall and turn that into a performing arts center.

We'd work through the wings and we would uh unite, choir, band, the band annex.

We would increase storage, we would uh put the necessary standards-based systems in place to support what we're doing, and we would work with an architect.

We'd also uh look at buildings DNF, the restrooms upgrades there.

We'd also renovate buildings E and G, and then we would look at our locker rooms in the uh the rock and address those those facilities that kids are in.

So as you're aware, there are actually four uh tax questions on the ballot in November.

Two of them belong to Clovis Municipal Schools.

So the first one that I'd like to talk about is this bond.

As Mr.

Brady suggested, this would raise the tax rate by two dollars per thousand of taxable value.

Um, and this is the only time that we would be asking for this increase.

The the increase for the first phase of the bond would carry us through uh phases two and three in years twenty twenty nine and twenty thirty-three.

But as we've been going around talking to folks about this particular tax rate increase, a lot of folks want to say, okay, yeah, that that makes sense, but what's what's that really mean for me as a property owner?

So we've done our best to estimate what that impact would be.

And uh one of the things that uh I've been talking with our staff in particularly about is if your assessed property value was around 200,000.

Uh 11 dollars is cheaper than a large specialty Starbucks and a treat that goes along with it.

Um it's also less expensive than uh the good old fashioned green chili double from our newest uh fast food restaurant.

So um so ultimately that's what we're talking about.

Um and again, this increase would apply just this first time.

We'd ask for a continuance in 2029 as well as in 2033.

Um equally important uh to the school district is our Capital Improvement Act tax.

This is a existing tax.

Uh sometimes it's referred to as the mill levy or Senate Bill 9 levy.

Um these are the funds that actually allow us to maintain our facilities.

Um I think you can look around town and see uh the amazing work that our uh our operations team does to keep those schools in in good repair, and I think Clovis High School is uh is the flagship of that particular uh effort, being that many pieces of it are sixty-nine years old.

The newest piece uh instructionally is is actually 49 years old.

Um and so our team has done a really good job of doing that.

So uh I think it's important for our voters to know that this particular question is a continuation.

It's been in effect for several years now.

Uh so an approval would not affect the tax rate, whereas the bond obviously will uh increase that tax rate by two dollars.

Mr.

Brady?

Yeah.

So how have we maintained our facilities?

There's uh over 800 uh schools in New Mexico.

Uh public schools funding authority works underneath what they call uh uh public schools capital outlay committee.

They send out inspectors and they go through all of the facilities in New Mexico and they rank them on a scale of a one to a hundred.

We are the second highest ranked district in the state in maintaining our facilities.

And the only reason we're not number one is because the district that beat us.

Most of their schools are brand new.

They're under 15 to 20 years of age.

And so we're carrying schools that have aged out, and we're doing an incredible job of maintaining these facilities, which is part of what we've got to do to be able to get the state match.

Currently our match is 36 uh cents for every dollar.

And so now is the time while we have that kind of a match uh to be able to put a bond forward in our community to start the renovation and replacement of this over the next 12 years.

Again, as you likely know, uh there are several voting options, so we just wanted to make sure that uh the voters are informed.

Uh we're not asking people or telling people how to vote, uh, but more importantly, we just want our our uh constituents to vote.

Um and so I think it's also important for the commission to know that uh legislature made a change a couple of years ago where general elections are now school holidays.

Um so we're we're really kind of pushing on our staff, make sure that they go vote on November 4th because they have that time built into their schedules.

Uh lastly, again, I just want to reiterate we do have two tax questions on that ballot.

The first, the the general obligation bond would increase the tax rate by uh two dollars per thousand of taxable value.

The second question, which is actually on the back of the ballot, um would not affect the tax increase or the tax rate if uh approved by voters.

And so we really don't want our voters to miss out on the fact that that second question is on the back of the ballot.

Uh and then finally um we do have a plethora of information available on our website.

This QR code would take you directly to it, or you could simply go to Clovis Dash Schools.org and at the top of the page click on the bond election uh link and it will take you directly to our website.

Uh but we would welcome any questions or comments that the commission has.

And thank you for your time.

Thank you, Mr.

Summers.

Your tag, please.

Oh, sure.

Uh sure.

So at the end of the video, you you likely saw great schools don't just happen, they're paid forward.

And and the reason we uh use that particular language is when all of us went to school, somebody somebody paid for that.

Somebody paid for that experience.

And so we believe that uh as Americans we have a social contract to pay it forward to the next generation.

Um so with that we'll stand for any questions.

Like that very much, Mr.

Summers, thank you, Mr.

Brady, Ms.

Russ, thanks for the presentation.

You really have done a great job on the voter education.

It's it's easy to understand and and uh we're glad to have you sharing it here.

Hopefully getting it out to that many more folks.

And as you know, I I can say how we people should vote on it, and I think they should vote for this, right?

It needs to be yes, we need to invest in our high school.

It's an investment in our young people.

And you know, if we're to reach our potential as a community, we need to we need to invest in our young people.

And uh and so I I hope that uh you'll you'll get strong support for that.

Certainly you have it for me.

Um I think that it's important for folks to understand.

You're using the phrase taxable value when you're talking about the estimates.

And you know, it's important uh for a lot of people to understand.

I believe the average home value market value in Clovis is around 160,000.

Taxable value on the average home in Clovis would only be about 105,000.

Am I doing my math right, Mr.

Summer?

So 33.33 percent.

It's 33.

So okay.

I I did it wrong.

I was applying 66 percent.

So it's so it's a third of the market value typically that that is your taxable value.

So it's definitely most, the vast majority of homes in our community are gonna be on the low end of that estimate that you show on that slide.

Yes, thank you for that clarification.

Yeah.

And and so you know, folks need to understand that this is very, very minimal impact uh on your property taxes to get a whole lot of benefit for our our schools and for our young people in particular.

Other comments?

Mayor have a question.

Yeah.

Okay, I'm confused.

You talk about and you show pictures of a brand new high school, correct?

But then when I see phase one, you talk about a new arts.

Help me out.

Thank you.

Uh like a theater.

Right.

Well, it's a phased approach, Mrs.

Paula.

And so when you look at it, some of this is subject to change, and I'm glad you're asking that question.

Where we start in this high school is going to be dollars to priorities.

And so the school board, an architect will be hired.

We'll look through a phase plan.

This is what I proposed to the school board.

This is what was approved, approved, but with the understanding that once we got the professionals involved in planning and starting to stage this in, that we would look with our board and community to identify the areas that we would want to work through to match our bonding dollars.

So CTE programs are going to be impacted as well as GenEd and uh elective classroom spaces would be uh impacted.

Obviously, all of the facilities that go together, the bathrooms and other spaces would be a part of that so that we could bring them up to code.

But when I think it may not be clear that what he's referencing with Performing Arts Center is the existing lecture hall.

And so just upgrading that tying those pieces together, it's it's not all that usable, um, definitely not very modern.

And so we're not implying what's just happened at Marshall Sixth Grade Academy, but we're talking about bringing that up to par so it's more usable for more learning opportunities.

So I think that might be a little bit more.

Well, I guess where I'm confused is you you say we're getting, or maybe I'm misunderstanding, that the high school is going to be new, but then what I saw listed up there was just renovation, bathroom renovations, classroom renovations.

So it's just a remodel.

It is a remodel.

Uh but it's also a mixed bag.

So uh renovation costs are about six hundred and fifty dollars a square foot.

New construction starts at eight and can go up.

All of that fluctuates depending on what's going on with the market.

Uh phase in phase two of what I propose, Mrs.

Paula, is we would demo demolish building C, B, and South A, and we would erect a structure, a two-story structure to house our freshman campus that we just moved there.

And then we would work through the risk rest of the existing uh facility and we would renovate that to bring it up to standard.

Okay.

And then the other question I had was this is a sixty million dollar bond that we're vote.

20.

20 million dollar bond.

That's where I was confused.

I thought this is gonna be 180 million dollar project, but it's gonna be 60 total.

It's gonna be 60 total over 12 years.

Okay.

And then local share.

The 20 million, that's just the city's portion that that would be the 36 percent that the city owes, and the state is gonna kick in the state.

Yes, at our current match, that's where it is.

And that does fluctuate.

There's an urgency.

Uh Mr.

Summers just came from a district, and I believe your match rate was uh it was it was ninety-four, uh, yeah, excuse me, 94-6, which meant we actually carried the six six uh excuse me.

We actually carried the ninety-four percent, and the state carried the six.

So we had to fund a lot of it locally.

I think here in Clovis, we were very fortunate to have the match rate with the state.

We have one of the better match rates in the state right now.

Okay.

Okay.

Well, I'm glad I asked.

I'm glad you did too.

Thank you.

Yeah, good question.

Other questions.

Good presentation.

Thank you very much, friends.

Thank you.

Great video.

Thank you.

All right.

That does it for planned presentations.

We'll move into communications and we'll ask first for an update on Trek for Trash from Ms.

Nieto.

Trek for Trash was held last Saturday.

Had a great turnout of volunteers and a lot of trash picked up, right?

Yes, sir.

We had a total of 259 volunteers.

With 992 bags of trash that were picked up in the four hours.

We had a total of 16 teams.

And also the landfield collected 156 tires.

And first place was Clovis Community College.

Second place was Firebirds.

And third place was Walmart.

Yeah.

It's great to see those community partners out there in big numbers.

CCC had a lot of folks.

And Walmart, was it in the spring?

Because about six or seven Walmart volunteers showed up.

But the fact was they had an army waiting for their pickup site, which was you know cool.

But since I've been doing this, it was the largest I've had.

So I was really pleased.

Yeah, that was great.

Well, thank you.

You know, the the city, uh, various departments uh spend so much time and energy to make that happen to create a volunteer opportunity for for residents, and uh we're thankful.

So thank you uh to everyone at the city for working on Saturday, doing all the planning, doing doing all the extra so that that the community could have that volunteer opportunity.

And and no doubt it had a great impact.

I mean you pick up uh nearly a thousand bags of trash.

That's we're we're doing something.

Yes, thank you.

Thank you all.

All right.

Ms.

Burroughs, do you have a communication?

I do, thank you.

She's working over there.

Um Ms.

Melancin sends her apologies.

She's uh we have the auditors doing their annual thing at City Hall, so she's not here this evening, otherwise she'd be joining me.

So uh Mayor Mayor Pro Tem and Commissioners, I would uh it's my pleasure to introduce you to Jamie Foster.

Uh she is the new city clerk for the city of Clovis.

As you know, uh we're always uh uh working to uh create an environment where we have um uh folk ready to step into the plate for other employees, and so uh Ms.

Melanson, as you know, uh we duplicate efforts quite often.

She serves as the city clerk and the finance director.

And so city clerks uh historically, as you know, those of you have been on uh the Molly program.

Um city clerks do the elections, they do inspection of public records act requests, which of course just keep increasing uh um year on year.

And then they also do the uh they keep all of the agreements for the community, all the leases, all the leadings, every all that kind of information, and then they also uh do agendas and minutes of all the boards and committees.

So uh Leanne's been doing the April and elections and all the uh record retention, all that kind of stuff, and uh Vicky has been doing a fantastic job of um doing all the minutes and the agendas for the for the commission meetings and other boards and committees.

So now we've put it all into one.

And uh Jamie has uh has uh accepted the job.

She's been on the for now for a week, and I just like to introduce her to you if you'd like to say something about your background, Jamie.

Welcome, Ms.

Foster.

Thank you.

Um it's a pleasure to meet you all.

I'm excited to work with you.

Um I served in the Air Force for four years, and then I moved out here.

So I'm excited to be here.

Can't wait to do great things.

We're excited to have you.

Welcome.

Awesome.

Thank you.

Thank you for that, Ms.

Burroughs.

Uh we are in receipts of petitions and communications are often referred to as public comment.

We'd take any public comment.

Anyone wishing to provide it?

No takers.

All right.

We'll move on then to the consent agenda.

Commissioners, you have the opportunity to consider handling four items in uh one motion.

They are uh as follows.

Item one, request for approval to allow reduced admission for haunting at Hillcrest, 1 p.m.

to 4 p.m.

on October 26th at Hillcrest Park Zoo.

Item two, request for approval to set court rental rates for the new pickleball and basketball courts.

Item three, request for approval of resolution number three three four zero-two thousand twenty-five to accept New Mexico Capital Outlay Grant Agreement, Department of Transportation Capital Appropriation Project.

Item four request for approval of adoption of resolution number three three three nine-two thousand twenty-five stating the participation of the City of Clovis and the New Mexico Department of Transportation for Transportation Project Funds to rehabilitate 21st Street between Prince and Norris.

That is your proposed consent agenda.

Is there a motion?

I make a motion to approve.

Motion for approval comes from Commissioner Casau.

And I heard a second this direction.

Commissioner Paula gave the second.

Commissioners, please vote.

It's great out.

Look like the system's working for everyone or no.

Mine's grade out.

Not for me.

Okay.

We're gonna vote by acclamation.

All those in favor, please say aye.

Aye.

Aye.

Those opposed, the same sign.

The motion has carried unanimously.

I would now entertain a motion to approve or acknowledge all items.

So moved.

Motion comes from Commissioner George Jones.

Second.

Second comes from Commissioner Gail Tarsen.

All those in favor, please say aye.

Aye.

Those opposed, the same sign.

The motion has carried unanimously.

That takes us to New Business, where we will take up what was item two in the cons proposed consent agenda.

It is request for approval to set fees for leagues utilizing Roy Walker Gym outside of normal business hours.

Parks Director, Mr.

Russell Hooper.

Can you give us some direction on that one?

Excuse me, Mayor.

Mayor Pro Tim Commissioners, I appreciate the opportunity to come up here.

And I want to apologize for not being clear on what I was writing earlier.

Um currently we're charging the leagues if they get so uh an example Upward Sports did a basketball league last spring.

Our normal gym hours on Saturday are from 10 to 2.

They requested that we open up at 8 and stay till 4.

So we can we charge them for those extra hours we're not normally open.

I don't think it was an official fee ever approved by the commission.

I hate to say it that way.

I think historically that's what we charged them.

I don't know where they came up with that $25 per hour.

If that kind of makes sense.

So now we are wanting to formalize it.

Um the problem is $25 an hour doesn't cover the two people that are working during those hours.

So we are requesting that when they go the extra hours that we do have that opportunity to bill them and make sure it's official through y'all.

Um the other option, which is kind of where it got confusing, I believe, for you at the end, is if we can't get approval, technically we should be charging 75 an hour per gym or 150 for both gyms, which makes kind of it doesn't seem fair to the league, if that makes sense.

So we're not wanting to jump to these large amounts, but we are wanting to cover some of our costs.

Did that clarify anything for you?

Did I just confuse myself even more?

Commissioner.

Because there's three numbers.

It's a 25, which I get you're going to fifty.

But what's throwing me off is if you're in it says leagues, you know, in in the language, but then you're using leagues again in the $75.

So that's what that's what's throwing me off.

And I don't need any help.

And this was discussed at the Powell Expo meeting and said, Commissioner Pollard, if you'd like to jump in any time.

I understand our understanding is that the it what he's what I think the the last the last sentence there.

Well, this is the current rental rates for the gym are $75.

So those rates, the $75 means that they would then charge the leagues $150 per hour for the for the two gyms.

So that's what they're trying to avoid.

So they they want to do the $50.

I know that's that's my understanding of it.

And that does that clarify it?

So the $75 is out.

The $75 would be out for leagues.

For leagues, yeah.

So the current rate for y'all to come in and throw a party in our gym would be $75 an hour.

As a league, since we have no formal $25 or $50, theoretically that's what we should be charging them.

We think that's a little bit high.

So that's why we want to set a league rate that is lower than what it would be for just someone walking in off the streets.

Okay.

And so to be super clear, what is the proposed league rate?

Is it an hourly rate?

$25 per hour.

$25 per hour.

For the complex.

No, no, fifty.

Oh, sorry.

I apologize.

I said it totally wrong.

So it would be fifty dollars per hour for a youth basketball league to rent both gyms.

They would pay fifty dollars per hour for both gyms for the number of hours they were there.

There's not a different charge for hours outside of normal.

These are outside of normal.

So these are only those so you're only charging for the hours outside of when the gym would normally be open.

So whether it's like upward sports, if they come in at eight in the morning, they don't pay for the 10 to 2.

Okay.

Because we are already going to be open.

If the volleyball league wants to come in and do a Saturday thing, they wouldn't pay us for that 10 to 2, even if it was adult.

But they would still need for the guys when my guys are going to be working the overtime hours.

So you're setting a rate that gives preference to leagues to to rent the gym for use outside of normal business hours.

And that rate is or the proposed rate that you're having us consider is fifty dollars per hour.

And that covers both gyms.

Yes, sir.

Okay.

Mayor?

Does that help?

Commissioner.

And then the seventy-five dollars, you're charging leagues that rent it from no.

No.

No.

Leagu leagues would only if if approved, leagues would always only pay fifty dollars per hour for those hours outside of normal operating hours.

Okay.

An individual, the Zamora family wants to rent uh Roy Walker, you would pay the $75 per hour per gym, correct?

Correct.

Okay.

And then it's still first come, first serve if they're not reserved for anyone, they can go play ball.

Correct.

Okay.

Gotcha.

Okay.

Commissioner Paul.

No, I just wanted to distinguish that we do charge for adult leagues to reserve the gym.

Yes.

So but not youth leagues.

No, we actually charge for both, but they're part of a league agreement, not a rental rate.

Right.

But if I wanted to create an adult pickleball league where I want to reserve the Roy Walker gyms for my league and not allow anyone else to come into Roy Walker and play on the courts, then because I am an adult league, we do charge the adult leagues to have exclusive use of the gyms, which is separate from what we're talking about here.

But I just wanted to make that clear that adult leagues that have exclusive use are charged to use Roy Walker.

And that's the 75 No.

There's another fee schedule for your adult leagues.

Okay, the $50 per adult.

So I think we're up to $13 an hour per adult that plays in the adult volleyball league.

That's over the season.

And it's also during normal business hours.

It's when they go outside of those normal business hours or request us, hey, we got to do something on Sunday, or we got to do something on a Saturday early.

That's when these would only come into play.

Clear as mud.

And the and the effect, because of what what you've been what you've been doing in practice is charging in in our example, the Upward Basketball League, you've been charging them $25 an hour per gym?

Just total.

Just total.

Correct.

And so you're you're doubling the hourly rate that we would charge them.

Okay.

And it was just carried forward, but I don't know that it ever went through a commission action or anything else, or if it was just kind of agreed between the leagues and the director at the time.

Okay.

So what do we think, Commissioners?

Mayor, I I I would just want to make one I want to make sure I understand just one thing.

Russell, it says in here that um the parks and rec department would like to request a fee of fifty dollars per hour outside of the normal business hours for leagues.

Does that include both gyms?

Yes.

Okay.

Commissioner Paula, is this what your committee?

I mean, uh are we getting what your committee discussed here?

We are uh our committee actually had the same questions.

Okay.

Uh there was some confusion.

And I finally asked the question.

So our the bottom line to this entire background that we're targeted, the approval that we're talking about here is just raising the rates for outside use from $25 an hour to $50 an hour to cover the two employees that are there.

And the answer to that was yes.

So I felt comfortable, and I think the rest of the committee felt comfortable voting on it.

But I do agree with you completely, Commissioner Zamora, that it was the last two sentences that threw all of us because I feel like we're talking about two different items.

Do you think that you could do uh take it back to the committee and fix the language to make it more to clarify it a little better?

We can do that.

So the language you're referring to is simply the language and the action request.

Yeah.

So that's the I mean this isn't language in an agreement.

Correct.

This is just the language that you used in your action request, so that then your department could feel like you had commission support for what you're trying to do anyway.

Yes.

Okay.

Does that help at all?

This is just his action request.

It's not like it's in an agreement that the league signed.

We're not approving uh a league or a youth sports agreement right now, right?

Or the language for one.

Just uh just a few.

Does that help at all?

Yeah.

Okay.

All right.

Mayor, I'll move for approval.

I'll second.

Motion for approval from Commissioner George Jones.

A second came from Commissioner Tarsen.

Further discussion on the item.

Okay.

It's been properly moved and seconded.

All those in favor, please say aye.

Aye.

Aye.

Those opposed, the same sign.

The motion has carried.

Thank you for that.

Mr.

Hooper.

All right.

We're still in new business.

May I pretend um did Commissioner Garza approve that?

Um I I called for um uh vote.

Yeah.

I called for a vote.

Yes.

Thank you.

Thank you.

I appreciate you uh clarifying there.

Um I guess when I didn't get him voicing uh nay uh that I I thought we were unanimous.

So okay.

Um next we'll handle the uh other new business item.

It is request for approval of memorandum of agreement between the city of Portalis, the City of Clovis, Curry, or excuse me, County of Roosevelt and County of Curry for the Department of Defense Office of Local Defense Community Cooperation Readiness Plan and a budget change of $29,980 and 60 cents, which represents the City of Clovis's share for matching funds.

Ms.

Burroughs.

Um thank you, Mayor Mayor Pro Tem and Commissioners.

I think the uh title of the Commission Action Request pretty much says it all.

Um the old CC grant has been awarded to uh the the City of Clovis' fiscal agent for Roosevelt Curry and Potalis and Clovis and the city's share is based on the percentage um of the population.

And so that's 57.01468 percent and that 29,000.

Thank you.

Yes, thank you, Ms.

Burroughs.

So the at the Armed Forces Support Committee, which is made up of representatives of those four governing bodies.

Uh we uh determined that we would handle the local share this way, uh proportionate uh by our populations, and that each of the members of the armed forces support committee would take that back to their their governing bodies.

Um as you know, the City of Clovis is shouldering most of the uh administrative uh duties for this readiness grant, but gonna be worth it because once complete we'll we'll have a um we'll have we'll have had a nice uh a really comprehensive assessment of Canon Air Force's uh needs and we'll have a punch list uh thoughts, discussion, debate anyone opposed to the I moved to approve.

Okay, we have a motion for approval from uh Commissioner Tarsen and a second from Commissioner Garza.

Thank you for that.

Further discussion on the item.

Um happy to do more clarification if you're wondering or if you have questions.

Okay.

Hearing and seeing none, it's been properly moved and seconded.

All those in favor, please say aye.

Aye aye.

Those opposed, the same sign.

Commissioner Garza, your vote, please?

Yes.

Okay, thank you.

We have a unanimous vote.

The motion has carried.

Appreciate that very much.

That'll do it for action items.

We have committee and board reports next.

Next, is there a report from Parks Recreation and Beautification Committee, which evidently met on the 22nd of September.

Yes, thank you, Mayor.

We had a another great meeting.

We are busy busy in Parks and Rec.

We've got new doors that are finally finished at Roy Walker.

We are in the need of lifeguards.

I think lifeguards are needed across the country, not just here in Clovis.

But we have some great positions open, even some lifeguard positions that come with uh city benefits.

So if there's anyone out there who is interested in that, please uh contact uh City Hall or go online and you can see the positions that are open.

We've got some new art that is being installed currently at Roy Walker.

We have Zumba classes at Roy Walker, which are free to the public on Tuesdays and Thursdays from 6 to 7 p.m.

We currently have volleyball, both youth and adult, uh going on at Roy Walker on Mondays and Thursdays.

We have some uh a new sloth at our zoo, and we have just started sloth encounters.

So you can go and meet the sloth, you can feed him, but there's only one sloth encounter every day because he does them kind of slowly.

So we can only offer one each day.

We are having haunting at Hillcrest, which is at our zoo, October 26th, which we just voted for reduced fees into the zoo that day.

And we are getting another giraffe.

He's coming from San Antonio, and hopefully he is the perfect love match to our current giraffe.

So we have some baby giraffes.

One day.

That is all.

Great report.

Thank you for that.

Mayor.

Yes.

Can I say something to that?

Please.

Um the Clovis Action team uh had a pickleball tournament this past weekend.

They had I don't know how many teams, but Dr.

Fuentes won the tournament.

And we had people from uh Odessa from Santa Fe from Amarillo and from Lubbock to come and play.

And they were very pleased with our pickleball courts.

They suggest we build more.

Pickleball is really growing in this country.

So I just wanted to thank everybody that came out and supported it.

Thanks for mentioning that, Commissioner Casals.

I had the opportunity to stop by and it looked like so much fun.

Everyone was having a great time.

I wish I could have stayed and and jumped in.

Um other questions or comments on the parks report.

Uh thank you for that.

Uh again, Commissioner Paula.

Next, is there a report from Public Works?

Yes, there is.

Okay, all our update for Mr.

Holwalt.

Uh, MLK is once again open, just waiting on the street lighting from XL to be installed.

Uh Purdue Drainage Project is basically pretty complete.

Uh we'll shortly start discussing residential street lighting that we receive funding for.

Uh we did receive funding for the 21st imprint to North project in which you approved this evening.

We continue to work on the Main Street project, which is coming along well, scheduled for completion in December.

And the first phase of US 6084 project scheduled for completion around November.

And of course, that depends on the weather and heard update from Mr.

Brady with Clovis Municipal Schools, and that concludes our report.

Thank you for that report.

Appreciate it very much.

Uh senior services met on Thursday the 25th.

Um the agenda uh in the meeting did not include any action items.

Uh we did get uh reports from senior services from uh uh Baxter Curran, um of course the Hillcrest Senior Life Center uh report.

We also had uh representatives from La Casa here who reported and uh and then generally the committees did reports.

I also shared uh with the committee the uh the GRT questions uh so that they could be informed uh of of what's on the ballot related to the GRT uh questions.

Um I need to update you that today I uh attended and participated in the municipal league board meeting.

Of course, um we were all just at or many of us were just at the annual conference of the municipal league.

Uh everyone had great you know feedback and comments about Rio Doso and what a great job they did hosting.

We had 551 in attendance.

They said that was about a 20% increase over the previous year's conference, which I tried not to take offense because we were the host of the previous year's conference.

But it was uh it was great, you know, to know that Riyedosa was supported with so many folks in town and and participating.

We um also kind of the the main things uh that we dealt with at the board meeting today was to really solidify our legislative priorities, the leagues letter legislative priorities that is and they are uh to enable all municipalities to invest in the state investment council.

Um that uh of course currently has a population limitation uh that would prevent cities under 60,000 in population from uh accessing those investments that um that frankly the state and larger cities use and and you know a city our size ought to have, in my opinion, and and the league board agrees uh the ability to choose to invest that way if we wish.

Um we also will focus on water and wastewater funding.

We will um focus on streamlining the approval process for water project funds.

Um we um got an update on something that's kind of ongoing.

Uh Chief uh uh Tim Johnson uh who is the uh risk uh management um uh officer for the league, uh and of course he's retired state police thinks very much about uh law enforcement.

He they are he's working on a survey of law enforcement officers across the state uh to uh kind of understand more about job satisfaction, uh you know, satisfaction or or not with retirement benefits, health benefits, those kinds of things.

He shared some of the preliminary uh results on that, but did mention there were a lot more, only about 800 of the some 5600 law law officers in the in the state have responded to that survey.

So uh we want to uh do what we can to understand more about law enforcement recruitment and retention.

Um we will also in the next legislative session focus on IPRA and uh improving that.

Uh we were always on the lookout for any potential preemption uh issues.

Uh we are you know fiercely protective of local governance and um and on high alert for those bills that would seek to erode our local governance.

Um for example, the local election uh uh act that uh that they try every year, it seems.

They also seem to want to reform GRT and every time they want to do that, they do it on the backs of municipalities and uh so we have to stay on the alert for those issues.

Also need to report to you that the Eastern New Mexico Water Utility Authority Board met last Thursday uh September 25th, and um to you know, two two action items that I would mention are very exciting one.

We we did a budget change to bring an additional 10 million in.

I believe I sent you all the press release that we did on that, but the uh Bureau of Reclamation pulled together uh some additional FY25 federal FY25 funding that totaled 10 million dollars and amended our grant agreement and and so uh it was it was a bit of a surprise.

We've been we've been working very hard and communicating with Albuquerque, the region and the DC offices for uh the Bureau, all about the remaining IIJA funds and the FY26 ask.

Um if anybody's watching the news, it's pretty hard to predict what the federal FY26 budget is is going to contain or if there will be one, right?

But uh nonetheless, we're we've been focused on the FY26 ask, and so it was quite a surprise that they uh amended our grant agreement and gave us 10 more million from uh FY25.

I'll give you a quick uh project update.

So as you know, we're actively involved in construction in five different phases, uh several phases ready to bid uh and and everything else nearing 90 percent uh design.

So uh just to run through left to right.

If you start on the left at the reservoir and we talk about pipe, okay.

Uh Raw Water 1A is uh ready to bid.

Uh we're just determining when to do that, have a meeting tomorrow to to hopefully land on a date to put that out to bid.

The board's already approved the bid package, and we are fully funded uh on that through the cost share, of course.

We have some federal funds, we have state funds and local funds in that.

Uh that'll be 14 miles starting at the reservoir and going toward the Caprock.

The next phase is really the the second the last half of Raw Water 1 and Raw Water 2, and we want to bid though that together.

So that's the focus of our FY26 federal ask.

We need a certain amount of money in order to say that we're funded on that and go ahead and get that prepared to bid.

But what you have there is the remainder of the 42 inch diameter pipeline that will come to the Caprock pump station, and then the small green segment that you see there makes the ascent of the Caprock.

To do that, there will be a 1700 foot tunnel into the Caprock and a 350 foot uh uh bore up to the top.

So it'll do a 90 degree angle.

Do that because uh that that is the most efficient way to do it, but also uh we want to protect that cap rock and that landscape, and if you trench uh uh the side of that that cap rock, you're gonna have erosion problems and and things like that.

And so this is the this is the uh most minimally invasive way to do it.

Uh but can't wait to see that under you.

Did does anybody know what a uh a road header looks like?

I mean it looks like something out of Star Wars.

But I mean it's this big machine with this nasty ball with all these sharp things on the end of it, and and that's what you use to bore in and do the tunnel, but that same machine is collecting the the loose material and kicking it out the back.

Uh and it's it's just fascinating.

So they've shown us pictures of the type of machine they'll use for that.

Anyhow, that is the focus of the remaining funding.

And as I finish this update, what I want to highlight for you is that what we're looking at right there, raw water 1B, raw water two, that is the last remaining large pipe in the entire system that that we that needs to be funded and and prepared to get out to bid.

So currently under construction with Rawwater 3.

Uh we do the ceremonial groundbreaking for that in uh in about 20 days on October 22nd.

Uh but as I say, already in construction.

Uh that pipe, 42 inch diameter, welded steel cement encased, delivered three to a truckload because they're 48 foot joints.

Um and they're putting in installing somewhere between you know 10 and 15 of those joints every day, making great progress with raw water three.

The finished water one uh that begins at the main junction vault out at Canon Air Force Base or just uh on the north side of the highway uh near Canon and goes 15 and a half miles north to the grady area to the the site of the treatment, the soon to be treatment plant.

That is all but finished.

There's just a few punch items that the contractor you know didn't get something ordered and and they're waiting on on some items in order to finish that out.

It's all but finished up and it's finishing well under budget, leaving money that we can move forward to that phase that I was telling you about is our next uh focus.

Finished water three.

Um we did that in phases.

That was before we were receiving the large amounts of money.

So we did a phase uh we did a 3A and now we've just finished up a 3B, and that is complete.

That one's exciting because we connected to the system in Portalis.

Um and we'll be closing that one out soon, also under budget with money to move forward to uh the other phases.

Uh Elida lateral is uh we're working to move that from a 60% to a 90% design level, and um all of that's beginning very soon.

Texaco, as you know, we use the Clovis system in order to get there.

That's why it appears to be disconnected on the map.

Um that is in pre-mobilization and construction, trenching and construction will actually begin in December on that one.

Uh but it's technically already in construction.

So uh to talk about the the pump stations and facilities, we'll start back on the left.

The 28 MGD intake pump station is uh ready to bid, pending funding.

Uh we we just uh we're we're ready to go on that.

And uh and as soon as we can get that constructed, we'll be able to push water through those pipelines that I was telling you about.

Uh similarly, we have a 28 MGD pump station at the base of the Caprock.

It is also ready to bid, pending funding.

Um our engineers have been very busy.

They're they've they're getting a lot done.

Uh water treatment plant.

Our pilot plant is about to begin operation.

Um big surprise, there were delays.

Uh they they wanted to start treating water in September, but uh it looks like it's gonna be in October that that they finally start treating water.

Put it all together and erected a temporary house for it.

And we're gonna have uh Jacob's water team treating water on a small scale very soon.

That process is being peer-reviewed by Howe Water Science.

They're looking over Jacob's shoulder, checking their work, making sure we get the best design on water treatment, highest quality water delivered to our communities beginning in 2031, and maximum efficiency and the the smallest amount of waste possible coming off of that RO plant.

Maybe I'm done.

This doesn't work.

That's okay.

So the only other thing was the there's two small 60 gallon per minute pumps on the Elida lateral, and um that was kind of all that was left in in facilities and and pump stations.

So that's the the progress update.

I was at Water Trust Board yesterday and presented our our our water trust board application.

24.3 million dollars is our application uh this time around.

Uh really proud.

Our project is the gold standard.

Uh the water trust board um looks at our project as the gold standard, so does uh a lot of the rest of the folks in in uh in leadership, and so we're we're proud to be that.

Uh appreciate the the support of the state and everyone.

Uh but that's uh that's a good update on the project.

Portalis is getting the update on Tuesday, so I figured I would give it to you today.

How about that?

Any other questions or any questions at all on the reports?

Or are there other reports?

All right.

Thanks very much.

Um we'll just now announce upcoming meetings.

Uh no, future agenda items.

Ms.

Burroughs, do we have future agenda items?

Yes, thank you.

Uh may I mayor pray and commissioners, uh, New Mexico guest company is going to come and give you a report.

Um open meetings act resolution.

Um is uh we're gonna bring that to you at the next meeting.

Uh we have some changes to Trails Plus grant, which Logan O'Brien would like to bring to you.

We have the capital outlay agreement for 250,000 for the food bank for you and a library board um position.

That's it.

Thank you.

Thank you, Miss Burroughs.

Our upcoming meetings are as follows.

Civil Aviation plans to meet at 5:30 on Tuesday, October 7th.

Uh Water Policy Advisory Board plans to meet at 8 30 a.m.

on October 13th.

Canceled.

That was canceled.

That meeting has been canceled, everyone.

Um Civic Center Policy Committee will meet at 3 p.m.

on Tuesday, October 14th.

Investment committee will meet at 2 p.m.

on October 15th, and the next city commission meeting will be on October 16th.

With that, thank you everyone for all that you do.

You we are adjourned.