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Record of Proceedings

Clovis Carver Library Board Meeting - February 9, 2026

Meeting Portal — Monday, February 9, 2026
BodyClovis, New Mexico
SessionMeeting Portal
DateMonday, February 9, 2026
StatusFILED
Video Record
0:00 / 27:43

Original source
Transcript — VerbatimClick a timed line to jump · ⧉ to share it
0:47

I'll drink a water.

0:50

Okay, I'm cornering to get started.

0:55

Well I'm ready.

0:57

You ready?

0:58

I'm ready.

0:59

Let's do it.

1:00

I may not be ready, but I'm back to world.

1:04

Chris is always on time.

1:06

It is fast.

1:15

I'm ready.

1:16

You ready?

1:16

I'm ready.

1:17

Let's do it.

1:18

I may not be ready, but I might oh it's playing it back.

1:54

Okay, I think we're gonna sit fixed.

1:57

Yep, we're okay.

1:59

Okay, we'll go ahead and call this uh meeting to order of the Clovis Carver Library Board.

2:04

And Miss Burroughs, I believe you're gonna call roll, please.

2:16

Miss Ann Shookman.

2:18

Present.

2:18

Map Pro Tem Bryant?

2:20

Here.

2:20

Kathy Olam.

2:22

Shelley Wynne.

2:25

Chairman Bender.

2:26

Here.

2:29

Mel Epithoma.

2:30

He's doing virtually.

2:32

Mel.

2:34

Mel, are you on?

2:35

Mel.

2:38

Maybe not.

2:39

Rhonda Spox.

2:40

Present.

2:41

Steve Boldock.

2:43

Present.

2:46

There's just Alexis Hobbes.

2:51

Here.

2:54

Mel are you there?

2:58

And what was the other day to say?

3:02

Emily Gibson.

3:03

Emily Gibson.

3:04

President.

3:09

Yes.

3:10

Thank you.

3:10

You'll have a quorum.

3:11

Okay.

3:12

Thank you.

3:13

Okay, before we move to the approval of minutes, introduce our new board member, which is Alexis Hobbes.

3:19

And uh I'll ask her to say a few words and maybe tell us where she comes from and who she's employed by.

3:25

Hey everybody, I'm Alexis.

3:27

I moved to Clovis about it'll be a year in May.

3:30

I'm from St.

3:31

Petersburg, Florida, and I work for the city.

3:34

Um I started about two months ago.

3:35

I am the grant writer.

3:37

Great, thank you.

3:38

Glad to have you on on the committee.

3:41

Move down to the approval of the minutes for for October 27th, 2025.

3:46

Are there any questions to the minutes, or do we have a motion to approve?

Discussion Breakdown — Share of Meeting
Library Operations███████████████████████████████████████39%
Procedural████████████████████████████████████36%
Public Engagement█████████9%
Fire Safety█████████9%
Community Events███████7%
Summary of Proceedings

Clovis Carver Library Board Meeting - February 9, 2026

The Clovis Carver Library Board held a regular meeting on February 9, 2026, at 5:30 PM in the North Annex. The board approved minutes from October 27, 2025, elected a new student board member, approved revisions to the library policy manual, and received updates on library operations, statistics, and projects.

Consent Calendar

  • Approval of the minutes from the October 27, 2025, meeting was moved and seconded, and carried unanimously.

Discussion Items

  • Introduction of New Board Member: Alexis Hobbes, a new board member and city grant writer, introduced herself. She moved from St. Petersburg, Florida, and has been in Clovis nearly a year.
  • Policy Manual Revisions: Library Director Margaret Burroughs presented three sets of changes: updates to the definition of the library board (pages 3-5, reflecting city code), revisions to the meeting room policy for the Ingram Room (pages 38-40), and the addition of a free meeting room called the Ruth Warrior Room. These changes were discussed and later approved under new business.
  • Librarian's Report:
    • The library hosted a successful open house before the Christmas parade, attracting over 200 guests with entertainment and crafts.
    • Go Bond and Grant: Balance of the 2022 Go Bond stands at $4,900, must be expended by April 1. Items purchased include new computer chairs and digital audiobooks.
    • 2026 State Grant: $6,500 balance, used for Legos, STEM kits, and audiobooks/movies for the summer reading program (theme: dinosaurs).
    • Building Projects: The mailroom door (south corner of 7th and Pile) was replaced; a new badge access is pending. No leaks reported.
    • Staff: Hired a new library page from Eastern's child care center.
    • Pillar Booth: A soundproof booth for telemedicine, counseling, and job interviews has been ordered and is expected to arrive shortly. It will be placed at the end of study room 5.
    • Post Indicator Valve (PIV): The city notified the library that a replacement PIV valve is needed for fire protection. The valve is on the south lawn.
  • Anticipated Projects for 2026:
    • A complete physical inventory of the collection (approximately 1,400 volumes) will begin in March, starting with children's books. This includes shelf reading, barcode verification, and reconciliation.
    • City-mandated training for all 16 staff members (first aid, active shooter, conflict resolution, etc.) has a deadline of February 28.
  • Statistics (October–December 2025):
    • Books checked out: 11,215
    • Digital titles checked out: 5,400
    • Patron visits: 16,351
    • New registrations: 294
    • Website visits: 3,640
    • Notary fees: $1,454 (cash), $56 (square)
  • Good of the Order:
    • AARP Tax Aide is using the North Annex for tax preparation Monday–Thursday, 8:30–11:30 AM, by appointment. The service has been fully booked.
    • The Roy Walker Senior Center also hosts walk-in tax preparation Monday–Thursday, 9–11:30 AM.
    • The library does not yet have paper tax forms; they expect them by February 10-11.
    • A discussion occurred regarding moving the veteran war memorial from the library's south lawn to Memorial Park. Funding is being sought, and the board will reach out to city administration.

Key Outcomes

  • Motion to appoint Emily Gibson as student board member: Moved by Rhonda, seconded by Anne. Approved unanimously. Will be forwarded to the City Commission.
  • Motion to approve recommended changes to the Library Board Policy Manual: Moved and seconded (mover and seconder not specified in transcript). Approved unanimously. Will be forwarded to the City Commission.
  • Next meeting scheduled for Monday, April 27, 2026, at 5:30 PM in the North Annex.

Meeting Transcript

I'll drink a water. Okay, I'm cornering to get started. Well I'm ready. You ready? I'm ready. Let's do it. I may not be ready, but I'm back to world. Chris is always on time. It is fast. I'm ready. You ready? I'm ready. Let's do it. I may not be ready, but I might oh it's playing it back. Okay, I think we're gonna sit fixed. Yep, we're okay. Okay, we'll go ahead and call this uh meeting to order of the Clovis Carver Library Board. And Miss Burroughs, I believe you're gonna call roll, please. Miss Ann Shookman. Present. Map Pro Tem Bryant? Here. Kathy Olam. Shelley Wynne. Chairman Bender. Here. Mel Epithoma. He's doing virtually. Mel. Mel, are you on? Mel. Maybe not. Rhonda Spox. Present. Steve Boldock. Present. There's just Alexis Hobbes. Here. Mel are you there? And what was the other day to say? Emily Gibson. Emily Gibson. President. Yes. Thank you. You'll have a quorum. Okay. Thank you. Okay, before we move to the approval of minutes, introduce our new board member, which is Alexis Hobbes. And uh I'll ask her to say a few words and maybe tell us where she comes from and who she's employed by.

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